Re: [Callers] Confirming Bookings - Best Practices?

[Alan Winston via Callers]

Most of the places I call which take out of town callers have Facebook 
pages, web pages, etc, and I check those.  Several of those places have 
a standardized reminder email *they* send to booked staff about a week 
before - "We are looking forward to ...".   (At Palo Alto Contra, while 
I book most of the staff, somebody else sends that email.)


[I once did book somebody way ahead of the booking cycle and then lose 
track, so it was a really good thing that person wrote me and said 
"don't see myself on the calendar; what's up?"  Since then have taken 
measures to be sure it doesn't happen again.  Had to apologize profusely 
and sincerely to everybody involved and then rebook one of them.]



If I haven't had separate confirmation I send them an "I'm really 
looking forward to ...  Has anything changed since the last time- same 
hall?" kind of email.


-- Alan


On 5/8/16 12:18 PM, Don Veino via Callers wrote:
What do folks do to ensure dance booking contacts remember that 
they've booked you?


I just had my second booking in a row in a certain geography forget 
that they had booked me. What's curious is that in both cases these 
dances approached me by email (I could understand it maybe if it were 
the other way around?), we had an exchange where we clarified the 
dates, etc. and confirmed we were all set. We agreed to connect again 
with any final questions on program, accommodation, etc. as we 
approached closer to the date. The first case turned out to be rather 
comical in their confusion - the second I can't figure out.


So, short of calling/emailing monthly, what do YOU do to ensure folks 
remember their booking commitment with you?


Thanks,
Don


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Re: [Callers] Confirming Bookings - Best Practices?

[Aahz via Callers]

On Sun, May 08, 2016, Don Veino via Callers wrote:
>
> What do folks do to ensure dance booking contacts remember that they've
> booked you?

One way is to ask questions somewhere around a month ahead of time: "any
special occasion?", "who's the band?", etc
-- 
Hugs and backrubs -- I break Rule 6http://rule6.info/
  <*>   <*>   <*>
Help a hearing-impaired person: http://rule6.info/hearing.html

Re: [Callers] Confirming Bookings - Best Practices?

[Mark Jones via Callers]

My practice was to confirm, as an organizer, with proofing the flyer.
If the band contact and caller confirm their approval of their listing on
the flyer six weeks to three months ahead of time, then we all know what is
in the schedule, and that there is publicity for the event. The reciprocal
confirmation request is, on the caller / band's part "let's see your flyer"
for the date.

~Mark Jones


On Sun, May 8, 2016 at 4:00 PM, Amy Wimmer via Callers <
callers@lists.sharedweight.net> wrote:

> I'm one third of a dance organizing team. The person who does our
> bookings of bands and callers has frequent brain farts. My husband
> (3rd part of team) and I have had to make hasty repairs many times. I
> try to stay in the loop of email transactions, but that isn't always
> possible, depending on how our booker contacts people. I would advise
> trying to find whether there is more than one person you could
> contact, and copy them all with all your correspondence. Better odds.
> -Amy in Seattle
>
> > On May 8, 2016, at 12:19 PM, Don Veino via Callers <
> callers@lists.sharedweight.net> wrote:
> >
> > What do folks do to ensure dance booking contacts remember that they've
> booked you?
> >
> > I just had my second booking in a row in a certain geography forget that
> they had booked me. What's curious is that in both cases these dances
> approached me by email (I could understand it maybe if it were the other
> way around?), we had an exchange where we clarified the dates, etc. and
> confirmed we were all set. We agreed to connect again with any final
> questions on program, accommodation, etc. as we approached closer to the
> date. The first case turned out to be rather comical in their confusion -
> the second I can't figure out.
> >
> > So, short of calling/emailing monthly, what do YOU do to ensure folks
> remember their booking commitment with you?
> >
> > Thanks,
> > Don
> > ___
> > Callers mailing list
> > Callers@lists.sharedweight.net
> > http://lists.sharedweight.net/listinfo.cgi/callers-sharedweight.net
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> http://lists.sharedweight.net/listinfo.cgi/callers-sharedweight.net
>

Re: [Callers] Confirming Bookings - Best Practices?

[Amy Wimmer via Callers]

I'm one third of a dance organizing team. The person who does our
bookings of bands and callers has frequent brain farts. My husband
(3rd part of team) and I have had to make hasty repairs many times. I
try to stay in the loop of email transactions, but that isn't always
possible, depending on how our booker contacts people. I would advise
trying to find whether there is more than one person you could
contact, and copy them all with all your correspondence. Better odds.
-Amy in Seattle

> On May 8, 2016, at 12:19 PM, Don Veino via Callers 
>  wrote:
>
> What do folks do to ensure dance booking contacts remember that they've 
> booked you?
>
> I just had my second booking in a row in a certain geography forget that they 
> had booked me. What's curious is that in both cases these dances approached 
> me by email (I could understand it maybe if it were the other way around?), 
> we had an exchange where we clarified the dates, etc. and confirmed we were 
> all set. We agreed to connect again with any final questions on program, 
> accommodation, etc. as we approached closer to the date. The first case 
> turned out to be rather comical in their confusion - the second I can't 
> figure out.
>
> So, short of calling/emailing monthly, what do YOU do to ensure folks 
> remember their booking commitment with you?
>
> Thanks,
> Don
> ___
> Callers mailing list
> Callers@lists.sharedweight.net
> http://lists.sharedweight.net/listinfo.cgi/callers-sharedweight.net

Re: [Callers] Triplet Times Through?

[Don Veino via Callers]

Circling around to post back the results, just in case the Doodle poll ever
goes away... thanks for all the responses!

We had 15 participants in the poll, with the following results.

Times
ThroughCount
----
63
914
125

Of those 15 responses, 7 included 2 or more selections for Times Through.
In addition to Michael's comment in the thread below, the Doodle included
one from Alan Winston:

"12 if they're really enjoying it and especially if I only have six dancers
and have to think of something else afterward - let's keep the dance to
instruction ratio high. Most typically 9, because it's a sufficient hassle
to get break up your room into triplets that you want to earn that time
back. Six if you have strong dancers who will get bored."

Thanks again,
Don


On Mon, Apr 4, 2016 at 2:32 PM, Michael Barraclough <
mich...@michaelbarraclough.com> wrote:

> I believe that the "traditional" method is 3 times fully prompted, 3 times
> partially prompted and 3 times with no prompt.
> --
> Michael Barraclough
> mich...@michaelbarraclough.com
> www.michaelbarraclough.com
>
>
>
> -Original Message-
> *From*: Don Veino via Callers  >
> Reply-to: Don Veino 
> *To*: Caller's discussion list  >
> *Subject*: [Callers] Triplet Times Through?
> *Date*: Mon, 4 Apr 2016 13:49:16 -0400
>
> I've been adding Triplets into my programs in certain situations and have
> given some thought about the duration to run them. I'm curious what others
> have determined - how many times through do *you* run a Triplet? Let's see
> if we can get a consensus value via a simple poll:
>
>
> http://doodle.com/poll/yz9ubdr5e7fs4tuu
>
>
> It would be helpful to me if you'd focus quantitative responses through
> the poll.
>
> Discussion or qualitative responses which inform your poll input are
> welcome here in this thread.
>
>
>
> Thanks,
>
> Don
>
> ___
> Callers mailing 
> listCallers@lists.sharedweight.nethttp://lists.sharedweight.net/listinfo.cgi/callers-sharedweight.net
>
>

Re: [Callers] Confirming Bookings - Best Practices?

[Linda Leslie via Callers]

I check their dance web page to make sure that I am listed. Many dances have 
their schedules up several months at a time, so it is usually easy to check. It 
there is no web page or FB page for the dance, then I definitely email them a 
week or so before.
Linda

On May 8, 2016, at 3:18 PM, Don Veino via Callers 
 wrote:

> What do folks do to ensure dance booking contacts remember that they've 
> booked you?
> 
> I just had my second booking in a row in a certain geography forget that they 
> had booked me. What's curious is that in both cases these dances approached 
> me by email (I could understand it maybe if it were the other way around?), 
> we had an exchange where we clarified the dates, etc. and confirmed we were 
> all set. We agreed to connect again with any final questions on program, 
> accommodation, etc. as we approached closer to the date. The first case 
> turned out to be rather comical in their confusion - the second I can't 
> figure out.
> 
> So, short of calling/emailing monthly, what do YOU do to ensure folks 
> remember their booking commitment with you?
> 
> Thanks,
> Don
> ___
> Callers mailing list
> Callers@lists.sharedweight.net
> http://lists.sharedweight.net/listinfo.cgi/callers-sharedweight.net

[Callers] Confirming Bookings - Best Practices?

[Don Veino via Callers]

What do folks do to ensure dance booking contacts remember that they've
booked you?

I just had my second booking in a row in a certain geography forget that
they had booked me. What's curious is that in both cases these dances
approached me by email (I could understand it maybe if it were the other
way around?), we had an exchange where we clarified the dates, etc. and
confirmed we were all set. We agreed to connect again with any final
questions on program, accommodation, etc. as we approached closer to the
date. The first case turned out to be rather comical in their confusion -
the second I can't figure out.

So, short of calling/emailing monthly, what do YOU do to ensure folks
remember their booking commitment with you?

Thanks,
Don