Re: [OSGeo-Discuss] [Board] Discussion for Motion: Committee bi-monthly reports

2015-10-20 Thread Markus Neteler 
On Oct 20, 2015 10:22 AM, "Sandro Santilli"  wrote:
>
> On Tue, Oct 20, 2015 at 08:12:41AM +0200, Massimiliano Cannata wrote:
> > I personally don't think that writing half a page of activities list
coul
> > take more then 20 minutes.
> >
> > This is helpful for several things:
> > - inform the board
> > - inform the community
> > - promote osgeo showing its activities
> > - report in annual general meeting
> > - .
> >
> > I think it worth the (minimalist) effort.
>
> I actually agree on this.
> As a community member I'd love to read periodical reports
> from each commitee. Even better if the report includes references
> to where further info can be obtained, like commetee goals and
> composition, recent wiki edits, trac tickets milestones etc (this
> info could just be included from a template on every report).

I agree as well.
It would also stimulate participation when others know what's going on.

Just a few lines may even be enough, as it happens.

Markus
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Re: [OSGeo-Discuss] [Board] Discussion for Motion: Committee bi-monthly reports

2015-10-20 Thread Massimiliano Cannata 
I personally don't think that writing half a page of activities list coul
take more then 20 minutes.

This is helpful for several things:
- inform the board
- inform the community
- promote osgeo showing its activities
- report in annual general meeting
- .

I think it worth the (minimalist) effort.

Maxi
Il 20/Ott/2015 03:41, "Venkatesh Raghavan" 
ha scritto:

> If bi-monthly would be too much of work, I would
> suggest quarterly reports for the OSGeo Committee
> Chairs with target committees as listed in [1] and
> not individual software PSC.
>
> Just a short report (half page) report on main activities and
> issues could suffice. Communicating with the membership
> could also be done through the chairs. The 4 quarterly reports
> could be published in the OSgeo Journal as annual report.
>
> Best
>
> Venka
>
> [1] http://www.osgeo.org/content/foundation/committees.html
>
>
>
> On 10/20/2015 8:13 AM, Jody Garnett wrote:
>
> Many of our groups vary in activity, the project officers and committee
> chairs are available at the boards request (always have been). By the same
> token the OSGeo board is available if a committee or project PSC needs help
> ... they just add an agenda topic to the meeting.
>
> Please do not feel as a board member that you have to be across all the
> mailing lists.
>
> I think we had a rough ride this last meeting with a few topics added at
> the last moment without adequate communication on the mailing list. Both
> topics went back to the mailing list. I know I always feel terrible as
> incubation officer when I am not organized enough to present a topic to the
> board - I assume other representatives are similarly motivated not to let
> their "team" down.
>
> Aside: If we are going to ask anyone to write a report I would rather do so
> to communicate with the membership / outreach (as per OSGeo Journal).
>
> --
> Jody Garnett
>
> On 19 October 2015 at 06:57, Massimiliano Cannata 
>  wrote:
>
>
> Dear Broad,
> I was discussing this idea with Jachym and Venka some time ago and now I
> would like to make my motion to the board in the next meeting, so I want to
> start this discussion.
>
> Board members cannot be subscribed to all the existing mailing lists and
> be informed on every things is going on but to take some decision a wide
> overview is required. At the same time committee's chair has the role of
> leading the work group and organize discussions.
>
> So the motion I would like to do is:
>
> "Every committee chair have to report the main activities and actions to
> the board at least every two months. The non submission of two consecutive
> reports is an index of committee inactivity and lead to the board
> discussion on need of replacing the chair and verify if the committee has
> still sense or shall be withdrawn."
>
> Please add your comments before of the next board meeting.
>
>
> Best,
> Maxi
> --
> *Massimiliano Cannata*
>
> Professore SUPSI in ingegneria Geomatica
>
> Responsabile settore Geomatica
>
>
> Istituto scienze della Terra
>
> Dipartimento ambiente costruzione e design
>
> Scuola universitaria professionale della Svizzera italiana
>
> Campus Trevano, CH - 6952 Canobbio
>
> Tel. +41 (0)58 666 62 14
>
> Fax +41 (0)58 666 62 09
> massimiliano.cann...@supsi.ch
>
> *www.supsi.ch/ist  *
>
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>
>
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Re: [OSGeo-Discuss] [Board] Discussion for Motion: Committee bi-monthly reports

2015-10-20 Thread Gert-Jan van der Weijden 
Regardless how often the committees have to report (twice a year, once  
a month?): most important to me seems to get clear whether a committee  
is still in charge. For instance, the website committee seems to be in  
a suspended state (that's why Jeff is our osgeo-webmaster), and also  
the marketing committee has a sabbatical year.
Which is not a bad thing, as long as it is clear to board, LOCs, local  
chapters etc.


And perhaps some committee have become obsolete. That's just what  
happens in evolving organisations like ours!



Regards,

Gert-Jan




Massimiliano Cannata  schreef:


I personally don't think that writing half a page of activities list coul
take more then 20 minutes.

This is helpful for several things:
- inform the board
- inform the community
- promote osgeo showing its activities
- report in annual general meeting
- .

I think it worth the (minimalist) effort.

Maxi
Il 20/Ott/2015 03:41, "Venkatesh Raghavan" 
ha scritto:


If bi-monthly would be too much of work, I would
suggest quarterly reports for the OSGeo Committee
Chairs with target committees as listed in [1] and
not individual software PSC.

Just a short report (half page) report on main activities and
issues could suffice. Communicating with the membership
could also be done through the chairs. The 4 quarterly reports
could be published in the OSgeo Journal as annual report.

Best

Venka

[1] http://www.osgeo.org/content/foundation/committees.html



On 10/20/2015 8:13 AM, Jody Garnett wrote:

Many of our groups vary in activity, the project officers and committee
chairs are available at the boards request (always have been). By the same
token the OSGeo board is available if a committee or project PSC needs help
... they just add an agenda topic to the meeting.

Please do not feel as a board member that you have to be across all the
mailing lists.

I think we had a rough ride this last meeting with a few topics added at
the last moment without adequate communication on the mailing list. Both
topics went back to the mailing list. I know I always feel terrible as
incubation officer when I am not organized enough to present a topic to the
board - I assume other representatives are similarly motivated not to let
their "team" down.

Aside: If we are going to ask anyone to write a report I would rather do so
to communicate with the membership / outreach (as per OSGeo Journal).

--
Jody Garnett

On 19 October 2015 at 06:57, Massimiliano Cannata  
 wrote:



Dear Broad,
I was discussing this idea with Jachym and Venka some time ago and now I
would like to make my motion to the board in the next meeting, so I want to
start this discussion.

Board members cannot be subscribed to all the existing mailing lists and
be informed on every things is going on but to take some decision a wide
overview is required. At the same time committee's chair has the role of
leading the work group and organize discussions.

So the motion I would like to do is:

"Every committee chair have to report the main activities and actions to
the board at least every two months. The non submission of two consecutive
reports is an index of committee inactivity and lead to the board
discussion on need of replacing the chair and verify if the committee has
still sense or shall be withdrawn."

Please add your comments before of the next board meeting.


Best,
Maxi
--
*Massimiliano Cannata*

Professore SUPSI in ingegneria Geomatica

Responsabile settore Geomatica


Istituto scienze della Terra

Dipartimento ambiente costruzione e design

Scuola universitaria professionale della Svizzera italiana

Campus Trevano, CH - 6952 Canobbio

Tel. +41 (0)58 666 62 14

Fax +41 (0)58 666 62 09
massimiliano.cann...@supsi.ch

*www.supsi.ch/ist  *

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Gert-Jan van der Weijden
Voorzitter Stichting OSGeo.nl
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Re: [OSGeo-Discuss] [Board] Discussion for Motion: Committee bi-monthly reports

2015-10-20 Thread Sandro Santilli 
On Tue, Oct 20, 2015 at 08:12:41AM +0200, Massimiliano Cannata wrote:
> I personally don't think that writing half a page of activities list coul
> take more then 20 minutes.
> 
> This is helpful for several things:
> - inform the board
> - inform the community
> - promote osgeo showing its activities
> - report in annual general meeting
> - .
> 
> I think it worth the (minimalist) effort.

I actually agree on this.
As a community member I'd love to read periodical reports
from each commitee. Even better if the report includes references
to where further info can be obtained, like commetee goals and
composition, recent wiki edits, trac tickets milestones etc (this
info could just be included from a template on every report).

--strk;
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Re: [OSGeo-Discuss] [Board] Discussion for Motion: Committee bi-monthly reports

2015-10-19 Thread Cameron Shorter 

Hi Maxi,
I agree that it is difficult for a board member to be across all osgeo 
lists, and everything osgeo is doing, but we should question whether the 
board needs to be across everything in the first place?


This is a "Cathederal and Bazaar" [1] question, or hierarchy versus 
grass roots question.
In a hierarchy, workers defer to the boss to make the decisions. In the 
grass roots, workers (who are closer to the problems) make decisions, 
occasionally calling for help from management to add political weight to 
an argument.


I suggest that we trust our volunteers to know when they need to ask for 
the board's help, possibly going as far as offering help if needed. If 
you look back through OSGeo history I think you will find that prior 
reporting efforts eventually died off due to lack of volunteer motivation.


If you like, maybe reword your motion to:
"One week before the board meeting, the board will ask committees if 
there is anything they would like to add to the board's agenda and get 
the board's help."


[1] http://www.catb.org/~esr/writings/cathedral-bazaar/cathedral-bazaar/

On 20/10/2015 12:57 am, Massimiliano Cannata wrote:

Dear Broad,
I was discussing this idea with Jachym and Venka some time ago and now 
I would like to make my motion to the board in the next meeting, so I 
want to start this discussion.


Board members cannot be subscribed to all the existing mailing lists 
and be informed on every things is going on but to take some decision 
a wide overview is required. At the same time committee's chair has 
the role of leading the work group and organize discussions.


So the motion I would like to do is:

"Every committee chair have to report the main activities and actions 
to the board at least every two months. The non submission of two 
consecutive reports is an index of committee inactivity and lead to 
the board discussion on need of replacing the chair and verify if the 
committee has still sense or shall be withdrawn."


Please add your comments before of the next board meeting.


Best,
Maxi
--
*Massimiliano Cannata*

Professore SUPSI in ingegneria Geomatica

Responsabile settore Geomatica


Istituto scienze della Terra

Dipartimento ambiente costruzione e design

Scuola universitaria professionale della Svizzera italiana

Campus Trevano, CH - 6952 Canobbio

Tel. +41 (0)58 666 62 14

Fax +41 (0)58 666 62 09

massimiliano.cann...@supsi.ch 

_www.supsi.ch/ist _



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Re: [OSGeo-Discuss] [Board] Discussion for Motion: Committee bi-monthly reports

2015-10-19 Thread Jody Garnett 
Many of our groups vary in activity, the project officers and committee
chairs are available at the boards request (always have been). By the same
token the OSGeo board is available if a committee or project PSC needs help
... they just add an agenda topic to the meeting.

Please do not feel as a board member that you have to be across all the
mailing lists.

I think we had a rough ride this last meeting with a few topics added at
the last moment without adequate communication on the mailing list. Both
topics went back to the mailing list. I know I always feel terrible as
incubation officer when I am not organized enough to present a topic to the
board - I assume other representatives are similarly motivated not to let
their "team" down.

Aside: If we are going to ask anyone to write a report I would rather do so
to communicate with the membership / outreach (as per OSGeo Journal).

--
Jody Garnett

On 19 October 2015 at 06:57, Massimiliano Cannata <
massimiliano.cann...@supsi.ch> wrote:

> Dear Broad,
> I was discussing this idea with Jachym and Venka some time ago and now I
> would like to make my motion to the board in the next meeting, so I want to
> start this discussion.
>
> Board members cannot be subscribed to all the existing mailing lists and
> be informed on every things is going on but to take some decision a wide
> overview is required. At the same time committee's chair has the role of
> leading the work group and organize discussions.
>
> So the motion I would like to do is:
>
> "Every committee chair have to report the main activities and actions to
> the board at least every two months. The non submission of two consecutive
> reports is an index of committee inactivity and lead to the board
> discussion on need of replacing the chair and verify if the committee has
> still sense or shall be withdrawn."
>
> Please add your comments before of the next board meeting.
>
>
> Best,
> Maxi
> --
> *Massimiliano Cannata*
>
> Professore SUPSI in ingegneria Geomatica
>
> Responsabile settore Geomatica
>
>
> Istituto scienze della Terra
>
> Dipartimento ambiente costruzione e design
>
> Scuola universitaria professionale della Svizzera italiana
>
> Campus Trevano, CH - 6952 Canobbio
>
> Tel. +41 (0)58 666 62 14
>
> Fax +41 (0)58 666 62 09
>
> massimiliano.cann...@supsi.ch
>
> *www.supsi.ch/ist *
>
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Re: [OSGeo-Discuss] [Board] Discussion for Motion: Committee bi-monthly reports

2015-10-19 Thread Venkatesh Raghavan 

If bi-monthly would be too much of work, I would
suggest quarterly reports for the OSGeo Committee
Chairs with target committees as listed in [1] and
not individual software PSC.

Just a short report (half page) report on main activities and
issues could suffice. Communicating with the membership
could also be done through the chairs. The 4 quarterly reports
could be published in the OSgeo Journal as annual report.

Best

Venka

[1] http://www.osgeo.org/content/foundation/committees.html



On 10/20/2015 8:13 AM, Jody Garnett wrote:

Many of our groups vary in activity, the project officers and committee
chairs are available at the boards request (always have been). By the same
token the OSGeo board is available if a committee or project PSC needs help
... they just add an agenda topic to the meeting.

Please do not feel as a board member that you have to be across all the
mailing lists.

I think we had a rough ride this last meeting with a few topics added at
the last moment without adequate communication on the mailing list. Both
topics went back to the mailing list. I know I always feel terrible as
incubation officer when I am not organized enough to present a topic to the
board - I assume other representatives are similarly motivated not to let
their "team" down.

Aside: If we are going to ask anyone to write a report I would rather do so
to communicate with the membership / outreach (as per OSGeo Journal).

--
Jody Garnett

On 19 October 2015 at 06:57, Massimiliano Cannata <
massimiliano.cann...@supsi.ch> wrote:


Dear Broad,
I was discussing this idea with Jachym and Venka some time ago and now I
would like to make my motion to the board in the next meeting, so I want to
start this discussion.

Board members cannot be subscribed to all the existing mailing lists and
be informed on every things is going on but to take some decision a wide
overview is required. At the same time committee's chair has the role of
leading the work group and organize discussions.

So the motion I would like to do is:

"Every committee chair have to report the main activities and actions to
the board at least every two months. The non submission of two consecutive
reports is an index of committee inactivity and lead to the board
discussion on need of replacing the chair and verify if the committee has
still sense or shall be withdrawn."

Please add your comments before of the next board meeting.


Best,
Maxi
--
*Massimiliano Cannata*

Professore SUPSI in ingegneria Geomatica

Responsabile settore Geomatica


Istituto scienze della Terra

Dipartimento ambiente costruzione e design

Scuola universitaria professionale della Svizzera italiana

Campus Trevano, CH - 6952 Canobbio

Tel. +41 (0)58 666 62 14

Fax +41 (0)58 666 62 09

massimiliano.cann...@supsi.ch

*www.supsi.ch/ist *

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