Dear DebConf team members,
During FOSDEM 2018, some of us gather and discuss DebConf18, I have
put some notes together, please feel free to edit them as you see fit.
Source: https://public.etherpad-mozilla.org/p/debconf_fosdem2018
= FOSDEM 2018 meeting =
Attendees: Nattie, Stefano, Nicoo, Andrew Lee, Héctor Orón, Kyle (paddatrapper)
== Context ==
Very informal meeting in real life happened during 2018, item topics in agenda:
0-6 were discussed among participats,
7-final were discussed between Héctor and Andrew over dinner time, as sadly we
run out of time, and we were kindly kicked out from FOSDEM, so they could
close the venue.
== Disclaimer ==
Please take them as a guideline, but few actions are to be taken, and few
areas have ownership assigned. Please let me know either if you can take on it
or not. Also if you feel like you have no time or the task is difficult for
you, please also let me now ASAP.
As the email might be quite long, I have assigned ownership in agenda items,
if you are listed, be sure to read such entry.
== Agenda ==
0. Video team support (global: paddatrapper, stefano; local: Mwei)
1. Registration (global: stefano, local: MWei)
2. Accomodation (global: TBD, local: czchen)
3. Food/Vegan options (global: Nattie, local: Dan Jacobson)
5. Typhoon plan (local: czchen)
6. Open Day (global: Nicoo, local: Héctor, SZLin, AndrewLee)
7. Publicity/Press (global: larjona, local: SZLin)
8. FOSSASIA 2018 to promote DebConf18 (D.Pocock, Mario, Hong Phuc,
Héctor, Andrew Lee)
9. DebCamp (Paul Liu, czchen)
10. Social
10.1 C (AndrewLee)
10.2 Key signing (anibal?)
10.3 Free Beer tasting night (AndrewLee)
10.5 Running bar drinks in Hacklab (AndrewLee)
10.6 Merchandising (Mwei)
11. Day Trip (local: TBD, supporters: Dan Jacobson, Steven Shiau)
12. Advice for presenters (TBD)
15. Final report (local: mwei, czchen, paulliu, szlin, ...)
16. Front desk (global: Nattie)
17. Infrastructure (NOC) (local: czchen)
18. FAQ (local: TBD)
19. Visa (local: TBD)
20. Welcome page (szlin, delib?)
21. Fun & free time (Dan Jacobson?)
22. Travel coordination (?)
23. Catering and food (szlin, mwei, andrew)
24. Accomodation (czchen)
25. Wiki content documentation
26. Childcare
27. Job fair (czchen)
== Meeting Minutes ==
0. Video team support (global: paddatrapper, stefano; local: Mwei)
- paddatrapper is going to do checklist of items video team needs
to be passed to local team member to work on it.
- budget in shipping video hardware to Taiwan.
- take presentation room pictures
- we need to know where is electrical power plugs (take a pic)
- we need to know audio/video (A/V) room setup (take a pic)
- 10TB storage for videos (10 Gbps link)
- Server for encoding (>= 24 cores, VM ok)
- Each room should have:
- Computer that allow 2 PCIe cards:
- 1 TB storage
- CPU >= i5 (< 4 years old)
- Machine for capturing speaker presentation
- it could be a little device (minnowboard, intel NUC, etc.)
- Video team to access talk rooms 3 or 4 days before DebConf
starts (during DebCamp is OK)
- Very early talk to university networking admins, we need:
- Own DebConf ESSID
- NAT/DNS/Public IP block (video streams), (/28 should be fine)
- Attendee network
- Videoteam network, connected to:
- each presentation room
- NOC (video HQ)
- server room
(setup was documented for dc16 somewhere)
1. Registration (global: stefano, local: paulliu, czchen)
- Registration to be opened during SnowCamp (dates)
- Get site online (pending on DSA ticket, already done)
- Collect money for paid attendees
- Use Paypal SPI (USD), Paypal Debian France (EUR)
- [**URGENT: paulliu, czchen**]
Find food (breakfast/lunch/dinner) and accomodation costs guesstimates to
get pricing in the online registration forms.
2. Accomodation (global: TBD, local: czchen)
- Take pictures of the rooms
- Options for sharing couples (shared rooms)
- Family options (couple + kids)
- Hotel options
- Accessibility documentation
3. Food/Vegan options (global: Nattie, local: Dan Jacobson)
- Get Nattie and Dan in contact so they can discuss further
5. Typhoon plan (local: czchen)
- Need to make sure venue still running if national holiday is declared
(by contract)
- Need to plan indoor alternative activities
- karaoke
- running bar drinks
- food supply
- internet game (steam?)
- In case of typhoon might not be safe to go from accomodation to venue
We could prepare computer games? Streaming on the dorms? Ideas?
- See https://lists.debian.org/debconf-team/2018/02/msg6.html
6. Open Day (global: Nicoo, local: Héctor, SZLin, AndrewLee)
- Invite local English and/or Mandarin speakers (from all over Asia)
- Add item in the budget for speaker sponsorship
- CfP already in salsa.d.o (add Open Day blurb
https://salsa.debian.org/debconf-team/dc18.dc.o/issues/10 )
-
