Re: [board-discuss] [VOTE] Approve version 1.3.1 of the CoI policy
Hi, gentle reminder - the vote is running for a bit less than a day still. ;) Best, Thorsten I wrote: > Dear directors, all, > > calling for a VOTE on the just-published draft update to the CoI > policy [1], to modify our Rules of Procedure [2] - such that we > reference version 1.3.1 of the CoI policy: > > --- > > Preamble > > In addition to § 7, (5) of the statutes, the Board of Directors hereby > agrees on the following rules of procedure. Notwithstanding any > regulations in the statutes, this document defines board processes, > decision making, as well as sharing and delegation of board tasks. > > Binding part of these Rules of Procedure is the Board’s Conflict of Interest > Policy: > https://wiki.documentfoundation.org/images/2/21/Mike_BoD_Conflict_of_Interest_Policy_ver1_3_1.pdf > > Should elements of the Rules of Procedure be in collision with the > Conflict of Interest Policy, the rules of the Conflict of Interest > Policy always shall prevail. > > --- > > According to § 1, 2. of said Rules of Procedure, this vote runs for > one week, until December 1st, 2021. After approval, the amended Rules > of Procedure will be published and enter into immediate effect. > > [1] > https://wiki.documentfoundation.org/images/2/21/Mike_BoD_Conflict_of_Interest_Policy_ver1_3_1.pdf > [2] https://wiki.documentfoundation.org/TDF/BoD_rules > > Best, > > -- Thorsten signature.asc Description: PGP signature
Re: [board-discuss] Schedule for the live sessions with the Board candidates
Hi, Thanks Paolo for adding words to the important topics, the language barrier and privacy matters. As I mentioned in a previous mail, I'm not a member of TDF at least now, so I will not reply to your comment. I think it's a responsibility for the members. Anyway, thank you for your warm words! NARU 2021年11月30日(火) 1:28 Paolo Vecchi : > > みなさん こんにちは > > On 29/11/2021 14:08, sophi wrote: > > > >> - The questions to the candidates will be in English or translated to > >> English. > > I would like to send a big thank you to Naruhiko for his work on live > > translation. This is a difficult work but very important for the > > understanding of the future actions of the Board. > > Big thanks for your investment there, and also to the Japanese community > > for its great presence :) > > Cheers > > Sophie > > > I'd like to join Sophie in thanking Naruhiko for translating the session > and for the insight provided of the Japanese community. > > Language is a barrier for many so I believe it's important to have and > probably invest in people and tools that make exchanges of ideas easier > with the many LibreOffice communities around the world. > > While there may be some cultural differences we have a lot of issues and > opportunities in common on which we need to work together. > > One of the points that have been mentioned is Privacy. Also here in > Europe the vast majority of people is totally unaware of the issues > caused by what is sometimes called "surveillance capitalism" but changes > are happening here with various groups and even with new European laws > that should reduce the dependency on US providers. > > Maybe there are similar groups dedicated to promoting privacy and > technological sovereignty that could help supporting LibreOffice? > > Any other suggestions and information that could be useful to TDF to > help you out? > > Ciao > > Paolo > > > -- > Paolo Vecchi - Deputy Member of the Board of Directors > The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE > Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts > Legal details: https://www.documentfoundation.org/imprint > > -- Naruhiko NARU Ogasawara (naru...@gmail.com) -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Schedule for the live sessions with the Board candidates
Hi all, First of all, I would like to say big thanks to have the awesome opportunity to ask BoD candidates directly at a JP-friendly time slot. As you know, I'm not a TDF member at this time. One of the reasons is that I'm exhausted from "because I'm a member, I should do it for our ideals." But I was reminded that it was my pleasure to help those who express their gratitude, like you. I cannot see the ideals, but I can see you. So the translation was a tough job for me but I was really happy that I could help you all. Thank you for your valuable opportunity! Best regards, Naruhiko NARU Ogasawara 2021年11月29日(月) 23:19 GPS di Gabriele Ponzo : > > From my side too. > > Unfortunately I closed the session thanking almost everyone but forgetting a > special thank you to Naruhiko-san. > So I profit of Sophi's message to do it now :) > > I really liked this initiative and look forward to the next one, tomorrow at > 19:00 UTC. > --- > Gabriele Ponzo > GPS - Terni > > > Il giorno lun 29 nov 2021 alle ore 14:09 sophi ha > scritto: >> >> Hi all, >> Le 28/11/2021 à 11:58, Marina Latini a écrit : >> > Dear Members, dear Community, >> [...] >> > - The questions to the candidates will be in English or translated to >> > English. >> >> I would like to send a big thank you to Naruhiko for his work on live >> translation. This is a difficult work but very important for the >> understanding of the future actions of the Board. >> Big thanks for your investment there, and also to the Japanese community >> for its great presence :) >> Cheers >> Sophie >> >> -- >> Sophie Gautier so...@libreoffice.org >> GSM: +33683901545 >> IRC: soph >> Foundation coordinator >> The Document Foundation >> >> -- >> To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org >> Problems? >> https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ >> Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette >> List archive: https://listarchives.documentfoundation.org/www/board-discuss/ >> Privacy Policy: https://www.documentfoundation.org/privacy >> -- Naruhiko NARU Ogasawara (naru...@gmail.com) -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] (Self-)nomination for the election for the next TDF Board of Directors
Hello László, we are preparing the needed information to populate the election website[0]. For each election we have an overview page where the voters can see some aggregated information on the candidates and a link to their full candidacy message. From your candidacy message[1] some of those information are missing. Could you please reply to this message providing: - full name - e-mail address - corporate affiliation - a statement of up to 75 words Thanks for your support and your understanding. On behalf of the Membership Committee, Marina Latini [0] https://elections.documentfoundation.org/ [1] https://listarchives.tdf.io/i/XIA6l1RNM92QajDcPR9BySOe -- Marina Latini, Chairperson of the Membership Committee Tel: +39 3497482812 | IRC: deneb_alpha on LiberaChat The Document Foundation, Kurfürstendamm 188, 10707 Berlin Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Schedule for the live sessions with the Board candidates
みなさん こんにちは On 29/11/2021 14:08, sophi wrote: - The questions to the candidates will be in English or translated to English. I would like to send a big thank you to Naruhiko for his work on live translation. This is a difficult work but very important for the understanding of the future actions of the Board. Big thanks for your investment there, and also to the Japanese community for its great presence :) Cheers Sophie I'd like to join Sophie in thanking Naruhiko for translating the session and for the insight provided of the Japanese community. Language is a barrier for many so I believe it's important to have and probably invest in people and tools that make exchanges of ideas easier with the many LibreOffice communities around the world. While there may be some cultural differences we have a lot of issues and opportunities in common on which we need to work together. One of the points that have been mentioned is Privacy. Also here in Europe the vast majority of people is totally unaware of the issues caused by what is sometimes called "surveillance capitalism" but changes are happening here with various groups and even with new European laws that should reduce the dependency on US providers. Maybe there are similar groups dedicated to promoting privacy and technological sovereignty that could help supporting LibreOffice? Any other suggestions and information that could be useful to TDF to help you out? Ciao Paolo -- Paolo Vecchi - Deputy Member of the Board of Directors The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint OpenPGP_signature Description: OpenPGP digital signature
[board-discuss] Agenda for TDF board meeting on Friday, December 03rd at 1300 Berlin time (UTC+1)
Dear community, find below the agenda for our -> TDF board meeting with a public part and followed by a private part -> on Friday, December 03rd at 1300 Berlin time (UTC+1) For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20211203T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on Jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> AGENDA: Public Part 1. Q: Answering questions from the community (all, 10 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Information: Suggestion of an "attic" status of LOOL repository, input from subgroup, ESC inquiry (Thorsten, Emiliano, all 10min) Rationale: Status/Follow on of the action item, timeline for decision making on that 3. Information: Scheduling dates of BoD meetings until end of term (Lothar, all 5min) Rationale: Planing for end of year and until next board term, FOSDEM schedule Private Part 4. Inform: Communications about contracts (Emiliano, all 10min) Rational: Discuss contractual regulations Reason why in private: contracting is by default confidential 5. Discuss: Last minute item(s) (owner of the item, all 15min) Rational: if there is popping up an item after sending the agenda (it may also be partially in public, if no confidential item will be touched) -- Florian Effenberger, Executive Director (Geschäftsführer) Tel: +49 30 5557992-50 | Mail: flo...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Re: Board elections: questions to the candidate Caolán McNamara
On Sat, 2021-11-27 at 12:19 +0100, Marina Latini wrote: > 1. Do you commit yourself to have enough time and the necessary > technological tools in order to participate to the regularly scheduled > board calls? Sure. > 2. Do you commit yourself to follow up and work on (at least) the main > items and actions you will volunteer to oversee or that will be > assigned to you by the board? Sure. > 3. What is your willingness to delegate decisions, especially in lack > of time? I'm happy to delegate. > 4. What are your views on the foundation's budget? How should the money > be spent, besides our fixed costs? I'm particularly keen on funding for elements on the ESC suggested tenders: https://wiki.documentfoundation.org/Development/Budget2021 and similar where there isn't currently sufficient existing activity. > 5. Should we work towards broadening our pool of contributors, both > technical and non-technical? Sure, though we should be sure we also retain what we have. > 6. What actions do you suggest to increase the engagement and > participation of volunteers from local communities around the world > in project's activities? I think obviously covid has seriously hindered the ability to host in- person conferences and regional meetups so it's difficult to maintain energy without that regular face to face boost. Hopefully in the coming year circumstances improve to allow those to return. > 7. Should the Foundation -as an entity distinct from the LibreOffice > project or the Document Liberation project- engage into growing its > influence and promoting and defending Free Software and Digital > Freedom? wrt to promotion and defense, I'd like The foundation to also consider risks to the other projects that LibreOffice depends on; spell checking and hyphenation engines, spellchecking and hyphenation dictionaries, document liberation project filters, specialized spreadsheet external dependencies, cmis libraries and existence of fonts that are metrically equivalent to important competitors. > If yes, do you have ideas on what should be done about this? I'd like to see our dependencies recognized and categorized into what risks they pose if they were to go dark. Perhaps there is potential to more effectively cooperate with Mozilla Foundation where there is some overlap on some of these technologies. > 8. What's your idea to let TDF membership become more appealing? > Currently, the only difference from being Community member and TDF > member is the possibility to vote and be voted for TDF's governance, > and it's fine, but can you imagine anything to encourage more > Community members to become also part of TDF? I was unaware there was a gulf between the numbers of community members and actual TDF members. I'd be interesting in knowing the numbers and if there are identifiable subgroups of community members that feel it's undesirable, unnecessary or pointless to be TDF members. > 9. How do you view your (potential) role as a member of the board of > directors, given that this position does not give you any specific > functional role inside the LibreOffice or Document Liberation > projects? I'd hope to act as a bridge to the development community, not just on LibreOffice itself, but as a sometimes contributor to a wider set of related projects. > 10. What is the biggest problem of the foundation in your opinion? Vulnerability to the loss of one or more of the larger employers of developers that contribute to LibreOffice. > What is its biggest opportunity? LibreOffice is an established project and there is considerable good will held towards it and the foundation. > 11. If they will occur, how do you think to handle conflicts within > the board? I'm reasonably confident I can remain even handed if a problem arises. -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Schedule for the live sessions with the Board candidates
>From my side too. Unfortunately I closed the session thanking almost everyone but forgetting a special thank you to Naruhiko-san. So I profit of Sophi's message to do it now :) I really liked this initiative and look forward to the next one, tomorrow at 19:00 UTC. --- Gabriele Ponzo GPS - Terni Il giorno lun 29 nov 2021 alle ore 14:09 sophi ha scritto: > Hi all, > Le 28/11/2021 à 11:58, Marina Latini a écrit : > > Dear Members, dear Community, > [...] > > - The questions to the candidates will be in English or translated to > > English. > > I would like to send a big thank you to Naruhiko for his work on live > translation. This is a difficult work but very important for the > understanding of the future actions of the Board. > Big thanks for your investment there, and also to the Japanese community > for its great presence :) > Cheers > Sophie > > -- > Sophie Gautier so...@libreoffice.org > GSM: +33683901545 > IRC: soph > Foundation coordinator > The Document Foundation > > -- > To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org > Problems? > https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ > Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette > List archive: > https://listarchives.documentfoundation.org/www/board-discuss/ > Privacy Policy: https://www.documentfoundation.org/privacy > >
Re: [board-discuss] Schedule for the live sessions with the Board candidates
Hi all, Le 28/11/2021 à 11:58, Marina Latini a écrit : > Dear Members, dear Community, [...] > - The questions to the candidates will be in English or translated to > English. I would like to send a big thank you to Naruhiko for his work on live translation. This is a difficult work but very important for the understanding of the future actions of the Board. Big thanks for your investment there, and also to the Japanese community for its great presence :) Cheers Sophie -- Sophie Gautier so...@libreoffice.org GSM: +33683901545 IRC: soph Foundation coordinator The Document Foundation -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Re: Board elections: questions to the candidate Emiliano Vavassori
Hi all, Il 27/11/21 12:20, Marina Latini ha scritto: 1. Do you commit yourself to have enough time and the necessary technological tools in order to participate to the regularly scheduled board calls? Yes, I commit to be available. In the last board term, I attended all the meetings, except for the very few cases when I was at a customer's site for a scheduled network maintenance (I work as a network administrator, and sometimes we have to plan disruptive interventions). As such, my commitment will stay the same. I will participate in the calls, and I have all the tools available to join the meetings, too. If I miss a meeting, there are always the minutes to read, and fellow board colleagues to ask. 2. Do you commit yourself to follow up and work on (at least) the main items and actions you will volunteer to oversee or that will be assigned to you by the board? Yes, that's absolutely my intention. During the last board term, I was overseeing infrastructure, documentation and events. Unfortunately, there - for obvious reasons - were not so many events, but for infrastructure and documentation I joined the meetings when possible. I am glad that with the help of the infrastructure team, we could make two virtual LibreOffice Conference possible, and hope for more in-person meetings again in the near future! 3. What is your willingness to delegate decisions, especially in lack of time? In the current Board term I had the opportunity to appreciate the hard work and commitment shown by every of the members of our Team. I am more than sure they have all the knowledge and skills, additionally to a strong community spirit and FLOSS philosophy understanding, to carry on even on decision making. I have full trust in them. In case of delegation of decisions inside the Board, there are more than one procedure that call for it (Areas of Oversee for example means that you trust your fellow Directors in areas where they are experts; representation statements also offer a delegation over decision making to Deputies); I used delegation in the current term, and as such I plan obviously to do the same in the next term. 4. What are your views on the foundation's budget? How should the money be spent, besides our fixed costs? Our Statute mandates to provide free software for anyone, so it would be best to support those tasks that are seldom sponsored from third parties but that make high value for everyone (e.g. accessibility, just to mention one between other important topics). Also, community activities like local language projects, marketing and events (in the hope we can start again soon in a much more intensive way) are usually effective in getting in touch with more users and potential members. Additionally I think it is important for the future of our Foundation to learn to tap in the European funds for social activities, as other foundations in Europe are much more skilled than us to do; this could unlock even more capabilities to better achieve the Foundation's goal. TDF's budget and resources should be used to enable our community to do fantastic things, to share knowledge and to get new community members on board. Money is important and helps TDF to exist, but the people and the time and skills they bring in is our most valuable asset. 5. Should we work towards broadening our pool of contributors, both technical and non-technical? That's absolutely a must, in my perspective. Every contribution matters to have a bright future for the Project, in the first place, and then the Foundation. What concerns me most is the constant shrinking of the number of corporate citizens and companies in the ecosystem that accompanied the first 10 years of the Foundation, but also the shrinking of the volunteer community in several areas; we tried to underline some actions in the current Board mandate, but unfortunately these activities have mid- to long-term planning and results, and need a lot of coordination over a longer time span. Another very important thing to think of is diversity and inclusion. While we are advantaged as contributions come from every corner of the world, I think more can be done on this aspect, and we can, and indeed must, improve this as a community as well as a Foundation. This is a complex topic and has to encompass also different cultures and perspectives; it is difficult, but margins to better ourselves are there. 6. What actions do you suggest to increase the engagement and participation of volunteers from local communities around the world in project's activities? I came to TDF from one of these "local communities", LibreItalia, so I fully understand how much these efforts are needed to attract active contributors and potential new members. Many of our local communities showed that the task is less daunting while sharing venues with other important FLOSS projects (we did it with OpenSuSE with LibOCon 2020, but
[board-discuss] Re: Board elections: questions to the candidate Ayhan Yalçınsoy
27.11.2021, 13:19, "Marina Latini" :Dear candidate,Now that the nomination phase is ended and we still have some more daysbefore the start of the voting phase, as previously announced[0], wewould like to ask you some questions about your views and intentionsregarding The Document Foundation and your plans as potential directorof the entity. While replying to this email, please ensure to keep allthe recipients in copy.1. Do you commit yourself to have enough time and the necessarytechnological tools in order to participate to the regularly scheduledboard calls?I would like to attend meetings as my circumstances permit2. Do you commit yourself to follow up and work on (at least) the mainitems and actions you will volunteer to oversee or that will be assignedto you by the board?I will do everything possible to fulfill the duties that will be given.3. What is your willingness to delegate decisions, especially in lack oftime?I am willing to delegate decisions when necessary.4. What are your views on the foundation's budget? How should the moneybe spent, besides our fixed costs?Increasing the budget if possible and making payments to volunteer contributors if possible will encourage them.5. Should we work towards broadening our pool of contributors, bothtechnical and non-technical?The technical staff pool can be expanded. Because in order to be an alternative to institutions and end users, a better product than our competitors should be put forward.6. What actions do you suggest to increase the engagement andparticipation of volunteers from local communities around the world inproject's activities?As I mentioned before, small payments can be made to volunteers for their contributions to projects. The number of events can be increased by financing the activities of local communities.7. Should the Foundation -as an entity distinct from the LibreOfficeproject or the Document Liberation project- engage into growing itsinfluence and promoting and defending Free Software and Digital Freedom?It is, after all, an integral part of its mission per its very Statutes.If yes, do you have ideas on what should be done about this?My answer is Yes. In this regard, both international and local free software communities should be contacted and supported. 8. What's your idea to let TDF membership become more appealing?Currently, the only difference from being Community member and TDFmember is the possibility to vote and be voted for TDF's governance, andit's fine, but can you imagine anything to encourage more Communitymembers to become also part of TDF?Membership certificates can be issued to TDF members. TDF members may be empowered to communicate with local communities in their countries of residence.9. How do you view your (potential) role as a member of the board ofdirectors, given that this position does not give you any specificfunctional role inside the LibreOffice or Document Liberation projects?Although this position does not give me any functional role, I will continue with the contributions I am already making. Besides, being a member of the board of directors of an international foundation is an important prestige for me. It would be my honor to accompany or support the decision making regarding the development of the Foundation and the projects it supports.10. What is the biggest problem of the foundation in your opinion? Whatis its biggest opportunity?I have no idea if the foundation has a problem. The foundation's greatest opportunity is to lead a major project like LibreOffice and have volunteer members around the world.11. If they will occur, how do you think to handle conflicts within theboard?I intend to calmly and rationally resolve any conflicts that may arise within the board of directors.On behalf of the Membership Committee,Marina Latini[0] https://listarchives.tdf.io/i/tFJzSYUUGcSjf0c0NtNiEOou --Marina Latini, Chairperson of the Membership CommitteeTel: +39 3497482812 | IRC: deneb_alpha on LiberaChatThe Document Foundation, Kurfürstendamm 188, 10707 BerlinGemeinnützige rechtsfähige Stiftung des bürgerlichen RechtsLegal details: http://www.documentfoundation.org/imprint-- Ayhan YALÇINSOYPhD.Management and Organization05072315779
