Re: [Discuss] Meeting minutes 2016-02-01

2016-02-01 Thread Bryan Richter
On Mon, Feb 01, 2016 at 04:26:01PM -0800, Aaron Wolf wrote:
> On 02/01/2016 03:36 PM, Bryan Richter wrote:
> > Thanks to setting up OpenProject, we now have a perfectly reasonable
> > place to record minutes for meetings. Here is what I came up with for
> > today's meeting:
> > 
> > http://shovel.snowdrift.coop/meetings/2
> > 
> > Any feedback on minutes format would be appreciated. Too terse?
> > 
> > p.s. to Aaron, Jason, and any other OpenProject admins: I went to
> > http://shovel.snowdrift.coop/admin/roles to allow the 'Anonymous'
> > role to view meetings. Without doing so, one would have to log in to
> > view meetings.
> > 
> 
> Thanks Bryan! The Decisions and Next Steps sections are superb, but they
> should be *alongside* actual minutes that summarize the course of the
> discussion (not all the things said, but a brief overview of how the
> meeting went). Anyway, it's all a work in progress building these skills
> and we'll continue to document and plan better.

For what it's worth, I was following guidelines listed at the
Wikipedia article, which states, "Unless the organization's rules
require it, a summary of the discussions in a meeting is neither
necessary nor appropriate." The source for this is "Robert's Rules of
Order Newly Revised" (RONR), which was basically treated as gospel on
all these pages:

https://en.wikipedia.org/wiki/Minutes
http://www.wildapricot.com/articles/how-to-write-effective-meeting-minutes
http://nancysylvester.com/docs/Resources/articles/meeting_minutes.html

Do you know of another school of thought that would contradict this
one? If so, what purpose does the summary serve in that formulation?

Incidentally, I did summarize two of the sort-of-off-topic discussions
that happened, and I plan on sharing those to the relevant parties.

Agreed on progress. :) I hope we can continue to identify and fill
roles to keep things rolling smoothly.



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Re: [Discuss] Meeting minutes 2016-02-01

2016-02-01 Thread Aaron Wolf
On 02/01/2016 03:36 PM, Bryan Richter wrote:
> Thanks to setting up OpenProject, we now have a perfectly reasonable
> place to record minutes for meetings. Here is what I came up with for
> today's meeting:
> 
> http://shovel.snowdrift.coop/meetings/2
> 
> Any feedback on minutes format would be appreciated. Too terse?
> 
> p.s. to Aaron, Jason, and any other OpenProject admins: I went to
> http://shovel.snowdrift.coop/admin/roles to allow the 'Anonymous'
> role to view meetings. Without doing so, one would have to log in to
> view meetings.
> 

Thanks Bryan! The Decisions and Next Steps sections are superb, but they
should be *alongside* actual minutes that summarize the course of the
discussion (not all the things said, but a brief overview of how the
meeting went). Anyway, it's all a work in progress building these skills
and we'll continue to document and plan better.

Happy about this progress getting our organizing back on track. A year
ago, we kinda restarted with me handling everything alone with most
everyone involved being relatively new following our fund-drive and
prior people getting busy with other things. I'm happy with where we
are, some things are better, other areas we're still getting back on
track (meetings being a big part of that).

Cheers

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