[board-discuss] Membership Committee Meeting minutes 2020-03-30
Membership Committee meeting minutes for 2020-Q2 filing 1. Call to order & Roll Call The meeting took place on 2020-03-30. Present: Gabriele Ponzo, Gustavo Buzzatti Pacheco, Jona Azizaj, Dennis Roczek, Ilmari Lauhakangas, Ahmad Haris 2. New Members The Membership Committee has received Membership Applications since the last review of the Membership Rolls, has reviewed these Applications in light of the requirement as defined in the Statutes of The Document Foundation, and has decided that the status of Member of The Document Foundation will be granted to the following persons, for a period of 1 (one) year effective the first day of the second quarter of 2020: Oliver Grimm Pulkit Krishna Willem Jan Harkink Annisa Aulia Rasyidah Sandra Louvezo Arnaud Mezenga Somaunn Foad Vafaei Pranam Lashkari Thorsten Wagner Stephan Ficht Szabolcs Toth Tomáš Chvátal Approved by unanimous roll call vote. 3. Membership Renewals The Membership Committee has received Membership Renewal requests since the last review of the Membership Rolls. Memberships that are not renewed in a timely manner are deemed to have lapsed. The Membership Committee has reviewed these Renewal requests in light of the requirement as defined in the Statutes of The Document Foundation and decided that the following persons have their status of Member of The Document Foundation extended until the end of the first quarter of 2021. Xisco Faulí Tarazona Raul Pacheco da Silva Cheng-Chia Tseng Yaron Shahrabani Milos Sramek Donald Evan Rogers Adolfo Jayme Barrientos David Ostrovsky Naruhiko Ogasawara Shinji Enoki Enio Gemmo Jacobo Aragunde Pérez Miguel Ángel Ríos Vázquez Edmund Laugasson Juergen Funk Giuseppe Vizziello Armin Le Grand Franklin Weng Po-Yen Huang Marco Pinto Mark Hung Emiliano Vavassori Guilhem Moulin Eric Sun Kai Ju Tsai Kevin Lin Mert Tümer Alain Romedenne Durgapriyanka Govindaswami Approved by unanimous roll call vote. 4. Adjourning All business being concluded, the meeting was closed on 2020-03-30. Meeting minutes approved: Gustavo Pacheco Keeper of the minutes Gabriele Ponzo Chairman Kind regards, Stephan -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2020-04-24
The Document Foundation Board of Directors Meeting 2020-04-24 Meeting Minutes Date: 2020-04-24 Location: Jitsi Session chair: Franklin Weng Keeper of the minutes: Michael Meeks In the meeting: Michael, Thorsten, Franklin, Florian (ED), Paolo (Deputy), Nicolas (Deputy), Emiliano, Cor, Daniel Representation: Nicolas for Lothar (See https://listarchives.documentfoundation.org/www/board-discuss/subject "Representation statements") Deputy Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. The meeting commences at 13:05 Berlin time. Agenda: Public Part 1. Q: Answering Questions from the community (All, max. 15 minutes) Rationale: Provide an opportunity for the community to ask questions to the new board and about TDF. + no-one present to ask questions. 2. Discuss: Process of publishing the Board minutes, additional ways for informing and discussing issues (Lothar, Florian, All 5 minutes) Rationale: Clarifying the process with all/public, collecting new ideas for additional interactions between board and members with Lothar not attending the call skipping Public part ends 13:09 Berlin time. Franklin Weng (Session chair) Michael Meeks (Keeper of the minutes) Stephan -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Public agenda for TDF board meeting on Friday, May 8th at 1300 Berlin time
Dear community, find below the public agenda for the TDF board meeting on Friday, May 8th at 1300 Berlin time For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20200508T13=37=136=241=589 at https://jitsi.documentfoundation.org/TDFBoard as we still will test jitsi again after improvements of the TDF instance from the team, if possible use Chrome browser and do not use video Here's the public agenda: 1. Q: Answering Questions from the community (All, max. 15 minutes) Rationale: Provide an opportunity for the community to ask questions to the new board and about TDF. 2. Information: periodical status quo report of the Areas of oversight (All/board members AoO team, 1 minutes for each: infra, QA, documentation, lang++, cert, dev, licence, events, affiliations, marketing = 10min) Rationale: Short info about activities, problems, ((potential))(upcoming) issues for the board 3. Discuss: Process of publishing the Board minutes, additional ways for informing and discussing issues (Lothar, Florian, All 5 minutes) Rationale: Clarifying the process with all/public, collecting new ideas for additional interactions between board and members 4. Discuss: one of the highest Ranking in budget vote: streamlining tender process, what to do in general, what to do for ODF 1.3 delta tender (Lothar, All 5 minutes, if needed shifted to the private part) Rationale: What and starting streamlining-the-process activities, what to do for concrete ODF1.3 delta tender and who Stephan -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] TDF Subsidiary
Hi Paolo, many thanks for your proposal. Sounds very interesting :) Please one question about: (https://guichet.public.lu/en/entreprises/creation-developpement/forme-juridique/societe-capitaux/societe-impact-societal.html) > > The corporate purpose of an SIS must meet one of the following 2 > conditions: > > * provide support to vulnerable persons: > o due to their economic or social situation; > o due to their personal situation and in particularly their > state of health or their needs in terms of social or > medical-social support (these persons can be salaried workers, > clients, members or beneficiaries of the societal impact company); > * contribute to: > o the preservation and development of social integration; > o the fight against sanitary, social, cultural and economic > exclusions and inequalities; > o gender parity; > o maintenance and strengthening of territorial cohesion; > o environmental protection; > o the development of cultural and creative activities; > o the development of initial or continued vocational training. > Where "TDF Services SIS" based in Luxembourg meets at least one of the above mentioned conditions? Thanks Stephan -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint
[board-discuss] public and private Agenda for TDF board meeting on Friday, January 15th at 1300 Berlin time (UTC+1)
Dear Community, find below the agenda for our -> TDF board meeting with a public part and followed by a private part -> on Friday, January 15th at 1300 Berlin time (UTC+1) For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20210115T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> AGENDA: Public Part 1. Q: Answering Questions from the community (All, max. 10 min) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF. 2. Discuss: 2021 budget planning, draft (Thorsten, Florian, All 10min) Rationale: preparation for FOSDEM meeting, status of planning, missing bits and pieces, feedback so far, timeline 3. Discuss: TDC/TDC2 next steps (Thorsten, All 10min) Rationale: 5 mins status update, 5 mins planning next steps Private Part 4. Discuss: Second Decade Manifesto (Florian, all, 10 minutes) Reason why not in public: Internal discussion in the board, then sharing with members and wider community Rationale: Discussion about the status quo of the Second Decade Manifesto and the next steps 5. Discuss: advisory board seat request A (Thorsten, Florian, All 5min) Reason why not in public: possibility for confidential Q Rational: Q, plan for decision making 6. Inform: introduction possible new advisory board member B (Thorsten, All 5min) Reason why not in public: requester asking for confidentiality for the while, possibility for confidential Q Rational: Q, plan for decision making 7. Discuss: Sync on pending tender (Florian, non-CoI'ed board, 5 min) Reason why not in public: Discussion about tender to be awarded Rationale: Final discussion and decision on pending tender - No more topic in private so far - -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting on Friday, December 04th at 1300 Berlin time (UTC+1)
Dear Community, find below the agenda for our -> TDF board meeting with a public part and followed by a private part -> on Friday, December 04th at 1300 Berlin time (UTC+1) For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20201204T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> AGENDA: Public Part 1. Q: Answering Questions from the community (All, max. 10 min) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF. 2. Discuss: tempPrio1 marketing plan results of member involvement for tagging (Italo/Mike, All 5min) Rationale: results of member involvement in tagging, next steps 3. Discuss: tempPrio2 next decade manifesto, status of proposal/draft (Cor/Florian, All 5min) Rationale: when do get the proposal, clarifying/discussing process, launching next steps, timeline 4. Discuss: tempPrio3 LOOL from TDF (Lothar/Florian, All 15min) Rationale: discussing next steps, timelines 5. Discuss: virtual FOSDEM meetings (Florian, All 5min) Rationale: Agreeing on our internal meetings around the virtual FOSDEM in February 6. Inform: About the recent vote in Germany on the UPC (Thorsten, All 5min) Rationale: inform about an participation inquiry, discussing about involvement of TDF Private Part 7. Discuss: Discussion about releases and marketing plan from 2. (Michael, Thorsten, Florian 10min) Reason why not in public: internal discussion about anticipated effects - No more topic in private so far - -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting on Friday, December 18th at 1300 Berlin time (UTC+1)
Dear Community, find below the agenda for our -> TDF board meeting with a public part and followed by a private part -> on Friday, December 18th at 1300 Berlin time (UTC+1) For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20201218T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> AGENDA: Public Part 1. Q: Answering Questions from the community (All, max. 10 min) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF. 2. Discuss: tempPrio2 next/second decade manifesto, status of proposal/draft (Cor/Florian, All 10min) Redmine ticket: (see mail from Florian to directors/mc at 04th of December 13:52 Berlin time with the link) Rationale: discussion about the current draft, status of discussion, feedback so far, launching next steps, timeline 3. Discuss: tempPrio3 LOOL from TDF - website menu item, BugZilla, OpenGrok etc. (All, Florian 10min) Rationale: discussing next steps, timelines, What to do with the LibreOffice Online website menu item, the BugZilla component and the listing in OpenGrok. 4. Discuss: rolling release cycle (Michael, Thorsten, Florian, All 10min) Rationale: Discussion about the status of the rolling release idea/discussion, ESC feedback, next steps, anything else needed from the board? 5. Inform: Status of tenders (Florian, All 5min) Rationale: information about status quo of different (re)running tenders Private Part 6. Discuss: Discussion about status quo of wealthmanagement (Stephan, Lothar, Florian 10min) Reason why not in public: confidential information about finance decision making - No more topic in private so far - -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting on Friday, November 20th at 1300 Berlin time (UTC+1)
Dear Community, find below the agenda for our -> TDF board meeting with a public part, and followed by a private part if needed -> on Friday, November 20th at 1300 Berlin time (UTC+1) For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20201120T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> The pad is at https://pad.documentfoundation.org/p/boardminutes -> AGENDA: Public Part 1. Q: Answering Questions from the community (All, max. 10 min) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF. 2. Discuss: tempPrio1 marketing plan discussion closed, further steps until the decision of the board (Lothar/Florian/Italo/Mike, All 10min) Rationale: launching next steps in process, changes needed?, how/when to decide it, member involvement 3. Discuss: tempPrio2 next decade manifesto, status of proposal/draft (Cor/Florian, All 10min) Rationale: proposal, clarifying/discussing process, launching next steps, timeline 4. Discuss: tempPrio3 LOOL from TDF (All 10min) Rationale: discussing freezing source contribution on gerrit, mirroring COOL on github, planing decision process, launching next steps, timeline 5. Discuss: Status of development mentor tender and about re-tendering it and when (Cor, All 10min) Rationale: discussion, next steps, clarifying timeline - Possibly shifted to private part - Private Part - No topic in private so far - -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting on Friday, November 6th at 1300 Berlin time (UTC+1)
Dear Community, find below the agenda for our -> TDF board meeting with a public part, and followed by a private part -> on Friday, November 6th at 1300 Berlin time (UTC+1) For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20201106T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> AGENDA: Public Part 1. Q: Answering Questions from the community (All, max. 10 min) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF. 2. Discuss: Focussing and prioritizing, sorting goals and action items for the board (Lothar/Florian, All 10min) Rationale: results on ranking, identify 5 most important and fokus energy/time on them, rest on hold until new weighting (after 6 weeks) 3. Discuss: Status of marketing plan discussion and LibreOffice Online situation (All, Italo/Mike 20min) Rationale: Valuing feedback so far, clarifying timeline, Discussion about LibreOffice Online situation Agenda items of Private Part - No topic in private so far - -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda of Board of Directors pre-FOSDEM meeting (public part) this Saturday, January 30 - 10:00 UTC/11:00 Berlin time
Dear members of The Document Foundation, Dear community, we would like to invite you to join the public part (~ 30 minutes) of the Board of Directors meeting on Saturday, January 30 at 10:00 UTC/11:00 Berlin time at https://jitsi.documentfoundation.org/TDFBoard This provides a great opportunity to be informed about the items to be discussed and express your thoughts and questions to enrich the debate. The public part of the agenda is as follows: 1. Welcome, introduction, invitation, representation and quorum (Lothar/Franklin, 5 minutes) Presentation of the agenda, confirmation of proper invitation, handle representation statements and determine quorum. 2. Update on key goals (Florian, 15 minutes) An update on the various key goals, where we stand and what the next steps are. 1. Streamline tendering process, sign two tenders and get them delivered (Nicolas, Lothar, Florian) 2. Hire development mentor, grow pool of code committers (all) 3. Grow non-coding community (Ilmari, Mike) 4. (Virtual) Hackfests where coders and non-coders meet (Mike, Ilmari) 5. Marketing plan, younger contributors, OpenOffice users (Italo, Mike) 6. Evaluating tooling, e.g. Discourse for AskBot, incl. tools for participation improvement (Sophie, Ilmari) 7. Campus program for student ambassadors (Italo) 8. Business entity (Paolo, Thorsten, Michael) 3. Overview on downloads, budget and donations (Florian, Mike, Italo, 5 minutes) Update on our budget, download numbers and the status of donations. 4. Various, quick questions and answers, closing of the public part, and invitation to next public board meeting (5 minutes) A few minutes for questions and answers. Everyone is invited to continue the discussion in the next public board meeting on February 12. Happy to meet you on Saturday! Best regards Stephan -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting on Friday, June 04th at 1300 Berlin time (UTC+2)
Dear Community, please find below the agenda for our -> TDF board meeting with a public part and followed by a private part -> on Friday, June 04th at 1300 Berlin time For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20210604T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> AGENDA: Public Part 1. Q: answering questions from the community (All, max. 10 min) Rationale: provide an opportunity for the community to ask questions to the board and about TDF. 2. Discuss: (longer) saturday meeting in june needed? (Lothar, Florian, all 5min) Rationale: we agreed to have longer time slots for deeper discussions from time to time, planing the next one 3. Discuss: internal meetings around LibOCon (Florian, all 10min) Rationale: when and how do we do the usual meetings with all bodies around LiboCon Private Part 4. Inform: status and orga of the legal consultation for business entity as follow up (Lothar, Florian 10min) Rationale: informing about status, defining participants, questions Reason why in private: confidential items for advice 5. Discuss: (status of and) further handling of LibreOffice licence agreements (Florian, all 15min) Rationale: plan to further handle that after 01.07. Reason why in private: confidential informations about future licence policies and holders - No more topic in private so far - -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting on Friday, July 02nd at 1300 Berlin time (UTC+2)
Dear Community, please find below the agenda for our -> TDF board meeting with a public part and followed by a private part -> on Friday, July 02nd at 1300 Berlin time For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20210702T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> AGENDA: Public Part 1. Q: Answering Questions from the community (All, max. 10 min) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF. 2. Discuss: Marketing Input to a draft update of trademark policies and certification process for approval (Florian, Italo, all 10min) Rationale: Italo asked for feedback and approval from the board, if there is a need we head over in private Private Part 3. Discussion: App Store offering TDF and status and orga of the advice meeting with lawyers (Lothar, Florian, all 40min) Rationale: Discussion about the need and sort of offerings in the app store beside the upcoming legal advice, orga of the call Reason why in private: confidential items for advice, preliminary discussion of offerings - No more topic in private so far - -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2021-04-23
The Document Foundation Board of Directors Meeting 2021-04-23 Meeting Minutes Date: 2021-04-23 Location: Jitsi Session chair: Lothar Becker Keeper of the minutes: Stephan Ficht In the meeting: Board - Emiliano Vavassori, Thorsten Behrens, Lothar Becker, Michael Meeks, Cor Nouws, Franklin Weng Board Deputies - Nicolas Christener, Paolo Vecchi Membership Committee - Membership Committee Deputies - Uwe Altmann Team - Sophie Gautier, Florian Effenberger, Stephan Ficht, Guilhem Moulin Community - Simon Phipps Representation: Paolo for Daniel Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. The meeting commences at 13:03 Berlin time. Public Part 1. Q: Answering Questions from the community (All, max. 10 min) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF. + any questions? (Lothar) + sent new version of vision statement three weeks ago to all board members (Uwe) "Next decade manifesto: Result of the meeting 31.3." - 05.04.21, 10:16 Message-ID: + up to now no response at all + did you get this mail? + email received (Thorsten) + just wanted to be sure that email arrived (Uwe) + email not received (Paolo) + waiting for decision from the board + got email an have to organize an answer (Lothar) + please send again to be sure to have the right one 2. Inform: Status of annual filings and report (Florian, all 5min) * Status and feedback so far, deadline for feedback, initializing or running vote on it Rationale: We have filings and reports in public, so let's discuss in public first. We can move to private if needed. * financial report finalized * English activity report finalized * German activity report in final proofreading/review (Florian) * vote for approval sent to directors@ -> Please vote, it runs until tomorrow, 16:22 Berlin time (14:22 UTC) * Florian to handle the filings then + doing the final bits and pieces (Florian) + finalizing the Annual Report + english version is finished already 3. Inform: Status of FSF temporary suspension from the advisory board (Lothar, Florian, all 5min) + the board has discussed the matter, and concluded that at this time no further action is warranted + the topic is to be reviewed again in about 6 weeks 4. Discuss: Business entity (Thorsten, Uwe, Lothar, Florian, all 15min) * first meeting with attorney, summary and discussion, further steps, further help from attorney * Two existing proposals in https://nextcloud.documentfoundation.org/s/NeBWm25cd2LHyoq - Germany and Luxembourg Rationale: We asked the public to send proposals, so let's discuss in public first. We can move to private if needed. + had call with attorney (Lothar) + just give some details (Thorsten) + then go to private if necessary + two options, German and Luxembourg entity (Florian) + TDF investments must have a perspective of generating revenues + need to find out how SIS can do that, thing seem easier for GmbH + needs clarification + questions on parameters and some fundamental questions raised + good conversation with the attorney (Lothar) + very helpful to have them with us + seconded (Thorsten, Uwe) + strongly recommended to talk with authorities in advance (Uwe) + will need a tax attorney for that + get written statement + would be nice to have proper answers from German Ministries/Authorities (Paolo) + as for the Luxembourg proposal. + any questions? (Lothar) Public meeting ends at 13:18 Berlin time. Private Part 5. (optional) Discuss: Business entity (Thorsten, Lothar, Florian, all time incl. see above) 6. (optional) Discuss: Status of annual filings and report (Florian, all time incl. see above) 7. (optional) Discuss: Status of FSF temporary suspension from the advisory board (Lothar, Florian, all time incl. see above) 8. Inform: Informing and Discussing about the idea to involve a company as new member in the advisory board (Lothar, Florian, all 5min) Rational: Informing and discussing open questions and further process reason why in private: preliminary idea, names with it 9. Discuss: (Status of) Hiring a devel
[board-discuss] Agenda for TDF board meeting on Friday, May 07th at 1300 Berlin time (UTC+2)
Dear Community, find below the agenda for our -> TDF board meeting with a public part and followed by a private part -> on Friday, May 07th at 1300 Berlin time For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20210507T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> The pad is at https://pad.documentfoundation.org/p/boardminutes -> AGENDA: Public Part 1. Q: Answering Questions from the community (All, max. 10 min) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF. Private Part 2. Inform: Quarterly Information of status of wealth management (Lothar, Florian, Stephan 10min) Rationale: Informing about status, questions reason why in private: because of preliminary process informations about transactions 3. Discuss: (Status of and) further handling of LibreOffice Licence agreements (Florian, all 15min) Rationale: Plan to further handle that after 01.07. reason why in private: because of confidential informations about future licence policies and holders - No more topic in private so far - -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting on Friday, August 27th at 1300 Berlin time (UTC+2)
Dear Community, please find below the agenda for our -> TDF board meeting with a public part and followed by a private part -> on Friday, August 27th at 1300 Berlin time For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20210827T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> AGENDA: Public Part 1. Q: Answering Questions from the community (All, max. 10 min) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF. 2. Inform: 1 month to LibOCon 2021 - Status (Florian/Team, all 5min) Rationale: Get information about status and where help from board is needed 3. Plan: How to handle next pre-scheduled board meeting at 10th of September(Lothar, all 5 min) Rationale: Lothar will be not available from 1st to 16th of September (incl) Private Part 4. Inform: Status 2nd round legal advisor questions (Florian, Lothar all 5min) Rationale: Florian delivered statements, what/when is next? Reason why in private: Confidential items for advice, preliminary discussion of offerings 5. Discussion, Q: Conflict of Interest Policy for MC and Board (Marina, all 25 minutes) Rationale: Board information about MC CoI policy text, status of legal proofread, adaption to the board Reason why in private: Discussion about a legal text - No more topic in private so far - -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint OpenPGP_signature Description: OpenPGP digital signature
[board-discuss] Board of Directors Meeting 2021-08-27
The Document Foundation Board of Directors Meeting 2021-08-27 Meeting Minutes Date: 2021-08-27 Location: Jitsi Session chair: Lothar Becker Keeper of the minutes: Stephan Ficht In the meeting: Board - Lothar Becker, Franklin Weng (left earlier), Cor Nouws, Emiliano Vavassori, Thorsten Behrens (joined later) Board Deputies - Nicolas Christener, Paolo Vecchi Membership Committee - Marina Latini Membership Committee Deputies - Team - Stephan Ficht, Sophie Gautier, Florian Effenberger, Italo Vignoli, Guilhem Moulin Community - Mike Schinagl Representation: Nicolas for Michael, Paolo for Daniel Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. The meeting commences at 13:01 Berlin time. Public Part 1. Q: Answering Questions from the community (All, max. 10 min) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF. + any questions? (Lothar) 2. Inform: 1 month to LibOCon 2021 - Status (Florian/Team, all 5min) Rationale: Get information about status and where help from board is needed Conference: Thursday, September 23-Saturday, September 25 Schedule: https://events.documentfoundation.org/libocon2021/schedule/ Internal meetings: Monday, September 27, 1200-1500 Berlin time, board+MC+team Tuesday, September 28, 1200-1500 Berlin time, board only + all looks quite well so far (Florian) + schedule ist public + meetigs are scheduled Sept 26 and 27 + sponsorship is going well + merch, recording prepared + some tech questions (Italo) + hybrid conf in Hamburg (Lothar) + perhaps can do it to go to Hamburg - we have Collabora, allotropia, LPI and maybe CarboneIO as sponsors - schedule is finalized and published - speakers are invited to upload their talks - waiting for LPI logo to send the template to speakers - merchandise at Freewear shop is online - Freewear has the list of T-shirt to be sent out for Board, speakers and team (25 in total) - registration form is online, communication about it done on all channels - we have currently 7 volunteers for moderation - material for videos recording has been ordered and sent - sponsors will also have private rooms, provided by TDF, managed by sponsors What is left for now: - we have to decide how we proceed for YouTube - we have to organize the training session for moderators - we have to test the streaming and recording - Italo will do a blog post summarizing the info - finalizing agenda for the internal meetings - app for conference is working in progress, will be done for the conference 3. Plan: How to handle next pre-scheduled board meeting at 10th of September(Lothar, all 5 min) Rationale: Lothar will be not available from 1st to 16th of September (incl) + Lothar will not be able to participate + suggests to have the meeting + fine for Franklin -> meeting will take place on September 10 + Cor might not make it either Public meeting ends at 13:09 Berlin time. Private Part Marina Latini and Mike Schinagl stay in the call 4. Discussion, Q: Conflict of Interest Policy for MC and Board (Marina, all 25 minutes) Rationale: Board information about MC CoI policy text, status of legal proofread, adaption to the board Reason why in private: Discussion about a legal text Marina Latini and Michael Schinagl leave the call 5. Inform: Status 2nd round legal advisor questions - (Florian, Lothar all 5min) Rationale: Florian delivered statements, what/when is next Reason why in private: Confidential items for advice, preliminary discussion of offerings Private meeting ends at 14:01 Berlin time. Lothar Becker (Session chair) Stephan Ficht (Keeper of the minutes) -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint OpenPGP_signature Description: OpenPGP digital signature
[board-discuss] Agenda for TDF board meeting on Friday, September 10th at 1300 Berlin time (UTC+2)
Dear Community, find below the agenda for our -> TDF board meeting with a public part and followed by a private part -> on Friday, September 10th at 1300 Berlin time For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20210910T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on Jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> AGENDA: Public Part 1. Q: Answering questions from the community (all, 10 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Inform: LibOCon status update (team, 5 minutes) Rationale: Get information about status of conference 3. Discuss: LibOCon internal meetings on September 27 (Florian, 5 minutes) Rationale: Plan joint meeting with board, MC and team on September 27 Private Part 4. Discuss: Legal advisor questions (Thorsten, 10 minutes) Rationale: Discussion about the answered questions and decision on the next steps Reason why in private: Discussion about a legal text 5. Discuss: Possible transfer of domain names (Thorsten, 10 minutes) Rationale: Decide on whether we want to continue keeping a number of domains reserved for the business entity Reason why in private: don't encourage domain squatters in case we decide to relinquish 6. Last-minute addition: Discussion around an internal policy document: process (Emiliano, 5 minutes) Rationale: Discussion around policy document and next steps in the process Reason why in private: The proposed item is private, because it will possibly regulate the functioning of the Board only and the document is not yet approved by the board 7. Last-minute addition: Discussion: Windows 11 app store (Paolo, 10 minutes) Rationale: Italo's email from August 27 at 09:27CET, discussion about status and next steps Reason why in private: Private as part of new potential strategies to be evaluated - No more topic in private so far - -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2021-10-08
The Document Foundation Board of Directors Meeting 2021-10-08 Meeting Minutes Date: 2021-10-08 Location: Jitsi Session chair: Lothar Becker Keeper of the minutes: Stephan Ficht In the meeting: Board - Emiliano Vavassori, Lothar Becker, Michael Meeks, Thorsten Behrens Board Deputies - Nicolas Christener, Paolo Vecchi Membership Committee - Membership Committee Deputies - Uwe Altmann Team - Florian Effenberger, Stephan Ficht, Sophie Gautier, Italo Vignoli Community - Jan Holešovský Representation: Paolo for Daniel, Nicolas for Franklin (Franklin asks for email votes) Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. The meeting commences 13:04 Berlin time. Public Part 1. Q: Answering questions from the community (all, 10 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF + any questions? (Lothar) + get the email on mission/vision item (Uwe) + interesting mail from Emiliano (Kendy) + can the board share details? - CoI policy + something specific about it? (Emiliano) + discussing the need for a CoI policy in general + a proposal for a month - we are discussing it + not broad consensus on it, but is consensus on a written policy + written in mail: see it as a starting point + not the definitive version TDF should have. + makes sense to have it - others outside the board have worked on & checked it is there it is ready - lets start from there. + still some ongoing discussion? (Kendy) + point is - sorry not followed all the mails (Emiliano) + been very busy + replies to Simon were terribly late, that's why. + did not follow the last developments. + are ongoing discussions (Paolo) + some directors think we should start with this policy + expect a vote soon on it if no full consensus. + for something as far reaching as this (Thorsten) + would serve the board well to try to reach consensus + building that is laborious & sometimes frustrating + for the best of TDF would be something everyone can get behind + lots of interests represented on the board, best place to reach consensus is there + otherwise things/conflict tend to spill out into the community + given the lack of understanding of the text (Michael) + deeply concerning to see it pushed to a vote prematurely + happy to hear from Thorsten (Kendy) + ideal is reaching consensus - love it. 2. Ideas, Discuss & Plan: Collect ideas and follow-ons, procedure and decision about the temporary freeze of the online-source-repo (Lothar, Florian, all 10 minutes) Rationale: Reflect experience about freeze and potential contributors, collect alternative ideas, plan the way to overcome the status for "temporary" and find a final decision also for clear communications * [DECISION] LibreOffice Online - repository and translations https://listarchives.tdf.io/i/gVuesWC6ZI0MUequqiqJ3nrc * [DECISION] LibreOffice Online freeze-related topics https://listarchives.tdf.io/i/4bCUE2Lh2ffa-M8da8zEfPF7 * [DECISION] LibreOffice Online information in the release notes https://listarchives.tdf.io/i/Re7H9rGAUUc1ToGpjlVboXrz + situation is now that we have decided temporary freeze (Lothar) + decide how to go on now + would you share the idea? (Paolo) + temporary freeze is a problem (Lothar) + proposal - clearly say; not shutdown repo itself - have source code for whomsoever it can be to help + clearly say - we are not for the moment - making binaries of it. + like the basic idea (Emiliano) + if the case - start of dicussion, open-source code + clearly state: not security inspected, not for production, no binaries at all + a motivation to contribute to the core source? (Lothar) + to get new contributors to engage them into the core? + to attract people who can play on use it etc. (Paolo) + overtly hostile act, creates a competing project (Michael) + serious danger of making TDF look silly + Marco's talk is of ta
[board-discuss] Agenda for TDF board meeting on Friday, October 22nd at 1300 Berlin time (UTC+2)
Dear Community, find below the agenda for our -> TDF board meeting with a public part and followed by a private part -> on Friday, October 22nd at 1300 Berlin time For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20211022T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on Jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> AGENDA: Public Part 1. Q: Answering questions from the community (all, 10 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF Private Part 2. Discuss & further steps: Conflict of interest policy for the board as part of the Rules of Procedures (legal subgroup, all 45min) Rationale: Discussing and understanding a version of the policy that is currently in discussion, defining how to ask legal advice on it Reason why in private: preliminary wordings of an edited legal text for rules of procedure, before legal advice on that edited version 3. Discuss: Last minute item(s) (owner of the item, all 5min) Rationale: if there is popping up an item after sending the agenda (it may also be partially in public, if no confidential item will be touched) - No more topic in private so far - -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2021-11-05
The Document Foundation Board of Directors Meeting 2021-11-05 Meeting Minutes Date: 2021-11-05 Location: Jitsi Session chair: Lothar Becker Keeper of the minutes: Stephan Ficht In the meeting: Board - Lothar Becker, Emiliano Vavassori, Thorsten Behrens, Michael Meeks, Cor Nouws Board Deputies - Paolo Vecchi, Nicolas Christener Membership Committee - Membership Committee Deputies - Community - Michael Weghorn Team - Stephan Ficht, Sophie Gautier, Ilmari Lauhakangas Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. The meeting commences 13:03 Berlin time. Public Part 1. Q: Answering questions from the community (all, 10 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF + any Q'? (Lothar) 2. Information: Short report on an invitation to be present as TDF in a meeting of a digital ministry about their shift to open source (Thorsten, Lothar 5min) Rationale: Share information about learned status and role of LibreOffice in this project/environment and a planed additional 1:1 meeting as follow on of the last year's meeting + in Germany different levels of initiatives to bring government to open source (Lothar) + one initiative from federal state + decision in the state government in favor of open source + for office sw + cloud based products (Thorsten) + C'bora on the cloud side, client side is LibreOffice + VIS document management system integration, seems working + rolled out in ~100 places, going soon in one ministery + special solutions choosen because can be modulized (Lothar) + using standard file formats, ODF + very intereting meeting scheduled next monday + some questions from federal state + should be a contact with the ecosystem to improve the core + will hint to whole ecosystem for doing such things + have to be in contact w. ecosystem companies + discussing technical stuff on monday (Thorsten) + political will to try things + generally very encouraging development + what devices to use? (Nicolas) + usual client hardware (Lothar) + their service provider is trying to support all kinds of H/W across Germany + are open to new ways of working + 25k computers published on joinup (Paolo) + interesting project 3. Status: AI from board meeting 08th of October: conducting a proposal with a change from the "temporal freeze" to an "attic"-status of the LOOL repository (Emiliano, Thorsten, all 10min) Rationale: Status of the action item, timeline for decision making on that + idea was to have a frame (Lothar) + what actual status? + not the first project to do it (Thorsten) + taking pages out of other project's books + brainstorming around naming: is 'attic' or 'freezer' good? + kicking around thoughts there; not yet ready to vote on etc. + a fair summary - trying to define details (Emiliano) + exchanged understandings + perhaps ready in a short time + when to bring it on the Agenda (Lothar) AI: bring proposal to next BoD call (Thorsten, Emiliano) + Attic is not necessarily the definitive state of the project (Emiliano) + possibility that it is revived within some boundaries + brought into the normal flow of working in TDF there + is implied here - Apache has this (Thorsten) + defined gating criteria to get out of the attic again + needs to be critical mass, and very likely an active community around the project Public meeting ends at 13:26 Berlin time. Private Part 4. Discuss & further steps: New answers from law firm, resume and follow on with items, timeline (all 10min) Rationale: Discussion on understanding and consequences for app-store offerings and bizz entity, what from the advice should be and can be shared Reason why in private: Discussion about legal text from law firm for aspects of offering alternatives and organizational items 5. Discuss: CoI policy Rationale: Discussing and
[board-discuss] Agenda for TDF board meeting on Friday, November 05th at 1300 Berlin time (UTC+1
Dear Community, find below the agenda for our -> TDF board meeting with a public part and followed by a private part -> on Friday, November 05th at 1300 Berlin time (UTC+1, mind the daylight saving shift end of October) For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20211105T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on Jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> AGENDA: Public Part 1. Q: Answering questions from the community (all, 10 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Information: Schleswig-Holstein, short report on an invitation to be present as TDF in a meeting of the digital ministry about their shift to open source (Thorsten, Lothar 5min) Rationale: Share information about learned status and role of LibreOffice in this project/environment and a planed additional 1:1 meeting as follow on of the last year's meeting 3. Status: AI from board meeting 08th of October: conducting a proposal with a change from the "temporal freeze" to an "attic"-status of the LOOL repository (Emiliano, Thorsten, all 10min) Rationale: Status of the action item, timeline for decision making on that Private Part 4. Discuss & further steps: New answers from legal advisor, resume and follow on with items, timeline (all 10min) Rationale: Discussion on understanding and consequences for app-store offerings and bizz entity, what from the advice should be and can be shared Reason why in private: Discussion about legal text from legal advisor for aspects of offering alternatives and organizational items 5. Discuss: Last minute item(s) (owner of the item, all 5min) Rationale: if there is popping up an item after sending the agenda (it may also be partially in public, if no confidential item will be touched) - No more topic in private so far - -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Board of Directors Meeting 2021-10-22
Hi Simon, Am 27.10.21 um 14:17 schrieb Simon Phipps: > who was present in the secret part of the meeting? The general public has to leave after the public part has ended. This is always checked before the private part starts. Hope this helps. Kind regards, Stephan -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2021-10-22
The Document Foundation Board of Directors Meeting 2021-10-22 Meeting Minutes Date: 2021-10-22 Location: Jitsi Session chair: Lothar Becker Keeper of the minutes: Stephan Ficht In the meeting: Board - Emiliano Vavassori, Lothar Becker, Thorsten Behrens, Cor Nouws, Michael Meeks Board Deputies - Nicolas Christener, Paolo Vecchi Membership Committee - Membership Committee Deputies - Team - Florian Effenberger, Stephan Ficht, Guilhem Moulin Community - Jan Holesovsky Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. The meeting commences 13:03 Berlin time. Public Part 1. Q: Answering questions from the community (all, 10 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF + need one official meeting (Lothar) + haven't it yet (Florian) + usually during conf + two weeks to invite + Friday, December 17 - for budget planning + every one fine? (Lothar) + agreed Public meeting ends at 13:05 Berlin time. Private Part 2. Discuss & further steps: Conflict of interest policy for the board as part of the Rules of Procedures (legal subgroup, all 45min) Rationale: Discussing and understanding a version of the policy, defining where to ask legal advice and how to do that Reason why in private: preliminary wordings of a legal text for rules of procedure, before legal advice 3. Discuss: Last minute item(s) (owner of the item, all 5min) Rationale: if there is popping up an item after sending the agenda – no item popped up – Private meeting ends at 14:02 Berlin time. Lothar Becker (Session chair) Stephan Ficht (Keeper of the minutes) -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2021-12-03
The Document Foundation Board of Directors Meeting 2021-12-03 Meeting Minutes Date: 2021-12-03 Location: Jitsi Session chair: Lothar Becker Keeper of the minutes: Stephan Ficht In the meeting: Board - Lothar Becker, Thorsten Behrens, Emiliano Vavassori, Michael Meeks, Cor Nouws Board Deputies - Paolo Vecchi, Nicolas Christener Membership Committee - Membership Committee Deputies - Shinji Enoki, Uwe Altmann Community - Jan Holešovský, Aron Budea Team - Florian Effenberger, Stephan Ficht, Sophie Gautier Representation: Nicolas for Franklin, Paolo for Daniel Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. The meeting commences 13:02 Berlin time. Public Part 1. Q: Answering questions from the community (all, 10 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF + great sessions for presentation of BoD candidates (Kendy) + Sophie thought perhaps these could be organized for running board too twice per year + something like FOSDEM / LibOCon - an hour of questions + why not use Q as part of public part? (Kendy) + feedback is 10 minutes is not enough for harder questions + perhaps more time can be dedicated + should discuss with the MC (Sophie) + good that they organize it + important to get in touch with the community + action to clarify with the MC (Lothar) + at LibOCon - we have a session like this before closing. + perhaps should get a more prominent place + point - probably one hour is too short (Emiliano) + MC organised - two hours; perhaps that's enough to start discussing but difficult + good to have discussion in different timezones - to get different members of the community to speak + love two hour calls - but would like to read a transcript (Michael) + agreed by speakers. + bring these ideas to the MC (Lothar) + Emiliano volunteered to do this. + sessions were recorded (Kendy) + two of them - one of them somehow failed; transcript might be good too + might be worth considering interleaving it with FOSDEM & LibOCon + seemed like people were more open asking hard Q's when it was a bit more anonymous - rather than at LibOCon + which is good. AI Emiliano: Contact MC to propose a much more detailed plan for these meetings 2. Information: Suggestion of an "attic" status of LOOL repository, input from subgroup, ESC inquiry (Thorsten, Emiliano, all 10min) Rationale: Status/Follow on of the action item, timeline for decision making on that + should be sth on the board-discuss list (Lothar) + have a proposal ready? (Thorsten) + more or less, we worked on that (Emiliano) + something to discuss with more people; that's fine + if we want to can publish the draft + strongly suggest we do that (Thorsten) + where I stand, I'm happy with state of the draft + would like to hear input. + hopefully can turn around by E-mail vote + more or less the same plan (Emiliano) + will go to board-discuss list asking for feedback + if no major things to change will go through voting + can be done on discuss, or members list (Emiliano) + perhaps members is better? + topic was discussed in public in the past stick there (Florian) + discussion & agenda items in public + default to public + agree (Thorsten) + default is that, if need for privacy - keep it on BoD list + don't think there is anything problematic there + lets get it out & get it moving? + who should send it? + Thorsten do it tonight unless Emiliano beats him to it + will it start a big discussion mid-election? (Michael) + if there is a danger of controversy postpone by a week? (Thorsten) + all candidates may take part in that (Lothar) + during elections - may be people who have already voted (Thorsten) + depending on h
[board-discuss] Agenda for TDF board meeting on Friday, July 30th at 1300 Berlin time (UTC+2)
Dear Community, please find below the agenda for our -> TDF board meeting with a public part and followed by a private part -> on Friday, July 30th at 1300 Berlin time For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20210730T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> AGENDA: Public Part 1. Q: Answering questions from the community (all, max. 10 min) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF. 2. Discuss: LibOCon 2021 - Status update and further planning of the meeting schedule (Florian, all 10min) Rationale: Get information about status and talk proposals, to fix concrete date and time for the usual joined meetings Private Part 3. Discuss: 2nd round legal advisor questions - (Florian, Lothar all 20min) Rationale: Florian is finalizing the draft by tuesday, then we can agree on the final version and next steps during friday's call Reason why in private: confidential items for advice, preliminary discussion of offerings 4. Information: Status of capital investment/wealth management (Stephan/Florian, Lothar, Thorsten, all 5 min) Rationale: Board information about status of cooperation with investment bank and its transactions Reason why in private: preliminary informations about contracts and transactions - No more topic in private so far - -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting with invited elected board members on Friday, January 14th at 1300 Berlin time (UTC+1)
Dear community, find below the agenda for our -> TDF board meeting with a public part and followed by a private part -> on Friday, January 14th at 1300 Berlin time (UTC+1) For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20220114T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on Jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> AGENDA: Public Part 1. Introduction: Welcome to the new elected board members and invitation for the next meetings and to stay with us in private parts (Florian, 5min) Rationale: Introduction in the transition phase and onboarding information 2. Q: Answering questions from the community (all, 10 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 3. Information: Suggestion of an "attic" procedure (input from subgroup, status of discussion) and status of LOOL repository (Thorsten, Emiliano, all 20min) Rationale: Status/Follow on of the action items (procedure, LOOL), timeline for decision making on that 4. Information & Discussion public part: status of 2022 budget suggestions (Florian, all 10min) Rationale: Planing for finalizing and handing over to new board Private Part 5. Information & Discussion private part: status of 2022 budget sheet and procedure of decision making (Florian, all 10min) Rationale: Planing for finalizing and handing over to new board 6. Discuss: Last minute item(s) (owner of the item, all 5min) Rationale: if there is popping up an item after sending the agenda - No more topic in private so far - -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2022-02-11
The Document Foundation Board of Directors Meeting 2022-02-11 Meeting Minutes Date: 2022-02-11 Location: Jitsi Session chair: Lothar Becker Keeper of the minutes: Stephan Ficht In the meeting: Board - Thorsten Behrens, Emiliano Vavassori, Lothar Becker, Michael Meeks, Cor Nouws Board Deputies - Nicolas Christener, Paolo Vecchi Board Elect - Caolán McNamara, Gabriel Masei, Jan Holešovský, Gábor Kelemen, Laszlo Nemeth Membership Committee - Membership Committee Deputies - Shinji Enoki, Community - Michael Weghorn, Simon Phipps, Imran Sarvar Khan Team - Stephan Ficht, Florian Effenberger, Olivier Hallot, Heiko Tietze, Guilhem Moulin, Sophie Gautier Representation: Nicolas for Franklin, Paolo for Daniel Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. The meeting commences 13:01 Berlin time. Public Part 1. Q: Answering questions from the community (all, 10 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF + the mailing list thread is really hard to read (Heiko) + improve the situation by using decidim? + in the budget ranking a project for implementing it (Emiliano) + how does it help? (Michael) + provide proposals, and collect votes (Emiliano) + have to structure workflow for process + platform once installed - is empty + how do we reduce noise so we can hear everyone? (Michael) + right way is with moderators (Emiliano) + interesting topic to see how it can help (Cor) + needs some work to set it up for us + focus is to have all members in the platform + get them to express their needs + been involved with Consul and decidim (Simon) + very complex to setup, hire a consultant to configure it for us + quite a good time, and worth using, like installing CiviCRM + budget proposal for 2022 - is to have budget for that + if solution to noise is moderation - can do it on ML (Michael) + proposal - tool better fitted for the purpose (Emiliano) + discussing in bugzilla is not the best tool + mailing list the same - how obsolete is mailing + possible to have a test account? (Lothar) + yes, but it needs to be forwarded to Infra - let's see how to implement it with the Team (Emiliano) + well worth trying & playing with that (Thorsten) + if we can find something more productive, less stressful, more crisp way of getting feedback + may take a while to play & get up-to-speed + meantime trying stop-gap measures on board-discuss to be more productive self-moderation or whatever else - makes sense 2. Discuss: Enable TDF to contribute more code to LibreOffice with in-house developers to address our donors specific needs. (Paolo, all, 15min) Rationale: Items and Discussion about them https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00141.html + couldn't follow *all* mailings (Lothar) + Paolo can give a short summary, please + Paolo's proposal of what we think we should do (Paolo) + enable TDF to grow in-house skills + start dealing with several items, bugs, a11y, RTL, Chinese/Korean things + so we don't have to wait for budget / tenders + build up internal skills for the rest of the project + start publishing apps in the app-stores + able to deal with the issues + check / react quickly to security issues + Caolan deals with fast - having someone to deal with things internally + a lot of support for the proposal + lots of additional informations + some that - TDF is not made for that + some questions regarding: can we actually do it + process is the same as for tenders + issue has already been solved + Michael W had some answers to Kendy + shaping an interesting project + let's define a procedure (Lothar) + reading most of the mails (Cor) + short version - certainly some areas of coding development that are poorly covered by what the community does + somehow hard t
Re: [board-discuss] Enable TDF to contribute more code to LibreOffice with in-house developers to address our donors specific needs
Hi Olivier, +1 Am 10.02.22 um 13:50 schrieb Olivier Hallot: One cent in donation is a manifest of satisfaction on LibreOffice. It sums to ~1M yearly of users satisfaction. Yeah, on the one hand it's satisfaction, and from my POV dealing with donors nearly every day, on the other hand, and in many cases, it's even an incentive, a support, and an expectation to improve what the wide community will provide and share in the future. Other users express their happiness translating, adding linguistic stuff, documenting and building culture in askbot, telegram channels and regional meetings. I wonder who is actually listening to users. IMO, very important to do so. "Users / not yet users" is the large total from which derives the subsets I mentioned previously. Cheers, Stephan -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Enable TDF to contribute more code to LibreOffice with in-house developers to address our donors specific needs
Hello, wrt the subject line and reading through this thread comes in my mind: "contributors of code" is subset of "contributors of anything" is subset of "community" is subset of TDF to fulfill its written objectives. So, everyone and everything being an important piece in the mosaic for the big picture for a FLOSS office suite, called LibreOffice. Perhaps trivial, but it is just as easy to constructively get behind these TDF objectives instead of getting lost in the details, treading water and getting nowhere. Cheers, Stephan -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2022-01-28
The Document Foundation Board of Directors Meeting 2022-01-28 Meeting Minutes Date: 2022-01-28 Location: Jitsi Session chair: Lothar Becker Keeper of the minutes: Stephan Ficht In the meeting: Board - Emiliano Vavassori, Cor Nouws, Lothar Becker, Thorsten Behrens, Board Deputies - Nicolas Christener, Paolo Vecchi, Board Elect - Gabriel Masei, Jan Holesovsky, Laszlo Nemeth, Caolan McNamara, Gabor Kelemen Membership Committee - Membership Committee Deputies - Shinji Enoki Community - Michael Weghorn Team - Stephan Ficht, Sophie Gautier, Florian Effenberger, Guilhem Moulin Representation: Nicolas for Michael, Paolo for Franklin Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. The meeting commences 13:03 Berlin time. Public Part 1. Q: Answering questions from the community (all, 10 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF + any issues with Corona? + nothing severe luckily + any questions from the community? (Lothar) + none 2. Q: GDPR - quick round of questions and answers (if needed) (Paolo, all 5min) Rationale: what and why to care about and in parallel to be careful with some inquiries from (professional) users on mailing list + request from outside (bigger public administration) + asking us for information + how / with whom do you share information + going to reply this afternoon (Paolo) + be aware that we have no contract with them (Lothar) + we are not the org providing software to them, no contractual relationship + q. was how we process data, eg. crash reports (Paolo) + make proposal and hand over to executive director (Lothar) 3. Information: Wealth management, info for a power of attorney to BW-Bank for general assemblies of shares we hold (Stephan, Thorsten, all 5min) Rationale: information and organisational issue + Power of attorney for votes on general assemblies + bank doesn't offer this, as they act very dynamically in buying and selling of shares (Stephan) + therefore nothing to be done from our side + goal was to avoid negative interest, works out quite well (and much better) for now (Florian) + more numbers will be in the published ledgers soon 4. Information & Discussion public part: Follow-up on budget 2022 workshop, open questions, next steps (Florian, all 5 min) Rationale: Planning for finalizing and handing over to new board + workshop on budget took place twice (Florian) + got closing ledgers for December this week, will incorporate into our spreadhseet + main thing is the ranking sheet (proposals.ods) + proposal made have to be factored in + any task still for the outgoing BoD members? need to do ranking still? (Lothar) + could be done jointly by outgoing and elected BoD members (Florian) + did so in the past too, with the last board handover + supported (Thorsten) + need to trust the outgoing board anyways, e.g. for closing ledgers (Florian) + MC requests factored in? (Lothar) + one request for Carbon compensation (Florian) + and running project MC tool, ~7-8 k spend + going to be productive with the tool (Uwe) + by now everything ok Public meeting ends at 13:24 Berlin time. Private Part 5. Information & Discussion private part: Follow-up on budget 2022 budget sheet and procedure of decision making (Florian, all 10 min) Rationale: Planing for finalizing and handing over to new board Reason why in private: Legal/contractual/financial items. 6. Information & Discussion: Information and Handling about an invoice (Florian, all 5min) Rationale: Information and sync Reason why in private: Legal/contractual/financial items. 7. Discussion about a project from the current budget (Emiliano, all 10min) Rationale: Follow on with discussion on mailing list and further steps for it Reason why in private: Legal/contractual/financial items. Private meeting ends at 14:01 Berlin time. Lothar Becker (Session chair) Stephan Ficht (Keeper of the minutes) -- Stephan Ficht, Administrative Assistant Tel: +49 30 55579
[board-discuss] Agenda for TDF board meeting with current and elected board members on Friday, February 11th at 1300 Berlin time (UTC+1)
Dear community, find below the agenda for our -> TDF board meeting with a public part and followed by a private part -> on Friday, February 11th at 1300 Berlin time (UTC+1) For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20220211T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on Jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> AGENDA: Public Part 1. Q: Answering questions from the community (all, 10 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Discuss: Enable TDF to contribute more code to LibreOffice with in-house developers to address our donors specific needs. (Paolo, all 15min) Rationale: Items and Discussion about them 3. (if needed) Information public part: Status budget 2022, end of proposals, next steps (Florian, all 5 min) Rationale: Planing for finalizing and handing over to new board Private Part (with elected board members) 4. Information & Discussion private part: Follow-up on budget 2022 budget sheet and procedure of decision making (Florian, all 10 min) Rationale: Planing for finalizing and handing over to new board Reason why in private: Legal/contractual/financial items. 5. Discuss: Last minute item(s) (owner of the item, all 5min) Rationale: if there is popping up an item after sending the agenda Reason why in private: Legal/contractual/financial items. - No more topic in private so far - -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2022-01-14
The Document Foundation Board of Directors Meeting 2022-01-14 Meeting Minutes Date: 2022-01-14 Location: Jitsi Session chair: Lothar Becker Keeper of the minutes: Stephan Ficht In the meeting: Board - Cor Nouws, Lothar Becker, Thorsten Behrens, Michael Meeks, Emiliano Vavassori Board Deputies - Nicholas Christener, Paolo Vecchi Board Elect - Gabriel Masei, Caolan McNamara, Jan 'Kendy' Holešovský, László Németh, Gabor Kelemen Membership Committee - Membership Committee Deputies - Uwe Altmann, Shinji Enoki, Dennis Roczek Community - Aron Budea, Simon Phipps Team - Stephan Ficht, Florian Effenberger, Heiko Tietze, Sophie Gautier, Guilhem Moulin Representation: Paolo for Daniel, Nicholas for Franklin Chairman of the Board is in the meeting. One of the Chairman or Deputy Chairman is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. The meeting commences 13:04 Berlin time. Public Part 1. Introduction: Welcome to the new elected board members and invitation for the next meetings and to stay with us in private parts (Florian, 5min) Rationale: Introduction in the transition phase and onboarding information * new board members: Jan 'Kendy' Holešovský, Caolán McNamara, László Németh, Gábor Kelemen, Ayhan Yalçınsoy, Gabriel Masei * next meetings * Advisory Board meeting: Wednesday, January 19, at 1600 UTC/1700 Berlin time send your picture and biography for the slides * board meetings * Friday, January 28, 1200 UTC/1300 Berlin time * Friday, February 11, 1200 UTC/1300 Berlin time + welcome to the new elected board members (Lothar) + welcome (Florian) + onboarding in progress + please ask for any questions + Jan19 at 1600 (UTC) AdvB call for one hour + board call scheduled every other week, so next on Jan 28 at 12(UTC) + any q. (Lothar) + can have separate meeting to explain (Florian) 2. Q: Answering questions from the community (all, 10 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF + any q.? (Lothar) 3. Information: Suggestion of an "attic" procedure (input from subgroup, status of discussion) and status of LOOL repository (Thorsten, Emiliano, all 20min) Rationale: Status/Follow on of the action items (procedure, LOOL), timeline for decision making on that + status of discussion, how to proceed? (Lothar) + got feedback (Thorsten) + some tangents about Online / only incidentally related + will be some projects that are unmaintained + if there are security issues - don't expect TDF volunteers to fix them + supply-chain / log4j etc. being discussed widely + if S/W is on TDF premises - clearly state what they can expect + like to de-couple from Online discussion + sent Dec 13th - lots of time for discussion + Online is essentialy atticized - in RO mode anyway + like to get feedback from all board members on the proposal + haven't seen feedback from everyone + is it something that gets broad agreement or needs further discussions + like to add (Emiliano) + have two main proposals from Lothar / Paolo + need to find some patches to deal with that + would like a general agreement, and a subsequent version from Thorsten & Emiliano + a deadline needed for feedback (Lothar) + then can work with that further + this deadline was a few days ago (Thorsten) + take this occasion - to quickly comment on it + or don't make progress + warning some days ago around the deadline + proposal would be more or less ok (Paolo) + proposed an additional article + because of the LOOL problem + have to be careful with such projects + specific article to the proposal, shows we learned the lesson + look at current & official projects more deeply + and have agreements where commercial entities are involved + think the proposal is good (Michael) + hate to delay to get this commercial agreement bits in + can iterate it later + proposal from Thorsten/Emiliano is balanced, am fine (Cor) + in favour of it as-is (Nicolas) + discussion around ultimate authority (Thors
[board-discuss] Agenda for TDF board meeting with current and elected board members on Friday, January 28th at 1300 Berlin time (UTC+1)
Dear community, find below the agenda for our -> TDF board meeting with a public part and followed by a private part -> on Friday, January 28th at 1300 Berlin time (UTC+1) For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20220128T13=37=136=241=589 -> at https://jitsi.documentfoundation.org/TDFBoard We meet on Jitsi, and please, if possible use Chrome browser and do not use video and until not speaking up please mute. -> AGENDA: Public Part 1. Q: Answering questions from the community (all, 10 minutes) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Q: GDPR - quick round of questions and answers (if needed) (Paolo, all 5min) Rationale: what and why to care about and in parallel to be careful with some inquiries from (professional) users on mailing list 3. Information: Wealth management, info for a power of attorney to BW-Bank for general assemblies of shares we hold (Stephan, Thorsten, all 5min) Rationale: information and organisational issue 4. Information & Discussion public part: Follow-up on budget 2022 workshop, open questions, next steps (Florian, all 5 min) Rationale: Planing for finalizing and handing over to new board Private Part (with elected board members) 5. Information & Discussion private part: Follow-up on budget 2022 budget sheet and procedure of decision making (Florian, all 10 min) Rationale: Planing for finalizing and handing over to new board Reason why in private: Legal/contractual/financial items. 6. Information & Discussion: Information and Handling about an invoice (Florian, all 5min) Rationale: Information and sync Reason why in private: Legal/contractual/financial items. 7. Discussion about a project from the current budget (Emiliano, all 10min) Rationale: Follow on with discussion on mailing list and further steps for it Reason why in private: Legal/contractual/financial items. 8. Discuss: Last minute item(s) (owner of the item, all 5min) Rationale: if there is popping up an item after sending the agenda Reason why in private: Legal/contractual/financial items. - No more topic in private so far - -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting on Monday, May 30th at 1600 UTC / 1800 Berlin time (UTC+2)
Dear Community, find below the agenda for our TDF board meeting with a public part, and followed by a private part on Monday, May 30 at 1600 UTC / 1800 Berlin time (UTC+2) https://jitsi.documentfoundation.org/TDFBoard For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?p1=37=49=107=20220530T18 ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Status Report: Onboarding non-profit workshop (Florian Effenberger, 5 mins) 3. Status Report: LibreOffice conference planning (Florian Effenberger, 5 mins) 4. Report from Univention summit (Thorsten Behrens, 5 mins) ### Private Part 5. Status Report: Reporting from the oversight groups (Thorsten Behrens, tdf-board, 5 mins) Reason for privacy: HR, tax and legal topics. First quarter for the new board is up, so let's hear reports from the various oversight groups. 6. Status Report: HR topic (Florian Effenberger, 5 mins) Reason for privacy: HR, tax and legal topics. 7. Vote, Discuss: Update on AB membership (Florian Effenberger, 5 mins) Reason for privacy: contract negotiation. 8. Discuss: Last minute item(s) (tdf-board, 25 mins) Rationale: if there is time left, and anything is popping up after sending the agenda -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting on Monday, May 16th at 1600 UTC / 1800 Berlin time (UTC+2)
Dear Community, find below the agenda for our * TDF board meeting with a public part and followed by a private part on Monday, May 16th at 1600 UTC / 1800 Berlin time (UTC+2) at https://jitsi.documentfoundation.org/TDFBoard For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20220516T18=37=49=107 ## AGENDA: ### Public Part 1. Q: Answering questions from the community (all, 10 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Missing representation statements (Laszlo, Thorsten, 5 mins) ### Private part 3. Onboarding: nonprofit workshop (Uwe, Florian, all 40 mins) Reason for privacy: tax and legal topics 4. Discuss: Last minute item(s) (owner of the item, all 5 mins) Rationale: if there is time left, and anything is popping up after sending the agenda -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting on Monday, June 27th at 1600 UTC / 1800 Berlin time (UTC+2)
Dear Community, find below the agenda for our TDF board meeting with a public part, and followed by a private part on Monday, June 27 at 1800 Berlin time at https://jitsi.documentfoundation.org/TDFBoard For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?p1=37=49=107=20220627T18 ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Vote, Discuss: ESC proposal to atticize LOOL (tdf-board, Thorsten Behrens, 10 mins) As documented at <https://lists.freedesktop.org/archives/libreoffice/2022-June/089018.html> "ESC meeting minutes: 2022-06-09", and per the policies at <https://wiki.documentfoundation.org/TDF/Policies/Attic>, the ESC proposes to atticize LOOL (<https://gerrit.libreoffice.org/admin/repos/online,general> and whatever accompanying infrastructure). Of the 22 ESC members, 15 were present at the 2022-06-09 virtual meeting, of which 9 voted in favor of the proposal, 6 abstained, and none voted against it. 3. Vote, Discuss: LibreOffice Scholarship (tdf-board, Stephan Ficht, 5 mins) Options to discuss (and vote on): - renew existing stipend (TUM, Technical University of Munich) for one more year at 1.800 €; decide no later than mid/end of July; payment due Sept 1st - do it outselves; finance, promote and supervise a student independently - drop stipend, given that it was meant to be a one-off gesture to honor KJ - perhaps other ideas? 4. Vote, Discuss: Merged developer proposal (tdf-board, Jan Holesovsky, 10 mins) * should the merged proposal be deemed ready <https://nextcloud.documentfoundation.org/f/960049> * have a last round of discussion * if conclusive - vote & budget for it 5. Status Report: LibreOffice conference planning (Florian Effenberger, 4 mins) ### Private Part 6. Status Report: Reporting from the oversight groups (Thorsten Behrens, 10 mins) Reason for privacy: HR, tax and legal topics. First quarter for the new board is up, so let's hear reports from the various oversight groups. 7. Status Report: employee topic (Florian Effenberger, Stephan Ficht, 4 mins) Reason for privacy: HR, tax and legal topics. 8. Status Report: Hiring web developer (Florian Effenberger, 4 mins) Reason for privacy: HR, tax and legal topics. See Ilmari announcement on board-discuss: <https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00496.html> Current draft: <https://nextcloud.documentfoundation.org/s/i3ByXJK7a7GNXaC> 9. Vote, Discuss: update AB membership (Florian Effenberger, 4 mins) Reason for privacy: contract negotiation. Re-visit and decide on first annual fee (answer from AB member pending). Proposal: * failing commitment to contribute developers, invoice non-contributing fee 10. Discuss: Last minute item(s) (tdf-board, 4 mins) Rationale: if there is time left, and anything is popping up after sending the agenda -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting on Monday, July 11th at 1800 Berlin time (UTC+2)
Dear Community, find below the agenda for our TDF board meeting with a public part, and followed by a private part on Monday, July 11 at 1800 Berlin time at https://jitsi.documentfoundation.org/TDFBoard For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?p1=37=49=107=20220711T18 ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Status Report, Discuss: Status: LibreOffice in the app stores (Florian Effenberger, Paolo Vecchi, Thorsten Behrens, 15 mins) Status report and various ongoing discussions: * current status & timeline * publishing 'LibreOffice' free of charge initially? * publish 'LibreOffice Supporter' stating that users should buy that to support TDF"? * withdraw the free version if donation flow impacted? * update cycle, and how to move people to new versions? * should previous buyers (from licensed offers) get vouchers on request? 3. Status Report: MC elections (Florian Effenberger, 5 mins) 4. Vote, Discuss: Merged developer proposal (tdf-board, Jan Holesovsky, 5 mins) * should the merged proposal be ready * have a last round of discussion * if conclusive - vote & budget for it ### Private Part 5. Vote, Discuss: scholarship; deadline end of July (tdf-board, Stephan Ficht, 5 mins) Reason for privacy: HR, tax and legal topics. 6. Status Report: Reporting from the oversight groups (Thorsten Behrens, tdf-board, 5 mins) Reason for privacy: HR, tax and legal topics. First quarter for the new board is up, so let's hear reports from the various oversight groups. 7. Status Report: HR topic (Florian Effenberger, Stephan Ficht, 5 mins) Reason for privacy: HR, tax and legal topics. 8. Discuss: Improvements on voting procedures (Paolo Vecchi, Thorsten Behrens, 5 mins) Reason for privacy: legal topics. How can we improve the vote drafting and running procedures? 9. Discuss: CoC incident and how to move forward (Caolán McNamara, 5 mins) Reason for privacy: HR and legal topics. If possible, give update on progress & timeline. 10. Discuss: Last minute item(s) (tdf-board, 5 mins) Rationale: if there is time left, and anything is popping up after sending the agenda -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] cancellation of the TDF board meeting on Monday, June 13th at 1600 UTC / 1800 Berlin time (UTC+2)
Dear Community, The Board of Directors will meet in person from June 10 to 12 in Berlin. Therefore the regular board meeting on June 13th has been canceled. Kind regards, Stephan -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2022-05-30
The Document Foundation Board of Directors Meeting 2022-05-30 Meeting Minutes Date: 2022-05-30 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Stephan Ficht In the meeting: Board Members - Thorsten Behrens, Emiliano Vavassori, Cor Nouws, Caolán McNamara, Paolo Vecchi, Jan Holesovsky, Laszlo Nemeth Board Deputy Members - Gabriel Masei, Gabor Kelemen Membership Committee Members - Membership Committee Substitute Members - Uwe Altmann Team - Stephan Ficht, Heiko Tietze, Sophie Gautier, Florian Effenberger, Hossein Nourikah, Olivier Hallot, Guilhem Moulin Community - Michael Meeks, Representation: None The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. Any updates regarding director affiliations & statements of conflicts of interest for agenda items: * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html The public meeting commences at 16:03 UTC / 18:03 Berlin time. Public part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF * any questions (Thorsten) * possible to have a representative of BoD at LATAM-conference in Brasilia * great idea (Cor) * even to have more people here should not be a problem (Thorsten) * big community and a lot of interest for LO in this area * any deadline? (Thorsten) * ~ August (Olivier) * great opportunity to present LO (Olivier) === * summary: one or more directors invited to attend * status of consent (none, poor, mostly, full): full * next step(s): AI Thorsten define person(s) to attend, get back to Olivier within 2 weeks 2. Status Report: Onboarding non-profit workshop (Florian Effenberger, 5 mins) * some small delay (Florian) === * summary: on the radar, will follow-up with board late * status of consent (none, poor, mostly, full): - * next step(s): AI Florian to follow-up 3. Status Report: LibreOffice conference planning (Florian Effenberger, 5 mins) * Italo & Sophie handling it (Florian) * schedule / planning for meetings * one day of BoD-meetings * then joint meetings with the team/MC/community, too * meetings: at least board, board+team - Monday 26 September, Tuesday 27 September * invite mid-june expected * bi-weekly team calls on LibOCon, going forward === * summary: planning & scheduling meetings around LibOCon * status of consent (none, poor, mostly, full): full * next step(s): AI Sophie reach out to MC for joint meeting 4. Report from Univention summit (Thorsten Behrens, 5 mins) * great event (Thorsten) * mostly ecosystem talks/meetings * finally German federal gov putting public money into Open Source * News from Dataport and their Phoenix project? (Paolo) * open doors, explained to many how Open Source works (Thorsten) * it would be nice to welcome them in TDF's AB in future then (Paolo) * those things are sometimes slow, many people help here, positive it'll work out (Thorsten) === * summary: see blog post: https://blog.documentfoundation.org/blog/2022/05/24/libreoffice-at-the-univention-summit-2022/ * status of consent (none, poor, mostly, full): * next step(s): keep the conversations going The public meeting ends at 16:22 UTC / 18:22 Berlin time. Private part 5. Status Report: Reporting from the oversight groups (Thorsten Behrens, tdf-board, 5 mins) Reason for privacy: HR, tax or legal topics. === * summary: reminder to provide the reports * status of consent (none, poor, mostly, full): full * next step(s): deadline in 2 weeks, during strategy weekend 6. Status Report: HR topic (Florian Effenberger, 5 mins) Reason for privacy: HR, tax or legal topics. * shared details w/ Stephan to give a hand (Florian === * summary: status update - in progress * status of consent (none, poor, mostly, full): - * next step(s): 7. Vote, Discuss: Advisory boardU (Florian Effenberger, 5 mins) Reason for privacy: HR, tax or legal topics. === * su
[board-discuss] Board of Directors Meeting 2022-07-11
The Document Foundation Board of Directors Meeting 2022-07-11 Meeting Minutes Date: 2022-07-11 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Stephan Ficht In the meeting: Board Members - Thorsten Behrens, Paolo Vecchi, László Németh, Jan Holešovský, Cor Nouws, Emiliano Vavassori Board Deputy Members - Gabriel Masei, Gábor Kelemen Membership Committee Members - Membership Committee Substitute Members - Uwe Altmann Team - Stephan Ficht, Heiko Tietze, Hossein Nourikhah Community - Michael Meeks, Aaron Budea Representation: Gabor > Caolan The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. Any updates regarding director affiliations & statements of conflicts of interest for agenda items: * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html The public meeting commences at 16:03 UTC / 18:03 Berlin time. ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF * TDF cash? (Michael) * what about paying tenders? Timeline? * don't know details (Laszlo) * what is blocked? (Michael) * issues to be solved (Paolo) * at least any timeline? (Thorsten) * will have answer soon, but not this/next/following week (Paolo) * new tenders seemed to be blocked (Thorsten) * doing our best to unblock situation (Paolo) === * summary: * status of consent (none, poor, mostly, full): * next step(s): 2. Status Report, Discuss: Status: LibreOffice in the app stores (Florian Effenberger, Paolo Vecchi, Thorsten Behrens, 15 mins) Status report and various ongoing discussions: * current status & timeline * publishing 'LibreOffice' free of charge initially? * publish 'LibreOffice Supporter' stating that users should buy that to support TDF"? * withdraw the free version if donation flow impacted? * update cycle, and how to move people to new versions? * should previous buyers (from licensed offers) get vouchers on request? * not published yet (Thorsten) * look into how to structure payments going forward * how to get donation/revenue from app stores? start with paid version to have a working solution * technical issues (Paolo) * set up for payments delaying * communication lacking, so collecting opinions from wider community * did you ad background information to the mail asking opinions? (Cor) * there is plenty of info (Paolo) we already discussed app store back in 2020 * Did you add references to that information (Cor) info about the extensive discussions in the board on the topic? * You know, you have the mail so I asked the general opinion (Paolo) * Why you did not refer to the discussion in the board, based on all information and that it came to a conclusion? (Cor) * Wanted to avoid discussion, opinions were given and text remained the same without considerations on differences (Paolo) * Wouldn't if have been natural that the board would just have voted against if it was unhappy with the discussion (Cor) isn't this how we are working usually? * Yes and no, maybe sometimes people are just giving up in discussions (Paolo) * When a decision taken it feels a bit odd to reopen a discussion without that information (Thorsten) * update circle interesting question (Thorsten) * burden to manage vouchers (Paolo) * just need to click a button (Thorsten) * massive complexity of the overall app store problem (Thorsten) * lacking information (Paolo) === * summary: complex topic, need proper discussion * status of consent (none, poor, mostly, full): poor * next step(s): 3. Status Report: MC elections (Florian Effenberger, 5 mins) * timeline is out (Thorsten) === * summary: * status of consent (none, poor, mostly, full): * next step(s): 4. Vote, Discuss: Merged developer proposal (tdf-board, Jan Holesovsky, 5 mins) * should the merged proposal be ready * have a last round of discussion * if conclusive - vote & budget for it * should agree about role of ESC (Kendy) * rena
[board-discuss] Agenda for TDF board meeting on Monday, July 25th at 1800 Berlin time (UTC+2)
Dear Community, find below the agenda for our TDF board meeting with a public part, and followed by a private part on Monday, July 25 at 1800 Berlin time at https://jitsi.documentfoundation.org/TDFBoard For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?p1=37=49=107=20220725T18 ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Status Report, Discuss: Status: LibreOffice in the app stores (Florian Effenberger, Paolo Vecchi, Thorsten Behrens, 5 mins) Status report and various ongoing discussions * current status & timeline * dropped the voucher idea, reassess? * upgrade cycles - how many updates will users get? 3. Vote, Discuss: Merged developer proposal (tdf-board, Jan Holesovsky, 10 mins) * should the merged proposal be ready * have a last round of discussion * if conclusive - vote & budget for it 4. Status Report: LibreOffice conference planning (Florian Effenberger, 5 mins) 5. Status Report: MC elections (Florian Effenberger, 5 mins) 6. Status Report: Onboarding non-profit workshop (Florian Effenberger, 5 mins) ### Private Part 7. Discuss: CoC incident and how to move forward (Caolán McNamara, 5 mins) Reason for privacy: HR and legal topics. 8. Status Report: HR topic (Florian Effenberger, Stephan Ficht, 5 mins) Reason for privacy: HR, tax and legal topics. 9. Vote, Discuss: AB membership (Florian Effenberger, 5 mins) Reason for privacy: contract negotiation. 10. Status Report: Hiring web developer (Florian Effenberger, 5 mins) Reason for privacy: HR, tax and legal topics. 11. Discuss: Last minute item(s) (tdf-board, 5 mins) Rationale: if there is time left, and anything is popping up after sending the agenda -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting on Monday, May 2nd at 1800 Berlin time (UTC+2)
Dear Community, find below the agenda for our * TDF board meeting with a public part and followed by a private part on Monday, May 2nd at 1600 UTC / 1800 Berlin time (UTC+2) at https://jitsi.documentfoundation.org/TDFBoard For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?iso=20220502T18=37=49=107 ## AGENDA: ### Public Part 1. Q: Answering questions from the community (all, 10 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Discuss & vote: Update ESC composition (Kendy, 5 mins) The ESC has agreed to update its current composition: https://www.documentfoundation.org/governance/engineering-steering-committee/ this way: Lionel Elie Mamane (Individual) → Vasily Melenchuk (CIB) Andras Timar (Collabora) → Luboš Luňák (Collabora) Michael Meeks (Collabora) → Tomaž Vajngerl (Collabora) Olivier Hallot (TDF) → Ilmari Lauhakangas (TDF) Sophie Gautier (TDF) → Hossein Nourikhah (TDF) Katarína Behrens (Individual) → Andreas Heinisch (Individual) There is one swap of an individual contributor to a corporate contributor, but it is the only CIB person on the list, so the corporate affiliation rule still stays maintained. The ESC kindly asks the Board to approve this change. 3. Status report & discuss: board strategy workshop (Florian, Stephan, 10 mins) ### Private part 4. Discuss & reports: board oversight groups (Thorsten, all 20 mins) Reason for privacy: HR, tax and legal topics. First quarter for the new board is up, so let's hear reports from the various oversight groups. 5. Discuss: Last minute item(s) (owner of the item, all 10 mins) Rationale: if there is time left, and anything is popping up after sending the agenda -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2022-05-02
The Document Foundation Board of Directors Meeting 2022-05-02 Meeting Minutes Date: 2022-05-02 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Stephan Ficht In the meeting: Board Members - Thorsten Behrens, Paolo Vecchi, Cor Nouws, Emiliano Vavassori, Caolán McNamara, László Németh, Jan Holešovský Board Deputy Members - Gábor Kelemen Membership Committee Members - Membership Committee Substitute Members - Uwe Altmann, Shinji Enoki Team - Stephan Ficht, Florian Effenberger Community - Representation: None The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. Any updates regarding director affiliations & statements of conflicts of interest for agenda items: * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html The public meeting commences at 16:03 UTC / 18:03 Berlin time. Public part 1. Q: Answering questions from the community (all, 10 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF + any questions? (Thorsten) + LibOCon location? (Uwe) + waiting for confirmation to do further planning + poking Italo for sharing dates/schedules + tendering and budget discussion - any input? (Thorsten) + send an email to make people aware that possibly they can also help (Cor) + will follow up to put everything to spreadsheet (Florian) 2. Discuss & vote: Update ESC composition (Kendy, 5 mins) The ESC has agreed to update its current composition: https://www.documentfoundation.org/governance/engineering-steering-committee/ this way: Lionel Elie Mamane (Individual) → Vasily Melenchuk (CIB) Andras Timar (Collabora) → Luboš Luňák (Collabora) Michael Meeks (Collabora) → Tomaž Vajngerl (Collabora) Olivier Hallot (TDF) → Ilmari Lauhakangas (TDF) Sophie Gautier (TDF) → Hossein Nourikhah (TDF) Katarína Behrens (Individual) → Andreas Heinisch (Individual) There is one swap of an individual contributor to a corporate contributor, but it is the only CIB person on the list, so the corporate affiliation rule still stays maintained. The ESC kindly asks the Board to approve this change. + recently some ESC members stepped down (Jan) + seeking for new people + board has to approve and vote ESC members + any discussion on this topic (Thorsten) + otherwise calling for vote + the board unanimously approves the motion 3. Status report & discuss: board strategy workshop (Florian, Stephan, 10 mins) Current options for in-person meeting are * Friday, June 10-Sunday, June 12 * Friday, June 24-Sunday, June 26 Let's agree on the final schedule during the call. + two weekends to choose between (Florian) + first agree on date, then location (Hamburg or Berlin) + being close to holiday season and LibOCon perhaps better at LibOCon + in the first place? (Paolo) + 10-12 June seems doable for everyone else + preference for Berlin as location + find a place to get in missing directors via e.g. Jitsi, etc. + Florian/Stephan to send invites for 10-12 June The public meeting ends at 16:16 UTC / 18:16 Berlin time. Private part 4. Discuss & reports: board oversight groups (Thorsten, all 20 mins) Reason for privacy: HR, tax and legal topics. 5. Discuss: Last minute item(s) (owner of the item, all 10 mins) Rationale: if there is time left, and anything is popping up after sending the agenda Reason for privacy: HR, tax and legal topics. The private meeting ends at 17:01 UTC / 19:01 Berlin time. Thorsten Behrens (Session chair) Stephan Ficht (Keeper of the minutes) -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2022-05-16
Please excuse the delay. I failed to send the log in time. The Document Foundation Board of Directors Meeting 2022-05-16 Meeting Minutes Date: 2022-05-16 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Stephan Ficht In the meeting: Board Members - Thorsten Behrens, Caolán McNamara, Cor Nouws, Jan Holešovský, Emiliano Vavassori, Laszlo Nemeth Board Deputy Members - Gabor Kelemen, Gabriel Masei, Ayhan Yalçınsoy Membership Committee Members - Membership Committee Substitute Members - Uwe Altmann Team - Stephan Ficht, Florian Effenberger, Sophie Gautier Community - Representation: Ayhan for Paolo The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. Any updates regarding director affiliations & statements of conflicts of interest for agenda items: * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html The public meeting commences at 16:03 UTC / 18:03 Berlin time. Public part 1. Q: Answering questions from the community (all, 10 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF * no questions * summary: -none- * status of consent (none, poor, mostly, full): - * next step(s): - 2. Missing representation statements (Laszlo, Thorsten, 5 mins) * all sorted * summary: -none- * status of consent (none, poor, mostly, full): -full- * next step(s): -none- The public meeting ends at 16:04 UTC / 18:04 Berlin time. Private part 3. Onboarding: nonprofit workshop (Uwe, Florian, all 40 mins) Reason for privacy: HR, tax or legal topics 4. Discuss: Last minute item(s) (owner of the item, all 5 mins) Rationale: if there is time left, and anything is popping up after sending the agenda Reason for privacy: HR, tax or legal topics The private meeting ends at 17:30 UTC / 19:30 Berlin time. Thorsten Behrens (Session chair) Stephan Ficht (Keeper of the minutes) -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2022-06-27
Please excuse the delay. I failed to send the minutes in time. The Document Foundation Board of Directors Meeting 2022-06-27 Meeting Minutes Date: 2022-06-27 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Stephan Ficht In the meeting: Board Members - Thorsten Behrens, Caolán McNamara, László Németh, Jan Holešovský, Cor Nouws, Emiliano Vavassori, Paolo Vecchi, Board Deputy Members - Gabriel Masei, Gábor Kelemen Membership Committee Members - Membership Committee Substitute Members - Team - Florian Effenberger, Stephan Ficht, Sophie Gautier, Guilhem Moulin Community - Michael Weghorn, Aron Budea, Michael Meeks Representation: none The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. Any updates regarding director affiliations & statements of conflicts of interest for agenda items: * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html The public meeting commences at 16:02 UTC / 18:02 Berlin time. Public part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF + no question(s) === * summary: * status of consent (none, poor, mostly, full): * next step(s): 2. Vote, Discuss: ESC proposal to atticize LOOL (tdf-board, Thorsten Behrens, 10 mins) As documented at <https://lists.freedesktop.org/archives/libreoffice/2022-June/089018.html> "ESC meeting minutes: 2022-06-09", and per the policies at <https://wiki.documentfoundation.org/TDF/Policies/Attic>, the ESC proposes to atticize LOOL (<https://gerrit.libreoffice.org/admin/repos/online,general> and whatever accompanying infrastructure). Of the 22 ESC members, 15 were present at the 2022-06-09 virtual meeting, of which 9 voted in favor of the proposal, 6 abstained, and none voted against it. + discussion during last weekend (Florian) + when designed, thought of naturally aged parts of the project - LOOL was not naturally aged (Emiliano) + repo seems closed, logically to got to attic (Kendy) + ESC agreed to be a medium size project (3 active developers) to de-atticize), not a small or large size project. + good to have workflow for de-atticization (Michael) + wait for LibOCon to discuss + atticization doesn't change anything relative to status quo (which is frozen since 1.5 years) (Thorsten) + agree talking this through at the conference would be good (Florian) + motion to vote on - should we do it today? (Thorsten) + some movement over the weekend, but still nothing livable (Caolán) + Franklin's proposal, gave also proposal some time ago (Paolo) + proposal to open temporarily (Paolo) + company project in Taiwan (Paolo) + need time to evaluate proposals (Paolo) + propose not to vote today (Paolo) + no contributions in 2 years (Gabriel) + close to what Caolán said + the de-attizitation shows if the project is viable & enough people to resurrect it (Gabriel) + some mails about the process over the weekend (László) + MPL license, so it's possible to support by companies (László) + TDF task to support all live projects (László) + better to support existing forks like COOL (László) + ESC voted, but there was no warning (Paolo) + more time needed (Paolo) + good to see activity, would love to hear all out (Thorsten) + would give the new initiatives more time (Gábor) + postpone voting, talk at the conference (Gábor) + no big preference, talking is very important (Cor) + ESC proposal gives a clear process, also to de-atticize (Cor) + encouraging that people getting involved recently (Cor) + let's see how that materializes over the next period + not want to vote today (Emiliano) + not vote today + let's wait for the conference (Emiliano) + ESC was clear - atticize this now (Thorsten) + OTOH - see the point that ongoing discussion created interest + don't want to discourage that (Thorsten) + could decide today, but delay the atticization in 3 months + if 3 people committing does not materialize => immediate attic (Thorsten) + respect the developers (Paolo) + but the Board should hav
[board-discuss] Board of Directors Meeting 2022-08-22
The Document Foundation Board of Directors Meeting 2022-08-22 Meeting Minutes Date: 2022-08-22 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Stephan Ficht In the meeting: Board Members - Thorsten Behrens, Paolo Vecchi, Jan Holešovský, Gábor Kelemen, Emiliano Vavassori, László Németh, Cor Nouws Board Deputy Members - Gabriel Masei Membership Committee Members - Membership Committee Substitute Members - Shinji Enoki Community - Simon Phipps, Michael Weghorn, Team - Sophie Gautier, Guilhem Moulin, Stephan Ficht Representation: none AI everyone: revisit representation statement, now that Gabor is full member The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. Any updates regarding director affiliations & statements of conflicts of interest for agenda items: * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html The public meeting commences at 16:03 UTC / 18:03 Berlin time. Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF + any questions (Thorsten) === * summary: * status of consent (none, poor, mostly, full): * next step(s): 2. Status Report, Discuss: Merged developer proposal (tdf-board, Jan Holesovsky, 8 mins) * should the merged proposal be ready * have a last round of discussion * if conclusive - vote & budget for it Otherwise, re-evaluate our approach + nothing from my side due to vacation (Jan) + waiting for feedback from Jan (Paolo) + so, waiting for a more few days (Thorsten) === * summary: * status of consent (none, poor, mostly, full): * next step(s): 3. Vote, Discuss: Vote on LibreOffice scholarship (Stephan Ficht, 2 mins) Confirm discussion outcome from BoD meeting 2022-07-11 by vote, to renew existing program by one year. Vote: one more year, starting 1st of October, extend the scholarship for one more year - 1800 EUR, with TU Munich (matched by 1800 EUR from german goverment) === * summary: unanimous approved * status of consent (none, poor, mostly, full): full * next step(s): AI inform TUM, do paperwork related 4. Status Report, Discuss: Status: LibreOffice in the app stores (Florian Effenberger, 5 mins) Status report and various ongoing discussions === * summary: * status of consent (none, poor, mostly, full): * next step(s): 5. Status Report: LibreOffice conference planning (Florian Effenberger, 5 mins) === * summary: * status of consent (none, poor, mostly, full): * next step(s): 6. Status Report: Onboarding non-profit workshop (Florian Effenberger, 2 mins) === * summary: * status of consent (none, poor, mostly, full): * next step(s): 7. Status Report: MC elections (Florian Effenberger, 4 mins) + several nominations (Thorsten) + end of nominations Aug 24 + perhaps townhall meeting with candidates + supported, discussed already earlier (Cor) + see four nominations (Cor) + a bit worrying about the low number (Guilhem) + perhaps late nominations (Cor) + any volunteers for assisting townhall? (Thorsten) AI organize townhall meeting, Sophie, others === * summary: * status of consent (none, poor, mostly, full): * next step(s): 8. Discuss: Revert changes in LOOL wiki page (Paolo Vecchi, 8 mins) https://wiki.documentfoundation.org/Development/LibreOffice_Online might be in need of an update + page got transformed in kind of advertising (Paolo) + is it really advertising? (Cor) + a bit too much for my taste (Paolo) + goes beyond normal + lot of links pointing to Collabora + good to keep an eye on it (Thorsten) + who did the edits? (Paolo) + sure to support ecosystem members (Paolo) + but respect limits + hand over to review by marketing team (Thorsten) + ask Italo, Mike what they think an come up with it (Cor) + 'Mars', the author of the changes, seems to be an active contributor (Jan) + suggest 'adjusting' instead of 'reverting'; reverting would be rude + perhaps some kind of moderation necessary (Paolo) + I'm against because it's a wiki (Thorsten) + found some information (Laszlo) + LOOL
[board-discuss] Agenda for TDF board meeting on Monday, August 22nd at 1800 Berlin time (UTC+2)
Dear Community, find below the agenda for our TDF board meeting with a public part, and followed by a private part on Monday, August 22 at 1800 Berlin time at https://jitsi.documentfoundation.org/TDFBoard For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?p1=37=49=107=20220822T18 ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Status Report, Discuss: Merged developer proposal (tdf-board, Jan Holesovsky, 8 mins) 3. Vote, Discuss: Vote on LibreOffice scholarship (Stephan Ficht, 2 mins) 4. Status Report, Discuss: Status: LibreOffice in the app stores (Florian Effenberger, 5 mins) 5. Status Report: LibreOffice conference planning (Florian Effenberger, 5 mins) 6. Status Report: Onboarding non-profit workshop (Florian Effenberger, 2 mins) 7. Status Report: MC elections (Florian Effenberger, 4 mins) 8. Discuss: Revert changes in LOOL wiki page (Paolo Vecchi, 8 mins) ### Private Part 9. Status Report, Discuss: Internal board matter (tdf-board, 5 mins) Reason for privacy: HR, tax and legal topics. 10. Status Report: HR topic (Florian Effenberger, Stephan Ficht, 2 mins) Reason for privacy: HR, tax and legal topics. 11. Discuss: composition temporary legal group (Cor Nouws, 15 mins) Reasons for privacy: legal topics 12. Status Report: Hiring web developer (Florian Effenberger, 2 mins) Reason for privacy: HR, tax and legal topics. 13. Vote, Discuss: AB topic (Florian Effenberger, 2 mins) Reason for privacy: contract negotiation. 14. Status Report: Reporting from the oversight groups (Thorsten Behrens, tdf-board, 5 mins) Reason for privacy: HR, tax and legal topics. 15. Discuss: Last minute item(s) (tdf-board, 2 mins) Rationale: if there is time left, and anything is popping up after sending the agenda -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Agenda for TDF board meeting on Monday, October 31st at 1800 Berlin time (UTC+1)
Hi Andreas, all, dear board members, @Andreas: I think your point of view is an interesting and logical way to look at this point. I am asking to know each director's opinion on this. Then we can discuss it and everyone can form an informed opinion. Am 29.10.22 um 22:07 schrieb Andreas Mantke: Am 28.10.22 um 17:05 schrieb Stephan Ficht: Dear Community, find below the agenda for our TDF board meeting with a public part, and followed by a private part on Monday, October 31 at 1800 Berlin time at https://jitsi.documentfoundation.org/TDFBoard For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?p1=37=49=107=20221031T18 ## AGENDA: ### Public Part (...) 7. Status Report, Discuss: Atticization of Online (tdf-board, 10 mins) * ESC provided evaluation * discussed briefly on the dev list: https://lists.freedesktop.org/archives/libreoffice/2022-October/089485.html * conclusion seems to be: not enough activity to keep out of the attic for the moment * auto-atticize according to https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00744.html ? because there are four board members with a direct link to the product Collabora Online (staff of Collabora Productivity or staff/owner of Allotropia, which has a contract for the distribution of Collabora Online), there are only three board members without CoI on this topic. (https://blog.allotropia.de/2021/08/25/allotropia-and-collabora-announce-partnership/) (https://www.collaboraoffice.com/about-us-2/) (https://www.allotropia.de/ ; section team) If board members (with a CoI themselves on this topic) think, another board member has a CoI on this topic too, then only two board members are left. If you have a look into the statutes of TDF you'll find out that it is necessary that at least the half of the board could attend the meeting. The half of the board are four members. Thus the board is not quorate and could not decide on this topic. If the at least four members with a direct link to the product Collabora Online didn't leave the meeting before this topic or/and vote on this topic this vote is invalid. And such a behavior of this board members would be a violation of the foundation rules and a damage of the foundation and its reputation in public (with very likely consequences in relation to attraction of volunteers in any areas and the stream of donations). And such a behavior would plasticize that this members follow their own financial and personal interests first, but not the ones of TDF. A behavior like this is not in accordance with the special fiduciary duty of board members. In additon: I reviewed the whole process about sending a project to the attic again. The proposal for the process seemed to neutral text, but it was only written and voted on for one subproject: LOOL. The only four members, which participated in the vote and agreed on the proposal, had all a CoI on the LibreOffice Online topic, except one. The three members had to stay away from the discussion and decision on this proposal, because of their CoI. Thus there were only one effective participation and vote on the proposal. Thus the proposal was not approved. Conclusion: there is also no approved basis for topic 7. Cheers Stephan -- Stephan Ficht, Member of the Board of Trustees Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Agenda for TDF board meeting on Monday, October 31st at 1800 Berlin time (UTC+1)
Hi Simon, Am 30.10.22 um 18:51 schrieb Simon Phipps: In particular the wording of section 2 could lead a reader to the wrong conclusions. Everyone can read there [1]: "A personal interest is not identical to, but tends to qualify as a Conflict of Interest when it *can* result in improper conduct." My understanding of the word *can* is here: The possibility alone is sufficient. It's clarified helpfully by Section 5.3 which explains that a personal interest is not an actual/potential conflict of interest until the Board has determined that it is based on the evidence. Everyone can read there[1]: "The remaining Board of Directors shall determine if a Conflict of Interest actually exists, before the Board of Directors takes action." My conclusion: these two sentences lead straight away to an existing Conflict of Interest, right? Since a Board cannot function in a continual atmosphere of accusation and mistrust Indeed and very true. I am all with you. most Boards on which I have served have assumed by default that directors can be trusted to highlight any case where a declared interest of theirs conflicts with the interests of the organisation in a harmful way. Great if that works out. I strongly suggest TDF's Board follow that practice I think thus following the actual Conflict of Interest Policy (BoD)[1] is a good starting point. And to consider what is written there, rather than interpretation. Best Stephan [1] https://wiki.documentfoundation.org/images/6/6e/BoD_Conflict_of_Interest_Policy_ver1_3_2.pdf -- Stephan Ficht, Member of the Board of Trustees Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Agenda for TDF board meeting on Monday, October 31st at 1800 Berlin time (UTC+1)
Hi Thorsten, My answer to the first part below of your email (2022-10-30/14:57) related to my post on board-discuss@ ((2022-10-30/12:24): Am 30.10.22 um 14:57 schrieb Thorsten Behrens: Am 30.10.22 um 12:24 Stephan Ficht wrote: @Andreas: I think your point of view is an interesting and logical way to look at this point. I am asking to know each director's opinion on this. Then we can discuss it and everyone can form an informed opinion. What is your opinion, Thorsten? Ich halte es nicht für klug (und nicht in TDFs Interesse), diese Diskussion öffentlich zu führen. Andreas ist mittlerweile Member, wir können das also problemlos auf tdf-internal schieben. === browser translated: I don't think it's wise (or in TDF's interest) to have this discussion public. Andreas is now a member, so we can easily move this to tdf-internal. I don't think it's wise (or in TDF's interest) to have this discussion public. end === Why please? Who defines TDF's interest? Where one can find it? German laws? TDF-manifesto? TDF-statutes?, TDF-policies, others? === browser translated: Andreas is now a member, so we can easily move this to tdf-internal. end === Independent of the sender I replied to a post on board-discuss@ in my capacity as member of the Board of Trustees or, at least, as someone expressing his opinion or asking a question on a public mailing list topic. Why do you want to exclude those who will then no longer be able to follow this thread on tdf-internal? Isn't board-discuss@ destinated to discuss with the TDF's board to involve the wider community and interested people? Könntest Du bitte Deine Frage dort neu stellen? === browser translated: Could you please re-post your question there? end === Please let me wait for your answers first. Sorry Stephan -- Stephan Ficht, Member of the Board of Trustees Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Agenda for TDF board meeting on Monday, October 31st at 1800 Berlin time (UTC+1)
Good morning Thorsten, Regarding the email below, is there a need for any updates or information that needs to be shared publicly prior to the board meeting? on Oct 31? Cheers Stephan Am 28.10.22 um 18:57 schrieb Simon Phipps: Is the paper from Italo mentioned for discussion in Item 6 available for trustees to review as well please? Thanks Simon On Fri, Oct 28, 2022 at 4:05 PM Stephan Ficht <mailto:stephan.fi...@documentfoundation.org>> wrote: Dear Community, find below the agenda for our TDF board meeting with a public part, and followed by a private part on Monday, October 31 at 1800 Berlin time at https://jitsi.documentfoundation.org/TDFBoard <https://jitsi.documentfoundation.org/TDFBoard> For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?p1=37=49=107=20221031T18 <https://www.timeanddate.com/worldclock/converted.html?p1=37=49=107=20221031T18> ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Status Report: Strategy planning (Cor Nouws, 5 mins) * status update and next steps * based on the Milano strategy workshop * materials: https://nextcloud.documentfoundation.org/f/1129829 <https://nextcloud.documentfoundation.org/f/1129829> 3. Status Report, Discuss: LibreOffice in the app stores (Florian Effenberger, 5 mins) Status report and various ongoing discussions * Cloph to work out a proposal, which update regime with roughly one year of updates (regardless of purchasing time) could work * one year of updates seems reasonable * vouchers do not scale, creating internal, staggered releases on the stores might do (to group users together, so timings for EOL can be ~independent from purchasing dates) 5. Discuss: OSI initiative on FLOSS in app stores (Thorsten, Simon, 10 mins) * OSI is currently asking for input & experience from FLOSS projects * agree on who does what til when 6. Vote, Discuss: Get some lobbying activity started in Brussels (Thorsten, Italo, 5 mins) * Italo made a proposal to the board * motion: approve this year's travel expenses from the (still plentiful) marketing budget 7. Status Report, Discuss: Atticization of Online (tdf-board, 10 mins) * ESC provided evaluation * discussed briefly on the dev list: https://lists.freedesktop.org/archives/libreoffice/2022-October/089485.html <https://lists.freedesktop.org/archives/libreoffice/2022-October/089485.html> * conclusion seems to be: not enough activity to keep out of the attic for the moment * auto-atticize according to https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00744.html <https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00744.html> ? ### Private Part 8. Status Report: HR item (Florian Effenberger, Stephan Ficht, 5 mins) Reason for privacy: HR, tax and legal topics. 9. Status Report: HR item (Florian Effenberger, Gabor Kelemen, 5 mins) Reason for privacy: HR, tax and legal topics. 10. Status Report: Reporting from the oversight groups (Thorsten Behrens, tdf-board, 5 mins) Reason for privacy: HR, tax and legal topics. * Second quarter for the new board is up, so let's hear reports from the various oversight groups. 11. Discuss: Last minute item(s) (tdf-board, 5 mins) Rationale: if there is time left, and anything is popping up after sending the agenda -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org <mailto:stephan.fi...@documentfoundation.org> The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint <https://www.documentfoundation.org/imprint> -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org <mailto:board-discuss%2bunsubscr...@documentfoundation.org> Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ <https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/> Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette <https://wiki.documentfoundation.org/Netiquette> List archive: https://listarchives.documentfoundation.org/www/board-discuss/ <https://listarchives.documentfoundation.org/www/bo
[board-discuss] Agenda for TDF board meeting on Monday, October 31st at 1800 Berlin time (UTC+1)
Dear Community, find below the agenda for our TDF board meeting with a public part, and followed by a private part on Monday, October 31 at 1800 Berlin time at https://jitsi.documentfoundation.org/TDFBoard For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?p1=37=49=107=20221031T18 ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Status Report: Strategy planning (Cor Nouws, 5 mins) * status update and next steps * based on the Milano strategy workshop * materials: https://nextcloud.documentfoundation.org/f/1129829 3. Status Report, Discuss: LibreOffice in the app stores (Florian Effenberger, 5 mins) Status report and various ongoing discussions * Cloph to work out a proposal, which update regime with roughly one year of updates (regardless of purchasing time) could work * one year of updates seems reasonable * vouchers do not scale, creating internal, staggered releases on the stores might do (to group users together, so timings for EOL can be ~independent from purchasing dates) 5. Discuss: OSI initiative on FLOSS in app stores (Thorsten, Simon, 10 mins) * OSI is currently asking for input & experience from FLOSS projects * agree on who does what til when 6. Vote, Discuss: Get some lobbying activity started in Brussels (Thorsten, Italo, 5 mins) * Italo made a proposal to the board * motion: approve this year's travel expenses from the (still plentiful) marketing budget 7. Status Report, Discuss: Atticization of Online (tdf-board, 10 mins) * ESC provided evaluation * discussed briefly on the dev list: https://lists.freedesktop.org/archives/libreoffice/2022-October/089485.html * conclusion seems to be: not enough activity to keep out of the attic for the moment * auto-atticize according to https://listarchives.documentfoundation.org/www/board-discuss/2022/msg00744.html ? ### Private Part 8. Status Report: HR item (Florian Effenberger, Stephan Ficht, 5 mins) Reason for privacy: HR, tax and legal topics. 9. Status Report: HR item (Florian Effenberger, Gabor Kelemen, 5 mins) Reason for privacy: HR, tax and legal topics. 10. Status Report: Reporting from the oversight groups (Thorsten Behrens, tdf-board, 5 mins) Reason for privacy: HR, tax and legal topics. * Second quarter for the new board is up, so let's hear reports from the various oversight groups. 11. Discuss: Last minute item(s) (tdf-board, 5 mins) Rationale: if there is time left, and anything is popping up after sending the agenda -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting on Monday, August 8th at 1800 Berlin time (UTC+2)
Dear Community, find below the agenda for our TDF board meeting with a public part, and followed by a private part on Monday, August 08 at 1800 Berlin time at https://jitsi.documentfoundation.org/TDFBoard For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?p1=37=49=107=20220808T18 ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Status Report, Discuss: Status: LibreOffice in the app stores (Florian Effenberger, 5 mins) Status report and various ongoing discussions * current status & timeline * upgrade cycles - how many updates will users get? 3. Vote, Discuss: Merged developer proposal (tdf-board, Jan Holesovsky, 10 mins) * should the merged proposal be ready * have a last round of discussion * if conclusive - vote & budget for it 4. Status Report: LibreOffice conference planning (Florian Effenberger, 5 mins) ### Private Part 5. Status Report: HR topic (Florian Effenberger, Stephan Ficht, 5 mins) Reason for privacy: HR, tax and legal topics. 6. Status Report: Hiring web developer (Florian Effenberger, 5 mins) Reason for privacy: HR, tax and legal topics. 7. Vote, Discuss: Elect new deputy chairperson (Thorsten Behrens, 25 mins) Reason for privacy: legal topics. 8. Discuss: Last minute item(s) (tdf-board, 0 mins) Rationale: if there is time left, and anything is popping up after sending the agenda -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2022-08-08
The Document Foundation Board of Directors Meeting 2022-08-08 Meeting Minutes Date: 2022-08-08 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Stephan Ficht In the meeting: Board Members - Thorsten Behrens, Gábor Kelemen, Cor Nouws, Paolo Vecchi, Emiliano Vavassori Board Deputy Members - Membership Committee Members - Membership Committee Substitute Members - Uwe Altmann Team - Stephan Ficht, Florian Effenberger, Sophie Gautier Community - Representation: none AI everyone: revisit representation statement, now that Gabor is full member The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 5 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 3. Any updates regarding director affiliations & statements of conflicts of interest for agenda items: * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html The public meeting commences at 16:04 UTC / 18:04 Berlin time. ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF + 25 items on the BoD to do list (Uwe) + are they published? + work in progress (Cor) + collected during Berlin offsite (Thorsten) + still on progress wrt ranking (Thorsten) + do the ranking at LibOCon? (Uwe) + ask community + what is community, or subset of community? (Cor) + what most important item to do wrt to workshop? (Uwe) + MC survey from last September (Cor) + also use the outcome of that survey when working on our ranking + can't use to much time here (Thorsten) + AI, Thorsten provide list of ranked items by next board call + workshop about what TDF is, 'free' vs. 'not free' (Paolo) + resume about the starting point (Uwe) + review what was meant initially, statutes, etc. + ask Florian who's been involved from the beginning, ask Mike Schinagl too (Uwe) + happy to (Florian) + good to have all in one meeting (Thorsten) + focusing mostly on what we want in the future 2. Status Report, Discuss: Status: LibreOffice in the app stores (Florian Effenberger, 5 mins) Status report and various ongoing discussions * current status & timeline * preparations (for 7.3.5) done * need EUR price for Apple (have ~9 USD, not sure we can use that with our account) * Microsoft: 4,59 € (e-mail Thorsten August 4) * Apple: 8,99 € (late April/early May screenshot) * PR in discussion, Italo to finalize * vouchers in generation, but Apple limited to 100 * discussion on upgrade cycle below * can use our trademarks in both stores now, tax forms handled as well * happy to get further localization * have Cloph on the phone tomorrow to discuss progress, also joint meeting board/team tomorrow to discuss missing details * upgrade cycles - how many updates will users get? + preparations done (Florian) + same for pricing + PR ready + vouchers + define upgrade cycle + clarify last bits tomorrow + timeline? (Thorsten) + ready to push the button (Florian) + need ~24h to be available in the app store (Thorsten) + tell people what they get (Paolo) + need to decide beforehand (Thorsten) + clarify precisely (Paolo) + wouldn't push to much (Thorsten) + tell that we plan updates (Cor) + you buy as is + TDF reassuring + anything else will delay + so we don't kow what we are selling? (Paolo) + just tell 'we will make efforts to provide regular updates' (Cor) + agreement to delay publishing to clarify upfront? (Thorsten) + selling proposal could change from one day to another + would not delay publishing + we should clearly state (Paolo) + Paolo objects publishing? (Cor) + clearly no (Paolo) + first start we can learn from experience as said before (Cor) + let's leave as is (Thorsten) + ready within ~2 days (Florian) === * summary: * status of consent (none, poor, mostly, full): mostly * next step(s): 3. Vote, Discuss: Merged developer proposal (tdf-board, Jan Holesovsky, 10 mins) * should the merged proposal be ready * have a last round of discussion * if conclusive - vote & budget for it + ready to vote on Paolos version (Paolo) + s
Re: [board-discuss] Agenda for TDF board meeting on Monday, October 31st at 1800 Berlin time (UTC+1)
Hi Thorsten, Am 31.10.22 um 10:48 schrieb Thorsten Behrens: Stephan Ficht wrote: Regarding the email below, is there a need for any updates or information that needs to be shared publicly prior to the board meeting? on Oct 31? I believe Italo answered meanwhile? Ok. So the information was shared on board-discuss@ Thanks Stephan -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2022-11-28
Please excuse the delay. The Document Foundation Board of Directors Meeting 2022-11-28 Meeting Minutes Date: 2022-11-28 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Florian Effenberger In the meeting: Board Members - Thorsten Behrens, László Németh, Paolo Vecchi, Gábor Kelemen, Cor Nouws, Board Deputy Members - Gabriel Masei Membership Committee Members - Marina Latini, Uwe Altmann, Gabriele Ponzo Membership Committee Substitute Members - Community - "Jeremy", "Jelüde" Team - Stephan Ficht, Florian Effenberger, Guilhem Moulin, Ilmari Lauhakangas, Olivier Hallot, Christian Lohmaier, Representation: Gabriel Masei for Emiliano Vavassori The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 6 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. Any updates regarding director affiliations? * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html * Lázsló affiliation changed (dropping NISZ, now his own company) Would any of the directors present need to declare an interest, for any of the listed agenda items? * 2. Thorsten, Gabor, Cor * 4. Paolo, Thorsten, Gabor, Cor, Laszlo * 6. Thorsten, Gabor, Laszlo The public meeting commences at 17:06 UTC / 18:06 Berlin time. AGENDA: Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF * none 2. Status Report, Discuss: Hiring TDF developers (tdf-board, 5 mins) * are there new ideas how to reach compromise? * are there new proposals in the works? * what else do people suggest to move this forward? * vote that didn't pass (Thorsten) * sth coming up * lively debates * any more proposal? no further proposals apparently * had a look on Cor's proposal (Marina) * explicitly especially on LO core * what about other (sub-)modules? * eg. translations, dictionaries, etc. * sure it is not meant to forget that (Cor) * maybe add it to the proposal, if not too much wording * or in a pre-vote text to clarify * it is maybe relevant for a11y, CTL too * ok for basic things eg. dictionary (Laszlo) * maybe it's also core * was not meant exclusive (Thorsten) * e.g. if lode, or dev-tools need a commit, that's certainly fine? * to Cor: who is behind the 'new' proposal (Marina) * I did write a short proposal (Cor) * built on an idea from months ago * picked that up some weeks ago * but obviously including all input from all people working on the old proposal * then over the weeks all BoD members apart from Paolo and Kendy have been contacted * why excluding Paolo? (Marina) * Kendy not in the loop * as explained in a recent mail, it is very hard in the board to be effective with our time * so doing some work in a small group can help * which is quite common, to prepare/contact various people etc. * and the proposal is the same: TDF can hire devs, so let's do it * again why Paolo excluded? (Marina) * No one is excluded, this is a draft and people can comment (Thorsten) * can only postpone other questions (Marina) * lets try pls discussing the actual proposal (Thorsten) * impress is excluded? (Marina) * only underloved applications there (Thorsten) * Draw is sharing a lot of code with Impress too (Cor) * Paolo not informed about the proposal (Gabriele) * read a lot of emails about behavior * fame is damaged by this kind of behavior * want to know about * obvious a need to be discussed (Thorsten) * perhaps in private call * no need to finish today * interesting to understand why I am excluded (Paolo) * stating falses * new proposal is total bullshit * Cor and other BoD members never had a look at legal advice * here not the place to discuss this (Throsten) * MC to investigate this (Paolo) * you are lying (Thorsten) * lied about my agreement with the old proposal as well * legal advise say don't do that (Paolo) * I did of course read legal advice on the old proposal (Cor) * that was on different content and different wording.. * constructive proposal (Thorsten) * Gabor: in which way were you involved? (Stephan) * got proposal from Cor; had a call where I gave m
[board-discuss] Board of Directors Meeting 2022-12-12
The Document Foundation Board of Directors Meeting 2022-12-12 Meeting Minutes Date: 2022-12-12 Location: Jitsi Session chair: Thorsten Behrens Keeper of the minutes: Stephan Ficht In the meeting: Board Members - Thorsten Behrens, Paolo Vecchi, Cor Nouws, László Németh, Gábor Kelemen, Emiliano Vavassori Board Deputy Members - Gabriel Masei Membership Committee Members - Uwe Altmann, Marina Latini Membership Committee Substitute Members - Community - Team - Stephan Ficht, Florian Effenberger, Sophie Gautier, Olivier Hallot, Representation: Gabriel Masei for Ayhan Yalçınsoy The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members are attending or represented in the call. The board waives all formal statutory requirements, or requirements in the foundations articles, or other requirements regarding form and invitation, time limits, and for the topics discussed in this meeting. The meeting is quorate and invitation happened in time. From now on, motions can be passed with the agreement of a simple majority of those remaining present. The majority threshold is currently 4. Any updates regarding director affiliations? * no changes, current affiliations see election page: https://elections.documentfoundation.org/2021-board/candidates.html * Lázsló affiliation changed (dropping NISZ, now his own company) Would any of the directors present need to declare an interest, for any of the listed agenda items? * 1. * 2. Cor, Thorsten, Gabor * 3. * 4. Thorsten, Gabor * 5. * 6. Cor, Thorsten, Paolo, Gabor * 7. * 8. * 9. AGENDA Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF * no question raised 2. Status Report: Hiring TDF developers (Florian Effenberger, 5 mins) * next steps & progress * a bit unclear (Florian) * publish this year * perhaps get input during/after FOSDEM * go quickly (Thorsten) * get the word out * still issues with interests in the vote (Paolo) * shelve (Thorsten) * discuss how to fix on Wednesday (Marina) * perhaps argue abstentions (Thorsten) * but not the whole vote * have a look at the process (Cor) * shelving for a little while (Thorsten) * no immediate hurry * get to the bottom of CoI in general (Paolo) * annoying discussion (Thorsten) * like to move on * solution on the table (Marina) * shared interest that we want devs (Thorsten) 3. Status Report: Strategy 2022 Items - Status (Thorsten Behrens, Cor Nouws, Gabriel Masei, Gabor Kelemen, 5 mins) Regular reporting about status of the Strategic items in https://nextcloud.documentfoundation.org/f/1129829 * very little to say (Cor) * urgent thing to fix * work to do for us * need to make progress (Thorsten) * improve at next, next meeting 4. Status Report: Status: LibreOffice in the app stores (Florian Effenberger, 5 mins) Status report and various ongoing discussions * current status & timeline * upgrade cycles - no easy way to get recurring purchases/donations * for the moment, don't cut users off of updates? * numbers shared in the last meeting (Florian) * some forth and back * seems work fine * discussion w MS, but not a blocker * issue not solved yet * didn't hear back from MS yet * going to escalate (Thorsten) * internal ping pong (Florian) * Italo might have a contact there (Thorsten) * perhaps Simon * want not to solve by itself * will try a contact (Marina) * other option to make some noise (Thorsten) * but try other options first * can not sit and wait * see next week * issue with updates * no immediate need * get donation page in face of the people * any experience you can share as you have been working with the Microsoft store? (Paolo) * perhaps ways, political ways * some fraction would purchase again (Thorsten) * spend mor time now? * perhaps re-visit in 3 months * in app purchase need engineering * how long valid? * first need in app fuctionality * disable features? * sth to look at the options * implementing and maintaining over the time * generate donation/income from providing the sw * stores getting more important (esp. for Apple users) than direct dl * re-visit in 3 months 5. Discuss: Board Quiet Time - XMas/New Year's Eve (Thorsten Behrens, 5 mins) Proposing a well deserved break for the board, as well as ED and Stephan. So a vacation and overall quiet time from say Dec 19 to Jan 5? Of course with an exception: if some TDF-crucial-stuff pops up (decided by ED+chair/deputy), that can get attention during the vacation. * x-m
[board-discuss] Agenda for TDF board meeting on Monday, December 12th, 1800 Berlin time (UTC+1)
Dear Community, find below the agenda for our TDF board meeting with a public part, and followed by a private part on Monday, December 12 at 1800 Berlin time at https://jitsi.documentfoundation.org/TDFBoard For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?p1=37=49=107=20221212T18 ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Status Report: Hiring TDF developers (Florian Effenberger, 5 mins) * next steps & progress 3. Status Report: Strategy 2022 Items - Status (Thorsten Behrens, Cor Nouws, Gabriel Masei, Gabor Kelemen, 5 mins) Regular reporting about status of the Strategic items in https://nextcloud.documentfoundation.org/f/1129829 4. Status Report: Status: LibreOffice in the app stores (Florian Effenberger, 5 mins) Status report and various ongoing discussions * current status & timeline * upgrade cycles - no easy way to get recurring purchases/donations * for the moment, don't cut users off of updates? 5. Discuss: Board Quiet Time - XMas/New Year's Eve (Thorsten Behrens, 5 mins) Proposing a well deserved break for the board, as well as ED and Stephan. So a vacation and overall quiet time from say Dec 19 to Jan 5? Of course with an exception: if some TDF-crucial-stuff pops up (decided by ED+chair/deputy), that can get attention during the vacation. 6. Status Report, Discuss: Atticization of Online (tdf-board, 20 mins) * ESC provided evaluation * discussed briefly on the dev list: https://lists.freedesktop.org/archives/libreoffice/2022-October/089485.html * conclusion seems to be: not enough activity to keep out of the attic for the moment * in any case, make clear from https://git.libreoffice.org/online and https://github.com/LibreOffice/online that this is not maintained anymore ### Private Part 7. Status Report: HR item (Florian Effenberger, Stephan Ficht, 5 mins) Reason for privacy: HR, tax and legal topics. 8. Discuss: Legal working group setup (tdf-board, 5 mins) Continue discussion from last board call 9. Discuss: Last minute item(s) (tdf-board, 5 mins) Rationale: if there is time left, and anything is popping up after sending the agenda Total scheduled meeting time: 60 mins -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [DISCUSS] Re: [board-discuss] [VOTE] New proposal for hiring in-house developers.
Hi Michael, = Foreword: I here speak in my capacity as a Member of the Board of Trustees. = Am 02.12.22 um 12:10 schrieb Michael Stahl: hi Stephan, On 02.12.22 11:12, Stephan Ficht wrote: Dear board, hi all, = Foreword: I here speak in my capacity as a Member of the Board of Trustees. = This part of the vote TDF will seek to hire a developer(s); - who will report [...], and consult weekly with the ESC, which will oversee the technical direction of the work; is in my opinion not acceptable. This results in TDF (the employer) paying for the staff but others will have the saying about their tasks. how is this different from TDF employees Cloph, Heiko, Hossein, Ilmari, Olivier, Stéphane, Sophie, and Xisco, who already consult weekly with the ESC? Many thanks for joining the discussion. Much appeciated. In my opinion the semantics of "consult" and "oversee" makes how this is different. In the meantime, Sophie has thankfully already made some further explaining statements. And btw... I want to express my profound thanks to all developers contributing. Since I am personally interested in code stuff (my last books I read were about git and python) I'm a bit envious of developers' skills that I don't have at all (and will certainly never get). But I admire them all the more with all my heart. Best Stephan -- Stephan Ficht, Member of the Board of Trustees Affiliation: The Document Foundation -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Re: [VOTE] New proposal for hiring in-house developers.
Hi, = Foreword: I here speak in my capacity as a Member of the Board of Trustees. = Why do you want brought this to the list tdf-internal for further discussion? Something that here should be hide away from now on? AFAICS until now an appropriate discussion (board-discuss!) and expression of several opinions on the subject. Best Stephan Am 04.12.22 um 00:44 schrieb Cor Nouws: Hi, I've brought this to the list tdf-internal for further discussion. Cheers, Cor Paolo Vecchi wrote on 03/12/2022 01:32: Hi all, On 02/12/2022 23:42, Cor Nouws wrote: Hi, Until someone can explain me that it is beneficial to TDF to compete with contributing members of the ecosystem, I see this attempt from Andreas as not at all interesting. Nobody can explain to you "that it is beneficial to TDF to compete with contributing members of the ecosystem" because it isn't and TDF doesn't do it. Now that that is sorted. Does Article 8 of our statutes sound more interesting to you? Isn't your and Thorsten's behaviour leading to think that there is a potential conflict of interests? Cheers, Cor Ciao Paolo Andreas Mantke wrote on 02/12/2022 23:38: Hi all, Am 02.12.22 um 13:52 schrieb Thorsten Behrens: +1 (thanks a lot for all the good feedback, feels great to get this moving!) this vote was done by an owner and executive director of a software company who /which have an declared interest to influence the direction of the LibreOffice development by the in-house developers. The in-house developers will remove a lot of advantage from the tendering budget and could work on parts of the code, that otherwise could be a tender in the future, on which his company might bid. Thus the voter has a non arguable Conflict of Interest on the topic of this vote. Because of this he has to abstain from this vote. His vote is null. Because of his Conflict of Interest on this topic he cannot vote and should not unduly influence the decision. The comments on this list and the attacks are very problematic. Regards, Andreas -- ## Free Software Advocate ## Plone add-on developer ## My blog: http://www.amantke.de/blog -- Stephan Ficht, Member of the Board of Trustees Affiliation: The Document Foundation -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] WollMux adoption proposal for The Document Foundation
Servus Susanne, = Foreword: I here speak in my capacity as a Member of the Board of Trustees. = Am 06.12.22 um 07:01 schrieb susanne.mohn...@kiel-pries.de: And Woll? It's the german name for wool. AFAICS, in this case it makes reference to the German/Bavarian "Eierlegendewollmilchsau". https://de.wikipedia.org/wiki/Eierlegende_Wollmilchsau and https://bar.wikipedia.org/wiki/Oarlengde_Woimuichsau At the time I was involved with the City of Munich and this was the saying. But perhaps I am wrong. Moin Moin :) Stephan -- Stephan Ficht, Member of the Board of Trustees Affiliation: The Document Foundation -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Report about numbers from Apple App Store
Hi Thorsten, Am 22.11.22 um 21:22 schrieb Thorsten Behrens: It is indeed unusual to discuss individual donations (in kind and monetary) of any specific donor, even more so in public. So, detached from an individual case, there might be different views on the meaning of 'donation/donor'? For those who like wikipedia: https://en.wikipedia.org/wiki/Donation Per se donations are given without return consideration. In theory. In German language 'donation/donor/donate' translate to 'Spende/Spender/spenden'. It is quite similar to the English 'spend'. Both derive from the common linguistic root. At some point in the Anglo-Saxon environment 'spend' got more and more the meaning in the spirit of 'spend money', 'cost'. German language kept the meaning of 'generous', 'unconditional', 'voluntary', 'charitable', 'non-profit', etc. and 'without return consideration'. TDF in general is grateful for all contributions, big and small. Absolutely. Best Stephan -- Stephan Ficht, Member of the Board of Trustees Affiliation: The Document Foundation -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] [DISCUSS] Approve in-house developers proposal v.3.1
Hi all,
Am 26.11.22 um 13:02 schrieb Thorsten Behrens:
topic with lots of questions on the Monday call agenda.
Am 26.11.22 um 15:25 schrieb Cor Nouws:
I mentioned items that make it questionable
Questions just to delay the matter more and more?
At least that's the impression I get.
Thanks to Paolo the process has been started here on Feb 7th.
After an incredible period of 9(!) months, an incredible amount of
around 15-20(!) versions of the 14(!) pages 'Proposal of TDF
In-House-Developers' and incredible efforts from especially Kendy and
Paolo (big thanks to both of you!) it seems to me that some want to
restart the process ('stop here and restart, from a clean state';
're-evaluate', ...).
For what reason? Because of one sentence? Incredible!
At LibOCon in Milan, 2(!) months ago, with the participation of board,
MC, team and community (Uwe's workshop Sept 26), it turned out that this
is an _important and urgent_ matter the board to deal with.
The now famous 'one sentence'...
Am 18.11.22 um 11:30 schrieb Paolo Vecchi:
"Eventual limitations related to tasks, areas, projects or bugs on which
the in-house developers should not work, eg. third parties are already
engaged with them, shall be regulated through separate agreements and
relevant communications between TDF and the third parties."
In general this is more than unusual from my point of view.
Can anyone here explain why an employer should accept restrictions on
their employee's activities from third parties? Would she/he accept it
herself/himself as an employer?
Furthermore, I think that a good relationship with everyone is valuable
and helpful for all parts of the community and for the common projects.
So instead of retrograding let us move forward. Quickly.
Best
Stephan
--
Stephan Ficht, Member of the Board of Trustees
Affiliation: The Document Foundation
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Re: [board-discuss] fast ahead soon... Re: [VOTE] Approve in-house developers proposal v.3.1
Hi Cor, all, Am 28.11.22 um 12:06 schrieb Cor Nouws: In the mean time, there is a mail 'New proposal for hiring in-house developers' on the list tdf-internal. Why do you go to tdf-internal after an open exchange of opinions already on the board-discuss list? It seems to me hiding away that perhaps the 'New proposal for hiring in-house developers' is nothing else than 'Old wine in new wineskins'? Just another attempt to keep the famous "one sentence" alive by rephrasing it nicely? In other words and as alreay discussed on the board-discuss list: Third parties directing TDF how and what their employee(s) are allowed or not allowed to work on? I am curious to know about any employer accepting this. Would you accept the same for your company? Would one of our valuable ecosystem partners accept? Best Stephan -- Stephan Ficht, Member of the Board of Trustees Affiliation: The Document Foundation -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] [VOTE] New proposal for hiring in-house developers.
for open source; * Team players; * Experience with LibreOffice development is a plus. Footnote: for a requirements analysis on the need for hiring developers, please refer to information on the pages 3-8 of the abandoned dev proposal: https://nextcloud.documentfoundation.org/s/qofn646Jg6bmPYB " -%<------ -- Stephan Ficht, Member of the Board of Trustees Affiliation: The Document Foundation -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Re: [VOTE] Approve in-house developers proposal v.3.1
Dear board, Am 24.11.22 um 17:35 schrieb Paolo Vecchi: Dear board and all, during LibOCon it has been agreed that we would iron out the divergences about the last few sentences, we would have the proposal discussed with our legal counsel and then proceed with the vote. As we went through all these stages I'm proposing the following vote: -%<-- - Approve the In-House Developer Proposal v3.1 https://nextcloud.documentfoundation.org/s/qofn646Jg6bmPYB - Instruct the members of our staff led by our ED to draft the job description for 2 developers - Publish the job description - Task the members of our staff led by our ED to proceed with the interviews and selection of the best candidates - Task our ED to propose to the board the best candidates for confirmation of contracts - Task our ED to prepare and sign the relevant contracts -%<-- The vote runs 72h from now. If all full board members voted before, the vote can be concluded earlier. With this sentence Eventual limitations related to tasks, areas, projects or bugs on which the in-house developers should not work, eg. third parties are already engaged with them, shall be regulated through separate agreements and relevant communications between TDF and the third parties. in the above In-House Developer Proposal v3.1 there is IMHO enough common ground and room for mutual understanding. So let's at least reach the quorum, please do not hide away and get one _important and urgent_ item done. Thank you all Stephan -- Stephan Ficht, Member of the Board of Trustees Affiliation: The Document Foundation -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting on Monday, November 28th, 1800 Berlin time (UTC+1)
Dear Community, find below the agenda for our TDF board meeting with a public part, and followed by a private part on Monday, November 28 at 1800 Berlin time at https://jitsi.documentfoundation.org/TDFBoard For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?p1=37=49=107=20221128T18 ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Status Report, Discuss: Hiring TDF developers (tdf-board, 5 mins) * are there new ideas how to reach compromise? * are there newproposals in the works? * what else do people suggest to move this forward? 3. Vote, Discuss: Move board-discuss & tdf-members to Discourse (Florian Effenberger, Thorsten Behrens, 5 mins) * discuss remaining question * decide on moving ahead or not Materials: * test instance https://communitytest.documentfoundation.org/c/board-discuss/194 * import options and shortcomings, see https://redmine.documentfoundation.org/issues/3567#note-15 to #note-19. 4. Status Report, Discuss: Atticization of Online (tdf-board, 5 mins) * ESC provided evaluation * discussed briefly on the dev list: https://lists.freedesktop.org/archives/libreoffice/2022-October/089485.html * conclusion seems to be: not enough activity to keep out of the attic for the moment 5. Status Report: Strategy 2022 Items - Status (Thorsten Behrens, Cor Nouws, Gabriel Masei, Gabor Kelemen, 5 mins) Regular reporting about status of the Strategic items in https://nextcloud.documentfoundation.org/f/1129829 6. Discuss: Status: LibreOffice in the app stores (Florian Effenberger, 5 mins) Status report and various ongoing discussions * current status & timeline * upgrade cycles - how many updates will users get? ### Private Part 7. Vote, Status Report: Hiring web developer (Florian Effenberger, 5 mins) Reason for privacy: HR, tax and legal topics. 8. Status Report: HR topic (Florian Effenberger, Stephan Ficht, 5 mins) Reason for privacy: HR, tax and legal topics. 9. Discuss: Legal working group setup (tdf-board, 20 mins) Continue discussion from last board call 10. Discuss: Last minute item(s) (tdf-board, 5 mins) Rationale: if there is time left, and anything is popping up after sending the agenda -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] [DISCUSS] Approve in-house developers proposal v.3.1
Hi Thorsten, Am 27.11.22 um 13:00 schrieb Thorsten Behrens: Thank you very much for taking the initiative to respond. I'm still curious to know any opinion and explanation about: Am 26.11.22 um 16:14 schrieb Stephan Ficht: Am 18.11.22 um 11:30 schrieb Paolo Vecchi: "Eventual limitations related to tasks, areas, projects or bugs on which the in-house developers should not work, eg. third parties are already engaged with them, shall be regulated through separate agreements and relevant communications between TDF and the third parties." In general this is more than unusual from my point of view. Can anyone here explain why an employer should accept restrictions on their employee's activities from third parties? Would she/he accept it herself/himself as an employer? You, being an employer, would you accept the famous 'one sentence' when hiring for your company? Best Stephan -- Stephan Ficht, Member of the Board of Trustees Affiliation: The Document Foundation -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
Re: [board-discuss] Agenda for TDF board meeting on Monday, October 31st at 1800 Berlin time (UTC+1)
Hi Simon, Am 31.10.22 um 01:38 schrieb Simon Phipps: I would suggest you "look down the telescope the other way" and ask what the Board's actions (or rather the lack of them) tell us about the existence of a CoI. With regard to PI/CoI (personal interest / conflict of interest) it's an interesting approach to "abuse" a telescope that is originally designed to see things more clearly. Being a child I had fun to see things far away "having looked down the telescope the other way round". Nowadays I prefer to use it the right way in order to get the macro effect without neglecting the whole picture. weaponising CoI Sorry, Simon, but IMHO I don't think this is the right wording. PI and, if there are, resulting CoI's are clearly defined and written down in all the paperwork TDF has established and agreed to or in binding German laws. Not explaining a conflict, IMO, doesn't mean that it does not actually exist. Otherwise that would be too trivial. Cheers Stephan -- Stephan Ficht, Member of the Board of Trustees Affiliation: The Document Foundation The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Agenda for TDF board meeting on Monday, November 14th, 1800 Berlin time (UTC+1)
Dear Community, find below the agenda for our TDF board meeting with a public part, and followed by a private part on Monday, November 14 at 1800 Berlin time at https://jitsi.documentfoundation.org/TDFBoard For time zone conversion, see e.g. https://www.timeanddate.com/worldclock/converted.html?p1=37=49=107=20221114T18 ## AGENDA: ### Public Part 1. Answering questions from the community (tdf-board, 5 mins) Rationale: Provide an opportunity for the community to ask questions to the board and about TDF 2. Status Report, Discuss: Merged developer proposal (tdf-board, kendy, Paolo Vecchi, 5 mins) * update on merged proposal * further discussions, if needed * otherwise, re-evaluate our approach. 3. Status Report: Strategy planning (Cor Nouws, 5 mins) * status update and next steps * based on the Milano strategy workshop * materials: https://nextcloud.documentfoundation.org/f/1129829 4. Vote, Discuss: Move board-discuss to Discourse (Florian Effenberger, Thorsten Behrens, 5 mins) * discuss remaining question * decide on moving ahead or not * materials: * test instance https://communitytest.documentfoundation.org/c/board-discuss/194 * import options and shortcomings, see https://redmine.documentfoundation.org/issues/3567#note-15 to #note-19. 5. Status Report, Discuss: Atticization of Online (tdf-board, 10 mins) * ESC provided evaluation * discussed briefly on the dev list: https://lists.freedesktop.org/archives/libreoffice/2022-October/089485.html * conclusion seems to be: not enough activity to keep out of the attic for the moment * continue discussion from last board call 6. Status Report: Status of CoI investigation against Paolo (tdf-board, 5 mins) * update on progress & next steps ### Private Part 7. Vote, Status Report: HR item #1 (Florian Effenberger, 5 mins) Reason for privacy: HR, tax and legal topics. 8. Status Report: HR item #2 (Florian Effenberger, Stephan Ficht, 5 mins) Reason for privacy: HR, tax and legal topics. 9. Discuss: Legal working group setup (tdf-board, 30 mins) Reason for privacy: HR, tax and legal topics. 10. Discuss: Last minute item(s) (tdf-board, 5 mins) Rationale: if there is time left, and anything is popping up after sending the agenda -- Stephan Ficht, Administrative Assistant Tel: +49 30 5557992-64 | Mail: stephan.fi...@documentfoundation.org The Document Foundation, Kurfürstendamm 188, 10707 Berlin, DE Gemeinnützige rechtsfähige Stiftung des bürgerlichen Rechts Legal details: https://www.documentfoundation.org/imprint -- To unsubscribe e-mail to: board-discuss+unsubscr...@documentfoundation.org Problems? https://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: https://wiki.documentfoundation.org/Netiquette List archive: https://listarchives.documentfoundation.org/www/board-discuss/ Privacy Policy: https://www.documentfoundation.org/privacy
[board-discuss] Board of Directors Meeting 2022-10-31
Please excuse the delay.
The Document Foundation
Board of Directors Meeting 2022-10-31
Meeting Minutes
Date: 2022-10-31
Location: Jitsi
Session chair: Thorsten Behrens
Keeper of the minutes: Stephan Ficht
In the meeting:
Board Members - Thorsten Behrens, Paolo Vecchi, Cor Nouws,
Gábor Kelemen, Emiliano Vavassori, Jan Holešovský
Board Deputy Members - Gabriel Masei
Membership Committee Members -
Membership Committee Substitute Members -
Community - Simon Phipps, "bearon", "j."
Team - Stephan Ficht, Sophie Gautier, Guilhem Moulin, Italo Vignoli
Representation: Gabriel Masei for László Németh
The Board of Directors at time of the call consists of 7 seat holders
without deputies. In order to be quorate, the call needs to have 1/2 of
the Board of Directors members, which gives 4. A total of 7 Board of
Directors members are attending or represented in the call.
The board waives all formal statutory requirements, or requirements in
the foundations articles, or other requirements regarding form and
invitation, time limits, and for the topics discussed in this meeting.
The meeting is quorate and invitation happened in time. From now on,
motions can be passed with the agreement of a simple majority of those
remaining present. The majority threshold is currently 4.
Interests logged:
- Jan Holešovský: online
- Cor Nouws: app store
- Thorsten Behrens: online, and appstore
- Gábor Kelemen: appstore and online
- Paolo Vecchi: no personal interests! neither in Online, nor any other
online office
-- Incomplete minutes, edited manually & locally after technical
issues on Nextcloud! --
## AGENDA:
### Public Part
1. Answering questions from the community (tdf-board, 5 mins)
Rationale: Provide an opportunity for the community to ask
questions to the board and about TDF
2. Status Report: board strategy planning work (Cor Nouws, 5 mins)
* status update and next steps
* based on the Milano strategy workshop
* materials: https://nextcloud.documentfoundation.org/f/1129829
3. Status Report, Discuss: LibreOffice in the app stores (Florian
Effenberger, 5 mins)
Status report and various ongoing discussions
* Cloph to work out a proposal, which update regime with roughly
one year of updates (regardless of purchasing time) could work
* one year of updates seems reasonable
* vouchers do not scale, creating internal, staggered releases on
the stores might do (to group users together, so timings for EOL
can be ~independent from purchasing dates)
5. Discuss: OSI initiative on FLOSS in app stores (Thorsten, Simon, 10
mins)
* OSI is currently asking for input & experience from FLOSS
projects
* agree on who does what til when
Simon:
- identify people from windows, apple, playstore and other app store
- demonstrate the burden they put on floss devs
- prefers the full story, how ttdf managed to publish
- tdf did not do the work - a great deal was already done (in
partocular mac), and see off the non-complient
- prefers an end-to-end story, how to create the libreoffice apps
in the store
- rather than the last few months
- more: how the story is told, what burden is placed - to take the
pain away
- tdf is affiliate with osi - perfers the board to provide the
a full case story - so they can use it as part
paolo:
- want to tell the story from the tdf side
simon: corrects paolo, no - we want the full story
- collabora/cib doing a great deal of work
- tdf pikced it up, while it was open source
6. Vote, Discuss: Get some activity started in Brussels
(Thorsten, Italo, 5 mins)
* Italo made a proposal to the board
* motion: approve this year's travel expenses from the (still
plentiful) marketing budget
* Result of vote: Unanimous approval.
Italo:
- start basic activity, informing stakeholerss in brussels
- parliament, commission, digit, ofe
- those structures in brussels, by particiupating at OFE meetings,
online
- two are physical - in brussels, and barcelona
- workshops from digit - one in early december - around 8-10
travels
- start following them, and attending, reporting to the board what
is discussed
- then decide if actions, or investments make sense
- murena, expressed interest
- one of the options, be part of group of organisaitons
- sponsoring, paying in brussels
- simple, basic activity, before taking an action
Simon:
- osba and fairphone - osi also engaging actively
- sending member of staff, to educate MP
- FSFE also hired one
- there's a group of floss orgs - tdf exceptionally welcome
- how to best apply ourselves - our enimies well funded &
resourced
