Re: [Framers] Advice on slimming down a guide; customized guides per customer??
I use groups and folders to control what modules are included in a book. I include and exclude depending on the type of book I'm producing. -Original Message- From: Framers [mailto:framers-bounces+john.x.posada=us.hsbc@lists.frameusers.com] On Behalf Of Caroline Tabach Sent: Thursday, October 11, 2018 12:54 PM To: An email list for people using Adobe FrameMaker software. Subject: Re: [Framers] Advice on slimming down a guide; customized guides per customer?? Can you expand? Caroline Tabach בתאריך יום ה׳, 11 באוק׳ 2018, 18:36, מאת : > I use GROUPS and FOLDERS all the time...I couldn't do my work without them. > > -Original Message- > From: Framers [mailto:framers-bounces+john.x.posada= > us.hsbc@lists.frameusers.com] On Behalf Of Lin Sims > Sent: Thursday, October 11, 2018 11:14 AM > To: Frame Users > Subject: Re: [Framers] Advice on slimming down a guide; customized > guides per customer?? > > Hi Caroline, > > I've only played with groups a folders a little, so there's not much I > can tell you. I can say that using a folder will change how your > headings are numbered, but using a group won't. > > On Thu, Oct 11, 2018 at 1:25 AM Caroline Tabach > > > wrote: > > > Lin > > thanks for getting back to me. > > > > Are there people with experience with groups? > > > > I will look up those numbering articles and think about either this > > suggestion, or the suggestion of using conditional text. > > > > I have to present the ideas to the SMEs next week > > > > > > > > On Wed, Oct 10, 2018 at 2:34 PM Lin Sims wrote: > > > > > My apologies if this response is late; I've been on vacation. > > > > > > Assuming I understand the situation you are describing, I think > > > your best choice is number 2. There are a number of good guides > > > that describe how > > to > > > use FrameMaker's numbering blocks to set up some pretty > > > complicated numbering schemes without too much difficulty (I'd > > > recommend the ones by Lester Smalley and Dan Emory and I can > > > probably dig those up for you if > > you > > > can't find them on the web), and once those are set up all you > > > have to do is regenerate the book when you go to publish, which > > > you'd have to do anyway for the Table of Contents. > > > > > > You might also want to look into using Groups, which I believe > > > will let > > you > > > use individual files (your boxes) as sections of a chapter (your > > families) > > > without having to mess too much with the numbering scheme. I > > > haven't used Groups, though, so I can't provide too much advice on > > > that. The only > > caveat > > > here is that each box will start on a new page, because that's how > > > FrameMaker handles files collected into a book. > > > > > > I do not think text insets is a good choice here, since you would > > > have to relink the text insets every time you create a book > > > depending on what's used for a particular customer and that could > > > get both tedious and error prone depending on how many customers > > > you > have. > > > > > > On Mon, Oct 8, 2018 at 8:24 AM Caroline Tabach < > > caroline.tab...@gmail.com> > > > wrote: > > > > > > > Hi, > > > > > > > > I have converted the very large Word user guide to FrameMaker. > > > > I am > > > using > > > > Unstructured Frame 2017 > > > > > > > > This is a guide for a product which has general information > > > > about how > > to > > > > use the product at the beginning, and a few chapters with > > > > general information at the end. > > > > > > > > > > > > > > > > The product is made up of 100 "boxes" which belong to 5 > > > > families (I > > am > > > > just calling them boxes for the sake of the example) > > > > > > > > The FrameMaker book I made uses only chapters, not volumes, > > > > there is a chapter for each box family, with information about > > > > each of the boxes > > in > > > > that family. > > > > > > > > Each customer only needs to user 4 or 5 "boxes", so we want to > > > > make > > user > > > > guides that are smaller and more focused > > > > > > > > I have made a book with everything in it, and now I want to show > > > > the > > SME > > > > how we can use Frame to make smaller guides. I am wondering > > > > about the > > > best > > > > way to do this. > > > > > > > > 1. Make 5 books each with one box family in it, which will > > > > contain info about all the boxes in that family as well as the > > > > general > information. > > > end > > > > users will receive the guide with info about the box family, > > > > they will > > > have > > > > info about 15 boxes even if they only bought one > > > > > > > > 2. Redo the guide that I did and make the box families to be > > > > volumes, > > and > > > > then each box is a chapter. . > > > > > > > > This means it will be easy to add or remove boxes from the > > > > guide, this > > > also > > > > means it is possible to customize the guides per customers The > > > > company are using heading
Re: [Framers] Advice on slimming down a guide; customized guides per customer??
Can you expand? Caroline Tabach בתאריך יום ה׳, 11 באוק׳ 2018, 18:36, מאת : > I use GROUPS and FOLDERS all the time...I couldn't do my work without them. > > -Original Message- > From: Framers [mailto:framers-bounces+john.x.posada= > us.hsbc@lists.frameusers.com] On Behalf Of Lin Sims > Sent: Thursday, October 11, 2018 11:14 AM > To: Frame Users > Subject: Re: [Framers] Advice on slimming down a guide; customized guides > per customer?? > > Hi Caroline, > > I've only played with groups a folders a little, so there's not much I can > tell you. I can say that using a folder will change how your headings are > numbered, but using a group won't. > > On Thu, Oct 11, 2018 at 1:25 AM Caroline Tabach > > wrote: > > > Lin > > thanks for getting back to me. > > > > Are there people with experience with groups? > > > > I will look up those numbering articles and think about either this > > suggestion, or the suggestion of using conditional text. > > > > I have to present the ideas to the SMEs next week > > > > > > > > On Wed, Oct 10, 2018 at 2:34 PM Lin Sims wrote: > > > > > My apologies if this response is late; I've been on vacation. > > > > > > Assuming I understand the situation you are describing, I think your > > > best choice is number 2. There are a number of good guides that > > > describe how > > to > > > use FrameMaker's numbering blocks to set up some pretty complicated > > > numbering schemes without too much difficulty (I'd recommend the > > > ones by Lester Smalley and Dan Emory and I can probably dig those up > > > for you if > > you > > > can't find them on the web), and once those are set up all you have > > > to do is regenerate the book when you go to publish, which you'd > > > have to do anyway for the Table of Contents. > > > > > > You might also want to look into using Groups, which I believe will > > > let > > you > > > use individual files (your boxes) as sections of a chapter (your > > families) > > > without having to mess too much with the numbering scheme. I haven't > > > used Groups, though, so I can't provide too much advice on that. The > > > only > > caveat > > > here is that each box will start on a new page, because that's how > > > FrameMaker handles files collected into a book. > > > > > > I do not think text insets is a good choice here, since you would > > > have to relink the text insets every time you create a book > > > depending on what's used for a particular customer and that could > > > get both tedious and error prone depending on how many customers you > have. > > > > > > On Mon, Oct 8, 2018 at 8:24 AM Caroline Tabach < > > caroline.tab...@gmail.com> > > > wrote: > > > > > > > Hi, > > > > > > > > I have converted the very large Word user guide to FrameMaker. I > > > > am > > > using > > > > Unstructured Frame 2017 > > > > > > > > This is a guide for a product which has general information about > > > > how > > to > > > > use the product at the beginning, and a few chapters with general > > > > information at the end. > > > > > > > > > > > > > > > > The product is made up of 100 "boxes" which belong to 5 families > > > > (I > > am > > > > just calling them boxes for the sake of the example) > > > > > > > > The FrameMaker book I made uses only chapters, not volumes, there > > > > is a chapter for each box family, with information about each of > > > > the boxes > > in > > > > that family. > > > > > > > > Each customer only needs to user 4 or 5 "boxes", so we want to > > > > make > > user > > > > guides that are smaller and more focused > > > > > > > > I have made a book with everything in it, and now I want to show > > > > the > > SME > > > > how we can use Frame to make smaller guides. I am wondering about > > > > the > > > best > > > > way to do this. > > > > > > > > 1. Make 5 books each with one box family in it, which will contain > > > > info about all the boxes in that family as well as the general > information. > > > end > > > > users will receive the guide with info about the box family, they > > > > will > > > have > > > > info about 15 boxes even if they only bought one > > > > > > > > 2. Redo the guide that I did and make the box families to be > > > > volumes, > > and > > > > then each box is a chapter. . > > > > > > > > This means it will be easy to add or remove boxes from the guide, > > > > this > > > also > > > > means it is possible to customize the guides per customers The > > > > company are using heading numbering, so this means redoing all of > > the > > > > heading of all the paragraph styles, which might get complicated > > > > > > > > 3. Another idea I had was to set the book up as described above, > > > > with a chapter for each box family, but to have each box as a text > > > > inset, and > > be > > > > able to create user guides per box. Highly customizing this, but > > > > means > > I > > > > don't have to mess with the numbering, but maybe this will make > > > > life complicated > > > > > > > > What would you recommend?
Re: [Framers] Advice on slimming down a guide; customized guides per customer??
I use GROUPS and FOLDERS all the time...I couldn't do my work without them. -Original Message- From: Framers [mailto:framers-bounces+john.x.posada=us.hsbc@lists.frameusers.com] On Behalf Of Lin Sims Sent: Thursday, October 11, 2018 11:14 AM To: Frame Users Subject: Re: [Framers] Advice on slimming down a guide; customized guides per customer?? Hi Caroline, I've only played with groups a folders a little, so there's not much I can tell you. I can say that using a folder will change how your headings are numbered, but using a group won't. On Thu, Oct 11, 2018 at 1:25 AM Caroline Tabach wrote: > Lin > thanks for getting back to me. > > Are there people with experience with groups? > > I will look up those numbering articles and think about either this > suggestion, or the suggestion of using conditional text. > > I have to present the ideas to the SMEs next week > > > > On Wed, Oct 10, 2018 at 2:34 PM Lin Sims wrote: > > > My apologies if this response is late; I've been on vacation. > > > > Assuming I understand the situation you are describing, I think your > > best choice is number 2. There are a number of good guides that > > describe how > to > > use FrameMaker's numbering blocks to set up some pretty complicated > > numbering schemes without too much difficulty (I'd recommend the > > ones by Lester Smalley and Dan Emory and I can probably dig those up > > for you if > you > > can't find them on the web), and once those are set up all you have > > to do is regenerate the book when you go to publish, which you'd > > have to do anyway for the Table of Contents. > > > > You might also want to look into using Groups, which I believe will > > let > you > > use individual files (your boxes) as sections of a chapter (your > families) > > without having to mess too much with the numbering scheme. I haven't > > used Groups, though, so I can't provide too much advice on that. The > > only > caveat > > here is that each box will start on a new page, because that's how > > FrameMaker handles files collected into a book. > > > > I do not think text insets is a good choice here, since you would > > have to relink the text insets every time you create a book > > depending on what's used for a particular customer and that could > > get both tedious and error prone depending on how many customers you have. > > > > On Mon, Oct 8, 2018 at 8:24 AM Caroline Tabach < > caroline.tab...@gmail.com> > > wrote: > > > > > Hi, > > > > > > I have converted the very large Word user guide to FrameMaker. I > > > am > > using > > > Unstructured Frame 2017 > > > > > > This is a guide for a product which has general information about > > > how > to > > > use the product at the beginning, and a few chapters with general > > > information at the end. > > > > > > > > > > > > The product is made up of 100 "boxes" which belong to 5 families > > > (I > am > > > just calling them boxes for the sake of the example) > > > > > > The FrameMaker book I made uses only chapters, not volumes, there > > > is a chapter for each box family, with information about each of > > > the boxes > in > > > that family. > > > > > > Each customer only needs to user 4 or 5 "boxes", so we want to > > > make > user > > > guides that are smaller and more focused > > > > > > I have made a book with everything in it, and now I want to show > > > the > SME > > > how we can use Frame to make smaller guides. I am wondering about > > > the > > best > > > way to do this. > > > > > > 1. Make 5 books each with one box family in it, which will contain > > > info about all the boxes in that family as well as the general > > > information. > > end > > > users will receive the guide with info about the box family, they > > > will > > have > > > info about 15 boxes even if they only bought one > > > > > > 2. Redo the guide that I did and make the box families to be > > > volumes, > and > > > then each box is a chapter. . > > > > > > This means it will be easy to add or remove boxes from the guide, > > > this > > also > > > means it is possible to customize the guides per customers The > > > company are using heading numbering, so this means redoing all of > the > > > heading of all the paragraph styles, which might get complicated > > > > > > 3. Another idea I had was to set the book up as described above, > > > with a chapter for each box family, but to have each box as a text > > > inset, and > be > > > able to create user guides per box. Highly customizing this, but > > > means > I > > > don't have to mess with the numbering, but maybe this will make > > > life complicated > > > > > > What would you recommend? > > > > > > Are there advantages and disadvantages of each method? > > > > > > Thanks for your ideas > > > > > > -- > > > Caroline Tabach > > > Technical/Marcom Writer > > > e-mail: caroline.tab...@gmail.com > > > ___ > > > > > > This message is from the Framers mailing
Re: [Framers] Advice on slimming down a guide; customized guides per customer??
Hi Caroline, I've only played with groups a folders a little, so there's not much I can tell you. I can say that using a folder will change how your headings are numbered, but using a group won't. On Thu, Oct 11, 2018 at 1:25 AM Caroline Tabach wrote: > Lin > thanks for getting back to me. > > Are there people with experience with groups? > > I will look up those numbering articles and think about either this > suggestion, or the suggestion of using conditional text. > > I have to present the ideas to the SMEs next week > > > > On Wed, Oct 10, 2018 at 2:34 PM Lin Sims wrote: > > > My apologies if this response is late; I've been on vacation. > > > > Assuming I understand the situation you are describing, I think your best > > choice is number 2. There are a number of good guides that describe how > to > > use FrameMaker's numbering blocks to set up some pretty complicated > > numbering schemes without too much difficulty (I'd recommend the ones by > > Lester Smalley and Dan Emory and I can probably dig those up for you if > you > > can't find them on the web), and once those are set up all you have to do > > is regenerate the book when you go to publish, which you'd have to do > > anyway for the Table of Contents. > > > > You might also want to look into using Groups, which I believe will let > you > > use individual files (your boxes) as sections of a chapter (your > families) > > without having to mess too much with the numbering scheme. I haven't used > > Groups, though, so I can't provide too much advice on that. The only > caveat > > here is that each box will start on a new page, because that's how > > FrameMaker handles files collected into a book. > > > > I do not think text insets is a good choice here, since you would have to > > relink the text insets every time you create a book depending on what's > > used for a particular customer and that could get both tedious and error > > prone depending on how many customers you have. > > > > On Mon, Oct 8, 2018 at 8:24 AM Caroline Tabach < > caroline.tab...@gmail.com> > > wrote: > > > > > Hi, > > > > > > I have converted the very large Word user guide to FrameMaker. I am > > using > > > Unstructured Frame 2017 > > > > > > This is a guide for a product which has general information about how > to > > > use the product at the beginning, and a few chapters with general > > > information at the end. > > > > > > > > > > > > The product is made up of 100 "boxes" which belong to 5 families (I > am > > > just calling them boxes for the sake of the example) > > > > > > The FrameMaker book I made uses only chapters, not volumes, there is a > > > chapter for each box family, with information about each of the boxes > in > > > that family. > > > > > > Each customer only needs to user 4 or 5 "boxes", so we want to make > user > > > guides that are smaller and more focused > > > > > > I have made a book with everything in it, and now I want to show the > SME > > > how we can use Frame to make smaller guides. I am wondering about the > > best > > > way to do this. > > > > > > 1. Make 5 books each with one box family in it, which will contain info > > > about all the boxes in that family as well as the general information. > > end > > > users will receive the guide with info about the box family, they will > > have > > > info about 15 boxes even if they only bought one > > > > > > 2. Redo the guide that I did and make the box families to be volumes, > and > > > then each box is a chapter. . > > > > > > This means it will be easy to add or remove boxes from the guide, this > > also > > > means it is possible to customize the guides per customers > > > The company are using heading numbering, so this means redoing all of > the > > > heading of all the paragraph styles, which might get complicated > > > > > > 3. Another idea I had was to set the book up as described above, with a > > > chapter for each box family, but to have each box as a text inset, and > be > > > able to create user guides per box. Highly customizing this, but means > I > > > don't have to mess with the numbering, but maybe this will make life > > > complicated > > > > > > What would you recommend? > > > > > > Are there advantages and disadvantages of each method? > > > > > > Thanks for your ideas > > > > > > -- > > > Caroline Tabach > > > Technical/Marcom Writer > > > e-mail: caroline.tab...@gmail.com > > > ___ > > > > > > This message is from the Framers mailing list > > > > > > Send messages to framers@lists.frameusers.com > > > Visit the list's homepage at http://www.frameusers.com > > > Archives located at > > > http://www.mail-archive.com/framers%40lists.frameusers.com/ > > > Subscribe and unsubscribe at > > > http://lists.frameusers.com/listinfo.cgi/framers-frameusers.com > > > Send administrative questions to listad...@frameusers.com > > > > > > > > > -- > > Lin Sims > > ___ > > > > This message
[Framers] Using Groups and Folders use case and benefits?
Hi, do people have real life examples of how groups and folders are actually used? Currently we are only creating PDF files. How are groups and folders useful? (i.e. use case and benefits) -- Caroline Tabach Technical/Marcom Writer e-mail: caroline.tab...@gmail.com ___ This message is from the Framers mailing list Send messages to framers@lists.frameusers.com Visit the list's homepage at http://www.frameusers.com Archives located at http://www.mail-archive.com/framers%40lists.frameusers.com/ Subscribe and unsubscribe at http://lists.frameusers.com/listinfo.cgi/framers-frameusers.com Send administrative questions to listad...@frameusers.com
Re: [Framers] Advice on slimming down a guide; customized guides per customer??
That is a very good point. I withdraw my "opinion". :-) -Original Message- From: Framers [mailto:framers-bounces+rmelanson=highresbio@lists.frameusers.com] On Behalf Of Robert Lauriston Sent: Wednesday, October 10, 2018 5:08 PM To: An email list for people using Adobe FrameMaker software. Subject: Re: [Framers] Advice on slimming down a guide; customized guides per customer?? Where but on a FrameMaker list would you find an expert opinion about when it's the wrong tool for a particular job? Doing complicated topic reuse using FrameMaker's conditional text is possible, but it's a painful and time-consuming kludge compared with tools that make it easy to assemble multiple books from a pool of topics. The tradeoff is that FrameMaker is better at PDFs than any of those tools. On Wed, Oct 10, 2018 at 1:38 PM Richard Melanson wrote: > > Why am I reading on a FrameMaker list that other products do things better > ??? Even if in your opinion they do, we don't need to hear it. ___ This message is from the Framers mailing list Send messages to framers@lists.frameusers.com Visit the list's homepage at http://www.frameusers.com Archives located at http://www.mail-archive.com/framers%40lists.frameusers.com/ Subscribe and unsubscribe at http://lists.frameusers.com/listinfo.cgi/framers-frameusers.com Send administrative questions to listad...@frameusers.com ___ This message is from the Framers mailing list Send messages to framers@lists.frameusers.com Visit the list's homepage at http://www.frameusers.com Archives located at http://www.mail-archive.com/framers%40lists.frameusers.com/ Subscribe and unsubscribe at http://lists.frameusers.com/listinfo.cgi/framers-frameusers.com Send administrative questions to listad...@frameusers.com
