Re: admin team and delegation status, volunteers?

[Dashamir Hoxha]

On Tue, Feb 20, 2018 at 11:23 AM, Daniel Pocock  wrote:

>
>
> On 19/02/18 20:44, Dashamir Hoxha wrote:
> > On Mon, Feb 19, 2018 at 10:36 AM, Daniel Pocock  > > wrote:
> >
> >
> > Who would potentially want to be an admin
> >
> >
> > If more admins are needed, I would volunteer to be one.
> > Seeing that people with more experience and contributions than me
> > are reluctant of becoming an admin, probably I don't know
> > what I am doing to myself. Anyway I am still curious.
> >
>
> I'll be at the BSP in Tirana and we can talk about it there.


I am curious to see what it takes to be an admin. There is nothing to
explain
about it. And maybe I will not be in Tirana.

Dashamir

Re: admin team and delegation status, volunteers?

[Daniel Pocock]

On 20/02/18 07:49, Molly de Blanc wrote:
> More admins are -definitely- needed all around--for Outreachy and GSoC.
> 

Great, as you may be the last man standing in the existing delegation it
is really helpful to have you confirm that


> I am personally disinclined to add more tools to process (I have enough
> trouble keeping track of the tools I'm already using). If this is
> something people are enthusiastic about, I'd be happy to try something.
> Can we split this into a new thread if people want to talk about it more?
> 

Yes, there is already a thread for Kanboard, could you reply on that?

Before you make any conclusions, could you try participating in one of
our Jitsi Meet calls with Renata to see how we use the Kanboard?  That
is described in the other thread too.

Regards,

Daniel

Re: admin team and delegation status, volunteers?

[Dashamir Hoxha]

On Mon, Feb 19, 2018 at 10:36 AM, Daniel Pocock  wrote:

>
> Who would potentially want to be an admin


If more admins are needed, I would volunteer to be one.
Seeing that people with more experience and contributions than me
are reluctant of becoming an admin, probably I don't know
what I am doing to myself. Anyway I am still curious.

About tools for managing projects, I find GitHub project management
tools quite satisfactory. Maybe Kanban is better, I am not sure, but
probably
it needs to be installed, setup, maintained, etc. which can be a GSoC
project
on its own. If Kanban is part of the standard debian infrastructure (like
mailing lists,
wikis, etc.) we can use it. Otherwise we better stick with GitHub tools (at
least
for this term), which are readily available.

What do you think, can we give a try to GitHub tools for organization, team,
and project management?

Dashamir

Re: admin team and delegation status, volunteers?

[Laura Arjona Reina]

Hello

El 19/02/18 a las 10:36, Daniel Pocock escribió:
> 
> Hi all,
> 
[...]
> How do other people feel about the current status, including those of
> you who are also listed in the GSoC system as admins today?
> 
> Who would potentially want to be an admin, would it be more attractive
> to you if the team was bigger and the workload distributed more?
> 

I consider myself a member of the outreach team but with not much involvement...
These are the type of tasks that I've been doing in the past and I will try to
continue doing this year:
* welcoming GSoC/outreachy applicants, answering mail/IRC when I can
* login in the GSoC web platform (I have a google account) and review students
applications prior to the deadline, and contact the students if I see their
applications are not ready yet or something is missing.
* publicity about GSoC/Outreachy

If you feel that I can help in anything else, we can talk, but:
* admin for now I would prefer that others do that task
* I'm not mentoring any project, and didn't mentor in the past, so few
experience there.

Best regards

-- 
Laura Arjona Reina
https://wiki.debian.org/LauraArjona

Re: admin team and delegation status, volunteers?

[Alexander Wirt]

On Mon, 19 Feb 2018, Daniel Pocock wrote:

Hi, 

being the new one here (first time as administrator of an org), I can't say
much about the real workload of the admins. However I will try my best to
add some input. I also can't say anything about outreach. 

> Nicolas and Sylvestre both resigned and gave us plenty of warning to
> update the delegation[1]
> 
> Molly put out a call[2] for names to put in the GSoC application but it
> wasn't clear if that was a call for people to be part of the new
> delegation or just the urgent request to fill out the form.
I don't care being part of an upcoming delegation, I think gsoc is too
important to leave it behind. 

> The DPL also mentioned it in bits[3] but as far as I know, this comment
> means he was just responding to queries about the process and is not
> actively talking to potential candidates.
> 
> Four people, including Molly and myself are in the GSoC system as
> administrators now, our names haven't been announced and personally I'm
> a bit cautious about not wanting to declare myself an administrator or
> pre-empt the new delegation unless there is consensus about the way the
> team is formed and how it wants to work.
> 
> As mentioned in the other thread, this is something we need to clear up
> before deciding how many projects and how to prioritize projects.
Ack, that would be good. 
> 
> Personally, whether I take an active role as admin may impact the way I
> respond to student inquiries for my projects so it is also important to
> clear up before the end of February.
> 
> Based on my experience as a previous admin (Ganglia) and mentor, I feel
> that a bigger admin group is needed to preserve organizational memory
> between rounds and cope with all the deadlines (there are many more
> deadlines for admins than mentors), maybe 3-5 admins in the GSoC system
> and at least 2 separate admins to Outreachy (because it happens twice
> per year and has lots of little differences that you can easily trip up on)
I would prefer to be involved in gsoc only.

> Having many admins in any team brings new problems but one potential
> solution is using the Kanboard as used by the DebConf team and
> discussed[4] in another thread on this list.  If both mentors and admins
> use a single Kanboard (or equivalent) it will be much easier for people
> to move around between roles and share the burden, avoiding burn-out,
> making vacations and other things easier during the summer.  Admins and
> backup mentors need to be able to drop into a project at any stage if
> the main mentor has an accident or something and using a common tool
> like that can make it more seamless.
Some kind of tool is probably a good idea, but I am unsure which one is the
right. Hopefully one of the more experienced admins has a good idea. 

> Another question is whether or not we want to have any policy on admins
> acting as mentors - if there are only 2 admins then it is harder for
> them to mentor due to admin workload but if we operate with a large
> admin group then it may be possible for some to mentor.  Then there are
> questions about the conflict of interest if we have to choose between
> projects.
I applied as an admin to make sure that my project will get realized, so I
can only speak for myself when I say: I would step down as admin if I
wouldn't be able to mentor my project otherwise. 

> How do other people feel about the current status, including those of
> you who are also listed in the GSoC system as admins today?
> 
> Who would potentially want to be an admin, would it be more attractive
> to you if the team was bigger and the workload distributed more?
Distributing workload is usally a good idea :). Another option would be to
limit the number of slots we request, if we don't have that much students (or
only the really promising ones) the workload will also be smaller. 

Just my 2 cents

Alex



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