Minutes of the Membership Committee meeting on 2017-10-30 1. Call to order & Roll Call
The meeting took place on 2017-10-30. Membership Committee Members present: Gustavo Buzzatti Pacheco, Gabriele Ponzo, Stephan Bergmann, Miklos Vajna, Klaus-Jürgen Weghorn (deputy), Cor Nouws 2 - BoD Elections 2.a mail with extra information to members. We will add some extra text. It must be fully clear that 00:00 is the start of that day, and 24:00 the end. 2.b Looking at the specific tasks in organizing and overseeing the elections for the MC, these are: 1. extra mails that may be needed e.g. reminder for people who did not vote yet - task for the chair 2. handle back-up list of emails+tokens, when voting starts members may need to ask for resending of the token - task for the chair 3. access to the server having the voting software website + database, to be able to oversee the process - at least one MC member should do this, preferably two - Stephan and Miklos will do this 4. pulling raw data from the database after voting and handling with the software for the results according the Meek method - at least two MC members should do this - Miklos and chair and Stephan will do this. 3 - New chairman 3.a Cor has announced to step down as chairman, since he is candidate for the BoD. So we need to vote on a new chair. - Stephan and Miklos Suggesting Gabriele as the new Chair since he is one of the longest standing members, and Gustavo already handles most of the work for the mcm-DB. - Gabriele is indeed willing to do this, with some support. - All votes support Gabriele as new chairman. - Thanks to Gabriele for being willing to do this. 4 - Notes meeting 2017-10-10 4.a Any more remarks? (Thanks Gustavo for yours.) 4.b If we are happy with it, can we put it on the wiki, or mail to a public list, or.. - Plan is to publish the Rome minutes on the wiki. (Cor) and mail the members-list about the publication (Gabriele) - Do this by the end of this week. Remarks can be sent ultimo Wednesday 5 - Mail to attendees from the conference. - We have not seen any more suggestions on the draft mail we did send to TDF-core So let's ask Italo/* to actually send it. (Gabriele) 6 - Closing of the meeting Miklos Vajna, Keepers of the minutes Cor Nouws, chairman first part of the meeting Gabriele Ponzo, chairman second part of the meeting