Re: [Framers] Best practices for multiple users

[Cheryl Magadieu]

That's a good idea. We're considering persuading our manager to let us put
the FrameMaker files on a networked drive so we can use FrameMaker's
locking capability.

Cheryl

On Fri, Mar 23, 2018 at 5:01 PM, Robert Lauriston 
wrote:

> If you're using Git, then you might want to create a wiki page where
> people can informally check files out and in.
>
> On Fri, Mar 23, 2018 at 12:41 PM, Cheryl Magadieu 
> wrote:
> > Thanks. Unfortunately, we are using Git, so we can't lock the files.
> >
> > Cheryl
> >
> > On Fri, Mar 23, 2018 at 3:31 PM, Robert Lauriston 
> > wrote:
> >
> >> The target document has to be open. If the other writer is working on
> >> the target file, you could put in "add x-ref" placeholders and add
> >> them later.
> >>
> >> Are you using a source control system such as Subversion? That helps
> >> avoid problems. You check out the files you need to work on and check
> >> them back in when you're done. While you have a file checked out, it's
> >> locked so no one else can accidentally write to it. (Most source
> >> control systems except Git have locks.)
> >>
> >> On Fri, Mar 23, 2018 at 12:15 PM, Cheryl Magadieu 
> >> wrote:
> >> > I work at a small company, and there are two of us who are using
> >> > FrameMaker. At the moment, we are both working on the same book; each
> of
> >> us
> >> > has about 6 chapters. This is the first time we've worked on the same
> >> book
> >> > at the same time.
> >> >
> >> > The challenge we've run into is how to make the workflow easier when
> we
> >> > have to create cross-references from one chapter to another. Some of
> the
> >> > chapters will have cross-references to most of the other chapters in
> the
> >> > book. Is there a way to do this without modifying both Document A
> (which
> >> > has the cross-reference) Document B (the document the cross-ref is
> >> pointing
> >> > point to)? When I add a cross-ref from Document A to Document B, it
> looks
> >> > like FrameMaker inserts a cross-ref marker in Document B. If I don't
> save
> >> > that change to Document B and then update the book references later,
> do I
> >> > then have to manually fix the cross-reference? Maybe we're overlooking
> >> > something obvious--is there a better way to share files and work on
> >> > cross-references?
> >> >
> >> > I should mention that the FrameMaker files are not on a network
> drive, as
> >> > our manager does not like that approach.
> >> >
> >> > We would appreciate any recommendations for making this easier.
> ___
>
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Re: [Framers] Best practices for multiple users

[Cheryl Magadieu]

Thanks, Rick.

Cheryl

On Fri, Mar 23, 2018 at 3:40 PM, Rick Quatro <r...@rickquatro.com> wrote:

> Hi Cheryl,
>
> When you insert a cross-reference, you have to have the other document
> open.
> FrameMaker inserts a Cross-Ref marker into the target document and so you
> have to be able to save that document to preserve the marker. One approach
> would be to add some kind of text at each location where you want to have a
> cross-reference. You could tag it with a special character or condition
> format to make it easy to find later. Then at a designated time, when no
> one
> else is using the other files, you could go through and replace the text
> with real cross-references. Please let me know if you have any questions or
> comments.
>
> Rick
>
> Rick Quatro
> Carmen Publishing Inc.
> r...@frameexpert.com
> 585-366-4017
> FrameMaker toy store: http://www.frameexpert.com/store
>
> -Original Message-
> From: Framers <framers-bounces+rick=rickquatro@lists.frameusers.com>
> On
> Behalf Of Cheryl Magadieu
> Sent: Friday, March 23, 2018 3:16 PM
> To: framers@lists.frameusers.com
> Subject: [Framers] Best practices for multiple users
>
> I work at a small company, and there are two of us who are using
> FrameMaker.
> At the moment, we are both working on the same book; each of us has about 6
> chapters. This is the first time we've worked on the same book at the same
> time.
>
> The challenge we've run into is how to make the workflow easier when we
> have
> to create cross-references from one chapter to another. Some of the
> chapters
> will have cross-references to most of the other chapters in the book. Is
> there a way to do this without modifying both Document A (which has the
> cross-reference) Document B (the document the cross-ref is pointing point
> to)? When I add a cross-ref from Document A to Document B, it looks like
> FrameMaker inserts a cross-ref marker in Document B. If I don't save that
> change to Document B and then update the book references later, do I then
> have to manually fix the cross-reference? Maybe we're overlooking something
> obvious--is there a better way to share files and work on cross-references?
>
> I should mention that the FrameMaker files are not on a network drive, as
> our manager does not like that approach.
>
> We would appreciate any recommendations for making this easier.
>
> Cheryl
> ___
>
> This message is from the Framers mailing list
>
> Send messages to framers@lists.frameusers.com Visit the list's homepage at
> http://www.frameusers.com Archives located at
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>
> ___
>
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> Send messages to framers@lists.frameusers.com
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> Send administrative questions to listad...@frameusers.com
>
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Re: [Framers] Best practices for multiple users

[Robert Lauriston]

If you're using Git, then you might want to create a wiki page where
people can informally check files out and in.

On Fri, Mar 23, 2018 at 12:41 PM, Cheryl Magadieu  wrote:
> Thanks. Unfortunately, we are using Git, so we can't lock the files.
>
> Cheryl
>
> On Fri, Mar 23, 2018 at 3:31 PM, Robert Lauriston 
> wrote:
>
>> The target document has to be open. If the other writer is working on
>> the target file, you could put in "add x-ref" placeholders and add
>> them later.
>>
>> Are you using a source control system such as Subversion? That helps
>> avoid problems. You check out the files you need to work on and check
>> them back in when you're done. While you have a file checked out, it's
>> locked so no one else can accidentally write to it. (Most source
>> control systems except Git have locks.)
>>
>> On Fri, Mar 23, 2018 at 12:15 PM, Cheryl Magadieu 
>> wrote:
>> > I work at a small company, and there are two of us who are using
>> > FrameMaker. At the moment, we are both working on the same book; each of
>> us
>> > has about 6 chapters. This is the first time we've worked on the same
>> book
>> > at the same time.
>> >
>> > The challenge we've run into is how to make the workflow easier when we
>> > have to create cross-references from one chapter to another. Some of the
>> > chapters will have cross-references to most of the other chapters in the
>> > book. Is there a way to do this without modifying both Document A (which
>> > has the cross-reference) Document B (the document the cross-ref is
>> pointing
>> > point to)? When I add a cross-ref from Document A to Document B, it looks
>> > like FrameMaker inserts a cross-ref marker in Document B. If I don't save
>> > that change to Document B and then update the book references later, do I
>> > then have to manually fix the cross-reference? Maybe we're overlooking
>> > something obvious--is there a better way to share files and work on
>> > cross-references?
>> >
>> > I should mention that the FrameMaker files are not on a network drive, as
>> > our manager does not like that approach.
>> >
>> > We would appreciate any recommendations for making this easier.
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Re: [Framers] Best practices for multiple users

[Cheryl Magadieu]

Thanks. Unfortunately, we are using Git, so we can't lock the files.

Cheryl

On Fri, Mar 23, 2018 at 3:31 PM, Robert Lauriston 
wrote:

> The target document has to be open. If the other writer is working on
> the target file, you could put in "add x-ref" placeholders and add
> them later.
>
> Are you using a source control system such as Subversion? That helps
> avoid problems. You check out the files you need to work on and check
> them back in when you're done. While you have a file checked out, it's
> locked so no one else can accidentally write to it. (Most source
> control systems except Git have locks.)
>
> On Fri, Mar 23, 2018 at 12:15 PM, Cheryl Magadieu 
> wrote:
> > I work at a small company, and there are two of us who are using
> > FrameMaker. At the moment, we are both working on the same book; each of
> us
> > has about 6 chapters. This is the first time we've worked on the same
> book
> > at the same time.
> >
> > The challenge we've run into is how to make the workflow easier when we
> > have to create cross-references from one chapter to another. Some of the
> > chapters will have cross-references to most of the other chapters in the
> > book. Is there a way to do this without modifying both Document A (which
> > has the cross-reference) Document B (the document the cross-ref is
> pointing
> > point to)? When I add a cross-ref from Document A to Document B, it looks
> > like FrameMaker inserts a cross-ref marker in Document B. If I don't save
> > that change to Document B and then update the book references later, do I
> > then have to manually fix the cross-reference? Maybe we're overlooking
> > something obvious--is there a better way to share files and work on
> > cross-references?
> >
> > I should mention that the FrameMaker files are not on a network drive, as
> > our manager does not like that approach.
> >
> > We would appreciate any recommendations for making this easier.
> ___
>
> This message is from the Framers mailing list
>
> Send messages to framers@lists.frameusers.com
> Visit the list's homepage at  http://www.frameusers.com
> Archives located at http://www.mail-archive.com/
> framers%40lists.frameusers.com/
> Subscribe and unsubscribe at http://lists.frameusers.com/
> listinfo.cgi/framers-frameusers.com
> Send administrative questions to listad...@frameusers.com
>
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Re: [Framers] Best practices for multiple users

[Rick Quatro]

Hi Cheryl,

When you insert a cross-reference, you have to have the other document open.
FrameMaker inserts a Cross-Ref marker into the target document and so you
have to be able to save that document to preserve the marker. One approach
would be to add some kind of text at each location where you want to have a
cross-reference. You could tag it with a special character or condition
format to make it easy to find later. Then at a designated time, when no one
else is using the other files, you could go through and replace the text
with real cross-references. Please let me know if you have any questions or
comments.

Rick

Rick Quatro
Carmen Publishing Inc.
r...@frameexpert.com
585-366-4017
FrameMaker toy store: http://www.frameexpert.com/store

-Original Message-
From: Framers <framers-bounces+rick=rickquatro@lists.frameusers.com> On
Behalf Of Cheryl Magadieu
Sent: Friday, March 23, 2018 3:16 PM
To: framers@lists.frameusers.com
Subject: [Framers] Best practices for multiple users

I work at a small company, and there are two of us who are using FrameMaker.
At the moment, we are both working on the same book; each of us has about 6
chapters. This is the first time we've worked on the same book at the same
time.

The challenge we've run into is how to make the workflow easier when we have
to create cross-references from one chapter to another. Some of the chapters
will have cross-references to most of the other chapters in the book. Is
there a way to do this without modifying both Document A (which has the
cross-reference) Document B (the document the cross-ref is pointing point
to)? When I add a cross-ref from Document A to Document B, it looks like
FrameMaker inserts a cross-ref marker in Document B. If I don't save that
change to Document B and then update the book references later, do I then
have to manually fix the cross-reference? Maybe we're overlooking something
obvious--is there a better way to share files and work on cross-references?

I should mention that the FrameMaker files are not on a network drive, as
our manager does not like that approach.

We would appreciate any recommendations for making this easier.

Cheryl
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Re: [Framers] Best practices for multiple users

[Robert Lauriston]

The target document has to be open. If the other writer is working on
the target file, you could put in "add x-ref" placeholders and add
them later.

Are you using a source control system such as Subversion? That helps
avoid problems. You check out the files you need to work on and check
them back in when you're done. While you have a file checked out, it's
locked so no one else can accidentally write to it. (Most source
control systems except Git have locks.)

On Fri, Mar 23, 2018 at 12:15 PM, Cheryl Magadieu  wrote:
> I work at a small company, and there are two of us who are using
> FrameMaker. At the moment, we are both working on the same book; each of us
> has about 6 chapters. This is the first time we've worked on the same book
> at the same time.
>
> The challenge we've run into is how to make the workflow easier when we
> have to create cross-references from one chapter to another. Some of the
> chapters will have cross-references to most of the other chapters in the
> book. Is there a way to do this without modifying both Document A (which
> has the cross-reference) Document B (the document the cross-ref is pointing
> point to)? When I add a cross-ref from Document A to Document B, it looks
> like FrameMaker inserts a cross-ref marker in Document B. If I don't save
> that change to Document B and then update the book references later, do I
> then have to manually fix the cross-reference? Maybe we're overlooking
> something obvious--is there a better way to share files and work on
> cross-references?
>
> I should mention that the FrameMaker files are not on a network drive, as
> our manager does not like that approach.
>
> We would appreciate any recommendations for making this easier.
___

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Re: [Framers] Best practices for multiple users

[Jeff Coatsworth]

That's not going to work - whenever you have Doc A open and want to place a 
xref to Doc B (that they have open), you need to be able to open it to place 
the xref. Doc B also gets an internal ref back to the spot in Doc A (that's why 
you get offered the chance to save Doc B after xref-ing to it).

When I had this scenario happen, we were both side by side & could take turns 
saving our work in a doc when the other person needed to create an xref. If 
you're not anywhere close to be able to coordinate this, perhaps you could do 
the "hot potato" method - only 1 of you has all the docs and book open & in 
their possession at one time; you take turns handing it off to each other. I do 
this with one of my projects with the main author over in Pakistan (I'm in 
North America). We zip it up and pass it back and forth so that there's only 1 
authoritative source for the project.



From: Framers 
<framers-bounces+jeff.coatsworth=jonasclub@lists.frameusers.com> on behalf 
of Cheryl Magadieu <cmagad...@gmail.com>
Sent: March 23, 2018 3:15 PM
To: framers@lists.frameusers.com
Subject: [Framers] Best practices for multiple users

[This message was identified as a phishing scam. Learn about phishing at 
http://aka.ms/LearnAboutPhishing]

I work at a small company, and there are two of us who are using
FrameMaker. At the moment, we are both working on the same book; each of us
has about 6 chapters. This is the first time we've worked on the same book
at the same time.

The challenge we've run into is how to make the workflow easier when we
have to create cross-references from one chapter to another. Some of the
chapters will have cross-references to most of the other chapters in the
book. Is there a way to do this without modifying both Document A (which
has the cross-reference) Document B (the document the cross-ref is pointing
point to)? When I add a cross-ref from Document A to Document B, it looks
like FrameMaker inserts a cross-ref marker in Document B. If I don't save
that change to Document B and then update the book references later, do I
then have to manually fix the cross-reference? Maybe we're overlooking
something obvious--is there a better way to share files and work on
cross-references?

I should mention that the FrameMaker files are not on a network drive, as
our manager does not like that approach.

We would appreciate any recommendations for making this easier.

Cheryl
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[Framers] Best practices for multiple users

[Cheryl Magadieu]

I work at a small company, and there are two of us who are using
FrameMaker. At the moment, we are both working on the same book; each of us
has about 6 chapters. This is the first time we've worked on the same book
at the same time.

The challenge we've run into is how to make the workflow easier when we
have to create cross-references from one chapter to another. Some of the
chapters will have cross-references to most of the other chapters in the
book. Is there a way to do this without modifying both Document A (which
has the cross-reference) Document B (the document the cross-ref is pointing
point to)? When I add a cross-ref from Document A to Document B, it looks
like FrameMaker inserts a cross-ref marker in Document B. If I don't save
that change to Document B and then update the book references later, do I
then have to manually fix the cross-reference? Maybe we're overlooking
something obvious--is there a better way to share files and work on
cross-references?

I should mention that the FrameMaker files are not on a network drive, as
our manager does not like that approach.

We would appreciate any recommendations for making this easier.

Cheryl
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