Any experience Alfresco and/or other document management systems ...
Thanks, Troy! I appreciate the information. I am kicking off this project in the next few days to weeks. Yesterday, I went ahead and signed up for the Community Network access to see how it works ... Regards, Z -Original Message- From: Troy Fey [mailto:troy@opinicus.com] Sent: Wednesday, April 29, 2009 7:59 AM To: Syed Zaeem Hosain (Syed.Hosain at aeris.net) Cc: framers at lists.frameusers.com Subject: Re: Any experience Alfresco and/or other document management systems ... I've implemented Alfresco Community Network 2.1.0 as a "Customer Portal" for this very purpose. This version is no longer available for download, however, I suspect the latest version of Alfresco will perform just as well. If you want to stick with 2.1.0 I can email you the tarball I used. With respect to Alfresco Community 2.1.0. Once the Alfresco application is installed and running, you will need to add user accounts for each internal employee and external customer. Then you'll want to configure each user's "space" (aka directory, or folder) with the appropriate access control rights. At a minimum you'll probably want to remove the group "EVERYONE" from having "consumer" (read-only) access. After that, you'll then need to create one or more content rules to email the appropriate users. The rule will execute based on one or more conditions. Based on the context of your email, I suspect you'll want to use the "Inbound" condition as the trigger to email one ore more users. Once the rule is in place, it can be modified, disabled, or deleted. So, in short, it's pretty simple to configure Alfresco to perform the tasks you desire. On the other hand, depending on your IT infrastructure, there may be considerable effort to install and maintain the Alfresco application. Here are a few things you'll need to address during your installation: access to your email SMTP server, web-site firewall rules, CPU and memory allocation for the Apache Tomcat Server used by Alfresco, port conflicts with existing website, database type, and hard disk storage capacity for your content. I hope this helps Cheers, Troy Syed.Hosain at aeris.net wrote: > Sorry for the off-topic, but sorta-related question. > > Does anyone have experience with the Alfresco system (www.alfresco.com) for use with distribution of documents? If so, can you comment on that (or other competitive products, etc.)? > > Here is the the context: > > We do most of our Technical documentation in FrameMaker, our Marketing collateral in Word and Publisher predominantly. All our distribution is in Acrobat PDF format though, other than the printed collateral. > > Our technical documents are uploaded to our web site, in a system that is password-protected for our customers to get access to the technical docs. The problem I am attempting to address is: "automatic notification" to internal company people as well as customers that a new document is available. We had an experience recently that a Customer was using an old document and was not aware that a more recent one was available at our site. > > I have been told that Alfresco can solve this and other similar "problems", but I'd like to get some insight before I spend a lot of time on this particular product, since it seems overly complex for the task. > > Thanks for any insight as to how people deal with this notification issue. > > Z
RE: Any experience Alfresco and/or other document management systems ...
Thanks, Troy! I appreciate the information. I am kicking off this project in the next few days to weeks. Yesterday, I went ahead and signed up for the Community Network access to see how it works ... Regards, Z -Original Message- From: Troy Fey [mailto:troy@opinicus.com] Sent: Wednesday, April 29, 2009 7:59 AM To: Syed Zaeem Hosain (syed.hos...@aeris.net) Cc: framers@lists.frameusers.com Subject: Re: Any experience Alfresco and/or other document management systems ... I've implemented Alfresco Community Network 2.1.0 as a "Customer Portal" for this very purpose. This version is no longer available for download, however, I suspect the latest version of Alfresco will perform just as well. If you want to stick with 2.1.0 I can email you the tarball I used. With respect to Alfresco Community 2.1.0. Once the Alfresco application is installed and running, you will need to add user accounts for each internal employee and external customer. Then you'll want to configure each user's "space" (aka directory, or folder) with the appropriate access control rights. At a minimum you'll probably want to remove the group "EVERYONE" from having "consumer" (read-only) access. After that, you'll then need to create one or more content rules to email the appropriate users. The rule will execute based on one or more conditions. Based on the context of your email, I suspect you'll want to use the "Inbound" condition as the trigger to email one ore more users. Once the rule is in place, it can be modified, disabled, or deleted. So, in short, it's pretty simple to configure Alfresco to perform the tasks you desire. On the other hand, depending on your IT infrastructure, there may be considerable effort to install and maintain the Alfresco application. Here are a few things you'll need to address during your installation: access to your email SMTP server, web-site firewall rules, CPU and memory allocation for the Apache Tomcat Server used by Alfresco, port conflicts with existing website, database type, and hard disk storage capacity for your content. I hope this helps Cheers, Troy syed.hos...@aeris.net wrote: > Sorry for the off-topic, but sorta-related question. > > Does anyone have experience with the Alfresco system (www.alfresco.com) for use with distribution of documents? If so, can you comment on that (or other competitive products, etc.)? > > Here is the the context: > > We do most of our Technical documentation in FrameMaker, our Marketing collateral in Word and Publisher predominantly. All our distribution is in Acrobat PDF format though, other than the printed collateral. > > Our technical documents are uploaded to our web site, in a system that is password-protected for our customers to get access to the technical docs. The problem I am attempting to address is: "automatic notification" to internal company people as well as customers that a new document is available. We had an experience recently that a Customer was using an old document and was not aware that a more recent one was available at our site. > > I have been told that Alfresco can solve this and other similar "problems", but I'd like to get some insight before I spend a lot of time on this particular product, since it seems overly complex for the task. > > Thanks for any insight as to how people deal with this notification issue. > > Z ___ You are currently subscribed to Framers as arch...@mail-archive.com. Send list messages to fram...@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info.
Any experience Alfresco and/or other document management systems ...
Hi Syed You may want to take a look at these content management systems, both are based on Alfresco: - http://www.doczone.com/ - http://www.componize.com/Screencast/20080417%20Screencast%20Componize%20v5.htm Cheers -- Yves Barbion www.scripto.nu
Re: Any experience Alfresco and/or other document management systems ...
Hi Syed You may want to take a look at these content management systems, both are based on Alfresco: - http://www.doczone.com/ - http://www.componize.com/Screencast/20080417%20Screencast%20Componize%20v5.htm Cheers -- Yves Barbion www.scripto.nu ___ You are currently subscribed to Framers as arch...@mail-archive.com. Send list messages to fram...@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info.
Any experience Alfresco and/or other document management systems ...
Sorry for the off-topic, but sorta-related question. Does anyone have experience with the Alfresco system (www.alfresco.com) for use with distribution of documents? If so, can you comment on that (or other competitive products, etc.)? Here is the the context: We do most of our Technical documentation in FrameMaker, our Marketing collateral in Word and Publisher predominantly. All our distribution is in Acrobat PDF format though, other than the printed collateral. Our technical documents are uploaded to our web site, in a system that is password-protected for our customers to get access to the technical docs. The problem I am attempting to address is: "automatic notification" to internal company people as well as customers that a new document is available. We had an experience recently that a Customer was using an old document and was not aware that a more recent one was available at our site. I have been told that Alfresco can solve this and other similar "problems", but I'd like to get some insight before I spend a lot of time on this particular product, since it seems overly complex for the task. Thanks for any insight as to how people deal with this notification issue. Z
Any experience Alfresco and/or other document management systems ...
Sorry for the off-topic, but sorta-related question. Does anyone have experience with the Alfresco system (www.alfresco.com) for use with distribution of documents? If so, can you comment on that (or other competitive products, etc.)? Here is the the context: We do most of our Technical documentation in FrameMaker, our Marketing collateral in Word and Publisher predominantly. All our distribution is in Acrobat PDF format though, other than the printed collateral. Our technical documents are uploaded to our web site, in a system that is password-protected for our customers to get access to the technical docs. The problem I am attempting to address is: "automatic notification" to internal company people as well as customers that a new document is available. We had an experience recently that a Customer was using an old document and was not aware that a more recent one was available at our site. I have been told that Alfresco can solve this and other similar "problems", but I'd like to get some insight before I spend a lot of time on this particular product, since it seems overly complex for the task. Thanks for any insight as to how people deal with this notification issue. Z ___ You are currently subscribed to Framers as arch...@mail-archive.com. Send list messages to fram...@lists.frameusers.com. To unsubscribe send a blank email to framers-unsubscr...@lists.frameusers.com or visit http://lists.frameusers.com/mailman/options/framers/archive%40mail-archive.com Send administrative questions to listad...@frameusers.com. Visit http://www.frameusers.com/ for more resources and info.