= Foundation Board Minutes for Tue, July 4th 2017, 17:00 UTC = Next meeting date Tue, July 11th 2017, 17:00 UTC
Wiki: https://wiki.gnome.org/FoundationBoard/Minutes/20170704 == Attending == * Allan Day * Alexandre Franke * Neil McGovern * Nuritzi Sanchez * Zeeshan Ali * Rosanna Yuen * Carlos Soriano == Regrets == * Meg Ford * Cosimo Cecchi * Jim Hall * Shaun McCance == Missing == == Agenda for 2017-07-04 == * GNOME.Asia logo / "A simple explanation of GNOME.Asia 2017's logo to FoundationBoard" email * AGM planning * 2017/2018 General Liability and Directors & Officers Liability * GNOME Pants award 2017 == Minutes == * GNOME.Asia logo / "A simple explanation of GNOME.Asia 2017's logo to FoundationBoard" email * The design is not optimal, could use some tweaking but it’s alright. * VOTE: approve the logo that GNOME.Asia sent for the 2017 conference +1 Nuritzi, Alexandre, Allan, Carlos, Zeeshan. VOTE PASSED * ACTION: Nuritzi to notify that they can use it for this year * 5-7-17: Nuritzi emailed GNOME.Asia team and said Engagement team (aka Allan) would follow up with design feedback of the logo * ACTION: Allan to write recommendations for next year * AGM planning * request raw material for the team reports by July 14th * Teams to reach out to: translations (Alexandre), docs (kat), engagement (nuritzi), bugsquad (andre), design (allan), release team (matthias), sysadmin (av), outreach/newcomers (Carlos/Bastian) * Committees: travel, membership, ed search * ACTION: Allan to reach out to the committees to get their rolls for renewal * ACTION: Nuritzi to reach out to the teams to get their material for the slides * 2017/2018 General Liability and Directors & Officers Liability * ACTION: Neil to make a list * GNOME Pants award 2017 * ACTION: Allan to give Neil a template (done) * ACTION: Neil to call for nominations == Ongoing == '''This section includes items which have seen an update in the last 30 days. Format is "YYYY-MM-DD, action|discussion|abstract" for this and subsequent minutes sections''' * GUADEC 2017 finance request * 2017-06-13 * The board voted to transfer GBP 5000 into the GUADEC team's UK account for live expenses * The board also voted to pre-approve expenditure against the confirmed sponsorship money, up to GBP 42000 * ACTION: Allan to get back to Sam * The board wishes to make this a more straightforward process in the future * ACTION: Neil to make sure that expenses allocation for future conferences is discussed by the board in person at GUADEC * Foundation support for Flathub * 2017-05-09 * The Board voted to try and use some of our pro-bono counsel time towards the Flathub legal framework, provided our lawyers agree * ACTION: Neil to connect to Luis * 2017-05-16 - Exact questions to ask Luis are being worked up * 2017-06-06 - Questions sent to Luis, being looked at. * Hackfest process documentation * 2017-02-14 * ACTION: Nuritzi to take a stab at updating the documentation for the process to request a hackfest and responsibilities between Board and TC * 2017-05-02 * Nuritzi will work on this by end of May, check in then * Dropping dates in copyright claims on our websites * 2016-12-06 * ACTION: Alexandre to send an email to foundation-list with a proposal for discussion * 2016-12-20 * Next step seems to be to reach out to Creative Commons to get advice on what exactly can and should be done * 2017-01-24 * Alexandre reached out to Creative commons * 2017-02-28 * Alexandre will try alternative channels * 2017-05-02 * We got a reply, Alexandre to follow up * 2017-05-30 * Two options * Have terms of use on the website that state that linking to a page is sufficient attribution * Require contributors to assign their attribution to the GNOME Foundation * Privacy campaign funds * 2016-09-27 * Draft is out for the Board to review and give feedback * ACTION: Cosimo to try and form a committee to review internship proposals * 2016-10-26 * We are aiming for an internship round in spring 2017 === Ongoing but stalled === '''This section includes items which haven't seen an update in the last 30 days.''' * Owncloud shared calendar for the board * 2016-08-10 * Cosimo tested creating an event, but with mixed results * ACTION: Cosimo to take it on from here * 2016-09-06 - Allan has started a list of reoccuring events on the wiki - https://wiki.gnome.org/FoundationBoardPrivate/Minutes/UpcomingAgenda * 2017-03-07 * Neil is looking into a similar calendar so will take over * Paypal Giving Fund * Alexandre suggested in december 2015 to get us enrolled in the program * That would give us exposure. For example Humble bundle allows to direct the charity part of purchases towards any of their participants * Zana tried to get us in sometime before may 2016, we never heard back. * 2016-09-06 * ACTION: Zana to look into it * Sysadmin fundraising levels and perks * 2016-08-10, ACTION: Nuritzi to take on this project and figure out what it entails * 2017-05-09 * We can talk about this item at GUADEC * Web page for prior pants winners * 2016-08-10, ACTION: Shaun and Allan to add the web page * 2017-03-07 * Only missing the winner for one year, 2005 * We can crowdsource the details and refinement of the bios/photos/etc * 2017-06-06 * We are trying to expedite this before next GUADEC * ACTION: Nuritzi to ask Shaun for a download of the information he has already collected * ACTION: Alexandre to suggest a suitable location to put the information and share it with the board * Friends of GNOME * 2016-08-10 * ACTION: Allan to get in touch with Tobi and the sysadmin team to migrate the FoG infrastructure over to GNOME * 2017-03-07 * Allan will pass this on to Neil, and connect him to Tobi * 2017-04-18 - Neil has CRM working (ish) on the gnome website, we're looking at how to move the PayPal IPN to CiviCRM === Ongoing but no director assigned === '''This section includes items which haven't seen an update in the last 30 days and have no Director assigned''' == Nice to have == '''This section includes items which we would love to see happen at some point but lack the time to effectively become reality''' * Contract template for future use organizations for which we handle money * Kat to draft this * Alexandre took over * Privacy policy for GNOME services * Current draft is at https://wiki.gnome.org/Foundation/Privacy * Sysadmin Team's NDA should also be covered when dealing with this item * Kat or Allan to write up the policy * Kat or Allan to write up recommended wording for distribution privacy policies, regarding the behaviour of GNOME software == Discussed on the mailing list == == Completed actions == * New board members - welcome, induction, agree on transition process * Round of introduction * Discussion about when the new directors start their term * In practice incoming directors join the board immediately after the election results have been confirmed (this hasn't happened yet for this year's elections) * We will give them an easy introduction, allowing them to vote from the 27th of June and encouraging them to rely on input from existing board members.. * ACTION: Nuritzi to ping the membership committee about making the election results official - this was done by them without Nuritzi approaching them. woohoo! * Bylaws could use some clarification * ACTION: Allan to figure out how we can improve that * 2017-07-04: There's not going to be time to do this for the 2017 AGM. We might want to revisit in 2017-18 - COMPLETED * GUADEC 2018 bid presentations * 2017-06-06 * The Board would now like to move the presentations to a call, to be able to announce a decision during GUADEC * ACTION: Allan and Nuritzi to organize a call the week of June 26th * 2017-06-27 - this happened - COMPLETED
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