= Foundation Board Minutes for Tue, June 13th 2017, 17:00 UTC = Next meeting date Tue, June 20th 2017, 17:00 UTC
Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170613 == Attending == * Cosimo Cecchi * Shaun McCance * Neil McGovern * Rosanna Yuen * Alexandre Franke * Allan Day * Nuritzi Sanchez * Meg Ford * Jim Hall == Regrets == == Missing == == Agenda for 2017-06-13 == * Flattr email * GUADEC 2017 finance request * AGM Announcement * Hackfests wiki page update == Minutes == * Flattr email * We received an email asking whether donations through flattr were possible * Upon investigation, GNOME already has a flattr account, it was originally opened on behalf of the GIMP project * We don't receive a lot of funds through this, but it's hard to track whether the money is sent for the GIMP project or GNOME * Discussion about this got dropped in the past because there was not a lot/no money coming through this * Allan: from an engagement point of view, it's always good to have more ways for people to donate, but from the Foundation point of view, it may be undesirable to have a lot of accounts scattered around * ACTION: Neil to follow up saying that the Board has decided not to promote the use of the flattr account (DONE already) * GUADEC 2017 finance request * This year's GUADEC income seems to have all gone to the Foundation's bank account in the US * GUADEC's team also has an UK account for this purpose, but it's currently empty * We cannot have sponsors wire money directly to the UK bank account because it's not ours (so an invoice from the GNOME Foundation can't be paid to that account) * Since there are live expenses that the GUADEC team needs to pay for, they're requesting GBP 5000 from the GUADEC sponsorship money to cover these * Additionally, there are invoices for things like the venue or accommodation that are coming up * According to Allan, venue and accommodation expenses have been pre-approved by the Board, but not a general budget for misc expenses * Should we have a different policy for how the team can spend sponsorship money without approval from the Board? * VOTE: Transfer GBP 5000 into the GUADEC bank account, on the understanding that anything that isn't spent is returned to the Foundation after the event * +1 Cosimo, Nuritzi, Alexandre, Jim, Meg, Shaun, Allan. VOTE PASSED * There's a new invoice for the 20th anniversary birthday party, which is due on the 29th, that has not been approved yet * Estimated expense, GBP 5513, which comes out of the main GUADEC budget (but sponsors can also choose to fund this specifically) * Some of these expenses were not initially being reflected in the bid, so the Board could either approve a new budget including them, or that the team keep a running budget that reflects the current situation * In the meantime, we could vote on this request separately, and then ask the team to provide an updated budget * A better policy for how this should be handled in the future will be discussed at the GUADEC budget meeting * ACTION: Neil will make sure this gets discussed during the meeting * VOTE: pre-approve the GUADEC 2017 team to spend up to GBP 42000 * +1 Alexandre, Cosimo, Meg, Shaun, Jim, Nuritzi, Allan. VOTE PASSED * ACTION: Allan will get back to Sam == Ongoing == '''This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections''' * GUADEC 2017 finance request * 2017-06-13 * The board voted to transfer GBP 5000 into the GUADEC team's UK account for live expenses * The board also voted to pre-approve expenditure against the confirmed sponsorship money, up to GBP 42000 * ACTION: Allan to get back to Sam * The board wishes to make this a more straightforward process in the future * ACTION: Neil to make sure that expenses allocation for future conferences is discussed by the board in person at GUADEC * GUADEC 2018 bid presentations * 2017-06-06 * The Board would now like to move the presentations to a call, to be able to announce a decision during GUADEC * ACTION: Allan and Nuritzi to organize a call the week of June 26th * Foundation support for Flathub * 2017-05-09 * The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree * ACTION: Neil to connect to Luis * 2017-05-16 - Exact questions to ask Luis are being worked up * 2017-06-06 - Questions sent to Luis, being looked at. * Hackfest process documentation * 2017-02-14 * ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC * 2017-05-02 * Nuritzi will work on this by end of May, check in then * Dropping dates in copyright claims on our websites * 2016-12-06 * ACTION: Alexandre to send an email to foundation-list with a proposal for discussion * 2016-12-20 * Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done * 2017-01-24 * Alexandre reached out to Creative commons * 2017-02-28 * Alexandre will try alternative channels * 2017-05-02 * We got a reply, Alexandre to follow up * 2017-05-30 * Two options * Have terms of use on the website that state that linking to a page is sufficient attribution * Require contributors to assign their attribution to the GNOME Foundation * Privacy campaign funds * 2016-09-27 * Draft is out for the Board to review and give feedback * ACTION: Cosimo to try and form a committee to review internship proposals * 2016-10-26 * We are aiming for an internship round in spring 2017 === Ongoing but stalled === '''This section includes items which haven't seen an update in the last 30 days.''' * Owncloud shared calendar for the board * 2016-08-10 * Cosimo tested creating an event, but with mixed results * ACTION: Cosimo to take it on from here * 2016-09-06 - Allan has started a list of reoccuring events on the wiki - https://wiki.gnome.org/FoundationBoardPrivate/Minutes/UpcomingAgenda * 2017-03-07 * Neil is looking into a similar calendar so will take over * Paypal Giving Fund * Alexandre suggested in december 2015 to get us enrolled in the program * That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants * Zana tried to get us in sometime before may 2016, we never heard back. * 2016-09-06 * ACTION: Zana to look into it * Sysadmin fundraising levels and perks * 2016-08-10, ACTION: Nuritzi to take on this project and figure out what it entails * 2017-05-09 * We can talk about this item at GUADEC * Web page for prior pants winners * 2016-08-10, ACTION: Shaun and Allan to add the web page * 2017-03-07 * Only missing the winner for one year, 2005 * We can crowdsource the details and refinement of the bios/photos/etc * 2017-06-06 * We are trying to expedite this before next GUADEC * ACTION: Nuritzi to ask Shaun for a download of the information he has already collected * ACTION: Alexandre to suggest a suitable location to put the information and share it with the board * Friends of GNOME * 2016-08-10 * ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME * 2017-03-07 * Allan will pass this on to Neil, and connect him to Tobi * 2017-04-18 - Neil has CRM working (ish) on the gnome website, we're looking at how to move the PayPal IPN to CiviCRM === Ongoing but no director assigned === '''This section includes items which haven't seen an update in the last 30 days and have no Director assigned''' == Nice to have == '''This section includes items which we would love to see happen at some point but lack the time to effectively become reality''' * Contract template for future use organizations for which we handle money * Kat to draft this * Alexandre took over * Privacy policy for GNOME services * Current draft is at https://wiki.gnome.org/Foundation/Privacy * Sysadmin Team's NDA should also be covered when dealing with this item * Kat or Allan to write up the policy * Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software == Discussed on the mailing list == == Completed actions == _______________________________________________ foundation-announce mailing list foundation-announce@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-announce
