Cleaning Character Formats

2013-07-09 Thread Karen Robbins
I want to remove rogue character formats and replace them with correct
ones. I've used Character Tools to generate a list of formats by file so I
know which ones are in each document of my book. I choose Character
Format... in the Find/Change palette, type the character format name in
the entry field, check the Consider Case checkbox, check the Document
radio button to check only the open document, and click Find.

Usually, the Find Character Format dialog appears. I can't possibly
remember all the properties I assigned to every format I created, and
certainly wouldn't know the properties of a rogue or legacy style that I
didn't create. I just want to find the format by the name assigned to it.
Shouldn't those names appear in the scrollable entry field of the
Find/Change palette, the same way paragraph styles do? (Not even default
character styles show up.) Must I generate a long CT report on all styles
to get the properties to complete this dialog?

If I close this dialog and try again, a Specify the character format to
find alert appears.

My documents have only an A flow. I doubt the character format I'm looking
for would be on a master page. Even if a style or two were in an unanchored
box, for example, that doesn't explain all styles not being available or
found.

I'm sure this is a case of user error. What am I doing wrong?

Thanks,
Karen
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Re: Cleaning Character Formats

2013-07-09 Thread Stuart Rogers

On 2013-Jul-09 3:15 PM, Karen Robbins wrote:
I want to remove rogue character formats and replace them with correct 
ones. I've used Character Tools to generate a list of formats by file 
so I know which ones are in each document of my book. I choose 
Character Format... in the Find/Change palette, type the character 
format name in the entry field, check the Consider Case checkbox, 
check the Document radio button to check only the open document, and 
click Find.




Don't choose Character Format..., choose Character Tag:

HTH,

--
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
3781 Victoria Park Avenue, Unit 3
Toronto, ON, Canada  M1W 3K5
+1 (416) 491-7340 x 325

http://www.phoenix-geophysics.com

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RE: Cleaning Character Formats

2013-07-09 Thread Fred Ridder
You don't indicate what version of FrameMaker you are using, so I'll try to 
keep my answers as generic and universal as possible.

If you're trying to find named character styles, you should be choosing 
Character Tag rather than Character Format in the Find box. You will have 
to type the name of the tag, though, the same way you have to when searching 
for paragraph tags.

If you're trying to find instances of manually applied character formatting 
(format overrides), you'll either have to search for Character Format and 
deal with each item in the format dialog individually, or else get yourself a 
script or plug-in that finds overrides and generates a hyperlinked report. Once 
you have the report you can jump to each override and either remove the 
formatting or apply it via named styles (tags). For years I've used the hunt 
overrides plug-ins from CudSpan (Chris Despopoulis) and they work just fine.

BTW, if you're searching for tags or formatting, you should not be checking the 
Consider Case option, since that is intended for use when searching for a 
text string in the document's content. I don't know whether it affects tag or 
formatting searches or whether it is completely ignored (as it should be), but 
why select it if it's irrelevant?

-Fred Ridder

Date: Tue, 9 Jul 2013 12:15:10 -0700
Subject: Cleaning Character Formats
From: karendes...@gmail.com
To: framers@lists.frameusers.com

I want to remove rogue character formats and replace them with correct ones. 
I've used Character Tools to generate a list of formats by file so I know which 
ones are in each document of my book. I choose Character Format... in the 
Find/Change palette, type the character format name in the entry field, check 
the Consider Case checkbox, check the Document radio button to check only 
the open document, and click Find. 


Usually, the Find Character Format dialog appears. I can't possibly remember 
all the properties I assigned to every format I created, and certainly wouldn't 
know the properties of a rogue or legacy style that I didn't create. I just 
want to find the format by the name assigned to it. Shouldn't those names 
appear in the scrollable entry field of the Find/Change palette, the same way 
paragraph styles do? (Not even default character styles show up.) Must I 
generate a long CT report on all styles to get the properties to complete this 
dialog?


If I close this dialog and try again, a Specify the character format to find 
alert appears. 

My documents have only an A flow. I doubt the character format I'm looking for 
would be on a master page. Even if a style or two were in an unanchored box, 
for example, that doesn't explain all styles not being available or found.


I'm sure this is a case of user error. What am I doing wrong?

Thanks,
Karen


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Re: Cleaning Character Formats

2013-07-09 Thread Mike Wickham
If I'm reading your message right, you should be choosing Character 
Tag: in the Find dialog, rather than a Character Format. The former 
searches for text with the assigned character style. The latter finds 
text with specific attributes, which may or may not have been assigned a 
character style.


Mike Wickham

On 7/9/2013 2:15 PM, Karen Robbins wrote:
I want to remove rogue character formats and replace them with correct 
ones. I've used Character Tools to generate a list of formats by file 
so I know which ones are in each document of my book. I choose 
Character Format... in the Find/Change palette, type the character 
format name in the entry field, check the Consider Case checkbox, 
check the Document radio button to check only the open document, and 
click Find.


Usually, the Find Character Format dialog appears. I can't possibly 
remember all the properties I assigned to every format I created, and 
certainly wouldn't know the properties of a rogue or legacy style that 
I didn't create. I just want to find the format by the name assigned 
to it. Shouldn't those names appear in the scrollable entry field of 
the Find/Change palette, the same way paragraph styles do? (Not even 
default character styles show up.) Must I generate a long CT report on 
all styles to get the properties to complete this dialog?


If I close this dialog and try again, a Specify the character format 
to find alert appears.


My documents have only an A flow. I doubt the character format I'm 
looking for would be on a master page. Even if a style or two were in 
an unanchored box, for example, that doesn't explain all styles not 
being available or found.


I'm sure this is a case of user error. What am I doing wrong?

Thanks,
Karen


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Re: Cleaning Character Formats

2013-07-09 Thread Lin Sims
And as of Frame 10, you can also search for Character Format Override and
Paragraph Format Override, so you don't even need to search for a specific
tag.

If you do search for a specific tag, remember that the first time you find
it, you can reapply the tag to clear the override, then Copy Special the
Character Format and do a search and replace for the rest of the book.

HTH,

Lin

On Tue, Jul 9, 2013 at 3:49 PM, Mike Wickham i...@mikewickham.com wrote:

  If I'm reading your message right, you should be choosing Character
 Tag: in the Find dialog, rather than a Character Format. The former
 searches for text with the assigned character style. The latter finds text
 with specific attributes, which may or may not have been assigned a
 character style.

 Mike Wickham


 On 7/9/2013 2:15 PM, Karen Robbins wrote:

 I want to remove rogue character formats and replace them with correct
 ones. I've used Character Tools to generate a list of formats by file so I
 know which ones are in each document of my book. I choose Character
 Format... in the Find/Change palette, type the character format name in
 the entry field, check the Consider Case checkbox, check the Document
 radio button to check only the open document, and click Find.

 Usually, the Find Character Format dialog appears. I can't possibly
 remember all the properties I assigned to every format I created, and
 certainly wouldn't know the properties of a rogue or legacy style that I
 didn't create. I just want to find the format by the name assigned to it.
 Shouldn't those names appear in the scrollable entry field of the
 Find/Change palette, the same way paragraph styles do? (Not even default
 character styles show up.) Must I generate a long CT report on all styles
 to get the properties to complete this dialog?

 If I close this dialog and try again, a Specify the character format to
 find alert appears.

 My documents have only an A flow. I doubt the character format I'm looking
 for would be on a master page. Even if a style or two were in an unanchored
 box, for example, that doesn't explain all styles not being available or
 found.

 I'm sure this is a case of user error. What am I doing wrong?

 Thanks,
 Karen


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Re: Cleaning Character Formats

2013-07-09 Thread Karen Robbins
Thanks, Fred, maybe I was confusing format and tag. I guess I do want both
overrides and tags, though--I can use Silicon Prairie's Character Tools to
find both. As it happens, there are instances of bad practices like
Italic and italic, so case would be relevant in some instances. Thanks,
Lin, for jogging my memory, too. I'll see if CudSpan tools can help as well.

--Karen

On Tue, Jul 9, 2013 at 12:47 PM, Fred Ridder docu...@hotmail.com wrote:

 You don't indicate what version of FrameMaker you are using, so I'll try
 to keep my answers as generic and universal as possible.

 If you're trying to find named character styles, you should be choosing
 Character Tag rather than Character Format in the Find box. You will
 have to type the name of the tag, though, the same way you have to when
 searching for paragraph tags.

 If you're trying to find instances of manually applied character
 formatting (format overrides), you'll either have to search for Character
 Format and deal with each item in the format dialog individually, or else
 get yourself a script or plug-in that finds overrides and generates a
 hyperlinked report. Once you have the report you can jump to each override
 and either remove the formatting or apply it via named styles (tags). For
 years I've used the hunt overrides plug-ins from CudSpan (Chris
 Despopoulis) and they work just fine.

 BTW, if you're searching for tags or formatting, you should not be
 checking the Consider Case option, since that is intended for use when
 searching for a text string in the document's content. I don't know whether
 it affects tag or formatting searches or whether it is completely ignored
 (as it should be), but why select it if it's irrelevant?

 -Fred Ridder

 --
 Date: Tue, 9 Jul 2013 12:15:10 -0700
 Subject: Cleaning Character Formats
 From: karendes...@gmail.com
 To: framers@lists.frameusers.com

 I want to remove rogue character formats and replace them with correct
 ones. I've used Character Tools to generate a list of formats by file so I
 know which ones are in each document of my book. I choose Character
 Format... in the Find/Change palette, type the character format name in
 the entry field, check the Consider Case checkbox, check the Document
 radio button to check only the open document, and click Find.

 Usually, the Find Character Format dialog appears. I can't possibly
 remember all the properties I assigned to every format I created, and
 certainly wouldn't know the properties of a rogue or legacy style that I
 didn't create. I just want to find the format by the name assigned to it.
 Shouldn't those names appear in the scrollable entry field of the
 Find/Change palette, the same way paragraph styles do? (Not even default
 character styles show up.) Must I generate a long CT report on all styles
 to get the properties to complete this dialog?

 If I close this dialog and try again, a Specify the character format to
 find alert appears.

 My documents have only an A flow. I doubt the character format I'm looking
 for would be on a master page. Even if a style or two were in an unanchored
 box, for example, that doesn't explain all styles not being available or
 found.

 I'm sure this is a case of user error. What am I doing wrong?

 Thanks,
 Karen

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RE: Cleaning Character Formats

2013-07-09 Thread Fred Ridder
I just confirmed that Consider Case really is active in tag 
searches--peculiar but true. 

But since this is actually the case, you'd probably want to leave it OFF if 
you've got the kind of bad naming practices you mention. 

If you tell FrameMaker to consider case, then you'd have to do *separate* 
searches for italic and Italic (and for ITALIC or any camel-case 
variations). But with Consider Case inactive, searching for italic return 
results for *any* instance of those 6 letters in that order *regardless of 
case*. Covering all permutations of upper-case and lower case letters in the 
name of a 6-letter tag would take 64 (2^6) separate searches with consider 
case ON, but only one search with consider case OFF.  

-Fred Ridder

Date: Tue, 9 Jul 2013 13:44:35 -0700
Subject: Re: Cleaning Character Formats
From: karendes...@gmail.com
To: docu...@hotmail.com
CC: framers@lists.frameusers.com

Thanks, Fred, maybe I was confusing format and tag. I guess I do want both 
overrides and tags, though--I can use Silicon Prairie's Character Tools to find 
both. As it happens, there are instances of bad practices like Italic and 
italic, so case would be relevant in some instances. Thanks, Lin, for jogging 
my memory, too. I'll see if CudSpan tools can help as well.


--Karen


On Tue, Jul 9, 2013 at 12:47 PM, Fred Ridder docu...@hotmail.com wrote:





You don't indicate what version of FrameMaker you are using, so I'll try to 
keep my answers as generic and universal as possible.

If you're trying to find named character styles, you should be choosing 
Character Tag rather than Character Format in the Find box. You will have 
to type the name of the tag, though, the same way you have to when searching 
for paragraph tags.



If you're trying to find instances of manually applied character formatting 
(format overrides), you'll either have to search for Character Format and 
deal with each item in the format dialog individually, or else get yourself a 
script or plug-in that finds overrides and generates a hyperlinked report. Once 
you have the report you can jump to each override and either remove the 
formatting or apply it via named styles (tags). For years I've used the hunt 
overrides plug-ins from CudSpan (Chris Despopoulis) and they work just fine.



BTW, if you're searching for tags or formatting, you should not be checking the 
Consider Case option, since that is intended for use when searching for a 
text string in the document's content. I don't know whether it affects tag or 
formatting searches or whether it is completely ignored (as it should be), but 
why select it if it's irrelevant?



-Fred Ridder

Date: Tue, 9 Jul 2013 12:15:10 -0700
Subject: Cleaning Character Formats
From: karendes...@gmail.com
To: framers@lists.frameusers.com



I want to remove rogue character formats and replace them with correct ones. 
I've used Character Tools to generate a list of formats by file so I know which 
ones are in each document of my book. I choose Character Format... in the 
Find/Change palette, type the character format name in the entry field, check 
the Consider Case checkbox, check the Document radio button to check only 
the open document, and click Find. 




Usually, the Find Character Format dialog appears. I can't possibly remember 
all the properties I assigned to every format I created, and certainly wouldn't 
know the properties of a rogue or legacy style that I didn't create. I just 
want to find the format by the name assigned to it. Shouldn't those names 
appear in the scrollable entry field of the Find/Change palette, the same way 
paragraph styles do? (Not even default character styles show up.) Must I 
generate a long CT report on all styles to get the properties to complete this 
dialog?




If I close this dialog and try again, a Specify the character format to find 
alert appears. 

My documents have only an A flow. I doubt the character format I'm looking for 
would be on a master page. Even if a style or two were in an unanchored box, 
for example, that doesn't explain all styles not being available or found.




I'm sure this is a case of user error. What am I doing wrong?

Thanks,
Karen
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Re: Cleaning Character Formats

2013-07-09 Thread Scott Prentice
While we're on the subject .. an unfortunate tag searching issue happens 
if your tag names contain hyphens, and you try to use the Whole Word 
option. FM will match on partial tag names where search string matches a 
hyphen-delimited word in your tag name. For example, if you have tags 
named head1 and task-head1 .. and you search for head1, it will 
match on both of the tags.


Cheers,

...scott

On 7/9/13 2:37 PM, Fred Ridder wrote:
I just confirmed that Consider Case really is active in tag 
searches--peculiar but true.


But since this is actually the case, you'd probably want to leave it 
OFF if you've got the kind of bad naming practices you mention.


If you tell FrameMaker to consider case, then you'd have to do 
*separate* searches for italic and Italic (and for ITALIC or any 
camel-case variations). But with Consider Case inactive, searching 
for italic return results for *any* instance of those 6 letters in 
that order *regardless of case*. Covering all permutations of 
upper-case and lower case letters in the name of a 6-letter tag would 
take 64 (2^6) separate searches with consider case ON, but only one 
search with consider case OFF.


-Fred Ridder
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Re: Cleaning Character Formats

2013-07-09 Thread Grant Hogarth

It will also match head, head.1, head.2, 
Grant

On 7/9/2013 3:47 PM, Scott Prentice wrote:
While we're on the subject .. an unfortunate tag searching issue 
happens if your tag names contain hyphens, and you try to use the 
Whole Word option. FM will match on partial tag names where search 
string matches a hyphen-delimited word in your tag name. For 
example, if you have tags named head1 and task-head1 .. and you 
search for head1, it will match on both of the tags.


Cheers,

...scott
On 7/9/13 2:37 PM, Fred Ridder wrote:
I just confirmed that Consider Case really is active in tag 
searches--peculiar but true.


But since this is actually the case, you'd probably want to leave it 
OFF if you've got the kind of bad naming practices you mention.


If you tell FrameMaker to consider case, then you'd have to do 
*separate* searches for italic and Italic (and for ITALIC or 
any camel-case variations). But with Consider Case inactive, 
searching for italic return results for *any* instance of those 6 
letters in that order *regardless of case*. Covering all permutations 
of upper-case and lower case letters in the name of a 6-letter tag 
would take 64 (2^6) separate searches with consider case ON, but 
only one search with consider case OFF.


-Fred Ridder


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Cleaning Character Formats

2013-07-09 Thread Karen Robbins
I want to remove rogue character formats and replace them with correct
ones. I've used Character Tools to generate a list of formats by file so I
know which ones are in each document of my book. I choose "Character
Format..." in the Find/Change palette, type the character format name in
the entry field, check the "Consider Case" checkbox, check the "Document"
radio button to check only the open document, and click "Find."

Usually, the "Find Character Format" dialog appears. I can't possibly
remember all the properties I assigned to every format I created, and
certainly wouldn't know the properties of a rogue or legacy style that I
didn't create. I just want to find the format by the name assigned to it.
Shouldn't those names appear in the scrollable entry field of the
Find/Change palette, the same way paragraph styles do? (Not even default
character styles show up.) Must I generate a long CT report on all styles
to get the properties to complete this dialog?

If I close this dialog and try again, a "Specify the character format to
find" alert appears.

My documents have only an A flow. I doubt the character format I'm looking
for would be on a master page. Even if a style or two were in an unanchored
box, for example, that doesn't explain all styles not being available or
found.

I'm sure this is a case of user error. What am I doing wrong?

Thanks,
Karen
-- next part --
An HTML attachment was scrubbed...
URL: 



Cleaning Character Formats

2013-07-09 Thread Stuart Rogers
On 2013-Jul-09 3:15 PM, Karen Robbins wrote:
> I want to remove rogue character formats and replace them with correct 
> ones. I've used Character Tools to generate a list of formats by file 
> so I know which ones are in each document of my book. I choose 
> "Character Format..." in the Find/Change palette, type the character 
> format name in the entry field, check the "Consider Case" checkbox, 
> check the "Document" radio button to check only the open document, and 
> click "Find."
>

Don't choose "Character Format...", choose "Character Tag:"

HTH,

-- 
Stuart Rogers
Technical Communicator
Phoenix Geophysics Limited
3781 Victoria Park Avenue, Unit 3
Toronto, ON, Canada  M1W 3K5
+1 (416) 491-7340 x 325

http://www.phoenix-geophysics.com



Cleaning Character Formats

2013-07-09 Thread Fred Ridder
You don't indicate what version of FrameMaker you are using, so I'll try to 
keep my answers as generic and universal as possible.

If you're trying to find named character styles, you should be choosing 
"Character Tag" rather than "Character Format" in the Find box. You will have 
to type the name of the tag, though, the same way you have to when searching 
for paragraph tags.

If you're trying to find instances of manually applied character formatting 
(format overrides), you'll either have to search for "Character Format" and 
deal with each item in the format dialog individually, or else get yourself a 
script or plug-in that finds overrides and generates a hyperlinked report. Once 
you have the report you can jump to each override and either remove the 
formatting or apply it via named styles (tags). For years I've used the hunt 
overrides plug-ins from CudSpan (Chris Despopoulis) and they work just fine.

BTW, if you're searching for tags or formatting, you should not be checking the 
"Consider Case" option, since that is intended for use when searching for a 
text string in the document's content. I don't know whether it affects tag or 
formatting searches or whether it is completely ignored (as it should be), but 
why select it if it's irrelevant?

-Fred Ridder

Date: Tue, 9 Jul 2013 12:15:10 -0700
Subject: Cleaning Character Formats
From: karendes...@gmail.com
To: framers at lists.frameusers.com

I want to remove rogue character formats and replace them with correct ones. 
I've used Character Tools to generate a list of formats by file so I know which 
ones are in each document of my book. I choose "Character Format..." in the 
Find/Change palette, type the character format name in the entry field, check 
the "Consider Case" checkbox, check the "Document" radio button to check only 
the open document, and click "Find." 


Usually, the "Find Character Format" dialog appears. I can't possibly remember 
all the properties I assigned to every format I created, and certainly wouldn't 
know the properties of a rogue or legacy style that I didn't create. I just 
want to find the format by the name assigned to it. Shouldn't those names 
appear in the scrollable entry field of the Find/Change palette, the same way 
paragraph styles do? (Not even default character styles show up.) Must I 
generate a long CT report on all styles to get the properties to complete this 
dialog?


If I close this dialog and try again, a "Specify the character format to find" 
alert appears. 

My documents have only an A flow. I doubt the character format I'm looking for 
would be on a master page. Even if a style or two were in an unanchored box, 
for example, that doesn't explain all styles not being available or found.


I'm sure this is a case of user error. What am I doing wrong?

Thanks,
Karen


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Cleaning Character Formats

2013-07-09 Thread Mike Wickham
If I'm reading your message right, you should be choosing "Character 
Tag:" in the Find dialog, rather than a "Character Format." The former 
searches for text with the assigned character style. The latter finds 
text with specific attributes, which may or may not have been assigned a 
character style.

Mike Wickham

On 7/9/2013 2:15 PM, Karen Robbins wrote:
> I want to remove rogue character formats and replace them with correct 
> ones. I've used Character Tools to generate a list of formats by file 
> so I know which ones are in each document of my book. I choose 
> "Character Format..." in the Find/Change palette, type the character 
> format name in the entry field, check the "Consider Case" checkbox, 
> check the "Document" radio button to check only the open document, and 
> click "Find."
>
> Usually, the "Find Character Format" dialog appears. I can't possibly 
> remember all the properties I assigned to every format I created, and 
> certainly wouldn't know the properties of a rogue or legacy style that 
> I didn't create. I just want to find the format by the name assigned 
> to it. Shouldn't those names appear in the scrollable entry field of 
> the Find/Change palette, the same way paragraph styles do? (Not even 
> default character styles show up.) Must I generate a long CT report on 
> all styles to get the properties to complete this dialog?
>
> If I close this dialog and try again, a "Specify the character format 
> to find" alert appears.
>
> My documents have only an A flow. I doubt the character format I'm 
> looking for would be on a master page. Even if a style or two were in 
> an unanchored box, for example, that doesn't explain all styles not 
> being available or found.
>
> I'm sure this is a case of user error. What am I doing wrong?
>
> Thanks,
> Karen
>
>
> ___
>
>
> You are currently subscribed to framers as info at mikewickham.com.
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Cleaning Character Formats

2013-07-09 Thread Lin Sims
And as of Frame 10, you can also search for Character Format Override and
Paragraph Format Override, so you don't even need to search for a specific
tag.

If you do search for a specific tag, remember that the first time you find
it, you can reapply the tag to clear the override, then Copy Special the
Character Format and do a search and replace for the rest of the book.

HTH,

Lin

On Tue, Jul 9, 2013 at 3:49 PM, Mike Wickham  wrote:

>  If I'm reading your message right, you should be choosing "Character
> Tag:" in the Find dialog, rather than a "Character Format." The former
> searches for text with the assigned character style. The latter finds text
> with specific attributes, which may or may not have been assigned a
> character style.
>
> Mike Wickham
>
>
> On 7/9/2013 2:15 PM, Karen Robbins wrote:
>
> I want to remove rogue character formats and replace them with correct
> ones. I've used Character Tools to generate a list of formats by file so I
> know which ones are in each document of my book. I choose "Character
> Format..." in the Find/Change palette, type the character format name in
> the entry field, check the "Consider Case" checkbox, check the "Document"
> radio button to check only the open document, and click "Find."
>
> Usually, the "Find Character Format" dialog appears. I can't possibly
> remember all the properties I assigned to every format I created, and
> certainly wouldn't know the properties of a rogue or legacy style that I
> didn't create. I just want to find the format by the name assigned to it.
> Shouldn't those names appear in the scrollable entry field of the
> Find/Change palette, the same way paragraph styles do? (Not even default
> character styles show up.) Must I generate a long CT report on all styles
> to get the properties to complete this dialog?
>
> If I close this dialog and try again, a "Specify the character format to
> find" alert appears.
>
> My documents have only an A flow. I doubt the character format I'm looking
> for would be on a master page. Even if a style or two were in an unanchored
> box, for example, that doesn't explain all styles not being available or
> found.
>
> I'm sure this is a case of user error. What am I doing wrong?
>
> Thanks,
> Karen
>
>
> ___
>
>
> You are currently subscribed to framers as info at mikewickham.com.
>
> Send list messages to framers at lists.frameusers.com.
>
> To unsubscribe send a blank email toframers-unsubscribe at 
> lists.frameusers.com
> or visit 
> http://lists.frameusers.com/mailman/options/framers/info%40mikewickham.com
>
>
> Send administrative questions to listadmin at frameusers.com. 
> Visithttp://www.frameusers.com/ for more resources and info.
>
>
>
> ___
>
>
> You are currently subscribed to framers as ljsims.ML at gmail.com.
>
> Send list messages to framers at lists.frameusers.com.
>
> To unsubscribe send a blank email to
> framers-unsubscribe at lists.frameusers.com
> or visit
> http://lists.frameusers.com/mailman/options/framers/ljsims.ml%40gmail.com
>
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> http://www.frameusers.com/ for more resources and info.
>
>


-- 
Lin Sims
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Cleaning Character Formats

2013-07-09 Thread Karen Robbins
Thanks, Fred, maybe I was confusing format and tag. I guess I do want both
overrides and tags, though--I can use Silicon Prairie's Character Tools to
find both. As it happens, there are instances of bad practices like
"Italic" and "italic", so case would be relevant in some instances. Thanks,
Lin, for jogging my memory, too. I'll see if CudSpan tools can help as well.

--Karen

On Tue, Jul 9, 2013 at 12:47 PM, Fred Ridder  wrote:

> You don't indicate what version of FrameMaker you are using, so I'll try
> to keep my answers as generic and universal as possible.
>
> If you're trying to find named character styles, you should be choosing
> "Character Tag" rather than "Character Format" in the Find box. You will
> have to type the name of the tag, though, the same way you have to when
> searching for paragraph tags.
>
> If you're trying to find instances of manually applied character
> formatting (format overrides), you'll either have to search for "Character
> Format" and deal with each item in the format dialog individually, or else
> get yourself a script or plug-in that finds overrides and generates a
> hyperlinked report. Once you have the report you can jump to each override
> and either remove the formatting or apply it via named styles (tags). For
> years I've used the hunt overrides plug-ins from CudSpan (Chris
> Despopoulis) and they work just fine.
>
> BTW, if you're searching for tags or formatting, you should not be
> checking the "Consider Case" option, since that is intended for use when
> searching for a text string in the document's content. I don't know whether
> it affects tag or formatting searches or whether it is completely ignored
> (as it should be), but why select it if it's irrelevant?
>
> -Fred Ridder
>
> --
> Date: Tue, 9 Jul 2013 12:15:10 -0700
> Subject: Cleaning Character Formats
> From: karendesign at gmail.com
> To: framers at lists.frameusers.com
>
> I want to remove rogue character formats and replace them with correct
> ones. I've used Character Tools to generate a list of formats by file so I
> know which ones are in each document of my book. I choose "Character
> Format..." in the Find/Change palette, type the character format name in
> the entry field, check the "Consider Case" checkbox, check the "Document"
> radio button to check only the open document, and click "Find."
>
> Usually, the "Find Character Format" dialog appears. I can't possibly
> remember all the properties I assigned to every format I created, and
> certainly wouldn't know the properties of a rogue or legacy style that I
> didn't create. I just want to find the format by the name assigned to it.
> Shouldn't those names appear in the scrollable entry field of the
> Find/Change palette, the same way paragraph styles do? (Not even default
> character styles show up.) Must I generate a long CT report on all styles
> to get the properties to complete this dialog?
>
> If I close this dialog and try again, a "Specify the character format to
> find" alert appears.
>
> My documents have only an A flow. I doubt the character format I'm looking
> for would be on a master page. Even if a style or two were in an unanchored
> box, for example, that doesn't explain all styles not being available or
> found.
>
> I'm sure this is a case of user error. What am I doing wrong?
>
> Thanks,
> Karen
>
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Cleaning Character Formats

2013-07-09 Thread Fred Ridder
I just confirmed that "Consider Case" really is active in tag 
searches--peculiar but true. 

But since this is actually the case, you'd probably want to leave it OFF if 
you've got the kind of bad naming practices you mention. 

If you tell FrameMaker to consider case, then you'd have to do *separate* 
searches for "italic" and "Italic" (and for "ITALIC" or any camel-case 
variations). But with "Consider Case" inactive, searching for "italic" return 
results for *any* instance of those 6 letters in that order *regardless of 
case*. Covering all permutations of upper-case and lower case letters in the 
name of a 6-letter tag would take 64 (2^6) separate searches with "consider 
case" ON, but only one search with "consider case" OFF.  

-Fred Ridder

Date: Tue, 9 Jul 2013 13:44:35 -0700
Subject: Re: Cleaning Character Formats
From: karendes...@gmail.com
To: docudoc at hotmail.com
CC: framers at lists.frameusers.com

Thanks, Fred, maybe I was confusing format and tag. I guess I do want both 
overrides and tags, though--I can use Silicon Prairie's Character Tools to find 
both. As it happens, there are instances of bad practices like "Italic" and 
"italic", so case would be relevant in some instances. Thanks, Lin, for jogging 
my memory, too. I'll see if CudSpan tools can help as well.


--Karen


On Tue, Jul 9, 2013 at 12:47 PM, Fred Ridder  wrote:





You don't indicate what version of FrameMaker you are using, so I'll try to 
keep my answers as generic and universal as possible.

If you're trying to find named character styles, you should be choosing 
"Character Tag" rather than "Character Format" in the Find box. You will have 
to type the name of the tag, though, the same way you have to when searching 
for paragraph tags.



If you're trying to find instances of manually applied character formatting 
(format overrides), you'll either have to search for "Character Format" and 
deal with each item in the format dialog individually, or else get yourself a 
script or plug-in that finds overrides and generates a hyperlinked report. Once 
you have the report you can jump to each override and either remove the 
formatting or apply it via named styles (tags). For years I've used the hunt 
overrides plug-ins from CudSpan (Chris Despopoulis) and they work just fine.



BTW, if you're searching for tags or formatting, you should not be checking the 
"Consider Case" option, since that is intended for use when searching for a 
text string in the document's content. I don't know whether it affects tag or 
formatting searches or whether it is completely ignored (as it should be), but 
why select it if it's irrelevant?



-Fred Ridder

Date: Tue, 9 Jul 2013 12:15:10 -0700
Subject: Cleaning Character Formats
From: karendes...@gmail.com
To: framers at lists.frameusers.com



I want to remove rogue character formats and replace them with correct ones. 
I've used Character Tools to generate a list of formats by file so I know which 
ones are in each document of my book. I choose "Character Format..." in the 
Find/Change palette, type the character format name in the entry field, check 
the "Consider Case" checkbox, check the "Document" radio button to check only 
the open document, and click "Find." 




Usually, the "Find Character Format" dialog appears. I can't possibly remember 
all the properties I assigned to every format I created, and certainly wouldn't 
know the properties of a rogue or legacy style that I didn't create. I just 
want to find the format by the name assigned to it. Shouldn't those names 
appear in the scrollable entry field of the Find/Change palette, the same way 
paragraph styles do? (Not even default character styles show up.) Must I 
generate a long CT report on all styles to get the properties to complete this 
dialog?




If I close this dialog and try again, a "Specify the character format to find" 
alert appears. 

My documents have only an A flow. I doubt the character format I'm looking for 
would be on a master page. Even if a style or two were in an unanchored box, 
for example, that doesn't explain all styles not being available or found.




I'm sure this is a case of user error. What am I doing wrong?

Thanks,
Karen

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Cleaning Character Formats

2013-07-09 Thread Scott Prentice
While we're on the subject .. an unfortunate tag searching issue happens 
if your tag names contain hyphens, and you try to use the "Whole Word" 
option. FM will match on partial tag names where search string matches a 
hyphen-delimited "word" in your tag name. For example, if you have tags 
named "head1" and "task-head1" .. and you search for "head1", it will 
match on both of the tags.

Cheers,

...scott

On 7/9/13 2:37 PM, Fred Ridder wrote:
> I just confirmed that "Consider Case" really is active in tag 
> searches--peculiar but true.
>
> But since this is actually the case, you'd probably want to leave it 
> OFF if you've got the kind of bad naming practices you mention.
>
> If you tell FrameMaker to consider case, then you'd have to do 
> *separate* searches for "italic" and "Italic" (and for "ITALIC" or any 
> camel-case variations). But with "Consider Case" inactive, searching 
> for "italic" return results for *any* instance of those 6 letters in 
> that order *regardless of case*. Covering all permutations of 
> upper-case and lower case letters in the name of a 6-letter tag would 
> take 64 (2^6) separate searches with "consider case" ON, but only one 
> search with "consider case" OFF.
>
> -Fred Ridder
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Cleaning Character Formats

2013-07-09 Thread Grant Hogarth
It will also match head, head.1, head.2, 
Grant

On 7/9/2013 3:47 PM, Scott Prentice wrote:
> While we're on the subject .. an unfortunate tag searching issue 
> happens if your tag names contain hyphens, and you try to use the 
> "Whole Word" option. FM will match on partial tag names where search 
> string matches a hyphen-delimited "word" in your tag name. For 
> example, if you have tags named "head1" and "task-head1" .. and you 
> search for "head1", it will match on both of the tags.
>
> Cheers,
>
> ...scott
> On 7/9/13 2:37 PM, Fred Ridder wrote:
>> I just confirmed that "Consider Case" really is active in tag 
>> searches--peculiar but true.
>>
>> But since this is actually the case, you'd probably want to leave it 
>> OFF if you've got the kind of bad naming practices you mention.
>>
>> If you tell FrameMaker to consider case, then you'd have to do 
>> *separate* searches for "italic" and "Italic" (and for "ITALIC" or 
>> any camel-case variations). But with "Consider Case" inactive, 
>> searching for "italic" return results for *any* instance of those 6 
>> letters in that order *regardless of case*. Covering all permutations 
>> of upper-case and lower case letters in the name of a 6-letter tag 
>> would take 64 (2^6) separate searches with "consider case" ON, but 
>> only one search with "consider case" OFF.
>>
>> -Fred Ridder
>
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