Re: Minutes of the Board Meeting of January, 23th, 2015
Emmanuele wrote: [...] > arguably, this should have been set up right at the end of the > previous board's term/beginning of this board's term, but I suspect > that the GroupOn issue threw a massive spanner in everybody's > timetable. Yep. Among other things :) By the way, I wanted to let you folks know that while we had to cancel the board meeting last Friday (pretty much everybody was unavailable that day), we held a special meeting dedicated to the "ED search" topic today (minutes will follow in the upcoming days) and we will also be holding a normal meeting on Friday this week (I need to prepare the agenda for that asap). ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Minutes of the Board Meeting of January, 23th, 2015
hi Jeff; On 5 February 2015 at 06:26, Jeff Fortin Tam wrote: > If the majority of the people on the list here tell me "Seriously, drop > *everything* else, freeze everything until you get the ED", then I can > consider that course of action. We are your elected officials after all. the board should never have to make this decision, nor should the foundation membership put the board in this position; putting everything on hold for the ED search would be irresponsible. I sincerely hope nobody is suggesting this course of action. this kind of situations is why the board is empowered by the bylaws to create a committee for the ED search. since the ED search also means answering the questions "what is the ED's job description anyway" and "how much can we pay this person" are part of the remit of this committee. the board would then interact with the committee without having the burden to discuss the issue every single time, draining resources away from the day-to-day needs of a complex foundation like GNOME. forming the ED search committee is going to be slightly problematic: the board will need to find reliable, trustworthy people with enough time on their hands for the job. this is probably a good time to get the ball rolling, and start asking the membership for help in this delicate time and for this goal. arguably, this should have been set up right at the end of the previous board's term/beginning of this board's term, but I suspect that the GroupOn issue threw a massive spanner in everybody's timetable. ciao, Emmanuele. -- https://www.bassi.io [@] ebassi [@gmail.com] ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Minutes of the Board Meeting of January, 23th, 2015
Hi Alberto, thanks for bringing this up and keeping us in check. I guess I, for one, can take some blame for the way I've been setting meeting agendas lately. Part of the problem is that we keep having to react to a ton of *time-critical* or sensitive situations (I don't know if it's always like that—2014 has been... quite a year, let's say). But you already know that. Of course, to streamline our interactions (and make our meetings more efficient and meaningful) I try hard to steer the board to solve most topics through the normal mailing list process (including complex ones) as much as possible. Yet, a portion inevitably ends falling through the cracks if we don't bring them up in a meeting (and actually, there is another portion that I purposely let sit in the cracks "until it has reached a certain discussion threshold on the mailing list", otherwise the meeting agendas would see no end). Naturally, this means we end up with a pretty loaded agenda each time, with the knowledge that we can't process it all but will try to crunch through as much as possible in our limited time together. Hence, generally speaking, at the end of meetings a lot of items gets deferred, sometimes repeatedly, and that's arguably normal (but it certainly looks bad in minutes :) "Arguably normal!?" ED Search is a very big item (both in terms of discussion and in terms of actions to be taken) and the course of action has been unclear as the groundwork has been delayed by other Big Items (some are still ongoing, including two of which I cannot talk about here yet). Thus, bringing ED Search as the "first item" in a meeting can be tricky, as that basically means the other quick-but-numerous items get pushed over to the roadside in favor of a big fuzzy one. For one thing I cannot realistically imagine delaying time-critical items (related to events, reimbursements or deadlines to reach out to partners), in the name of the big complex ED Search item, as we would grind everything to a halt. On other more amenable occasions however, I sometimes brought the ED search topic back up, but the status had not changed at that point in time. So essentially, my decision heuristic has been "time/operation-critical first, search second, and the rest third". That has been my appraisal of the situation and resulting judgment call so far, but hey, maybe my I made a bad judgment call. If the majority of the people on the list here tell me "Seriously, drop *everything* else, freeze everything until you get the ED", then I can consider that course of action. We are your elected officials after all. Of course, as you can see, this whole catch-22 annoys me as much as it annoys you. You may also have noticed that my usually chatty blog has grown very quiet and my direct source contributions (devving, testing, design, and so on) have been completely on hold in the past few months. As it is now, my life is being consumed by daytime business on one hand and the board on the other, so everything else is unfortunately secondary. I feel an immense responsibility for the Foundation and I'm regularly guilt-tripping myself for not being able to do more and get the board out of this situation quicker. I spent most of my xmas holidays thinking about the ED situation and GNOME's partners. Part of what keeps me going is my continued amazement at the fact that the board still manages to plow through so much (including over two thousand board/foundation-related mails in recent months, which sounds like a significant amount to me, but maybe I'm a lazy bastard), frequently dealing with mind-boggling situations, lengthy and sometimes heated debates in meetings... All that in addition to their daily obligations, without going into a collective burnout. I think that's impressive. Dear boardees, you are awesome, please keep going, and let's get the ED topic going again soon! I'm afraid my message here does not give an immediate satisfactory solution, but at least it gives some context that may be hard to see from the outside, and gives me the opportunity to publicly thank this crazy team :) All the best, Jean-François ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Minutes of the Board Meeting of January, 23th, 2015
On Wed, Feb 4, 2015 at 2:42 PM, Dave Neary wrote: > Hi, > > No comment on the minutes beyond what others have already asked about - > I just wanted to say that it warms my heart to see people reading board > minutes and offering suggestions, asking questions and proposing their > help on items in the minutes. Me too.. the board should and continually be challenged by its members. > > This is a vindication of publishing the minutes early after the meeting, > and shows what a great community GNOME has Yep. Since this was somewhat offtopic - let's put it back on topic. We had planned on a discussion at FOSDEM, but unfortunately it didn't happen. Sorry, that was my fault as it was my task to organize it. In any case, we are proposing an alternative meeting outside our regular board meeting to get this moving. Alberto made a good point, it is hard and while each of us have tried to do some outreach, we haven't been effective with our current adboard members. I think that's a shame. I expect that the various teams should take up more responsibilities, so that the board is not distracted by issues that could be delegated to the teams and we have more free time to work on ED search as that will take some time I expect. I hesitate to invite people to a ED search committee just yet. We have an upcoming meeting and I'll send out something regarding it. Thanks. sri >> Next meeting due on February 6th, 2015 at 17:00 UTC >> >> == Attending == >> * Ekaterina Gerasimova >> * Rosanna Yuen >> * Marina Zhurakhinskaya >> * Jeff Fortin >> * Andrea Veri >> * Karen Sandler >> * Tobias Mueller >> * Sriram Ramkrishna >> >> == Regrets == >> >> == Missing == >> >> == Board meeting == >> >> * Adboard meeting at FOSDEM 2015 >>* Unfortunately was not organized yet, so possibility of piggybacking on >> the SFC dinner event with a "GNOME table"? ($40 in advance/euro 40 at the >> door per attendee) >>* People can go on an individual basis, but the general feeling among >> board members seems to be "we're probably not setting this up as an official >> event"; maybe just sending an informal invitation email to the adboard list >> to let them know they can join us there >>* ACTION: Sri to send an informal invitation mail to the adboard for the >> event >> >> * Next steps for the Outreach Program >> * Marina sent an e-mail to board-list with all the planned next steps for >> the OP >>* This is a follow-up to a discussion we started during the GUADEC 2014 >> board meeting about the growth & requirements for the Outreach Program >>* GNOME has been a good home to launch and grow the project so far, but >> the program has somewhat outgrown the capabilities of GNOME. Preparations >> are being made to create an environment where the OP can grow over time >> without creating too much burden to the GNOME Foundation (in terms of >> workload on the Board, Rosanna's time handling the payments and invoices) >>* OP is being renamed to "Outreachy" >>* OP would be joining the SFC; GNOME would still be providing its >> infrastructure, for the time of the transition >> * When this round will end (around March) funds (general OP and travel >> funds) will have to be transferred from the GNOME Foundation to the SFC >>* Obligations (reimbursements etc.) will be then moved to the SFC itself >>* Rosanna will still be required to help out OP with invoicing / >> reimbursement till the end of March >>* Travel allowances will still have to be approved by the Board for this >> (round that ends in March) and previous rounds >> * VOTE: The board agrees to move of OP to the SF Conservancy to further >> the growth of the program. GNOME will continue to be the infrastructure >> partner for the time being. Details on the transfering of funds and any >> other information and the exact timetable will be established in due course, >> upon consulation with counsel. >> * The GNOME Foundation would not be bound by the contract of the SFC. >> The primary reason for this vote is that SFC wants to make sure that "GNOME >> is okay with this move" >> * +1 from Jeff, Tobi, Sri, Kat, Andrea - Karen & Marina abstain >> * ACTION: Karen & Marina should provide a more detailed plan as things are >> being figured out (timeframe, next steps) >> >> * 500$ materials sponsorship request for GNOME Peru Fest 2015 >> * VOTE: approve the 500$ materials sponsorship: +1 unanimous >> >> * Next board meeting: our backlog is huge. We could have an extra meeting >> right after FOSDEM, intsead of waiting 2 weeks. >>* ACTION: Tobi/Sri to evaluate the situation while at FOSDEM and request >> an extra meeting if needed >> >> Deferred: >> * Responding to a phone press inquiry asking to reach Stormy Peters >> * Comment from Stormy: "There is a press mailing list to deal with press >> inquiries. And if they are looking for me, they should be able to find me >> but you are welcome to point them my
Re: Minutes of the Board Meeting of January, 23th, 2015
> > > Karen, Marina: > > > > Can you elaborate on your plans for OP? It seems unclear whether you > intend > > to continue to lean on the infrastructure of larger organisations like > GNOME > > or SFC or whether you intend to create a concrete autonomous model for > OP in > > the long run and these things are just necessary steps towards that goal. > > Organizationally, Outreachy will be hosted by Conservancy for the time > being. Conservancy is set up to encourage self-governance of the projects > it hosts to a great degree. > What I am wondering is whether the long term goal for this project is autonomy, or if this is the set-up which is most likely to meet all the demands of the project. Magdalen > > > > > As you are likely aware, there is an awful lot more to consider in > organising > > project which is focused on engaging and minority groups than logistics, > but > > this is especially so now that OP is has begun expanding its reach to > > include potentially vulnerable people, too. Personally I would support a > > move towards the establishment of OP as an organisation, with a European > > base. > > > > Magdalen > > > > p.s. Consider what "Outreachy" rhymes with, before finalising this as a > name. > > > > On Tue, Feb 3, 2015 at 8:20 PM, Sriram Ramkrishna < s...@ramkrishna.me > > > wrote: > > > > > > On Tue, Feb 3, 2015 at 9:01 AM, Stormy Peters < sto...@gnome.org > > wrote: > > > Did anything happen with the adboard at FOSDEM? It's very important to > keep > > > up relationships with adboard members if we want to continue to depend > on > > > them for financial contributions. And you should never pass up a > chance to > > > meet with them in person! > > > > > > > I agree completely. It's a lot harder without a executive director > > who primarily does this. That said, I did send a note out about > > having an adboard meeting possibly during the Conservency dinner. We > > generally have enough members do one at FOSDEM. This time we did not > > have a quorom unfortunately. > > > > sri > > > > > Stormy > > > > > > On Mon, Feb 2, 2015 at 2:51 PM, Andrea Veri < a...@gnome.org > wrote: > > >> > > >> = Minutes for Friday, January 23th, 2015, 17:00 UTC = > > >> > > >> Next meeting due on February 6th, 2015 at 17:00 UTC > > >> > > >> == Attending == > > >> * Ekaterina Gerasimova > > >> * Rosanna Yuen > > >> * Marina Zhurakhinskaya > > >> * Jeff Fortin > > >> * Andrea Veri > > >> * Karen Sandler > > >> * Tobias Mueller > > >> * Sriram Ramkrishna > > >> > > >> == Regrets == > > >> > > >> == Missing == > > >> > > >> == Board meeting == > > >> > > >> * Adboard meeting at FOSDEM 2015 > > >> * Unfortunately was not organized yet, so possibility of piggybacking > > >> on the SFC dinner event with a "GNOME table"? ($40 in advance/euro 40 > at > > >> the > > >> door per attendee) > > >> * People can go on an individual basis, but the general feeling among > > >> board members seems to be "we're probably not setting this up as an > > >> official > > >> event"; maybe just sending an informal invitation email to the adboard > > >> list > > >> to let them know they can join us there > > >> * ACTION: Sri to send an informal invitation mail to the adboard for > > >> the event > > >> > > >> * Next steps for the Outreach Program > > >> * Marina sent an e-mail to board-list with all the planned next steps > > >> for the OP > > >> * This is a follow-up to a discussion we started during the GUADEC > 2014 > > >> board meeting about the growth & requirements for the Outreach Program > > >> * GNOME has been a good home to launch and grow the project so far, > but > > >> the program has somewhat outgrown the capabilities of GNOME. > Preparations > > >> are being made to create an environment where the OP can grow over > time > > >> without creating too much burden to the GNOME Foundation (in terms of > > >> workload on the Board, Rosanna's time handling the payments and > invoices) > > >> * OP is being renamed to "Outreachy" > > >> * OP would be joining the SFC; GNOME would still be providing its > > >> infrastructure, for the time of the transition > > >> * When this round will end (around March) funds (general OP and travel > > >> funds) will have to be transferred from the GNOME Foundation to the > SFC > > >> * Obligations (reimbursements etc.) will be then moved to the SFC > > >> itself > > >> * Rosanna will still be required to help out OP with invoicing / > > >> reimbursement till the end of March > > >> * Travel allowances will still have to be approved by the Board for > > >> this (round that ends in March) and previous rounds > > >> * VOTE: The board agrees to move of OP to the SF Conservancy to > further > > >> the growth of the program. GNOME will continue to be the > infrastructure > > >> partner for the time being. Details on the transfering of funds and > any > > >> other information and the exact timetable will be established in due > > >> course, > > >> upon consulation with counsel. > > >> * The GNOME Foundati
Re: Minutes of the Board Meeting of January, 23th, 2015
> On 02/04/2015 08:25 AM, Michael Catanzaro wrote: > > I'm not sure what it rhymes with but that caught my eye as well. The > > current name might be more effective. > > Let's not trivialize this into a discussion of a name. > Likewise: that was obviously a p.s., not the main context I was concerned with... ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Minutes of the Board Meeting of January, 23th, 2015
Hi, No comment on the minutes beyond what others have already asked about - I just wanted to say that it warms my heart to see people reading board minutes and offering suggestions, asking questions and proposing their help on items in the minutes. This is a vindication of publishing the minutes early after the meeting, and shows what a great community GNOME has. Regards, Dave. On 02/02/2015 10:51 PM, Andrea Veri wrote: > = Minutes for Friday, January 23th, 2015, 17:00 UTC = > > Next meeting due on February 6th, 2015 at 17:00 UTC > > == Attending == > * Ekaterina Gerasimova > * Rosanna Yuen > * Marina Zhurakhinskaya > * Jeff Fortin > * Andrea Veri > * Karen Sandler > * Tobias Mueller > * Sriram Ramkrishna > > == Regrets == > > == Missing == > > == Board meeting == > > * Adboard meeting at FOSDEM 2015 >* Unfortunately was not organized yet, so possibility of piggybacking on > the SFC dinner event with a "GNOME table"? ($40 in advance/euro 40 at the > door per attendee) >* People can go on an individual basis, but the general feeling among > board members seems to be "we're probably not setting this up as an official > event"; maybe just sending an informal invitation email to the adboard list > to let them know they can join us there >* ACTION: Sri to send an informal invitation mail to the adboard for the > event > > * Next steps for the Outreach Program > * Marina sent an e-mail to board-list with all the planned next steps for > the OP >* This is a follow-up to a discussion we started during the GUADEC 2014 > board meeting about the growth & requirements for the Outreach Program >* GNOME has been a good home to launch and grow the project so far, but > the program has somewhat outgrown the capabilities of GNOME. Preparations are > being made to create an environment where the OP can grow over time without > creating too much burden to the GNOME Foundation (in terms of workload on the > Board, Rosanna's time handling the payments and invoices) >* OP is being renamed to "Outreachy" >* OP would be joining the SFC; GNOME would still be providing its > infrastructure, for the time of the transition > * When this round will end (around March) funds (general OP and travel > funds) will have to be transferred from the GNOME Foundation to the SFC >* Obligations (reimbursements etc.) will be then moved to the SFC itself >* Rosanna will still be required to help out OP with invoicing / > reimbursement till the end of March >* Travel allowances will still have to be approved by the Board for this > (round that ends in March) and previous rounds > * VOTE: The board agrees to move of OP to the SF Conservancy to further the > growth of the program. GNOME will continue to be the infrastructure partner > for the time being. Details on the transfering of funds and any other > information and the exact timetable will be established in due course, upon > consulation with counsel. > * The GNOME Foundation would not be bound by the contract of the SFC. The > primary reason for this vote is that SFC wants to make sure that "GNOME is > okay with this move" > * +1 from Jeff, Tobi, Sri, Kat, Andrea - Karen & Marina abstain > * ACTION: Karen & Marina should provide a more detailed plan as things are > being figured out (timeframe, next steps) > > * 500$ materials sponsorship request for GNOME Peru Fest 2015 > * VOTE: approve the 500$ materials sponsorship: +1 unanimous > > * Next board meeting: our backlog is huge. We could have an extra meeting > right after FOSDEM, intsead of waiting 2 weeks. >* ACTION: Tobi/Sri to evaluate the situation while at FOSDEM and request > an extra meeting if needed > > Deferred: > * Responding to a phone press inquiry asking to reach Stormy Peters > * Comment from Stormy: "There is a press mailing list to deal with press > inquiries. And if they are looking for me, they should be able to find me but > you are welcome to point them my way." > * ACTION: maybe Rosanna can check with the caller to see what he wants and > see if we need to get back to him by press contact, or if he really wanted to > reach Stormy in particular? > * Sysadmin sponsorship: should we have a guadec-style sponsors' brochure to > help with that? > * WHS > * OEM Linux distribution including GNOME - any action required wrt Narcis > Garcia's email? > * Review action items in kanban board, for completeness and status > * ED search > > * Deferred until further mailing list discussion occurs from other board > members (or missing info): >* Reviewing and harmonizing our logos & trademark guidelines wrt ®, ™, etc. >* Discuss plans for reviewing salaries/hourly rates of > employees/contractors >* Trademark defense campaign has ended and been a success: start > evaluating the use of funds to wrap up the matter and to make GNOME better >* GNOME Privacy project: what to do with the gathered fu
Re: Minutes of the Board Meeting of January, 23th, 2015
On Wed, Feb 4, 2015 at 9:00 AM, Alberto Ruiz wrote: > - I don't think that finding an ED is easy (it's precisely because I think > it's extremely hard that I think we should putting a lot of efforts there) +1 to this. Having been involved in the last two ED hires, it's not easy. But the earlier the process starts the better. Luis ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Minutes of the Board Meeting of January, 23th, 2015
- Original Message - > From: "Magdalen Berns" > To: "Sriram Ramkrishna" > Cc: "Stormy Peters" , "foundation-announce" > , "GNOME Foundation" > > Sent: Wednesday, February 4, 2015 8:53:35 AM > Subject: Re: Minutes of the Board Meeting of January, 23th, 2015 > > Karen, Marina: > > Can you elaborate on your plans for OP? It seems unclear whether you intend > to continue to lean on the infrastructure of larger organisations like GNOME > or SFC or whether you intend to create a concrete autonomous model for OP in > the long run and these things are just necessary steps towards that goal. Organizationally, Outreachy will be hosted by Conservancy for the time being. Conservancy is set up to encourage self-governance of the projects it hosts to a great degree. Thanks, Marina > > As you are likely aware, there is an awful lot more to consider in organising > project which is focused on engaging and minority groups than logistics, but > this is especially so now that OP is has begun expanding its reach to > include potentially vulnerable people, too. Personally I would support a > move towards the establishment of OP as an organisation, with a European > base. > > Magdalen > > p.s. Consider what "Outreachy" rhymes with, before finalising this as a name. > > On Tue, Feb 3, 2015 at 8:20 PM, Sriram Ramkrishna < s...@ramkrishna.me > > wrote: > > > On Tue, Feb 3, 2015 at 9:01 AM, Stormy Peters < sto...@gnome.org > wrote: > > Did anything happen with the adboard at FOSDEM? It's very important to keep > > up relationships with adboard members if we want to continue to depend on > > them for financial contributions. And you should never pass up a chance to > > meet with them in person! > > > > I agree completely. It's a lot harder without a executive director > who primarily does this. That said, I did send a note out about > having an adboard meeting possibly during the Conservency dinner. We > generally have enough members do one at FOSDEM. This time we did not > have a quorom unfortunately. > > sri > > > Stormy > > > > On Mon, Feb 2, 2015 at 2:51 PM, Andrea Veri < a...@gnome.org > wrote: > >> > >> = Minutes for Friday, January 23th, 2015, 17:00 UTC = > >> > >> Next meeting due on February 6th, 2015 at 17:00 UTC > >> > >> == Attending == > >> * Ekaterina Gerasimova > >> * Rosanna Yuen > >> * Marina Zhurakhinskaya > >> * Jeff Fortin > >> * Andrea Veri > >> * Karen Sandler > >> * Tobias Mueller > >> * Sriram Ramkrishna > >> > >> == Regrets == > >> > >> == Missing == > >> > >> == Board meeting == > >> > >> * Adboard meeting at FOSDEM 2015 > >> * Unfortunately was not organized yet, so possibility of piggybacking > >> on the SFC dinner event with a "GNOME table"? ($40 in advance/euro 40 at > >> the > >> door per attendee) > >> * People can go on an individual basis, but the general feeling among > >> board members seems to be "we're probably not setting this up as an > >> official > >> event"; maybe just sending an informal invitation email to the adboard > >> list > >> to let them know they can join us there > >> * ACTION: Sri to send an informal invitation mail to the adboard for > >> the event > >> > >> * Next steps for the Outreach Program > >> * Marina sent an e-mail to board-list with all the planned next steps > >> for the OP > >> * This is a follow-up to a discussion we started during the GUADEC 2014 > >> board meeting about the growth & requirements for the Outreach Program > >> * GNOME has been a good home to launch and grow the project so far, but > >> the program has somewhat outgrown the capabilities of GNOME. Preparations > >> are being made to create an environment where the OP can grow over time > >> without creating too much burden to the GNOME Foundation (in terms of > >> workload on the Board, Rosanna's time handling the payments and invoices) > >> * OP is being renamed to "Outreachy" > >> * OP would be joining the SFC; GNOME would still be providing its > >> infrastructure, for the time of the transition > >> * When this round will end (around March) funds (general OP and travel > >> funds) will have to be transferred from the GNOME Foundation to the SFC > >> * Obligations (reimbursements etc.) will be then moved to the
Re: Minutes of the Board Meeting of January, 23th, 2015
Hello board again, people have poked me stating that perhaps my email can be read harsher than I intended and I kind of agree. To clarify: - I don't think that finding an ED is easy (it's precisely because I think it's extremely hard that I think we should putting a lot of efforts there) - If the board can't handle the task, pleas ask for help, there are plenty of people in the community that hire people in their companies on a regular basis and would be happy to help (myself included, so I'm volunteering, for the record) - I don't think the board is communicating his struggles on this topic well enough, hence my demand for more information (can't help if we can't figure out what's the problem) Sorry if by previous email sent the message that I was assuming the task at hand is easy and that the board does not worry at all, I will try to be more careful and constructive in my wording next time. 2015-02-04 17:33 GMT+01:00 Alberto Ruiz : > Hello Board, > > > 2015-02-02 22:51 GMT+01:00 Andrea Veri : > >> Deferred: >> * Responding to a phone press inquiry asking to reach Stormy Peters >> * Comment from Stormy: "There is a press mailing list to deal with >> press inquiries. And if they are looking for me, they should be able to >> find me but you are welcome to point them my way." >> * ACTION: maybe Rosanna can check with the caller to see what he wants >> and see if we need to get back to him by press contact, or if he really >> wanted to reach Stormy in particular? >> * Sysadmin sponsorship: should we have a guadec-style sponsors' brochure >> to help with that? >> * WHS >> * OEM Linux distribution including GNOME - any action required wrt >> Narcis Garcia's email? >> * Review action items in kanban board, for completeness and status >> * ED search >> >> > ED search deferred? Again? > > Guys, I am sorry to tell, and I hope I don't just speak for myself here, > but I can't think of _anything_ more important/urgent than finding a new > ED, whatever tasks the board tries to accomplish without the assistance of > an ED is just going to take longer, and at the end of the day not having > one is going to harm our relationship with our sponsors and it's going to > remove our ability to find new ones. > > If you are working something out in the background that the members of the > foundation are not aware of, please tell, and if you keep deferring it for > good reasons, please, state those reasons. > > I'd hate to see ourselves in a similar situation than we were when our > first ED back in the days left > > -- > Cheers, > Alberto Ruiz > -- Cheers, Alberto Ruiz ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Minutes of the Board Meeting of January, 23th, 2015
On 02/04/2015 08:25 AM, Michael Catanzaro wrote: > I'm not sure what it rhymes with but that caught my eye as well. The > current name might be more effective. Let's not trivialize this into a discussion of a name. Good luck with the move Marina, Karen, and others. Let me know if I can help with anything. -- Christian ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Minutes of the Board Meeting of January, 23th, 2015
Hello Board, 2015-02-02 22:51 GMT+01:00 Andrea Veri : > Deferred: > * Responding to a phone press inquiry asking to reach Stormy Peters > * Comment from Stormy: "There is a press mailing list to deal with press > inquiries. And if they are looking for me, they should be able to find me > but you are welcome to point them my way." > * ACTION: maybe Rosanna can check with the caller to see what he wants > and see if we need to get back to him by press contact, or if he really > wanted to reach Stormy in particular? > * Sysadmin sponsorship: should we have a guadec-style sponsors' brochure > to help with that? > * WHS > * OEM Linux distribution including GNOME - any action required wrt Narcis > Garcia's email? > * Review action items in kanban board, for completeness and status > * ED search > > ED search deferred? Again? Guys, I am sorry to tell, and I hope I don't just speak for myself here, but I can't think of _anything_ more important/urgent than finding a new ED, whatever tasks the board tries to accomplish without the assistance of an ED is just going to take longer, and at the end of the day not having one is going to harm our relationship with our sponsors and it's going to remove our ability to find new ones. If you are working something out in the background that the members of the foundation are not aware of, please tell, and if you keep deferring it for good reasons, please, state those reasons. I'd hate to see ourselves in a similar situation than we were when our first ED back in the days left -- Cheers, Alberto Ruiz ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Minutes of the Board Meeting of January, 23th, 2015
On Wed, Feb 4, 2015 at 7:53 AM, Magdalen Berns wrote: p.s. Consider what "Outreachy" rhymes with, before finalising this as a name. I'm not sure what it rhymes with but that caught my eye as well. The current name might be more effective. Good luck. ___ foundation-list mailing list foundation-list@gnome.org https://mail.gnome.org/mailman/listinfo/foundation-list
Re: Minutes of the Board Meeting of January, 23th, 2015
Karen, Marina: Can you elaborate on your plans for OP? It seems unclear whether you intend to continue to lean on the infrastructure of larger organisations like GNOME or SFC or whether you intend to create a concrete autonomous model for OP in the long run and these things are just necessary steps towards that goal. As you are likely aware, there is an awful lot more to consider in organising project which is focused on engaging and minority groups than logistics, but this is especially so now that OP is has begun expanding its reach to include potentially vulnerable people, too. Personally I would support a move towards the establishment of OP as an organisation, with a European base. Magdalen p.s. Consider what "Outreachy" rhymes with, before finalising this as a name. On Tue, Feb 3, 2015 at 8:20 PM, Sriram Ramkrishna wrote: > On Tue, Feb 3, 2015 at 9:01 AM, Stormy Peters wrote: > > Did anything happen with the adboard at FOSDEM? It's very important to > keep > > up relationships with adboard members if we want to continue to depend on > > them for financial contributions. And you should never pass up a chance > to > > meet with them in person! > > > > I agree completely. It's a lot harder without a executive director > who primarily does this. That said, I did send a note out about > having an adboard meeting possibly during the Conservency dinner. We > generally have enough members do one at FOSDEM. This time we did not > have a quorom unfortunately. > > sri > > > Stormy > > > > On Mon, Feb 2, 2015 at 2:51 PM, Andrea Veri wrote: > >> > >> = Minutes for Friday, January 23th, 2015, 17:00 UTC = > >> > >> Next meeting due on February 6th, 2015 at 17:00 UTC > >> > >> == Attending == > >> * Ekaterina Gerasimova > >> * Rosanna Yuen > >> * Marina Zhurakhinskaya > >> * Jeff Fortin > >> * Andrea Veri > >> * Karen Sandler > >> * Tobias Mueller > >> * Sriram Ramkrishna > >> > >> == Regrets == > >> > >> == Missing == > >> > >> == Board meeting == > >> > >> * Adboard meeting at FOSDEM 2015 > >>* Unfortunately was not organized yet, so possibility of piggybacking > >> on the SFC dinner event with a "GNOME table"? ($40 in advance/euro 40 > at the > >> door per attendee) > >>* People can go on an individual basis, but the general feeling among > >> board members seems to be "we're probably not setting this up as an > official > >> event"; maybe just sending an informal invitation email to the adboard > list > >> to let them know they can join us there > >>* ACTION: Sri to send an informal invitation mail to the adboard for > >> the event > >> > >> * Next steps for the Outreach Program > >> * Marina sent an e-mail to board-list with all the planned next steps > >> for the OP > >>* This is a follow-up to a discussion we started during the GUADEC > 2014 > >> board meeting about the growth & requirements for the Outreach Program > >>* GNOME has been a good home to launch and grow the project so far, > but > >> the program has somewhat outgrown the capabilities of GNOME. > Preparations > >> are being made to create an environment where the OP can grow over time > >> without creating too much burden to the GNOME Foundation (in terms of > >> workload on the Board, Rosanna's time handling the payments and > invoices) > >>* OP is being renamed to "Outreachy" > >>* OP would be joining the SFC; GNOME would still be providing its > >> infrastructure, for the time of the transition > >> * When this round will end (around March) funds (general OP and travel > >> funds) will have to be transferred from the GNOME Foundation to the SFC > >>* Obligations (reimbursements etc.) will be then moved to the SFC > >> itself > >>* Rosanna will still be required to help out OP with invoicing / > >> reimbursement till the end of March > >>* Travel allowances will still have to be approved by the Board for > >> this (round that ends in March) and previous rounds > >> * VOTE: The board agrees to move of OP to the SF Conservancy to > further > >> the growth of the program. GNOME will continue to be the infrastructure > >> partner for the time being. Details on the transfering of funds and any > >> other information and the exact timetable will be established in due > course, > >> upon consulation with counsel. > >> * The GNOME Foundation would not be bound by the contract of the > SFC. > >> The primary reason for this vote is that SFC wants to make sure that > "GNOME > >> is okay with this move" > >> * +1 from Jeff, Tobi, Sri, Kat, Andrea - Karen & Marina abstain > >> * ACTION: Karen & Marina should provide a more detailed plan as things > >> are being figured out (timeframe, next steps) > >> > >> * 500$ materials sponsorship request for GNOME Peru Fest 2015 > >> * VOTE: approve the 500$ materials sponsorship: +1 unanimous > >> > >> * Next board meeting: our backlog is huge. We could have an extra > meeting > >> right after FOSDEM, intsead of waiting 2 weeks. > >>
Re: Minutes of the Board Meeting of January, 23th, 2015
On Tue, Feb 3, 2015 at 9:01 AM, Stormy Peters wrote: > Did anything happen with the adboard at FOSDEM? It's very important to keep > up relationships with adboard members if we want to continue to depend on > them for financial contributions. And you should never pass up a chance to > meet with them in person! > I agree completely. It's a lot harder without a executive director who primarily does this. That said, I did send a note out about having an adboard meeting possibly during the Conservency dinner. We generally have enough members do one at FOSDEM. This time we did not have a quorom unfortunately. sri > Stormy > > On Mon, Feb 2, 2015 at 2:51 PM, Andrea Veri wrote: >> >> = Minutes for Friday, January 23th, 2015, 17:00 UTC = >> >> Next meeting due on February 6th, 2015 at 17:00 UTC >> >> == Attending == >> * Ekaterina Gerasimova >> * Rosanna Yuen >> * Marina Zhurakhinskaya >> * Jeff Fortin >> * Andrea Veri >> * Karen Sandler >> * Tobias Mueller >> * Sriram Ramkrishna >> >> == Regrets == >> >> == Missing == >> >> == Board meeting == >> >> * Adboard meeting at FOSDEM 2015 >>* Unfortunately was not organized yet, so possibility of piggybacking >> on the SFC dinner event with a "GNOME table"? ($40 in advance/euro 40 at the >> door per attendee) >>* People can go on an individual basis, but the general feeling among >> board members seems to be "we're probably not setting this up as an official >> event"; maybe just sending an informal invitation email to the adboard list >> to let them know they can join us there >>* ACTION: Sri to send an informal invitation mail to the adboard for >> the event >> >> * Next steps for the Outreach Program >> * Marina sent an e-mail to board-list with all the planned next steps >> for the OP >>* This is a follow-up to a discussion we started during the GUADEC 2014 >> board meeting about the growth & requirements for the Outreach Program >>* GNOME has been a good home to launch and grow the project so far, but >> the program has somewhat outgrown the capabilities of GNOME. Preparations >> are being made to create an environment where the OP can grow over time >> without creating too much burden to the GNOME Foundation (in terms of >> workload on the Board, Rosanna's time handling the payments and invoices) >>* OP is being renamed to "Outreachy" >>* OP would be joining the SFC; GNOME would still be providing its >> infrastructure, for the time of the transition >> * When this round will end (around March) funds (general OP and travel >> funds) will have to be transferred from the GNOME Foundation to the SFC >>* Obligations (reimbursements etc.) will be then moved to the SFC >> itself >>* Rosanna will still be required to help out OP with invoicing / >> reimbursement till the end of March >>* Travel allowances will still have to be approved by the Board for >> this (round that ends in March) and previous rounds >> * VOTE: The board agrees to move of OP to the SF Conservancy to further >> the growth of the program. GNOME will continue to be the infrastructure >> partner for the time being. Details on the transfering of funds and any >> other information and the exact timetable will be established in due course, >> upon consulation with counsel. >> * The GNOME Foundation would not be bound by the contract of the SFC. >> The primary reason for this vote is that SFC wants to make sure that "GNOME >> is okay with this move" >> * +1 from Jeff, Tobi, Sri, Kat, Andrea - Karen & Marina abstain >> * ACTION: Karen & Marina should provide a more detailed plan as things >> are being figured out (timeframe, next steps) >> >> * 500$ materials sponsorship request for GNOME Peru Fest 2015 >> * VOTE: approve the 500$ materials sponsorship: +1 unanimous >> >> * Next board meeting: our backlog is huge. We could have an extra meeting >> right after FOSDEM, intsead of waiting 2 weeks. >>* ACTION: Tobi/Sri to evaluate the situation while at FOSDEM and >> request an extra meeting if needed >> >> Deferred: >> * Responding to a phone press inquiry asking to reach Stormy Peters >> * Comment from Stormy: "There is a press mailing list to deal with press >> inquiries. And if they are looking for me, they should be able to find me >> but you are welcome to point them my way." >> * ACTION: maybe Rosanna can check with the caller to see what he wants >> and see if we need to get back to him by press contact, or if he really >> wanted to reach Stormy in particular? >> * Sysadmin sponsorship: should we have a guadec-style sponsors' brochure >> to help with that? >> * WHS >> * OEM Linux distribution including GNOME - any action required wrt Narcis >> Garcia's email? >> * Review action items in kanban board, for completeness and status >> * ED search >> >> * Deferred until further mailing list discussion occurs from other board >> members (or missing info): >>* Reviewing and harmonizing our logos & trademark guidel
Re: Minutes of the Board Meeting of January, 23th, 2015
Did anything happen with the adboard at FOSDEM? It's very important to keep up relationships with adboard members if we want to continue to depend on them for financial contributions. And you should never pass up a chance to meet with them in person! Stormy On Mon, Feb 2, 2015 at 2:51 PM, Andrea Veri wrote: > = Minutes for Friday, January 23th, 2015, 17:00 UTC = > > Next meeting due on February 6th, 2015 at 17:00 UTC > > == Attending == > * Ekaterina Gerasimova > * Rosanna Yuen > * Marina Zhurakhinskaya > * Jeff Fortin > * Andrea Veri > * Karen Sandler > * Tobias Mueller > * Sriram Ramkrishna > > == Regrets == > > == Missing == > > == Board meeting == > > * Adboard meeting at FOSDEM 2015 >* Unfortunately was not organized yet, so possibility of piggybacking > on the SFC dinner event with a "GNOME table"? ($40 in advance/euro 40 at > the door per attendee) >* People can go on an individual basis, but the general feeling among > board members seems to be "we're probably not setting this up as an > official event"; maybe just sending an informal invitation email to the > adboard list to let them know they can join us there >* ACTION: Sri to send an informal invitation mail to the adboard for > the event > > * Next steps for the Outreach Program > * Marina sent an e-mail to board-list with all the planned next steps > for the OP >* This is a follow-up to a discussion we started during the GUADEC 2014 > board meeting about the growth & requirements for the Outreach Program >* GNOME has been a good home to launch and grow the project so far, but > the program has somewhat outgrown the capabilities of GNOME. Preparations > are being made to create an environment where the OP can grow over time > without creating too much burden to the GNOME Foundation (in terms of > workload on the Board, Rosanna's time handling the payments and invoices) >* OP is being renamed to "Outreachy" >* OP would be joining the SFC; GNOME would still be providing its > infrastructure, for the time of the transition > * When this round will end (around March) funds (general OP and travel > funds) will have to be transferred from the GNOME Foundation to the SFC >* Obligations (reimbursements etc.) will be then moved to the SFC itself >* Rosanna will still be required to help out OP with invoicing / > reimbursement till the end of March >* Travel allowances will still have to be approved by the Board for > this (round that ends in March) and previous rounds > * VOTE: The board agrees to move of OP to the SF Conservancy to further > the growth of the program. GNOME will continue to be the infrastructure > partner for the time being. Details on the transfering of funds and any > other information and the exact timetable will be established in due > course, upon consulation with counsel. > * The GNOME Foundation would not be bound by the contract of the SFC. > The primary reason for this vote is that SFC wants to make sure that "GNOME > is okay with this move" > * +1 from Jeff, Tobi, Sri, Kat, Andrea - Karen & Marina abstain > * ACTION: Karen & Marina should provide a more detailed plan as things > are being figured out (timeframe, next steps) > > * 500$ materials sponsorship request for GNOME Peru Fest 2015 > * VOTE: approve the 500$ materials sponsorship: +1 unanimous > > * Next board meeting: our backlog is huge. We could have an extra meeting > right after FOSDEM, intsead of waiting 2 weeks. >* ACTION: Tobi/Sri to evaluate the situation while at FOSDEM and > request an extra meeting if needed > > Deferred: > * Responding to a phone press inquiry asking to reach Stormy Peters > * Comment from Stormy: "There is a press mailing list to deal with press > inquiries. And if they are looking for me, they should be able to find me > but you are welcome to point them my way." > * ACTION: maybe Rosanna can check with the caller to see what he wants > and see if we need to get back to him by press contact, or if he really > wanted to reach Stormy in particular? > * Sysadmin sponsorship: should we have a guadec-style sponsors' brochure > to help with that? > * WHS > * OEM Linux distribution including GNOME - any action required wrt Narcis > Garcia's email? > * Review action items in kanban board, for completeness and status > * ED search > > * Deferred until further mailing list discussion occurs from other board > members (or missing info): >* Reviewing and harmonizing our logos & trademark guidelines wrt (R), (tm), > etc. >* Discuss plans for reviewing salaries/hourly rates of > employees/contractors >* Trademark defense campaign has ended and been a success: start > evaluating the use of funds to wrap up the matter and to make GNOME better >* GNOME Privacy project: what to do with the gathered funds? (hackfest? > internships? more ideas?) >* NDA for sysadmins (for the privacy policy) > > == Discussed on the mailing list == > * Midpoint payme
