Re: [CODE4LIB] Institutional Repository Costs

[Rosalyn Metz]

It sounds like you're saying that you're going to make a one year
commitment to develop software and then you're going to walk away from the
code/software/what have you, is that correct?  If that is correct, my
question to you is: would you purchase software from a vendor that said,
"Yeah we built this but we're never going to improve upon it, fix bugs, or
add features ever again?"  Probably not, most likely you'd run screaming
from the meeting and tell all you're friends that they are one crazy
vendor.

By definition an institutional repository seeks to gather and store data
for an extended period of time, possibly forever.  Systems change
(operating system upgrades, adding storage, hardware upgrades), software
changes (new features needed, bug fixes, upgrades to programming
languages/frameworks, etc.) and institutions themselves change
(re-organization, people coming and going, etc.).  If I were starting down
this road, I would think of implementation of an IR in terms of product
management  rather than
project management -- after all, few things in this world are rarely just a
project, most require an ongoing commitment.


On Tue, Sep 17, 2013 at 7:44 AM, Edward M. Corrado wrote:

> Having done some research in this area for a chapter in
> soon-to-be-published  book, I concur with C. Sean Burns, Amy Lana and John
> M. Budd that "Little is known about the costs academic libraries incur to
> implement and manage institutional repositories and the value these
> institutional repositories offer to their communities."  [1] Anyway, you
> may want to read their article and the many resources it cites. Good luck!
>
> Edward
>
> [1] http://dlib.org/dlib/january13/burns/01burns.html
>
>
> On Tue, Sep 17, 2013 at 3:04 PM, scott bacon 
> wrote:
>
> > It may be a fool's errand to ask how much it would cost to implement an
> > open source institutional repository, but here goes!
> >
> >
> > Let's first focus on open source and say that there won't be vendor costs
> > for ingesting or downloading materials, that we already have our own
> > purchased servers dedicated to the IR, our own digitization program
> > (scanners and staff), and that we have already tallied cloud-based
> storage
> > and preservation costs.
> >
> >
> > I have heard that the costs of implementing an open source IR can be as
> > cheap as how much employee time is dedicated to the project. So you have
> a
> > programmer spend a year or so on implementation and hire a librarian to
> > manage it after that, let's say. Beyond that, are there any hard-and-fast
> > costs associated with getting an IR up and running?
> >
> >
> > I have also read somewhere that it costs just as much to implement an
> open
> > source IR as it does a proprietary one, but we'd certainly like to reap
> the
> > benefits of having ultimate control over our own system if at all
> possible.
> >
> >
> > By the way, if it helps, my institution is classified *Master's S*, with
> an
> > undergraduate enrollment of just under 10,000.
> >
> >
> > Numbers will vary wildly of course, but if anyone could give an idea of
> the
> > cost of any component of a project like this, open source or proprietary,
> > it would be most helpful.
> >
> >
> > Thanks,
> >
> > Scott Bacon
> >
>

Re: [CODE4LIB] Institutional Repository Costs

[Edward M. Corrado]

Having done some research in this area for a chapter in
soon-to-be-published  book, I concur with C. Sean Burns, Amy Lana and John
M. Budd that "Little is known about the costs academic libraries incur to
implement and manage institutional repositories and the value these
institutional repositories offer to their communities."  [1] Anyway, you
may want to read their article and the many resources it cites. Good luck!

Edward

[1] http://dlib.org/dlib/january13/burns/01burns.html


On Tue, Sep 17, 2013 at 3:04 PM, scott bacon  wrote:

> It may be a fool's errand to ask how much it would cost to implement an
> open source institutional repository, but here goes!
>
>
> Let's first focus on open source and say that there won't be vendor costs
> for ingesting or downloading materials, that we already have our own
> purchased servers dedicated to the IR, our own digitization program
> (scanners and staff), and that we have already tallied cloud-based storage
> and preservation costs.
>
>
> I have heard that the costs of implementing an open source IR can be as
> cheap as how much employee time is dedicated to the project. So you have a
> programmer spend a year or so on implementation and hire a librarian to
> manage it after that, let's say. Beyond that, are there any hard-and-fast
> costs associated with getting an IR up and running?
>
>
> I have also read somewhere that it costs just as much to implement an open
> source IR as it does a proprietary one, but we'd certainly like to reap the
> benefits of having ultimate control over our own system if at all possible.
>
>
> By the way, if it helps, my institution is classified *Master's S*, with an
> undergraduate enrollment of just under 10,000.
>
>
> Numbers will vary wildly of course, but if anyone could give an idea of the
> cost of any component of a project like this, open source or proprietary,
> it would be most helpful.
>
>
> Thanks,
>
> Scott Bacon
>

Re: [CODE4LIB] Institutional Repository Costs

[Mark Jordan]

Scott,

I agree with Kirsta, but in addition to technical staff you will absolutely 
need someone who can develop and oversee policies associated with the IR, and 
work with the communities who will be contributing contents. IRs are a service, 
not a website or CMS (although the technology obviously underlies services). 
Our IR went nowhere for a long time until we created/hacked a position to be 
the non-technical manager.

Mark

- Original Message -
> Hi Scott,
> 
> No numbers here, but I recommend budgeting for either a) ongoing
> programmer involvement (staff), or b) support costs with an
> appropriate company for the platform you choose. Minimizing the
> amount
> of unique code a programmer has to write can also go a distance to
> reducing ongoing costs.
> 
> Source: In my work as manager of the Islandora project, I've come
> across some institutions facing challenges for interoperability,
> migration, and updating because the system has been customized by one
> programmer, long since departed (not that this is the model you are
> proposing, but perhaps the horror-story extreme) :P Obviously I am
> biased toward open-source, but I think you need a team that is
> involved in the community surrounding the software to reap the
> greatest benefits, and ongoing programmer support...
> 
> On Tue, Sep 17, 2013 at 10:04 AM, scott bacon
>  wrote:
> > It may be a fool's errand to ask how much it would cost to
> > implement an
> > open source institutional repository, but here goes!
> >
> >
> > Let's first focus on open source and say that there won't be vendor
> > costs
> > for ingesting or downloading materials, that we already have our
> > own
> > purchased servers dedicated to the IR, our own digitization program
> > (scanners and staff), and that we have already tallied cloud-based
> > storage
> > and preservation costs.
> >
> >
> > I have heard that the costs of implementing an open source IR can
> > be as
> > cheap as how much employee time is dedicated to the project. So you
> > have a
> > programmer spend a year or so on implementation and hire a
> > librarian to
> > manage it after that, let's say. Beyond that, are there any
> > hard-and-fast
> > costs associated with getting an IR up and running?
> >
> >
> > I have also read somewhere that it costs just as much to implement
> > an open
> > source IR as it does a proprietary one, but we'd certainly like to
> > reap the
> > benefits of having ultimate control over our own system if at all
> > possible.
> >
> >
> > By the way, if it helps, my institution is classified *Master's S*,
> > with an
> > undergraduate enrollment of just under 10,000.
> >
> >
> > Numbers will vary wildly of course, but if anyone could give an
> > idea of the
> > cost of any component of a project like this, open source or
> > proprietary,
> > it would be most helpful.
> >
> >
> > Thanks,
> >
> > Scott Bacon
> 
> 
> 
> --
> 
> Kirsta Stapelfeldt, MA, MLIS
> Islandora Project/Repository Manager
> Robertson Library
> University of Prince Edward Island
> 
> kstapelfe...@upei.ca
> Skype Name: Kirsta.Stapelfeldt
> 902.620.5096
> 

Re: [CODE4LIB] Institutional Repository Costs

[Sullivan, Mark V]

Scott,

Depending on the primary technologies you are using at your institution, you 
could look at implementing the open source solution SobekCM.  ( 
http://sobek.ufl.edu )   We are using this at our institution ( 
http://ufdc.ufl.edu/ufir ).  We developed the system in-house over the last 
six-seven years and it works quite well as our IR.

It runs on Windows servers, with a Microsoft SQL DB and Solr backend.  You can 
use the free Microsoft Express SQL if you like, assuming you don't reach 
100,000 items in your IR.  I am able to roll out a new instance within a day 
usually, but would obviously take slightly longer to learn the system and how 
to do that.  The system is coded primarily in C# (with the obvious javascript 
thrown in as well) and we are actively pursuing two grants that will beef the 
IR functionality up even more; one to add a local authority system (for people, 
places, etc..) to assist with linked data and increased support for datasets.

It works with Shibboleth authentication, LDAP through Active Directory, or you 
can use a built in authentication system, which obviously doesn't give your 
faculty single signon.

We welcome active participation in the code development as well, so if you 
wanted to contribute back to the code base at GitHub we would love it.

Mark


Mark V Sullivan
Digital Development and Web Coordinator
Technology and Support Services
George A. Smathers Libraries
University of Florida 
352-273-2907 (office)
352-682-9692 (mobile)
mars...@uflib.ufl.edu




-Original Message-
From: Code for Libraries [mailto:CODE4LIB@LISTSERV.ND.EDU] On Behalf Of scott 
bacon
Sent: Tuesday, September 17, 2013 9:05 AM
To: CODE4LIB@LISTSERV.ND.EDU
Subject: [CODE4LIB] Institutional Repository Costs

It may be a fool's errand to ask how much it would cost to implement an open 
source institutional repository, but here goes!


Let's first focus on open source and say that there won't be vendor costs for 
ingesting or downloading materials, that we already have our own purchased 
servers dedicated to the IR, our own digitization program (scanners and staff), 
and that we have already tallied cloud-based storage and preservation costs.


I have heard that the costs of implementing an open source IR can be as cheap 
as how much employee time is dedicated to the project. So you have a programmer 
spend a year or so on implementation and hire a librarian to manage it after 
that, let's say. Beyond that, are there any hard-and-fast costs associated with 
getting an IR up and running?


I have also read somewhere that it costs just as much to implement an open 
source IR as it does a proprietary one, but we'd certainly like to reap the 
benefits of having ultimate control over our own system if at all possible.


By the way, if it helps, my institution is classified *Master's S*, with an 
undergraduate enrollment of just under 10,000.


Numbers will vary wildly of course, but if anyone could give an idea of the 
cost of any component of a project like this, open source or proprietary, it 
would be most helpful.


Thanks,

Scott Bacon

Re: [CODE4LIB] Institutional Repository Costs

[Kirsta Stapelfeldt]

Hi Scott,

No numbers here, but I recommend budgeting for either a) ongoing
programmer involvement (staff), or b) support costs with an
appropriate company for the platform you choose. Minimizing the amount
of unique code a programmer has to write can also go a distance to
reducing ongoing costs.

Source: In my work as manager of the Islandora project, I've come
across some institutions facing challenges for interoperability,
migration, and updating because the system has been customized by one
programmer, long since departed (not that this is the model you are
proposing, but perhaps the horror-story extreme) :P Obviously I am
biased toward open-source, but I think you need a team that is
involved in the community surrounding the software to reap the
greatest benefits, and ongoing programmer support...

On Tue, Sep 17, 2013 at 10:04 AM, scott bacon  wrote:
> It may be a fool's errand to ask how much it would cost to implement an
> open source institutional repository, but here goes!
>
>
> Let's first focus on open source and say that there won't be vendor costs
> for ingesting or downloading materials, that we already have our own
> purchased servers dedicated to the IR, our own digitization program
> (scanners and staff), and that we have already tallied cloud-based storage
> and preservation costs.
>
>
> I have heard that the costs of implementing an open source IR can be as
> cheap as how much employee time is dedicated to the project. So you have a
> programmer spend a year or so on implementation and hire a librarian to
> manage it after that, let's say. Beyond that, are there any hard-and-fast
> costs associated with getting an IR up and running?
>
>
> I have also read somewhere that it costs just as much to implement an open
> source IR as it does a proprietary one, but we'd certainly like to reap the
> benefits of having ultimate control over our own system if at all possible.
>
>
> By the way, if it helps, my institution is classified *Master's S*, with an
> undergraduate enrollment of just under 10,000.
>
>
> Numbers will vary wildly of course, but if anyone could give an idea of the
> cost of any component of a project like this, open source or proprietary,
> it would be most helpful.
>
>
> Thanks,
>
> Scott Bacon



-- 

Kirsta Stapelfeldt, MA, MLIS
Islandora Project/Repository Manager
Robertson Library
University of Prince Edward Island

kstapelfe...@upei.ca
Skype Name: Kirsta.Stapelfeldt
902.620.5096

[CODE4LIB] Institutional Repository Costs

[scott bacon]

It may be a fool's errand to ask how much it would cost to implement an
open source institutional repository, but here goes!


Let's first focus on open source and say that there won't be vendor costs
for ingesting or downloading materials, that we already have our own
purchased servers dedicated to the IR, our own digitization program
(scanners and staff), and that we have already tallied cloud-based storage
and preservation costs.


I have heard that the costs of implementing an open source IR can be as
cheap as how much employee time is dedicated to the project. So you have a
programmer spend a year or so on implementation and hire a librarian to
manage it after that, let's say. Beyond that, are there any hard-and-fast
costs associated with getting an IR up and running?


I have also read somewhere that it costs just as much to implement an open
source IR as it does a proprietary one, but we'd certainly like to reap the
benefits of having ultimate control over our own system if at all possible.


By the way, if it helps, my institution is classified *Master's S*, with an
undergraduate enrollment of just under 10,000.


Numbers will vary wildly of course, but if anyone could give an idea of the
cost of any component of a project like this, open source or proprietary,
it would be most helpful.


Thanks,

Scott Bacon