Re: [steering-discuss] Confused by our Trademark Policy ...
Bernhard Dippold wrote: As you should vote on the Trademark Policy, perhaps it would be reasonable to leave the Logo Policy (having less legal weight IMHO) aside for the moment. Hi Bernhard, all, well maybe - but maybe we should beforehand try to reach mutual agreement on what we want to achieve (unless we want to go back change the trademark policy, possibly) - Perhaps it would be sufficient to add a few words to this paragraph: Hm, I don't think that really clears things up enough? When you distribute a product that is allowed to be called LibreOffice (and this has to be defined when it is compiled - at least this is what I think as non-coder), this product contains the logo *with* TDF subline, as it is substantially unmodified. Yes, and * Community made DVDs or USB keys with LibreOffice * Supporter websites referring to LibreOffice It's the Usage Examples paragraph, the Rules paragraph is above: Individual community members and other people referring to our product and the community should use the logo without the subline. As contrasted to the TDF mark, which is reserved for substantially unmodified software. Does that mean we are even defending the LibreOffice mark at all ? what are the limits on its use ? the TM policy says it can only be used for Substantially unmodified software too. That's the basic rule - nothing has changed here. The product is only allowed to be called LibreOffice, if it contains the substantially unmodified binaries. But in the description of this product, references to the community, merchandise or support people should not use the logo with TDF subline, if they don't speak for the community or TDF. And this is not clearly separated at all, I'm afraid. The catch is that there's a very fuzzy border between a splash screen (being permitted to display TDF), and a screenshot on a box (*not* being permitted to display TDF, if handed out by a mere community member, if I interpret you right?) No - Charles just want to provide different visuals - and as they aren't protected by an image mark, they can't interfere with the wordmarks. I think that was Michael's issue - with the link to the logo guidelines, they actually affect each other, legally. ;) So if you're ok that if in doubt, the Trademark rules are the authoritative ones (i.e. I don't want to revisit them, should we later discover they contradict the intended logo guidelines), then I'd agree with your proposal to remove the link to the logo guidelines and approve the trademark rules as-is. Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ *** All posts to this list are publicly archived for eternity ***
Re: [steering-discuss] formal vote on Cor Nouws as deputy in the membership committee
Florian Effenberger wrote: To avoid the membership committee being unable to work during this time, Cor Nouws should serve as her deputy, taking over her responsibility during her time of absence. +1 -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ *** All posts to this list are publicly archived for eternity ***
Re: [steering-discuss] Vendor string usage in third-party package of LibreOffice
Francois Tigeot wrote: In this context you may see TDF as the original manufacturer (of the source code) while you are the immediate supplier (of the final package containing your modifications). Okay. In this context, the vendor would be the packager then. Hi Francois, all, oh fun, since this is a real corner case - unless nobody distributes binaries from your config, I guess keeping TDF as the vendor would be fine (to make that 100% undisputable, you may want to commit that file to our git repos, and use it as the authoritative source). Once NetBSD starts providing binary packages, things change - then you should use the wording as Andre suggested below: Why not use something like NetBSD pkgsrc Team - this is more or less what the Linux distributions do. They use LibreOffice but a different vendor string, which proudly states that they did invest some effort to bring the packages to their users. Well, I asked the question to a group of pkgsrc developers first, and the answer I got was to use The Document Foundation name ;-) The wording on the website heavily influenced the discussion towards this result. Sigh. Well, the intended meaning is as Michael originally said - LibreOffice is ok to use, TDF is reserved. Hints on how to improve the wording appreciated. ;) Hmm, another complication here: I'm a committer and I did this sort of work in the last few months to port LibreOffice to the DragonFly BSD operating system. Just as an aside - with all that work you've done, we'd be honoured to receive your application as a TDF member. :) Hope this helps, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [steering-discuss] proposed bylaws changes
Michael Meeks wrote: On Thu, 2011-06-09 at 16:33 +0800, Varun Mittal wrote: Can we add some clarification for the case if AB wants to replace their representative mid way of his/her tenure ? I had anticipated that since the STV election process produces an ordered list - we would just select the next person in line from the list in cases of death / promotion to executive positions etc. I understand Varun's question to refer to the advisory board - for that, I'd personally not have any issue with having a sponsoring entity exchange their member - it should be at their discretion? For the board, I agree with you - just pick the next from the STV rank order. For the changes proposed by Florian: +1 Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [steering-discuss] proposed bylaws changes
Michael Meeks wrote: Counting votes we had: Florian, Charles, Andre, Olivier, Italo and Sophie voting in favour; so I've made all of the edits in the wiki. If there are no objections by tonight, I'll also change the text on the membership application page (http://www.documentfoundation.org/foundation/application-for-tdf-community-membership/) to read: Bylaws and commitment Please read the Foundation's Charter (its Bylaws and The Next Decade Manifesto), and confirm that you support the principle of an independent foundation. You should make a best-effort commitment to at least six (6) months activity within our projects. I've read the Foundation's Bylaws and The Next Decade Manifesto, and confirm that I support the principle of an independent foundation.* I'll make a best-effort commitment to contribute to the projects of TDF for at least six (6) months.* Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [steering-discuss] SC Call on Saturday
David Emmerich Jourdain wrote: I would suggest that (maybe) be interesting to test the TeamSpeak. We can configure a service on a TDF-server to receive the calls, and each participant will have a login to use it in these calls. Hm, if we go for our own solution - I'd rather suggest Mumble (http://mumble.sourceforge.net/). That reportedly works very well for a number of people. I gather TeamSpeak is not opensource? Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
[steering-discuss] Re: [libreoffice-website] Re: FYI Skype Ends Support For Open-Source Digium Asterisk VOIP PBX
Alexander Werner wrote: I have setup a default mumble-server installation on vm3.documentfoundation.org, port 64738. Anyone who likes to test mumble, please log in with your desired username, then right klick on your user in the channel list and select register. Then drop me a short note and I will give you admin rights. However, we can try to combine it with phones (Asterisk :-) and we can also use these tools when for a dedicated call, e.g. for certain teams, this solution without phones is enough. The channel and ACL-centric approach in mumble is very suitable for teaming, and having another tool at hand is never wrong I think. I wrote: David Emmerich Jourdain wrote: I would suggest that (maybe) be interesting to test the TeamSpeak. We can configure a service on a TDF-server to receive the calls, and each participant will have a login to use it in these calls. Hm, if we go for our own solution - I'd rather suggest Mumble (http://mumble.sourceforge.net/). That reportedly works very well for a number of people. So it seems we already have a mumble test install - please sync with Alex for trials. Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [steering-discuss] SC calls via Mumble or OpenMeetings
Florian Effenberger wrote: In my opinion, the Steering Committee calls will take place on the regular phone line in the future as well. I do *not* anticipate Mumble or OpenMeetings for that, as often people join from on the road, and a normal dial-in is not possible with Mumble or OpenMeetings. SIP trunking seems to be not possible. I'd slightly alter that statement - it seems there's a mumble client for Android in beta state, and some work around an iOS version, too. And since we don't have dial-in numbers for a number of far-away countries, it may at some point in time become the lesser of two evils. Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [steering-discuss] Wiki Work Items updated
André Schnabel wrote: There is one special item Discuss and Clarify TDF position on C. Our position on this is quite clear and has been communicated several time. But there was a suggestion to have a discussion on this last year (Michael Meeks to discuss with Andrea Pescetty). Do we want to come back on this or consider it as done? Personally - the latter. But just in case added it to the Wednesday agenda. Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [steering-discuss] draft: timeline for BoD elections
André Schnabel wrote: so - no comments or objections means, that the draft is just to good to be changed? ;) Quite - let's go with it. :) Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [steering-discuss] funding for system operations meeting
Florian Effenberger wrote: As the weekend was a pure working weekend, and people spend lots of their time during week and on weekends, for keeping our infrastructure running, I consider it justified to not give them the burden of also paying out of their own pockets. +1 -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [steering-discuss] funding for system operations meeting
David Nelson wrote: My point is that the sysadmins team is perhaps not developing the right culture in terms of openness and participation, and that it would be good to open it up a bit. This is my 2 cents, others may not see things like that, but... Hi David, I indeed disagree here. The admin team for our central infrastructure (in contrast to e.g. auxiliary sites, staging systems etc.) will always be a small closely-knit team of people, with lots of mutual trust ideally personal relations. There's a fundamental difference between sysadmin and e.g. hacking work, in terms of accountability, auditability, liability, reviewability, reversibility the probability to royally fsck things up. So applying the same yard stick to both groups will not work. Let's meet in Paris talk things through over a beer though. :) Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
[steering-discuss] Proposal: how to use the GSoC money
Hi there, with GSoC 2011 nearing its end, it's the time of invoicing Google for the organisation money donations, and the mentor summit travel reimbursements. Since we're an accepted SPI subproject, it's easiest to route the money that way (SPI is a registered vendor at Google). There are a few nice conventions on how to spend this money, and I'd like to make the formal proposal to keep them also here with TDF: * google pays travel for two gsoc mentors, to attend the mentor summit in october. conventionally, the org admins go there, mingle with the other orgs' admins, and conspire to make GSoC even better next year. note that this part of the google donation is earmarked for specifically this travel (google wants to see ticket invoices separately) * google pays $500 per student to the mentoring organizations; in past years, we've used that money (in part) to pay travel stipends for successful students, to attend the conference. Proposal: * accept GSoC money through SPI * reimburse Fridrich and Cedric for their travel to the mentor summit * offer travel stipends to successful students, for the LibOCon * cap above expenses at $5000 (the amount we receive from Google) - or slightly less, does SPI charge us something for handling the money? Let's discuss and (if possible) approve this on this Saturday's SC call. Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [steering-discuss] Vote: decision on screenshots
Florian Effenberger wrote: Screenshots for documentation, website and marketing should preferably be taken on GNU/Linux, but may also be taken on any other operating system. The Steering Committee recommends a consistent visual appearance (e.g. theming and branding) for the screenshots taken on the selected operating system. It is up to the LibreOffice community how to achieve that consistency. +1 -- Thor put this topic to rest sten ;) -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [steering-discuss] Base - a new mailing list?
Tom Davies wrote: Do you mean how many expressed an interest and tried to give it a go during the past year or do you mean how many at any one time or do you mean how many right now? All of that would be useful to know. A list does not magically make a community appear. I'd suggest either discuss@ or libreoff...@lists.freedesktop.org to attempt to coagulate interested parties - libreoffice@fdo has the advantage that Cc-ing unsubscribed parties permits them to answer to the list w/o moderation. Feel free to Cc (or Bcc) the folks you'd think might be interested, by proposing some specific things to do (like the developer docs you mentioned). Once there's people working on stuff, and still want a separate list, feel encouraged to come back with a proposal here. Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
[steering-discuss] Off-topic - please move to discuss@ (was: Re: Base - a new mailing list?)
Tom, Ian, please move the discussion over to the discuss@ list. If there's any code questions (and there were people interested in the long-dormant postgres-connector), that should go to libreoff...@lists.freedesktop.org. Thanks, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [steering-discuss] Base - a new mailing list?
Tom Davies wrote: Done that. Been there. It didn't work. Base is dying. Can we just admit that and remove it from LO? Hi Tom, why do you think it's dying? And removing it from LO is not an option for me. People using it need to step up, and start getting involved - and I'm sure they will. Free software is a lot about scratching your itches - if something does not work properly, get your hands dirty try fixing it. We'll all happily answer code questions over at libreoff...@lists.freedesktop.org Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
[steering-discuss] Candidacy for a BoD seat
Dear Simon, Membership Committee, Members of the TDF, I'd like to hereby announce my candidacy for a Board of Directors seat with The Document Foundation. My name is Thorsten Behrens, my e-mail address is t...@documentfoundation.org, and I'm employed by SUSE. Why am I running? It is my firm belief that an independent, open, and meritocratic organisation is the right home for a project the size, and the diversity, of LibreOffice. Being one of the founding members, I consider it my duty to help creating, shaping, and maintaining such an organisation. As a board member, and based in Germany, I'd be willing to help with the daily admin work, and also representing the developer community at the board level. Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [steering-discuss] Candidacy for a BoD seat
David Nelson wrote: Would you be willing to commit yourself to actively work with me on developing global design documentation that will be a major asset to any party wanting to start hacking the core and developing extensions? Hi David, all, beyond what others said, let me add my very personal statement to that question - I do think good documentation is an enabler. Where I'm unsure is how to best get both good quality and up-to-date documentation. You know that the code base is changing, and rapidly so - and as Caolan said, nothing, not even missing documentation, is as bad as wrong documentation. So, I'd be committing myself to improve the developer experience - but please let me make my own educated decision where to best spend this effort. ;) Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [steering-discuss] Proposal: Optional local NGO donation links on download and extension pages
Here's a proposal on who would be considered eligible. +1 on my proposal, naturally :) Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [steering-discuss] renaming this list
Florian Effenberger wrote: orboard-discuss This one for me, too. Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [steering-discuss] Preparing elections for the membership committee
Norbert Thiebaud wrote: 'Freezing' the membership does not necessarily means stop processing applications, but just that the list of eligible member for the election is 'frozen' at that date. The list of member can still grow, but people that get membershp after the freeze date are not eligible to vote in that election. I'd still suggest to suspend MC work during that time - sure, people can still apply for membership, and sure, MC members can send out receival confirmations. But since it's the very MC that is then standing for election, I think it is standard practice that this body cease to make decisions during that time. Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [steering-discuss] Preparing elections for the membership committee
Florian Effenberger wrote: With the caveat that Thorsten must resign as MC-deputy, since one cannot be BoD and MC member at once. good point, indeed. Thorsten, in case you get voted as election officer, would you step back from your MC deputy role? Hi Florian, all, yes indeed, as a board member, I resign as Fridrich's MC deputy. Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [steering-discuss] Preparing elections for the membership committee
Florian Effenberger wrote: - and we would like to elect 5 members and 2 deputies in the new MC, +1 - and we don't want to freeze membership applications. +1 (going with the flow :)) take the existing MC (needing a deputy for Thorsten, since he's in the BoD already) and have a gentlemen's agreement that they step back on let's say effective July 1st. +1 Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [steering-discuss] Thorsten's stepdown
Florian Effenberger wrote: Thorsten has unsubscribed from the internal MC mailing list. I assume this means his stepdown is effective immediately. Hi Flo, all, yes, as per my announcement on Monday, when Norbert pointed this out. I apologize for not noticing earlier, and thank Norbert for his attention. Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to steering-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/steering-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [board-discuss] Fwd: Liaison between LO and Calligra project
Michiel Leenaars: Would it be an idea to have a liaison between the Document Foundation and other projects such as Calligra, AbiWord/Gnumeric, with a named standards compliance person (and a fallback) within each project, which take care of monitoring and pushing fixes - given that breaking the standard is a severe thing that noone wants, and fixing such things is best done from the inside. Hi Michiel, hm - I wonder why we'd need this extra ceremony. From what I can tell, the problem is not acknowledging the problem, but actually fixing it. I've personally addressed a bunch of interop things myself, if and when my time permitted it (and usually made fixing those a priority over other equally important tasks). If beyond that there are urgent issues in LibO that you, or the other ODF-processing FLOSS projects deem important, I think the most promising avenue to success is to motivate hackers to come fix those. Or is there a recent example where not having such a role was causing much trouble? Of course, talking with you, Jos, Ben others from those projects on how to improve ODF interop should happen nevertheless - but does take place, works nice well, often informally. :) Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [board-discuss] Electing a BoD chairperson and it's deputy
André Schnabel wrote: As we are going to file the papers really soon, I'd ask the board members to elect Florian Effenberger as chairman of the board +1 for Florian. -- Thorsten -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [board-discuss] Electing a BoD chairperson and it's deputy
André Schnabel wrote: so, the board has elected Florian Effenberger as chairman of the board and Thorsten Behrens as his deputy. Hi *, so let me take this opportunity to thank you all for trusting us in this - not only the board, but also all our members who originally voted for us. You folks really make the difference, and I'm both honoured humbled - with those last pieces falling into place, let's see to get this foundation from bootstrapping into establishment then. Looking forward to another exciting year with all of you, -- Thorsten -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [board-discuss] missing minutes
Florian Effenberger wrote: Who was in charge? Can you please upload them? ;) Done. Thanks for the poke. :) Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
[board-discuss] Seeking approval for server procurement
Hi *, TDF has received a generous, targetted donation of $3000 to procure a rack-mountable server, dedicated for dev-related workloads, e.g. tinderbox builds. One of our sponsoring companies is offering for-free hosting, such that this is a one-off spending. I hereby request the board to approve the purchase of a suitable box, for up to $3000. Regards, -- Thorsten -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [board-discuss] Seeking approval for server procurement
Tom Davies wrote: So i am not really clear why it's even up for discussion or voting Because you can't just donate $xy to TDF, and ask us to buy, say, a nuclear warhead on ebay - without the board explicitely approving the purchase. HTH, -- Thorsten -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [board-discuss] Seeking approval for server procurement
André Schnabel wrote: This would mean, that 1) TDF gets $3k to by any server that then will be hostet by a sponsor for free 2) TDF gets $3k to by a certain server which is available, and hosted by a sponsor for free It's 1) with some suggestions on what would be desirable (from both donor and hoster). But TDF is generally free to pick. Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [board-discuss] FOSDEM travel funding
Florian Effenberger wrote: I guess I need funding of not more than 400 €. Would the BoD be willing to support this request? +1 -- Thorsten -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [board-discuss] request FOSDEM spendings
Cor Nouws wrote: I'd like to ask reimbursement for part of my FOSDEM-spendings. Estimates are € 150,-. +1 Looking forward to see you there! :) Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
[board-discuss] Minutes posted for the 2012-01-11 BoD meeting
Hi there, justed posted the minutes here: http://wiki.documentfoundation.org/TDF/BoD_Meetings#Minutes_2012-01-11 Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [board-discuss] next BoD call on Wednesday
Florian Effenberger wrote: this is just a quick reminder that our next BoD call takes place on Wednesday, 1600 UTC. I'm travelling at that time, will try to attend but cannot promise - just in case, Andreas, can you stand-in for me? Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [board-discuss] StartSSL certification
Florian Effenberger wrote: I propose that I act as certificate master, and request that I may do so on behalf of TDF, with total fees of 119,80 USD for this year. +1 from my side and +1 from me. Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [board-discuss] PayPal account
Florian Effenberger wrote: I'd like to call the board for a vote on the creation of a PayPal account for the new entity. I would like to create the appropriate account at PayPal (charity, and if that is not available, business account). +1 -- Thorsten -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [board-discuss] payment options
Simon Phipps wrote: One more to add to your list is XE Trade. And how about Google Checkout / Wallet? Potential catch there - last time I checked, they had their special offer for charities only available in US / UK. But maybe still worth looking into? Cheers, -- Thorsten -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
[board-discuss] Hamburg HackFest - additional funding request
Hi there, for the upcoming Hamburg HackFest [1], we managed to solicit some sponsoring. What's still missing is some on-premise soft drinks snacks supply, which I'd like to offer participating members. I'd therefore ask the board to approve additional funds for catering, capped at EUR 20 per participating TDF member. [1] http://wiki.documentfoundation.org/Hackfest/Hamburg2012 Thanks a lot for your consideration, -- Thorsten Behrens - Director, Deputy Chairman of the Board - The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
[board-discuss] TDF Travel Reimbursement Policy
Hi there, please find attached a document with a proposed outline on how TDF should handle travel reimbursals, and a helpful Calc template for requesting actual money out of us. The policy is based on other German charities' versions, and hopefully accomodates all relevant needs. I'd like to put it up for approval vote for tonight's call. Many thanks to Italo for drafting it! Cheers, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint tdf-travel_refundform_2012-05-15.ots Description: application/vnd.oasis.opendocument.spreadsheet-template tdf-travel_reimbursement_2012-05-15.odt Description: application/vnd.oasis.opendocument.text pgpaevQlGv7L5.pgp Description: PGP signature
Re: [board-discuss] TDF Travel Reimbursement Policy
Florian Effenberger wrote: - Non-reimbursable are first class tickets Amended version attached. Cheers, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint tdf-travel_reimbursement_2012-05-15_2.odt Description: application/vnd.oasis.opendocument.text pgpubeTbPl3C0.pgp Description: PGP signature
Re: [board-discuss] funding for admin weekend
Florian Effenberger wrote: The total cost for having all the 13 admins in Essen, including sleeping in the hotel, breakfast and having a lecture room + WiFi, would be around 840 € for whole weekend. What do people generally think about that? Does this sound senseful and would the board be willing to approve let's say 1.000 € in total, excluding travel fees? Yes, absolutely. Beyond that, should we fix some travel budget as well? Cheers, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint pgpFVzyClHPK8.pgp Description: PGP signature
Re: [board-discuss] budget request: audit of TDF contracts by a tax advisor
Michael Meeks wrote: That is a phenomenal expense. I feel rather unhappy spending this much money without really getting to the bottom of whether it is truly necessary. Fair enough, so let me put that on the agenda for the next BoD call. Cheers, -- Thorsten pgpL3hiG7WDRu.pgp Description: PGP signature
Re: [board-discuss] next BoD call on Wednesday
Florian Effenberger wrote: I will not be able to attend this meeting since I am on the road, so I would like to ask 1. Thorsten Behrens to act as my deputy chairman Will do. Travel safely! Cheers, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint pgpQYt4b6hrbt.pgp Description: PGP signature
Re: [board-discuss] TDF budget early draft
Florian Effenberger wrote: as discussed during one of the last BoD calls, here is an early *draft* of the TDF budget. This draft is by no means binding, and provides only a rough overview. We will update it with a more sophisticated version over time. Be advised that for various reasons, the budget does *not* contain the advisory board fees. More on that topic during one of our next calls. In addition, the budget only contains current numbers, no estimations. The capital stock of 50.000 â¬, collected last year, is not part of the budget, since that money is not for spending. Right now, TDF receives about 2.500 ⬠per month in donations. Thank you very much for your generous support, and for your ongoing donations! It is amazing to see this worldwide, strong support, which helps us to provide independence for the community. You are our heroes! ;-) Dear members, TDF supporters, accounting is now fully operational, so in addition to Florian's budget numbers, let me share monthly profit loss statements with you. Please find February and March reports attached. Independent TDF operations started March 14th with the first PayPal donations, thus the empty February and comparatively low March numbers. Transitioning accounting and accounts over from FrODeV was ongoing until April 1st. I apologize for the German account names, which originate from tax authorities-mandated forms. Help with translations appreciated. Incoming Bank account: 45.428,70 ⬠PayPal: 1.249,26 ⬠INCOMING TOTAL: 46.677,96 ⬠Outgoing One-time fees Contractual obligations: -6.450,00 ⬠Hackfest travel funding: -1.000,00 ⬠StartSSL validation: -120,00 ⬠Recurring fees, extrapolated to one year Servers and bandwith: -5.450,00 ⬠Virtual office costs, postage, utilities: -2.285,00 ⬠SIP line: -199,00 ⬠Phone fees: -100,00 ⬠(Estimation) Domain names: -678,22 ⬠Membership stiftungen.org: -150,00 ⬠Insurances: -2.000,00 ⬠(Estimation) Tax advisory: -1.500,00 ⬠(Estimation) Authoritiy fees: -150,00 ⬠OUTGOING TOTAL: -20.082,22 ⬠TOTAL BALANCE: 26.595,74 ⬠SAFETY RESERVE: -15.000,00 ⬠BUDGET: 11.595,74 ⬠Cheers, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint Title: The Document Foundation, Berlin Profit & Loss For Period Covering 2012-02-17 to 2012-02-29 The Document Foundation, Berlin Profit & Loss For Period Covering 2012-02-17 to 2012-02-29 Revenues 3220 Erhaltene Spenden/Zuwendungen EUR 0.00 3221 Geldzuwendungen gegen Zuwendungsbestätigung EUR 0.00 3223 Geldzuwendungen ohne Zuwendungsbestätigung EUR 0.00 3225 Sachzuwendungen gegen Zuwendungsbestätigung EUR 0.00 3227 Sachzuwendungen ohne Zuwendungsbestätigung EUR 0.00 3230 Aufwandszuwendungen gegen Zuwendungsbestätigung EUR 0.00 3232 Aufwandszuwendungen ohne Zuwendungsbestätigung EUR 0.00 Total Revenue EUR 0.00 Expenses 2560 Reisekostenerstattungen EUR 0.00 2565 Verpflegungskosten Mitglieder EUR 0.00 2701 Büromaterial EUR 0.00 2702 Porto, Telefon EUR 0.00 2704 Sonstige Kosten EUR 0.00 2752 Abgaben Fachverband EUR 0.00 2753 Versicherungsbeiträge EUR 0.00 2802 Geschenke, Jubiläen, Ehrungen EUR 0.00 2803 Ausbildungskosten EUR 0.00 2804 Lehr- und Jugendarbeit EUR 0.00 2810 Repräsentationskosten EUR 0.00 2894 Steuerberatungskosten EUR 0.00 2900 Sonstige Kosten ideeller Bereich EUR 0.00 2900-1 Hostingkosten ideeller Bereich EUR 0.00 2900-2 Bürodienstleistung Berlin EUR 0.00 2900-3 Allgemeine Kosten Softwarebereitstellung EUR 0.00 Total 2900 Sonstige Kosten ideeller Bereich EUR 0.00 3251 Gezahlte Spenden/Zuwendungen EUR 0.00 4712 Nebenkosten des Geldverkehrs EUR 0.00 4752 Versicherungen EUR 0.00 4894 Steuerberatungskosten EUR 0.00 4900 Sonstige Kosten Vermögensverwaltung EUR 0.00 Total Expenses EUR 0.00 Net income for Period EUR 0.00 Title: The Document Foundation, Berlin Profit & Loss For Period Covering 2012-03-01 to 2012-03-31 The Document Foundation, Berlin Profit & Loss For Period Covering 2012-03-01 to 2012-03-31 Revenues 3220 Erhaltene Spenden/Zuwendungen EUR 0.00 3221 Geldzuwendungen gegen Zuwendungsbestätigung EUR 0.00 3223 Geldzuwendungen ohne Zuwendungsbestätigung EUR 1,531.31 3225 Sachzuwendungen gegen Zuwendungsbestätigung EUR 0.00 3227 Sachzuwendungen ohne Zuwen
Re: [board-discuss] TDF Budget for 2012 as of 2012-05-08
Florian Effenberger wrote: TDF Budget for 2012 as of 2012-05-08 This is a non-binding draft, which does not include advisory board fees. Incoming Bank account 40.442,13 ⬠PayPal 139,37 ⬠Outgoing one-time fees Currently none Outgoing recurring fees, extrapolated to one year -11.910,89 ⬠(Details on those will follow in a subsequent posting soon.) INCOMING TOTAL 40.581,50 ⬠OUTGOING TOTAL -11.910,89 ⬠TOTAL BALANCE 28.670,61 ⬠SAFETY RESERVE -15.000,00 ⬠BUDGET 13.670,61 ⬠Dear members, TDF supporters, accounting is now fully operational, so in addition to Florian's budget numbers, let me share monthly profit loss statements with you. Here, please find the April report attached. Transitioning accounting and accounts over from FrODeV was ongoing until April 1st, so there were some two month accrued payments taking place in April. I apologize for the German account names, which originate from tax authorities-mandated forms. Help with translations appreciated. Cheers, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint Title: The Document Foundation, Berlin Profit & Loss For Period Covering 2012-04-01 to 2012-04-30 The Document Foundation, Berlin Profit & Loss For Period Covering 2012-04-01 to 2012-04-30 Revenues 3220 Erhaltene Spenden/Zuwendungen EUR 0.00 3221 Geldzuwendungen gegen Zuwendungsbestätigung EUR 0.00 3223 Geldzuwendungen ohne Zuwendungsbestätigung EUR 2,407.74 3225 Sachzuwendungen gegen Zuwendungsbestätigung EUR 0.00 3227 Sachzuwendungen ohne Zuwendungsbestätigung EUR 0.00 3230 Aufwandszuwendungen gegen Zuwendungsbestätigung EUR 0.00 3232 Aufwandszuwendungen ohne Zuwendungsbestätigung EUR 101.99 Total Revenue EUR 2,509.73 Expenses 2560 Reisekostenerstattungen EUR 816.50 2565 Verpflegungskosten Mitglieder EUR 301.99 2701 Büromaterial EUR 0.00 2702 Porto, Telefon EUR 48.80 2704 Sonstige Kosten EUR 0.00 2752 Abgaben Fachverband EUR 0.00 2753 Versicherungsbeiträge EUR 0.00 2802 Geschenke, Jubiläen, Ehrungen EUR 0.00 2803 Ausbildungskosten EUR 0.00 2804 Lehr- und Jugendarbeit EUR 0.00 2810 Repräsentationskosten EUR 0.00 2894 Steuerberatungskosten EUR 0.00 2900 Sonstige Kosten ideeller Bereich EUR 30.00 2900-1 Hostingkosten ideeller Bereich EUR 851.32 2900-2 Bürodienstleistung Berlin EUR 357.00 2900-3 Allgemeine Kosten Softwarebereitstellung EUR 160.00 Total 2900 Sonstige Kosten ideeller Bereich EUR 1,398.32 3251 Gezahlte Spenden/Zuwendungen EUR 0.00 4712 Nebenkosten des Geldverkehrs EUR 0.00 4752 Versicherungen EUR 0.00 4894 Steuerberatungskosten EUR 0.00 4900 Sonstige Kosten Vermögensverwaltung EUR 0.00 Total Expenses EUR 2,565.61 Net loss for Period EUR 55.88 pgpDrBrxsrWWU.pgp Description: PGP signature
Re: [board-discuss] TDF Budget for 2012 as of 2012-06-08
Florian Effenberger wrote: TDF Budget for 2012 as of 2012-06-08 This is a non-binding draft, which does not include advisory board fees. INCOMING TOTAL: 42.154,32 ⬠OUTGOING TOTAL: -8.159,49 ⬠TOTAL BALANCE: 33.994,83 ⬠SAFETY RESERVE: -15.000,00 ⬠BUDGET: 18.994,83 ⬠Dear members, TDF supporters, and again let me supplement Florian's numbers with the May 2012 profits losses report. I apologize for the German account names, which originate from tax authorities-mandated forms. Help with translations appreciated. Cheers, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint Title: The Document Foundation, Berlin Profit & Loss For Period Covering 2012-05-01 to 2012-05-31 The Document Foundation, Berlin Profit & Loss For Period Covering 2012-05-01 to 2012-05-31 Revenues 3220 Erhaltene Spenden/Zuwendungen EUR 0.00 3221 Geldzuwendungen gegen Zuwendungsbestätigung EUR 20.00 3223 Geldzuwendungen ohne Zuwendungsbestätigung EUR 3,052.34 3225 Sachzuwendungen gegen Zuwendungsbestätigung EUR 0.00 3227 Sachzuwendungen ohne Zuwendungsbestätigung EUR 0.00 3230 Aufwandszuwendungen gegen Zuwendungsbestätigung EUR 0.00 3232 Aufwandszuwendungen ohne Zuwendungsbestätigung EUR 0.00 Total Revenue EUR 3,072.34 Expenses 2560 Reisekostenerstattungen EUR 1,000.00 2565 Verpflegungskosten Mitglieder EUR 0.00 2701 Büromaterial EUR 0.00 2702 Porto, Telefon EUR 30.00 2704 Sonstige Kosten EUR 0.00 2752 Abgaben Fachverband EUR 150.00 2753 Versicherungsbeiträge EUR 0.00 2802 Geschenke, Jubiläen, Ehrungen EUR 0.00 2803 Ausbildungskosten EUR 0.00 2804 Lehr- und Jugendarbeit EUR 0.00 2810 Repräsentationskosten EUR 0.00 2894 Steuerberatungskosten EUR 0.00 2900 Sonstige Kosten ideeller Bereich EUR 30.00 2900-1 Hostingkosten ideeller Bereich EUR 686.74 2900-2 Bürodienstleistung Berlin EUR 178.50 2900-3 Allgemeine Kosten Softwarebereitstellung EUR 0.00 Total 2900 Sonstige Kosten ideeller Bereich EUR 895.24 3251 Gezahlte Spenden/Zuwendungen EUR 200.00 4712 Nebenkosten des Geldverkehrs EUR 0.00 4752 Versicherungen EUR 0.00 4894 Steuerberatungskosten EUR 0.00 4900 Sonstige Kosten Vermögensverwaltung EUR 0.00 Total Expenses EUR 2,275.24 Net income for Period EUR 797.10 pgpX5oUqs68iu.pgp Description: PGP signature
Re: [board-discuss] OSCON Expenses
Simon Phipps wrote: I'd be happy to act as a proxy for TDF at any meetings or events; would the Board be willing to cover a couple of nights of hotel expenses in return please? Maximum cost will be $500 US and I'll aim to come in well under that. A big +1 - thanks for going! -- Thorsten pgpx8ethtePLd.pgp Description: PGP signature
Travel policy forms (was: Re: [board-discuss] BoD minutes from 2012-05-16)
Florian Effenberger wrote: 5. Travel policy Request: Approve TDF travel policy as mailed to the board discuss list on May 16th, 2012 Result of vote: 6 approvals, 0 neutral, 0 disapprovals Decision: The TDF travel policy has been approved. Hi *, I've now setup some wiki pages with information regarding travel reimbursals and related materials - referenced from https://wiki.documentfoundation.org/TDF/Policies Cheers, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint pgp0p1hw0WjhQ.pgp Description: PGP signature
Re: [board-discuss] Travel Expenses Reimbursement Policy
Florian Effenberger wrote: Jean Weber wrote on 2012-06-19 23:31: I would think that the policy should say something like only the cost of low-cost economy airfare will be reimbursed; if travellers choose a more expensive fare, they will be responsible for the difference in cost and similar for the cost of accommodation. it's indeed a problem of calculating that. Thorsten, are there any tax-limitations we need to consider, is this possible at all (independent from whether we want this or not)? The limitations are that we're not supposed to pay 'benefits' to members. Reasonable travel costs incurred by members on a trip on behalf of TDF are of course reimbursable upon board approval. The policy though states that TDF will reimburse or pay the cost... ...of the lowest coach class fare - which I read that TDF does not insist on you actually booking coach. Norbert's remark is of course valid - so it's best to agree on a sum beforehand, instead of haggling over that after the fact. HTH, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint pgptg56PLGnd8.pgp Description: PGP signature
June 2012 profits losses (was: Re: [board-discuss] TDF Budget for 2012 as of 2012-06-26)
Florian Effenberger wrote: TDF Budget for 2012 as of 2012-06-26 This is a non-binding draft, which does not include advisory board fees. Empty fields declare either no spending, or amount already booked. Incoming Bank account 41.024,54 ⬠PayPal 937,08 ⬠Outgoing recurring fees, extrapolated to the rest of the year Servers and bandwith -4.571,00 ⬠Mail forwarding service -1.249,50 ⬠SIP line -139,30 ⬠Phone fees Domain names -678,22 ⬠Membership stiftungen.org Insurances Tax advisory (est.) -1.500,00 ⬠Authoritiy fees -150,00 ⬠Authority fees reserve -621,47 ⬠INCOMING TOTAL 41.961,62 ⬠OUTGOING TOTAL -8.909,49 ⬠TOTAL BALANCE 33.052,13 ⬠SAFETY RESERVE -15.000,00 ⬠BUDGET 18.052,13 ⬠Dear members, TDF supporters, please find attached our June 2012 profits losses report. I apologize for the German account names, which originate from tax authorities-mandated forms. Help with translations appreciated. With best regards, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint Title: The Document Foundation, Berlin Profit & Loss For Period Covering 2012-06-01 to 2012-06-30 The Document Foundation, Berlin Profit & Loss For Period Covering 2012-06-01 to 2012-06-30 Revenues 3220 Erhaltene Spenden/Zuwendungen EUR 0.00 3221 Geldzuwendungen gegen Zuwendungsbestätigung EUR 130.00 3223 Geldzuwendungen ohne Zuwendungsbestätigung EUR 2,968.50 3225 Sachzuwendungen gegen Zuwendungsbestätigung EUR 0.00 3227 Sachzuwendungen ohne Zuwendungsbestätigung EUR 0.00 3230 Aufwandszuwendungen gegen Zuwendungsbestätigung EUR 0.00 3232 Aufwandszuwendungen ohne Zuwendungsbestätigung EUR 0.00 Total Revenue EUR 3,098.50 Expenses 2560 Reisekostenerstattungen EUR 36.75 2565 Verpflegungskosten Mitglieder EUR 66.08 2701 Büromaterial EUR 0.00 2702 Porto, Telefon EUR 0.00 2704 Sonstige Kosten EUR 0.00 2752 Abgaben Fachverband EUR 0.00 2753 Versicherungsbeiträge EUR 902.41 2802 Geschenke, Jubiläen, Ehrungen EUR 0.00 2803 Ausbildungskosten EUR 0.00 2804 Lehr- und Jugendarbeit EUR 0.00 2810 Repräsentationskosten EUR 250.00 2894 Steuerberatungskosten EUR 0.00 2900 Sonstige Kosten ideeller Bereich EUR 0.00 2900-1 Hostingkosten ideeller Bereich EUR 697.70 2900-2 Bürodienstleistung Berlin EUR 178.50 2900-3 Allgemeine Kosten Softwarebereitstellung EUR 0.00 Total 2900 Sonstige Kosten ideeller Bereich EUR 876.20 3251 Gezahlte Spenden/Zuwendungen EUR 0.00 4712 Nebenkosten des Geldverkehrs EUR 0.00 4752 Versicherungen EUR 0.00 4894 Steuerberatungskosten EUR 0.00 4900 Sonstige Kosten Vermögensverwaltung EUR 0.00 Total Expenses EUR 2,131.44 Net income for Period EUR 967.06 pgp9vJs9X8e0X.pgp Description: PGP signature
Re: [board-discuss] Declaration of Internet Freedom
Simon Phipps wrote: Please will the Board consider adding TDF as a signatory to the Declaration of Internet Freedom: http://www.internetdeclaration.org/freedom Yes, very much +1. Thanks a lot for bringing this up here. -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint pgpboeriNAbnP.pgp Description: PGP signature
[board-discuss] Transparency International - commitment to organisational transparency
Hi there, Transparency International [1][2], a global initiative for monitoring corporate and political corruption, has published a list of ten traits for transparency, that charitable entities in Germany can commit to, in order to become recognized by Transparency International as transparent. (German) list of traits is here [3], translated and adapted to our entity, those are: --% We hereby commit to make the following informations public on our website, and make them easily accessible alongside this text: 1. our name, domicile, address, and founding year 2. complete statutes, and other revelant information, e.g. on mission, and how we achieve our goals 3. date of our newest tax exemption statement 4. Name and titles of our most important decision makers 5. Timely, comprehensible, and as-complete-as-possible reports about our work and initiatives 6. Personnel: number of paid and unpaid people working on or for the entity; kinds of employments, if applicable 7. Sources for funding: list annual incomes, in e.g. an appropriate profits and losses statement, split for charitable funds, government funding, for-profit income and investment returns 8. How funds are spent: specify how funds from above are spent annually, in e.g. an appropriate profits and losses statement, as well as in the balance sheet 9. List contractually linked entities, e.g. subsidies, partnering organisations, external for-profit entities etc. 10. List legal entities, whose annual accumulated payment to us exceeds 10% of our gross annual income. Natural persons donating more than said amount have to be listed individually as well, at least anonymized We further confirm that our foundation's bodies meet regularly, and produce minutes. Inquiries about our entity are answered in due time. Our annual reports get signed by our board, and under an audit, this commitment is part of the vouched-for subject matter. --% I would think we do most, if not all of that already, and if we missed an item, it's worth doing anyway. What would be needed still, should the board agree on supporting this, is to stick the above + links to the requested information into a prominent location on our website. See [4] for an (again German) example. References: [1] http://www.transparency.org [2] http://www.transparency.de/English.1222.0.html [3] http://www.transparency.de/Initiative-Transparente-Zivilg.1612.0.html [4] http://www.transparency.de/Zehn-Informationen.1613.0.html With best regards, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint pgp1GqihEVtIw.pgp Description: PGP signature
[board-discuss] BoD minutes from 2012-08-08
Hi there, please find below the meeting minutes from the BoD meeting on August 8th. This message is to be archived by the BoD and its deputies. Regards, Thorsten -%- The Document Foundation Board of Directors Meeting Call Minutes Date: Wednesday, Aug 8th, 2012 Location: Phone conference room Keeper of the minutes: Michael Meeks (Board of Directors) Session chair: Thorsten Behrens (Deputy Chairman of the Board) Attending: Björn Michaelsen (Board of Directors Deputy), Andreas Mantke (Board of Directors Deputy), Michael Meeks (Board of Directors), Charles Schulz (Board of Directors), Thorsten Behrens (Deputy Chairman of the Board) Representation: Björn Michaelsen represents Italo Vignoli (Board of Directors) Deputy Chairman of the Board is in the call. One of the Chairman or Deputy is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 4 Board of Directors members are attending the call, one of them being represented by a deputy. The invitation to the call has been in time, fulfilling all formal requirements. The call is quorate. From now on, a quorum can be reached with a simple majority of 3 votes. The meeting commences at 15:07 UTC 1.) Funding options and fundraising - Board agrees to postpone, without Italo being present. 2.) Funding for libreoffice conference travel Discussion: - Thorsten asked the board to approve an initial Eur 5k budget for conference travel and associated costs, booking of hotel / appartments etc. - Charles pointed out that this was not enough, anticipate a need to extend it later. 15:15 Caolan McNamara joined, a total of 5 Board of Directors members or their representatives are attending the call. From now on, a quorum can be reached with a simple majority of 3 votes. Request: Approve an initial Eur 5k budget for conference travel and associated costs, booking of hotel / appartments etc. Result of vote: 5 approvals, 0 neutral, 0 disapprovals. Decision: The request has been accepted. 3.) Funding requests from projects, entities - Deferred to private call. 4.) Decision about travel costs Request: Approve up to 500 EUR in travel costs, for having Andreas Mantke and Mike S. attend the special congress of the German Foundation Association about foundation management in Hildesheim, at Sept. 13th 2012 Result of vote: 5 approvals, 0 neutral, 0 disapprovals. Decision: The request has been accepted. 5.) LibreOffice 4 - numbering, ABI changes etc. Discussion: - At some point in time we will have a 4.0, which will break some things; marketing input appreciated on the topic - missing Italo etc. - Tension between fixing we want to in a single version cycle; problems with breaking ABI after a 4.0, huge amount of pending cleanup needed before ABI breakage, breaking effect of ageing cruft. - Björn: does having a defined plan help? known ABI breakage points? 6.) LibreOffice projects communications - Deferred to the in-person meeting at the LibreOffice conference. End of agenda, no additions. Attending to the end of the meeting: Björn Michaelsen (Board of Directors Deputy), Andreas Mantke (Board of Directors Deputy), Michael Meeks (Board of Directors), Charles Schulz (Board of Directors), Thorsten Behrens (Deputy Chairman of the Board), Caolan McNamara (Board of Directors) The meeting adjournes at 16:02 UTC Meeting minutes approved: Michael Meeks, Keeper of the minutes Thorsten Behrens, Session chair -%- -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
Re: [board-discuss] BoD minutes from 2012-08-08
Florian Effenberger wrote: thanks a lot! Can you add the results to http://wiki.documentfoundation.org/TDF/BoD_Decisions as well? Will do! Cheers, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
[board-discuss] Re: Invitation to Berlin foundations day
Florian Effenberger wrote: Berlin is rather far for me, so I would propose that Michael, Thorsten and Björn check if one of them can join. I should be available. Cheers, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
July 2012 profits losses (was: Re: [board-discuss] TDF Budget for 2012 as of 2012-07-20)
Florian Effenberger wrote: TDF Budget for 2012 as of 2012-07-20 This is a non-binding draft, which does not include advisory board fees. Empty fields declare either no spending, or amount already booked. Incoming Bank account 41.570,99 € PayPal 873,89 € Outgoing one-time fees - Outgoing recurring fees, extrapolated to the rest of the year Servers and bandwith -3.918,00 € Mail forwarding service -1.071,00 € SIP line -119,40 € Phone fees Domain names -678,22 € Membership stiftungen.org Insurances Tax advisory (est.) -1.500,00 € Authoritiy fees -150,00 € Authority fees reserve -621,47 € INCOMING TOTAL 42.444,88 € OUTGOING TOTAL -8.058,09 € TOTAL BALANCE 34.386,79 € SAFETY RESERVE -15.000,00 € BUDGET 19.386,79 € Dear members, TDF supporters, please find attached our July 2012 profits losses report. My special thanks go to Marc Pare for the account name translation. Regards, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint -- Unsubscribe instructions: E-mail to board-discuss+h...@documentfoundation.org Problems? http://www.libreoffice.org/get-help/mailing-lists/how-to-unsubscribe/ Posting guidelines + more: http://wiki.documentfoundation.org/Netiquette List archive: http://listarchives.documentfoundation.org/www/board-discuss/ All messages sent to this list will be publicly archived and cannot be deleted
(resend) July 2012 profits losses (was: Re: [board-discuss] TDF Budget for 2012 as of 2012-07-20)
Sorry, mailing list temporarily blocked attachments - Florian Effenberger wrote: TDF Budget for 2012 as of 2012-07-20 This is a non-binding draft, which does not include advisory board fees. Empty fields declare either no spending, or amount already booked. Incoming Bank account 41.570,99 € PayPal 873,89 € Outgoing one-time fees - Outgoing recurring fees, extrapolated to the rest of the year Servers and bandwith -3.918,00 € Mail forwarding service -1.071,00 € SIP line -119,40 € Phone fees Domain names -678,22 € Membership stiftungen.org Insurances Tax advisory (est.) -1.500,00 € Authoritiy fees -150,00 € Authority fees reserve -621,47 € INCOMING TOTAL 42.444,88 € OUTGOING TOTAL -8.058,09 € TOTAL BALANCE 34.386,79 € SAFETY RESERVE -15.000,00 € BUDGET 19.386,79 € Dear members, TDF supporters, please find attached our July 2012 profits losses report. My special thanks go to Marc Pare for the account name translation. Regards, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint Title: The Document Foundation, Berlin Profit & Loss For Period Covering 2012-07-01 to 2012-07-31 The Document Foundation, Berlin Profit & Loss For Period Covering 2012-07-01 to 2012-07-31 Revenues 3220 Received donations / grants EUR 0.00 3221 Monetary donations from donation receipt EUR 60.00 3223 Monetary donations without tax receipt EUR 1,900.31 3225 Benefits in kind donation receipt to EUR 0.00 3227 Benefits in kind donation receipt without EUR 0.00 3230 Expense allowances against tax receipt EUR 0.00 3232 Expense benefits without tax receipt EUR 0.00 Total Revenue EUR 1,960.31 Expenses 2560 Travel costs refunds EUR 588.19 2565 Members boarding costs EUR 0.00 2701 Office supplies EUR 0.00 2702 Telephone EUR 0.00 2704 Other Costs EUR 0.00 2752 Professional association fees EUR 961.48 2753 Insurance costs EUR 0.00 2802 Gifts, anniversary, honors EUR 0.00 2803 Training costs EUR 0.00 2804 Teaching and youth work EUR 0.00 2810 Representation costs EUR 0.00 2894 Tax consulting fees EUR 0.00 2900 Other costs charitable mission EUR 0.75 2900-1 Hosting costs charitable mission EUR 1,122.38 2900-2 Office services Berlin EUR 178.50 2900-3 Other costs software deployment EUR 0.00 Total 2900 Other costs charitable mission EUR 1,301.63 3251 Paid donations / grants EUR 0.00 4712 Bank surcharges EUR 0.00 4752 Insurance costs EUR 0.00 4894 Tax consulting fees EUR 0.00 4900 Other asset management costs EUR 0.00 Total Expenses EUR 2,851.30 Net loss for Period EUR 890.99 pgpsT9BlpYThJ.pgp Description: PGP signature
[board-discuss] BoD minutes from 2012-08-22
Hi, attached are the board meeting minutes from the BoD phone meeting on August 22nd. This message is to be archived by the BoD and its deputies. Thorsten -%- The Document Foundation Board of Directors Meeting Call Minutes Date: Wednesday, Aug 22th, 2012 Location: Phone conference room Keeper of the minutes: Bjoern Michaelsen (Board of Directors Deputy) Session chair: Thorsten Behrens (Deputy Chairman of the Board) Attending: Italo Vignoli (Board of Directors), Olivier Hallot (Board of Directors), Andreas Mantke (Board of Directors Deputy), Thorsten Behrens (Deputy Chairman of the Board), Bjoern Michaelsen (Board of Directors Deputy) Representation: Björn Michaelsen represents Charles Schultz (Board of Directors), Thorsten Behrens represents Florian Effenberger (Chairman of the Board) Deputy Chairman of the Board is in the call. One of the Chairman or Deputy is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 4 Board of Directors members are attending the call, one of them being represented by a deputy. The invitation to the call has been in time, fulfilling all formal requirements. The call is quorate. From now on, a quorum can be reached with a simple majority of 3 votes. The meeting commences at 15:08 UTC. 1.) Funding campaigns Discussion: - September should be start of the first campaign - aiming for one campaign per quarter - finetuning timing/sync with release schedule for optimized results - first target: full time administator - handed to Italo and Bjoern to come up with a proposal - get public lists involved: marketing, board, members 2.) Alfresco on TDF infrastructure Discussion: - (multiple contributions from Thorsten, Italo, Andreas, Bjoern) - question is not contentious - involved parties are encouraged to self-organize - we are a volunteer based project, and should avoid top-down decision making, unless unavoidable conflicts arise - board advise: documentation team to agree on requirements, then admin team can prioritize tasks End of agenda, no additions. Attending to the end of the meeting: Italo Vignoli (Board of Directors), Bjoern Michaelsen (Board of Directors Deputy), Olivier Hallot (Board of Directors), Andreas Mantke (Board of Directors Deputy), Thorsten Behrens (Deputy Chairman of the Board). The meeting adjournes at 15:30 UTC. Meeting minutes approved: Björn Michaelsen, Keeper of the minutes Thorsten Behrens, Session chair -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint pgp0ZvZvAgSju.pgp Description: PGP signature
Re: [board-discuss] Application: Travel costs for attending the DE-Python-Conference
Andreas Mantke wrote: I'll ask for a budget of about 550 Euro for this purpose. I support your request. -- Thorsten pgpLP1oNS67cB.pgp Description: PGP signature
[board-discuss] [DRAFT] Rules of Procedure for the TDF board
Hi there, in our statutes, §7, (5) permits the board to enact a set of more detailed rules for day-to-day operations, that we felt was too nitty-gritty to be stuck into the statutes. Nevertheless, it is a useful thing to have, if only to clarify how the board operates. I attach a draft that we had circulated last week within the board, for your kind perusal, and ask for constructive feedback within the next few days. A thing of note is §8 - the board intends to hire or contract someone to operate infrastructure on a daily basis, acknowledging the extraordinary importance TDF's virtual presence has for our collective needs. With best regards, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint THE DOCUMENT FOUNDATION - BOARD OF DIRECTORS * RULES OF PROCEDURE * Date: September 17th, 2012 Preambel In addition to §7, (5) of the statutes, the board hereby agrees on the following rules of procedure. Notwithstanding any regulations in the statutes, this document defines board processes, decision making, as well as sharing and delegation of board tasks. Processes = §1. Approval, modification, cancellation and publication of rules of procedure 1. These rules of procedure can, at any time, be modified or cancelled at the sole discretion of the board. 2. Decisions regarding the rules of procedure are made according to §9 of the statutes. Drafts of amended rules, or the intent to cancel them in entirety, need to be made available at least one week in advance. 3. The rules of procedure can enter into effect earliest after approval by the board according to 2., and after being published to the members. 4. The rules of procedure must not conflict with TDF statutes. In such cases, the conflicting parts are overridden by whatever is mandated by the statutes. Decision making and responsibilities §2. Basic principle - all members of the board of directors participate in all board matters by voting. As such, the principle of joint management is maintained. §3. Internal delegation of responsibilities Internally, the board has decided on the following split of responsibilities: * tasks from the statutes (to be distributed) - administering the foundation's capital stock, allocation of resources, budget planning, accounting and filing, as well as annual balance and activity reports board members are asked to grab tasks they feel responsible for §4. Shared responsibility The board as a whole assumes responsibility for all decisions, also those made by individual board members in their capacities listed in §3. §5. Board decision making 1. For decisions affecting daily operations, and if the vote happens electronically via email, for values of less than € 500, or an equivalent contractual liability, not answering in the vote thread for longer than 2 business days (for reasons including absence and illness) counts towards approval. 2. Absent directors not able to follow daily opertations may notify the board of that fact, and, provided the remaining board agrees, may negotiate voting proceedures different from 1. for their vote, or name representing deputies in order of preference. Delegation == §6. Delegation of tasks 1. By simple majority, the board can delegate tasks 2. Those delegated tasks may have a budget assigned. Potential orders, limits, or bonds associated with that task are to be adhered to. 3. Delegated tasks have mandatory reporting and disclosure requirements towards the board, including disposition of funds, and achievement of objectives. Reporting needs to happen at least once a year. 4. Members of the board, given prior permission of the entire board, and still with full responsibility for their respective areas (§ 3), can delegate tasks assigned to them to third parties. The responsible director assumes control and supervision of any contracted third party. §7. Committees 1. It is the sole discretion of the board to setup committees, tasked to prepare decisions for the board. Committees can only advise, the ultimate decision authority and responsibility lies with the board. Officers §8. Systems and Administrative Officer 1. The board will contract, or alternatively hire if more economical/practical, resources for professional, secure, and timely maintenance of TDF's central IT infrastructure. The board acknowledges that TDF's virtual presence and web pages are one of its most valuable assets, and thus need attention beyond what can reasonably be expected from pure volunteer work. Validity and Entry into Force = 1
Re: [board-discuss] Request for pre-approval of remimbursement of travel expenses for LiboCon
Jean Weber wrote: I request pre-approval of reminbursement of AUD 2000 (approx. EUR 1600 at today's exchange rate) towards my travel and accommodation expenses to attend the LibreOffice Conference in Berlin, at which I will be a speaker. +1 -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint pgpinvdN06UwA.pgp Description: PGP signature
Re: [board-discuss] Current state and needs of the admin team (was[DRAFT] Rules of Procedure for the TDF board)
Friedrich Strohmaier wrote: Citing §8: Officers §8. Systems and Administrative Officer 1. The board will contract, or alternatively hire if more economical/practical, resources for professional, secure, and timely maintenance of TDF's central IT infrastructure. The board acknowledges that TDF's virtual presence and web pages are one of its most valuable assets, and thus need attention beyond what can reasonably be expected from pure volunteer work. ++ I can't see where the current admin team - plain volunteer based - did not cover the above mentioned requirements. Until now all services were available with reasonable uptime and quality. Please correct me in case I'm wrong. Hi Friedrich, oh, I'm truly sorry if the wording in §8 comes across in a way to suggest the admin team is not doing their job - amended friendlier verbiage welcome! Quite the contrary - the admin team, that includes you, has done the incredible job of building an infrastructure that reliably serves millions of downloads and millions of pages to our users. What was our monthly bandwidth usage again, around 6 TB? ;) This is no small feat, and we're beyond grateful to you guys. That said, you would probably agree with me, that subsets of what the admin team does needs significant time en bloc, daily attention, and prompt reaction. In a word, it starts to look like a fulltime job - and of course that person or contractor would be peer among the admins, at no time I can see the TDF forego its meritocratic principles. Ideally, TDF would have the funds to hire any number of people to fill the gaps that you and others in this thread highlighted - alas, this is not where we're at so far. So we have to prioritize, and for me, infrastructure has critical priority - it is an acknowledgement of your importance, Friedrich. ;) Cheers, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint pgpr5HjrIjv92.pgp Description: PGP signature
[board-discuss] Re: [tdf-announce] Results of the 2012 Membership Committee election
The board declares the following Members of The Document Foundation elected into the Membership Committee: * Sophie Gautier * Fridrich Štrba * Eike Rathke * Cor Nouws * Jean Weber The board declares the following Members of The Document Foundation elected as deputy members of the Membership Committee: * Simon Phipps * Leif Lodahl We want to take the opportunity to thank all past and new members of the Membership Committee for their service to the community, and all candidates for running. Congratulations to the newly elected committee members and their deputies! Dear candidates, personal congrats first off, thanks so much for stepping up serving the community - and here comes the next formality: can each of you individually please confirm that you accept your vote? With that, we can then subsequently inaugurate the new membership committee. Kind regards, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint pgpsiQRGQ5smH.pgp Description: PGP signature
[board-discuss] [FINAL DRAFT] Rules of Procedure for the TDF board
Hi *, attached is the final draft, that I hereby put in front of the board to vote on. No substantial changes from the last version, and thanks to Michael for improved verbiage. Cheers, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint THE DOCUMENT FOUNDATION - BOARD OF DIRECTORS * RULES OF PROCEDURE * Date: September 27th, 2012 Preambel In addition to §7, (5) of the statutes, the board hereby agrees on the following rules of procedure. Notwithstanding any regulations in the statutes, this document defines board processes, decision making, as well as sharing and delegation of board tasks. Processes = §1. Approval, modification, cancellation and publication of rules of procedure 1. These rules of procedure can, at any time, be modified or cancelled at the sole discretion of the board. 2. Decisions regarding the rules of procedure are made according to §9 of the statutes. Drafts of amended rules, or the intent to cancel them in entirety, need to be made available at least one week in advance. 3. The rules of procedure can enter into effect earliest after approval by the board according to 2., and after being published to the members. 4. The rules of procedure must not conflict with TDF statutes. In such cases, the conflicting parts are overridden by whatever is mandated by the statutes. Decision making and responsibilities §2. Basic principle - all members of the board of directors participate in all board matters by voting. As such, the principle of joint management is maintained. §3. Internal delegation of responsibilities Internally, the board has decided on the following split of responsibilities: * marketing (Charles Schulz) * certification (Italo Vignoli) * communication with media and public (Italo Vignoli) * asset management, trademarks and brands (Florian Effenberger) * legal compliance (imprint, privacy policy, TOS) (Florian Effenberger) * communication with authorities, deadlines and schedule (Florian Effenberger) * budget, bank accounts, capital stock (Florian Effenberger) * filing and archiving (Florian Effenberger) * LibreOffice releases (Thorsten Behrens) * accounting and annual balance reports (Thorsten Behrens) §4. Shared responsibility The board as a whole assumes responsibility for all decisions, also those made by individual board members in their capacities listed in §3. §5. Board decision making 1. For decisions affecting daily operations, and if the vote happens electronically via email, for values of less than € 500, or an equivalent contractual liability, not answering in the vote thread for longer than 2 business days (for reasons including absence and illness) counts towards approval. 2. Absent directors not able to follow daily opertations may notify the board of that fact, and, provided the remaining board agrees, may negotiate voting proceedures different from 1. for their vote, or name representing deputies in order of preference. Delegation == §6. Delegation of tasks 1. By simple majority, the board can delegate tasks 2. Those delegated tasks may have a budget assigned. Potential orders, limits, or bonds associated with that task are to be adhered to. 3. Delegated tasks have mandatory reporting and disclosure requirements towards the board, including disposition of funds, and achievement of objectives. Reporting needs to happen at least once a year. 4. Members of the board, given prior permission of the entire board, and still with full responsibility for their respective areas (§ 3), can delegate tasks assigned to them to third parties. The responsible director assumes control and supervision of any contracted third party. §7. Committees 1. It is the sole discretion of the board to setup committees, tasked to prepare decisions for the board. Committees can only advise, the ultimate decision authority and responsibility lies with the board. Officers §8. Systems and Administrative Officer 1. The board will contract, or alternatively hire if more economical/practical, resources for professional, secure, and timely maintenance of TDF's central IT infrastructure. The board acknowledges that TDF's virtual presence and web pages are one of its most valuable assets, and thus are worthy of focused investment to complement the sysadmin community's great work. Validity and Entry into Force = 1. Severability clause - should one or more items of these rules of procedure turn out to be invalid, in collision with the statutes, German law, or otherwise not applicable, all
[board-discuss] Rules of Procedure for the TDF board
Hi *, the board tonight approved the Rules of Procedure without further amendments. I attach the final version. Regards, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint THE DOCUMENT FOUNDATION - BOARD OF DIRECTORS * RULES OF PROCEDURE * Date: September 27th, 2012 Preambel In addition to §7, (5) of the statutes, the board hereby agrees on the following rules of procedure. Notwithstanding any regulations in the statutes, this document defines board processes, decision making, as well as sharing and delegation of board tasks. Processes = §1. Approval, modification, cancellation and publication of rules of procedure 1. These rules of procedure can, at any time, be modified or cancelled at the sole discretion of the board. 2. Decisions regarding the rules of procedure are made according to §9 of the statutes. Drafts of amended rules, or the intent to cancel them in entirety, need to be made available at least one week in advance. 3. The rules of procedure can enter into effect earliest after approval by the board according to 2., and after being published to the members. 4. The rules of procedure must not conflict with TDF statutes. In such cases, the conflicting parts are overridden by whatever is mandated by the statutes. Decision making and responsibilities §2. Basic principle - all members of the board of directors participate in all board matters by voting. As such, the principle of joint management is maintained. §3. Internal delegation of responsibilities Internally, the board has decided on the following split of responsibilities: * marketing (Charles Schulz) * certification (Italo Vignoli) * communication with media and public (Italo Vignoli) * asset management, trademarks and brands (Florian Effenberger) * legal compliance (imprint, privacy policy, TOS) (Florian Effenberger) * communication with authorities, deadlines and schedule (Florian Effenberger) * budget, bank accounts, capital stock (Florian Effenberger) * filing and archiving (Florian Effenberger) * LibreOffice releases (Thorsten Behrens) * accounting and annual balance reports (Thorsten Behrens) §4. Shared responsibility The board as a whole assumes responsibility for all decisions, also those made by individual board members in their capacities listed in §3. §5. Board decision making 1. For decisions affecting daily operations, and if the vote happens electronically via email, for values of less than € 500, or an equivalent contractual liability, not answering in the vote thread for longer than 2 business days (for reasons including absence and illness) counts towards approval. 2. Absent directors not able to follow daily opertations may notify the board of that fact, and, provided the remaining board agrees, may negotiate voting proceedures different from 1. for their vote, or name representing deputies in order of preference. Delegation == §6. Delegation of tasks 1. By simple majority, the board can delegate tasks 2. Those delegated tasks may have a budget assigned. Potential orders, limits, or bonds associated with that task are to be adhered to. 3. Delegated tasks have mandatory reporting and disclosure requirements towards the board, including disposition of funds, and achievement of objectives. Reporting needs to happen at least once a year. 4. Members of the board, given prior permission of the entire board, and still with full responsibility for their respective areas (§ 3), can delegate tasks assigned to them to third parties. The responsible director assumes control and supervision of any contracted third party. §7. Committees 1. It is the sole discretion of the board to setup committees, tasked to prepare decisions for the board. Committees can only advise, the ultimate decision authority and responsibility lies with the board. Officers §8. Systems and Administrative Officer 1. The board will contract, or alternatively hire if more economical/practical, resources for professional, secure, and timely maintenance of TDF's central IT infrastructure. The board acknowledges that TDF's virtual presence and web pages are one of its most valuable assets, and thus are worthy of focused investment to complement the sysadmin community's great work. Validity and Entry into Force = 1. Severability clause - should one or more items of these rules of procedure turn out to be invalid, in collision with the statutes, German law, or otherwise not applicable, all other items will remain in effect. 2. These rules of procedure
[board-discuss] Minutes of the BoD call on Thursday, 2012-09-27
Hi, please find attached the meeting minutes of the BoD meeting last Thursday. We've meanwhile notified the public here, and our members separately, of the now-effective rules. I've also stuck a version into the wiki, for easier acces: http://wiki.documentfoundation.org/TDF/BoD_rules This message is to be archived by the BoD and its deputies. Cheers, Thorsten --% The Document Foundation Board of Directors Meeting Call Minutes Date: Thursday, Sep 27th, 2012 Location: Phone conference room Keeper of the minutes: Bjoern Michaelsen (Board of Directors Deputy) Session chair: Thorsten Behrens (Deputy Chairman of the Board) Attending: Michael Meeks (Board of Directors), Charles Schulz (Board of Directors), Thorsten Behrens (Deputy Chairman of the Board), Bjoern Michaelsen (Board of Directors Deputy) Representation: Bjoern Michaelsen represents Italo Vignoli (Board of Directors) Deputy Chairman of the Board is in the call. One of the Chairman or Deputy is required to be present or represented for having a quorate call. The Board of Directors at time of the call consists of 7 seat holders without deputies. In order to be quorate, the call needs to have 1/2 of the Board of Directors members, which gives 4. A total of 4 Board of Directors members are attending the call, one of them being represented by a deputy. The invitation to the call has been in time, fulfilling all formal requirements. The call is quorate. From now on, a quorum can be reached with a simple majority of 3 votes. The meeting commences at 16:00 UTC. 1.) Rules of procedure Request: approve the rules of procedure for the TDF board, as posted to board-discuss today: http://listarchives.documentfoundation.org/www/board-discuss/msg02783.html Result of vote: 4 approvals, 0 neutral, 0 disapprovals Decision: The proposed rules of procedure are accepted. End of agenda, no additions. Attending at the end of the meeting: Michael Meeks (Board of Directors), Charles Schulz (Board of Directors), Thorsten Behrens (Deputy Chairman of the Board), Bjoern Michaelsen (Board of Directors Deputy) The meeting adjournes at 16:20 UTC. Meeting minutes approved: Bjoern Michaelsen, Keeper of the minutes Thorsten Behrens, Session chair --% -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint pgpUpo1Sa2b37.pgp Description: PGP signature
Re: [board-discuss] budget for QA meeting in Essen
Florian Effenberger wrote: For the QA meeting that took place in Essen last weekend, I'd like to request a total budget of 1.000 €, payable from SPI funds, mostly used for travel requests. We probably need less, but to be on the safe side, I propose that amount as maximum. Would the board be willing to grant that? +1 - QA is well worth supporting. Cheers, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint pgpJeDUgg4byv.pgp Description: PGP signature
Re: [board-discuss] Reminder: BoD call on Wednesday
Florian Effenberger wrote: If you cannot attend, please don't forget to appoint your deputy in time. Hi Florian, I'll likely not be able to attend tomorrow. I therefore name Björn, Andreas, and Jesus to represent me, in that order of availability. Cheers, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint pgpd0CnCjdoX4.pgp Description: PGP signature
Re: [board-discuss] Conference Travel Support
Simon Phipps wrote: I've not seen any statement about financial support for travel to Berlin for the LibreOffice Conference. Is there a budget and process in hand for this, or are we defaulting to the published policy? Hi Simon, thanks for bringing that up. There's an initial budget approved by the board on 2012-08-08, see http://wiki.documentfoundation.org/TDF/BoD_Decisions , so far approval was on a per-request basis. FWICT there's no final, fixed budget available yet (partly because of very late sponsor signups, partly because of unclear spendings on other fronts, video recording swag), but I think it's safe to assume that we can spend beyond this initial budget. The organizer team will finish up registration tonight, and then the plan is to mail all participants with further details - that could as well include suggestions on how where to request travel bursaries. I hope that clears it up enough - please do follow-up with further questions, either here on board-discuss, or privately to the board, or me personally ASAP. Especially if you have unmet travel needs, or even worse, have not booked your travel yet. ;) Cheers, -- Thorsten pgp7d0NmU5Omu.pgp Description: PGP signature
Re: [board-discuss] Fwd: Conference Moderator
Norbert Thiebaud wrote: This proposal has been discussed on the Conference list and is unopposed. Please will you consider selecting a person to act as LibreOffice Conference Moderator as described below? If they agree, I would suggest the Thorstens (both of them) for the job... Can do that no prob. Cheers, -- Thorsten pgpwmvkN8K4uh.pgp Description: PGP signature
Re: [board-discuss] Fwd: Conference Moderator
Simon Phipps wrote: I suggest designating a Conference Moderator, who can provide a safe haven for those of us with concerns about some aspect of the conference and a trusted advocate to take whatever steps are possible to address problems if they arise. Yep, a very nice light-weight approach to the problem - 1. Add a statement such as the following to the conference web site: It's maybe a bit late in the game for setting up stuff on the website, which then might not even be read by most now - 3. Mention this arrangement in administrative remarks during the conference. I'd therefore go add something along the above lines to the housekeeping instructions we'll be giving in front or after the keynote tomorrow. Cheers, -- Thorsten pgphsXlt30N5L.pgp Description: PGP signature
[board-discuss] Budget request: EUR 3500 for LibOCon 2012 video / streaming service
Dear board colleagues, I'd like to get aforementioned budget approved for paying the wonderful folks from Beuth college for their efforts during the LibreOffice conference (filming and streaming), and their ongoing work on post-processing the video footage. With best regards, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint pgpEiWkvfmF2Y.pgp Description: PGP signature
[board-discuss] August 2012 profits losses (was: TDF Budget for 2012 as of 2012-09-01)
Florian Effenberger wrote: TDF Budget for 2012 as of 2012-09-01 This is a non-binding draft. Empty fields declare either no spending, or amount already booked. For SPI donations, including Advisory Board fees, see http://www.spi-inc.org/meetings/minutes/2012/2012-08-09/ Incoming Bank account 40.819,57 € PayPal983,75 € Flattr4,84 € INCOMING TOTAL41.808,16 € Outgoing recurring fees, extrapolated to the rest of the year Servers and bandwith -2.692,00 € Mail forwarding service -714,00 € SIP line -203,20 € Domain names -678,22 € Tax advisory (est.) -1.500,00 € Authoritiy fees -150,00 € Authority fees reserve-621,47 € OUTGOING TOTAL-6.558,89 € TOTAL BALANCE 35.249,27 € SAFETY RESERVE-15.000,00 € BUDGET20.249,27 € Dear members, TDF supporters, please find attached our August 2012 profits losses report. Sorry for the delay, we're slowly growing accounting into budgetting expenses. September report will take a few extra cycles, I still need to integrate Concardis reporting (our credit card payment service provider). Many thanks for your ongoing support, with kind regards, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint Title: The Document Foundation, Berlin Profit & Loss For Period Covering 2012-08-01 to 2012-08-31 The Document Foundation, Berlin Profit & Loss For Period Covering 2012-08-01 to 2012-08-31 Revenues 3220 Received donations / grants EUR 0.00 3221 Monetary donations from donation receipt EUR 0.00 3223 Monetary donations without tax receipt EUR 3,585.28 3225 Benefits in kind donation receipt to EUR 0.00 3227 Benefits in kind donation receipt without EUR 0.00 3230 Expense allowances against tax receipt EUR 0.00 3232 Expense benefits without tax receipt EUR 0.00 Total Revenue EUR 3,585.28 Expenses 2560 Travel costs refunds EUR 1,101.50 2565 Members boarding costs EUR 0.00 2701 Office supplies EUR 46.78 2702 Telephone EUR 55.00 2704 Other Costs EUR 0.00 2752 Professional association fees EUR 0.00 2753 Insurance costs EUR 0.00 2802 Gifts, anniversary, honors EUR 0.00 2803 Training costs EUR 0.00 2804 Teaching and youth work EUR 0.00 2810 Representation costs EUR 0.00 2894 Tax consulting fees EUR 0.00 2900 Other costs charitable mission EUR 0.00 2900-1 Hosting costs charitable mission EUR 715.68 2900-2 Office services Berlin EUR 178.50 2900-3 Other costs software deployment EUR 0.00 Total 2900 Other costs charitable mission EUR 894.18 3251 Paid donations / grants EUR 0.00 4712 Bank surcharges EUR 0.00 4752 Insurance costs EUR 0.00 4894 Tax consulting fees EUR 0.00 4900 Other asset management costs EUR 0.00 Total Expenses EUR 2,097.46 Net income for Period EUR 1,487.82 pgpXjPwQXIQK7.pgp Description: PGP signature
Re: [board-discuss] Re: August 2012 profits losses
Hi Marc, you wrote: A couple of questions and remarks: * The Revenues section has different titles with the words: from donation receipt, donation receipt to, against tax receipt -- were these supposed to mean with tax receipt? well, the translations came from you IIRC - I have in my script: (3221 Geldzuwendungen gegen Zuwendungsbestätigung, 3221 Monetary donations from donation receipt), (3223 Geldzuwendungen ohne Zuwendungsbestätigung, 3223 Monetary donations without tax receipt), (3225 Sachzuwendungen gegen Zuwendungsbestätigung, 3225 Benefits in kind donation receipt to), (3227 Sachzuwendungen ohne Zuwendungsbestätigung, 3227 Benefits in kind donation receipt without), (3230 Aufwandszuwendungen gegen Zuwendungsbestätigung, 3230 Expense allowances against tax receipt), (3232 Aufwandszuwendungen ohne Zuwendungsbestätigung, 3232 Expense benefits without tax receipt), , which are all donations (money, goods, stuff not reimbursed by members), either with someone wanting a receipt to hand in to tax authorities, or without. * What are 2565 Members boarding costs -- boarding costs usually mean putting up members in hotels/houses as well as perhaps food, etc. Is this what you mean by this title? Nope, that is paying e.g. lunch on a project meeting. Hotel costs would end up in 2560. * What is meant by 2900 Other costs charitable mission? Expenses valid under German charitable law, that don't fit other accounts. I wonder if the accounting software that is being used for the TDF could output these reports more as .pdf files, or, in our native Calc format (better for us to show off our software potential). This would preserve the double-entry column setup rather than leaving it up to the particular browser to render the columns (the file you posted is in .html). PDF should be easy to come by (print2pdf in my browser), for ODS I'm sure there's scripting somewhere - any hints appreciated, the software in use is gnucash. It would also be nice to have Assets and Liabilities included in the report for the membership to keep track of. Yep, though that needs some report hacking - again, help appreciated from someone familiar with gnucash. I'll look into that myself eventually, just currently quite busy with getting Concardis working. ;) Finally, is the accounting package being used by the TDF a German based package and the file output posted on our mailing lists are a translation of these files? Would it be possible for us to know the name of the accounting package? See above. Also, again IIRC you yourself were instrumental in getting this translation going. The original accounts unfortunately have to be German (using the so-called SKR49 account setup), which is natively avaible in gnucash, but I hope we can get the translation script improved enough that this is comprehensible. Cheers, -- Thorsten pgpykKWjMYTx8.pgp Description: PGP signature
[board-discuss] September 2012 profits losses (was: TDF Budget for 2012 as of 2012-10-02)
Florian Effenberger wrote: TDF Budget for 2012 as of 2012-10-02 Incoming Bank account 43.624,70 € Credit card account 472,40 € PayPal 339,66 € Flattr 9,96 € ConCardis 1.150,00 € Outgoing one-time fees (None) Outgoing recurring fees, extrapolated to the rest of the year Servers and bandwith -2.019,00 € Mail forwarding service -535,50 € SIP line -152,40 € Tax advisory (est.) -1.500,00 € Authoritiy fees -150,00 € Authority fees reserve -621,47 € INCOMING TOTAL 45.596,72 € OUTGOING TOTAL -4.978,37 € TOTAL BALANCE 40.618,35 € SAFETY RESERVE -15.000,00 € BUDGET 25.618,35 € Dear members, TDF supporters, please find attached our September 2012 profits losses report. Net income is most likely about € 400.00 higher, but we still haven't received proper reporting from our card payment service provider, so I can't properly account for that yet. I'll update the statement once that's in. Kudos to Marc for improved account name translations. Many thanks for your ongoing support, with kind regards, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint Title: The Document Foundation, Berlin Profit & Loss For Period Covering 2012-09-01 to 2012-09-30 The Document Foundation, Berlin Profit & Loss For Period Covering 2012-09-01 to 2012-09-30 Revenues 3220 Received donations / grants EUR 0.00 3221 Monetary Donations With Receipt for Tax Purposes EUR 0.00 3223 Monetary Donations Without Receipt for Tax Purposes EUR 3,035.79 3225 Benefits in Kind With Receipt for Tax Purposes EUR 0.00 3227 Benefits in Kind Without Receipt for Tax Purposes EUR 0.00 3230 Expense Allowances With Receipt for Tax Purposes EUR 0.00 3232 Expense Allowances Without Receipt for Tax Purposes EUR 0.00 Total Revenue EUR 3,035.79 Expenses 2560 Travel costs refunds EUR 124.30 2565 Members boarding costs EUR 0.00 2701 Office supplies EUR 0.00 2702 Telephone EUR 60.00 2704 Other Costs EUR 0.00 2752 Professional association fees EUR 0.00 2753 Insurance costs EUR 0.00 2802 Gifts, anniversary, honors EUR 0.00 2803 Training costs EUR 0.00 2804 Teaching and youth work EUR 0.00 2810 Representation costs EUR 67.13 2894 Tax consulting fees EUR 0.00 2900 Other costs charitable mission EUR 20.71 2900-1 Hosting costs charitable mission EUR 824.13 2900-2 Office services Berlin EUR 178.50 2900-3 Other costs software deployment EUR 0.00 Total 2900 Other costs charitable mission EUR 1,023.34 3251 Paid donations / grants EUR 0.00 4712 Bank surcharges EUR 0.00 4752 Insurance costs EUR 0.00 4894 Tax consulting fees EUR 0.00 4900 Other asset management costs EUR 0.00 Total Expenses EUR 1,274.77 Net income for Period EUR 1,761.02 pgpoDfaWUpXYr.pgp Description: PGP signature
Re: [board-discuss] BoD call during holiday season
Florian Effenberger wrote: Based on our two-week schedule, the subsequent call then would be on December 26th. Given that this is a public holiday in many countries, I propose to skip this date, and schedule the next call after tomorrow's to be on January 9th. Yep, that is much appreciated, +1! Cheers, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint signature.asc Description: Digital signature
[board-discuss] Request: approve 523,60 € lawyer fees for drafting a work contract
Dear board, we had hired counsel to come up with a suitable work contract to hire Florian. This has concluded, and the aforementioned fees are due, please approve the not-yet-budgeted amount. With kind regards, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint signature.asc Description: Digital signature
Re: [board-discuss] POSSCON + LibrePlanet
Italo Vignoli wrote: I ask the board to approve the trip and a provisional budget of 2,000 euro (estimated to cover all expenses) for this trip. Makes a lot of sense, thanks Italo for taking that up - +1! Cheers, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint signature.asc Description: Digital signature
[board-discuss] [Decision] approve 523,60 € lawyer fees for drafting a work contract
Hi, The Board of Directors at the time of voting consists of 7 seat holders without deputies. In order to be quorate, the vote needs to have 1/2 of the Board of Directors members, which gives 4. A total of 7 Board of Directors members have participated in the vote. The vote is quorate. A quorum could be reached with a simple majority of 3 votes. Result of vote: 6 approvals, 1 neutral, 0 disapprovals. Decision: The request has been accepted. This message is to be archived by the BoD members and their deputies. Thorsten I wrote: Dear board, we had hired counsel to come up with a suitable work contract to hire Florian. This has concluded, and the aforementioned fees are due, please approve the not-yet-budgeted amount. With kind regards, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint signature.asc Description: Digital signature
Re: [board-discuss] Request: approve 523,60 € lawyer fees for drafting a work contract
we had hired counsel to come up with a suitable work contract to hire Florian. This has concluded, and the aforementioned fees are due, please approve the not-yet-budgeted amount. And +1 from my side. -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint signature.asc Description: Digital signature
Re: [board-discuss] Reimbursement for Attending Events
Italo Vignoli wrote: I have spent a total of Euro 904,81 for travel, car rental (where it was less expensive than other means of transportation) and hotel. I ask the board to approve a reimbursement for the above amount of money. +1, and thanks a lot for representing TDF across Europe! -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint signature.asc Description: Digital signature
[board-discuss] Fw: [VOTE TALLY] Re: Approve contract with payroll service provider
Hi, following is the voting result of a private board decision to enter into a contractual relationship with http://www.relog.de/, to handle payroll nitty-gritty details for us. Public now as mandated by TDF's transparency commitment. This message is to be archived by the BoD and its deputies. - Forwarded message from Thorsten Behrens t...@documentfoundation.org - Date: Mon, 14 Jan 2013 17:19:06 +0100 From: Thorsten Behrens t...@documentfoundation.org Subject: [VOTE TALLY] Re: Approve contract with payroll service provider I wrote: Contract (sadly in German) attached. Core parameters: - 10 bucks for signing up new employee - 7.70 each month / employee - 7.70 termination of employee - 5 bucks overall monthly surcharge - 7.70 annual service fee That's roughly 16 EUR / month including taxes, plus sign-up, plus extras, like dealing with social security, sick leaves, etc etc. Approvals: Charles, Olivier, Italo, Michael, Thorsten Negative: none Abstain: Florian, Caolan Decision: signing the contract approved. Cheers, -- Thorsten - End forwarded message - -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint signature.asc Description: Digital signature
Re: [board-discuss] Re: Joining Silicon Sentier
Florian Effenberger wrote: Is the application of the BoD § 5 I rule not for only votes taken when a quorum is reached? It just seems strange to allow voting like this. this is the intention of the § 5 rules of procedure. It is designed that board members who are not active and miss voting, cannot block the foundation's business. Hi Marc, I second Florian here, and since I was the one putting that rule into https://wiki.documentfoundation.org/TDF/BoD_rules, let me put some more rationale behind it. TDF is not like the usual foundation, with the board living in the same city, or some executive director plus team sitting in the same office. So far, decision making, even over trivial amounts, always happens at the board level, and thus requires a team of seven spread across the world to react timely, mostly on email. §5 was meant to balance this - the board members trust each other enough, that we believe a director proposing something and calling a vote presumably knows what he or she is doing. The rule simply codifies that, but puts a (IMO reasonable) limit on the importance level of such-decided items. Cheers, -- Thorsten signature.asc Description: Digital signature
Re: [board-discuss] Travel Expenses
Italo Vignoli wrote: I therefore ask the BoD to approve an additional budget of Euro 500 to cover expenses for fuel, transportations and meals incurred during the two trips. +1 -- Thorsten signature.asc Description: Digital signature
Re: [board-discuss] Reminder: BoD call tomorrow
Florian Effenberger wrote: despite busy times with the 4.0 release, we have a regular board meeting scheduled for tomorrow, Wednesday, 1600 UTC. Exceptionally, I'll not be able to attend tomorrow. I therefore authorize Andreas, Jesus, and Bjoern, in that order, to represent me. Cheers, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint signature.asc Description: Digital signature
Re: [board-discuss] budget for business cards
Florian Effenberger wrote: Italo Vignoli has kindly produced business cards for the whole board, to hand out during events and other official occasions. The total costs for all cards is 657,60 €. I'd like the board to approve this sum for the production. +1 -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint signature.asc Description: Digital signature
Preliminary December 2012 profits losses (was: Re: [board-discuss] TDF Budget as of 2012-12-12)
Florian Effenberger wrote: TDF Budget as of 2012-12-12 This is a non-binding draft. ConCardis is subject to conversion rates and fees. Empty fields declare either no spending, or amount already booked. For SPI, incl. AB fees, see http://lists.spi-inc.org/pipermail/spi-general/2012-September/003100.html Incoming Bank account 93.695,68 € Credit card account 311,69 € PayPal 369,20 € Flattr 0,00 € ConCardis (not taken into account) Outgoing one-time fees LibOCon videos -1.600,00 € Private BoD decision -1.350,00 € Outgoing recurring fees, extrapolated to the rest of the year Servers and bandwith -750,50 € Mail forwarding service -178,50 € ConCardis fees -73,50 € SIP line -50,70 € Tax advisory (est.) -1.500,00 € Authority fees -150,00 € Authority fees reserve -621,47 € INCOMING TOTAL 94.376,57 € OUTGOING TOTAL -6.274,67 € TOTAL BALANCE 88.101,90 € SAFETY RESERVE -15.000,00 € BUDGET 73.101,90 € Dear members, TDF supporters, please find attached our December 2012 profits losses report. This report is preliminary, pending tax advisor approval for the TDF annual financial report. Many thanks for your ongoing support, with kind regards, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint Title: The Document Foundation, Berlin Profit & Loss For Period Covering 2012-12-01 to 2012-12-31 The Document Foundation, Berlin Profit & Loss For Period Covering 2012-12-01 to 2012-12-31 Revenues 3220 Received donations / grants EUR 0.00 3221 Monetary Donations With Receipt for Tax Purposes EUR 1,425.00 3223 Monetary Donations Without Receipt for Tax Purposes EUR 22,253.51 3225 Benefits in Kind With Receipt for Tax Purposes EUR 0.00 3227 Benefits in Kind Without Receipt for Tax Purposes EUR 0.00 3230 Expense Allowances With Receipt for Tax Purposes EUR 0.00 3232 Expense Allowances Without Receipt for Tax Purposes EUR 0.00 Total Revenue EUR 23,678.51 Expenses 2560 Travel costs refunds EUR 1,846.00 2565 Members boarding costs -EUR 40.00 2701 Office supplies EUR 0.00 2702 Telephone EUR 60.00 2704 Other Costs EUR 0.00 2752 Professional association fees EUR 0.00 2753 Insurance costs EUR 0.00 2802 Gifts, anniversary, honors EUR 0.00 2803 Training costs EUR 0.00 2804 Teaching and youth work EUR 0.00 2810 Representation costs EUR 0.00 2894 Tax consulting fees EUR 35.70 2900 Other costs charitable mission EUR 533.60 2900-1 Hosting costs charitable mission EUR 1,005.58 2900-2 Office services Berlin EUR 178.50 2900-3 Other costs software deployment EUR 0.00 Total 2900 Other costs charitable mission EUR 1,717.68 3251 Paid donations / grants EUR 0.00 4712 Bank surcharges EUR 0.00 4752 Insurance costs EUR 0.00 4894 Tax consulting fees EUR 0.00 4900 Other asset management costs EUR 0.00 Total Expenses EUR 3,619.38 Net income for Period EUR 20,059.13 signature.asc Description: Digital signature
Re: [board-discuss] travel refund for Italo's trips
Florian Effenberger wrote: based on the recent discussions, I'd ask the board to vote on: 1. Having a budget of 2.500 € in total for Italo's trips to POSSCON, LibrePlanet and FOSSC Oman, 2. thereby revoking decision # 20121220-01 [1] Yes, superseding 20121220-01 and +1 to the 2.5k budget for Italo. Cheers, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint signature.asc Description: Digital signature
Re: [board-discuss] Request for auxiliary travel budget Dresden Impress Sprint
Still, to not have participants being deterred for lack of money, I'd like the board to approve an extra € 1,000.00 for travel bursaries, only to be used when host budget has run dry. And of course +1 from me. -- Thorsten signature.asc Description: Digital signature
Re: [board-discuss] FTP space for LibreOffice Server Install GUI
Florian Reisinger wrote: So I am asking for TDF webspace as a place for releasing the program. As the current size is extreamly low, I wouldn't need more than 50 -70 M to keep ~30-50 version of the program itself + some auto-generated files by VisualStudio. Hi Florian, appears folks are generally happy with that - though we would like to ask you to move the git repo over to our gerrit (with some more added benefits ;)). Also, please add proper license headers to all source files (if you are the sole author, you are free to do so). The preferred LibreOffice license is this: /* -*- Mode: C++; tab-width: 4; indent-tabs-mode: nil; c-basic-offset: 4 -*- */ /* * This file is part of the LibreOffice project. * * This Source Code Form is subject to the terms of the Mozilla Public * License, v. 2.0. If a copy of the MPL was not distributed with this * file, You can obtain one at http://mozilla.org/MPL/2.0/. */ your sourcecode /* vim:set shiftwidth=4 softtabstop=4 expandtab: */ (adjust comment style to file type in question, of course). Beyond that - seems you're doing great stuff there, thanks for all that work! :) Cheers, -- Thorsten signature.asc Description: Digital signature
Re: [board-discuss] FTP space for LibreOffice Server Install GUI
Florian Reisinger wrote: PS: A step by step GUI to Git... BTW: Would it be possible to stay at GitHub (I still don't know, whether I wiuld get the new system...). I would not be afraid, if I had a super tutor at hand :). Don't worry, it is just a lot of sugar on top of git. Pushing and working locally stays exactly the same. If you should ever hit a bump, there are ~80 people in #libreoffice-dev, many of them able to help you out. :) Cheers, -- Thorsten signature.asc Description: Digital signature
Re: [board-discuss] Budget, final call
Florian Effenberger wrote: As said, it is a wishlist at the moment. Please make your comments no later than tomorrow, Tuesday, so we have a final document available for Wednesday's call. Most likely, we need to cut down several budgets to make it fit, but that will be topic for the call. Cut-down budget (a 10% reduction in budgets across the board, sparing only items like server and domain names or contractual obligations) uploaded at https://wiki.documentfoundation.org/File:Tdfbudget2013.pdf , we will discuss this in the call. Budget now ~matches available funds as of today. Kind regards, -- Thorsten signature.asc Description: Digital signature
Re: [board-discuss] Budget, final call
Joel Madero wrote: I think outside of netbooks QA would like a bit of money just for prizes in general. Hi Joel, sorry, the board just approved the current proposal. Can we shelve that for a bit later this year, when we revisit budget and funds? Kind regards, -- Thorsten signature.asc Description: Digital signature
January 2013 profits losses (was: Re: [board-discuss] TDF Budget as of 2013-02-12)
Dear members, TDF supporters, please find attached our January 2013 profits losses report, and, separately, the budget summary as of 2013-01-31 for the Berlin entity. This already incorporates the 2013 budget decision from last week, see here https://wiki.documentfoundation.org/File:Tdfbudget2013.pdf for the detailed items. Many thanks for your ongoing support, with kind regards, -- Thorsten Behrens, Director, Deputy Chairman of the Board The Document Foundation, Zimmerstr. 69, 10117 Berlin, Germany Rechtsfähige Stiftung des bürgerlichen Rechts Legal details: http://www.documentfoundation.org/imprint Title: TDF Berlin Budget summary 2013-01-31 TDF Berlin Budget summary 2013-01-31 Code Account title Balance 12 12 LibOCon 2012 video budget EUR 1,600.00 13 13 Legal fees 2012 EUR 4,350.00 100100 100100 Development budget EUR 15,960.99 100200 100200 Infrastructure budget EUR 13,732.60 100300 100300 Administrative budget EUR 9,433.78 100400 100400 LibOCon 2013 budget EUR 7,200.00 100500 100500 Salaries budget EUR 35,803.88 100600 100600 Marketing budget EUR 9,000.00 100700 100700 pt-BR project budget EUR 6,300.00 100800 100800 de project budget EUR 4,050.00 100900 100900 QA budget EUR 1,800.00 101000 101000 L10N budget EUR 2,700.00 101100 101100 legal budget EUR 4,500.00 Title: The Document Foundation, Berlin Profit & Loss For Period Covering 2013-01-01 to 2013-01-31 The Document Foundation, Berlin Profit & Loss For Period Covering 2013-01-01 to 2013-01-31 Revenues 3220 Received donations / grants EUR 0.00 3221 Monetary Donations With Receipt for Tax Purposes EUR 145.00 3223 Monetary Donations Without Receipt for Tax Purposes EUR 23,093.86 3225 Benefits in Kind With Receipt for Tax Purposes EUR 0.00 3227 Benefits in Kind Without Receipt for Tax Purposes EUR 0.00 3230 Expense Allowances With Receipt for Tax Purposes EUR 0.00 3232 Expense Allowances Without Receipt for Tax Purposes EUR 0.00 Total Revenue EUR 23,238.86 Expenses 2551 Wages EUR 0.00 2552 Salaries EUR 2,600.00 2560 Travel costs refunds EUR 165.00 2565 Members boarding costs EUR 0.00 2701 Office supplies EUR 0.00 2702 Telephone EUR 60.00 2704 Other Costs EUR 0.00 2752 Professional association fees EUR 179.40 2753 Insurance costs EUR 0.00 2802 Gifts, anniversary, honors EUR 0.00 2803 Training costs EUR 0.00 2804 Teaching and youth work EUR 0.00 2810 Representation costs EUR 4,000.00 2894 Tax consulting fees EUR 0.00 2900 Other costs charitable mission EUR 0.00 2900-1 Hosting costs charitable mission EUR 867.40 2900-2 Office services Berlin EUR 178.50 2900-3 Other costs software deployment EUR 19.01 2900-4 Payment service provider EUR 598.32 2900-5 Payroll Provider EUR 51.29 Total 2900 Other costs charitable mission EUR 1,714.52 3251 Paid donations / grants EUR 0.00 4712 Bank surcharges EUR 0.00 4752 Insurance costs EUR 0.00 4894 Tax consulting fees EUR 0.00 4900 Other asset management costs EUR 0.00 Total Expenses EUR 8,718.92 Net income for Period EUR 14,519.94 signature.asc Description: Digital signature
Re: [board-discuss] BoD call on Wednesday
Florian Effenberger wrote: this is just a quick reminder that the next BoD call takes place this Wednesday, 1600 UTC. Dial-in details and agenda are available at https://wiki.documentfoundation.org/TDF/BoD_Meetings Adjourned without decisions, empty agenda this week. Regards, -- Thorsten signature.asc Description: Digital signature
[board-discuss] Re: LibreOffice Swag/Merchandise Bulk Purchase?
Robinson Tryon wrote: We're looking to purchase some swag and goodies for the contest. Some of the ideas we've come up with have included: - T-Shirts - Mugs - Posters - Pens - Pins - Patches - Hoodies - Laptop cases Great! If you get designs finalized for those, please do poke board-discuss - I guess there is some universal need for that. Can I add Rollups, that's always cool for setting up booth w/o knowing if there is a wall to hang a poster to? Is anyone in US-Marketing considering a purchase of these (or similar) items in the next few months? We're thinking that for shipping reasons we'd want to source items locally in both Europe and the US. If you're interested in purchasing 5 or 500 items, we'd definitely be interested in pooling our resources for the task. Right, and thanks for your initiative! (let's not bother everyone with the payment details) Cheers, -- Thorsten signature.asc Description: Digital signature
Re: [board-discuss] Re: LibreOffice Swag/Merchandise Bulk Purchase?
Cor Nouws wrote: Hoodies I think we have some left over (hope?) Not that much, and as far as I know mostly small sizes. Yep, hoodies and tshirts only left in negligible amounts and unlikely sizes. Cheers, -- Thorsten signature.asc Description: Digital signature
Re: [board-discuss] LibreOffice Swag/Merchandise Bulk Purchase?
Tom Davies wrote: That 40 sounds bizzare. This amount refers to presents (Florian clearly stated that). Reimbursing reasonable expenses made by people travelling on behalf of TDF is not a present. Did you read up on continental tax law? If not, this discussion appears to be a tad pointless to me. Cheers, -- Thorsten signature.asc Description: Digital signature
