= Foundation Board Minutes for Tuesday, May 29th 2018, 18:00 UTC = Next meeting date Tuesday, June 3rd 2018, 18:00 UTC
== Attending == * Alexandre Franke (planned early departure) * DidierRoche * AllanDay * CarlosSoriano * MegFord * Cosimo Cecchi (planned late arrival) * RosannaYuen * NeilMcGovern == Regrets == * Nuritzi Sanchez == Missing == == Agenda == * (URGENT) Legal entity to use for GUADEC operations (Carlos) * GUADEC picnic location (Alexandre) * GUADEC swag (Alexandre) * GUADEC 2018 Board & AdBoard meeting prep (Nuritzi) * 2018 Pants nominations (Nuritzi) * GUADEC 2019 (Allan) * https://gitlab.gnome.org/Community/Board/issues/51 * LAS GNOME Denver Conference Bid (Meg) Deferred: * Engagement Committee (Nuritzi) * Vote for charter and propose members * https://gitlab.gnome.org/Community/Board/issues/16 == Minutes == * (URGENT) Legal entity to use for GUADEC operations (Carlos) * The 2018 GUADEC organisers are suggesting to use a local legal entity - "Club de Cacharreo" - to manage payments and invoices * Rosanna asks what the legal status of this organisation is. It's been described as an "association"; we think this means that it's a non-profit * Allan: it would be interesting to know why they went with that option. It's not always necessary to use a legal organisation. Alexandre: this depends on the country. * Neil has some experience using local entities. They can have some advantages. We need to ensure that we have a contract with them, to ensure that they will give us any cash back, and so on. We ought to have a standard one that we can reuse. * Alexandre: we have one from 2014, it should be in the archive. * [ACTION] Alexandre will dig the contract up from the archive ( https://gitlab.gnome.org/Community/Board/issues/55 ) * [ACTION] Carlos will get back to the local organizer to ensure it's non profit, proper registration, bank account… ( https://gitlab.gnome.org/Community/Board/issues/56 ) * GUADEC picnic location (Alexandre) * The GUADEC team is asking for permission to use a location that's owned by the military * Carlos has the impression from the photos that it's more used for official events * Alexandre: there will be no military on site. It's a matter of politics. * [ACTION] Carlos to respond in the same email that it's fine by the board ( https://gitlab.gnome.org/Community/Board/issues/56 ) * GUADEC swag (Alexandre) * Ismael has requested on IRC if/how they should get permission for selling GNOME-branded swag * Allan can review designs as needed. It should be fine as it's for a GNOME event * [ACTION] Allan to respond to Ismael. We can use issues on GitLab to track/review requests. * Visa handling for GUADEC * Since we discussed this last week, a page has been put up on guadec.org. However, there's little time for people to apply for visas. * [ACTION] Didier to reach out to Andreas and others from the visa invitations committee Cosimo enters Alexandre leaves * GUADEC 2018 Board & AdBoard meeting prep (Nuritzi) * Neil: the latest communication with adboard was just "save the date" (the in-person advisory board meeting is happening on July 5). We need to communicate a place and who is going to turn up. We don't seem to know if we have a venue available. * [ACTION] Carlos to take this point with the other when talking to GUADEC organizers ( https://gitlab.gnome.org/Community/Board/issues/56 ) * [ACTION] Neil will send a RSVP * Content of the meeting? * Update to where people are at * What happened in the previous 12 months (hackfests, what we've been spending on) * Plans for the year ahead (privacy internships, spending plans for new funds) * Update on technology used and progress * Gathering feedback * [ACTION] Allan to outline the meeting and slides, and volunteer board members for individual sections ( https://gitlab.gnome.org/Community/Board/issues/57 ) * 2018 Pants nominations (Nuritzi) * [ACTION] Didier to send an email to foundation list (done - https://gitlab.gnome.org/Community/Board/issues/54 ) * GUADEC 2019 (Allan) * We still don't have any bids * Allan sent out an email to the foundation list, but hasn't got much back * Rosanna: we can comment that as GUADEC is early this year, it's normal that we don't have many proposals right now and raise awareness * Cosimo: GUADEC will be the best time to raise awareness * LAS GNOME Denver Conference Bid (Meg) * We received a bid for LAS GNOME 2018 last week. They need as answer from us ASAP, in order to secure the venue. * Cosimo finds the bid well fleshed out. They have sponsorship income confirmed. He's personnally confortable voting. * The bid contains a budget with a page detailing confirmed sponsorship. * Everybody has raised concerns or questions last week or on the ML, we can vote. * VOTE: approve the whole LAS GNOME bid (budget attached and proposal). Unanimous - vote passes. * [ACTION] Cosimo to reply to the LAS GNOME team (done) _______________________________________________ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list