Re: ADAPTABLE MyChart set-up experience

[Swander, Lena C]

Hi Sravani,

I'll add this to the agenda for today's 10AM GPC ADAPTABLE call.

Thanks,
Lena

On Nov 28, 2016, at 2:20 PM, Sravani Chandaka 
> wrote:

Hi Dan,
We are still working with our Epic team folks to set up the MyChart 
communication for ADAPTABLE. Lena helped us set up a call with UIowa's Epic 
team KUH's Epic team (on 10/20). KUMC will also be following UIowa's approach 
but we don't have anything finalized yet. I am attaching an email from Lena 
where she outlined their approach. For the first wave of KUMC ADAPTABLE 
invitations, we used outlook mail merge. We narrowed down our patient cohort to 
include only those patients who have consented to receive E-mail communication 
via their MyChart Email account. There is a ADAPTABLE GPC Call tomorrow 
10-11AM. We could bring up this discussion during that.
Lena,
Can you add this to the agenda for tomorrow's meeting?

Thanks
Sravani

From: Dan Connolly
Sent: Monday, November 28, 2016 12:51 PM
To: Sravani Chandaka
Cc: Phillip Reeder; Smith, Nicholas C; 
>
Subject: ADAPTABLE MyChart set-up experience

Sravani,

In a discussion of ADAPTABLE in last week's call...
PR: Does anybody have documentation on setting up my chart? That could help me 
with regulatory approval.
Nick to share my chart set-up experience.
Dan to ask Sravani how KUMC did it.
So... how did KUMC do it?

--
Dan

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Re: gpc-dev 20 Sep agenda and meeting notes

[Swander, Lena C]

Dan, next Monday (9/26) from 1-2PM CST the coordinating center will be hosting 
an ADAPTABLE call to cover the CDM queries that participating sites will be 
asked to complete.

Any dev member whomay be involved in this is heavily encouraged to join.


Please let me know if there are any questions. I'd be more than happy to 
forward the invitation out to those who want it. Otherwise, here is the meeting 
information:


ADAPTABLE Weekly Call
Every Monday, from Monday, September 12, 2016, to Monday, December 31, 2018
2:00 pm | Eastern Daylight Time (New York, GMT-04:00) | 1 hr



When it's time, join the 
meeting
 (link).


Meeting number (access code):735 836 818
Meeting Password: DCRI
Join by phone

1-855-244-8681 Call-in toll-free number (US/Canada)
1-650-479-3207 Call-in toll number (US/Canada)
Global call-in 
numbers
 | Toll-free calling 
restrictions
Meeting not yet started? Host key: 501247

Can't join the meeting? 

 Contact Support!



Thanks,

Lena



From: gpc-dev-boun...@listserv.kumc.edu  on 
behalf of Dan Connolly 
Sent: Monday, September 19, 2016 1:51:22 PM
To: 
Subject: gpc-dev 20 Sep agenda and meeting notes

What else for tomorrow?

?20 Sep gpc-dev shared 
notes;
 scribe: UTHSCSA

current snapshot:




  1.  Convene, take roll, review records and plan next meeting

 *   ?Meeting ID and access code: 
817-393-381; call +1 
(571) 317-3131

 *   roll: all 12 
DevTeams 
represented? KUMC, CMH, UIOWA, WISC, MCW, MCRF, UMN, UNMC, UTHSCSA, UTSW, MU, IU
Reminder - put institution after your name in GoToMeeting preferences

*   today's scribe: UTHSCSA

 *   comments on the agenda? No. On last week's notes? No. 
(#12)
Recent tickets 
opened/closed - FYI 
(i.e. not intended for discussion)

*   All such tickets are in the substantive agenda below.

 *   Next Meeting: 20 Sep; scribe: UIOWA?
Note LRU 
schedule, 
which nominates UIOWA, WISC, ...

  2.  
Milestone:cohort-char-als
 due 19 Sep

 *   #380 
Collect ALS survey data, EMR data from participating sites
9 participating 
sites. 8 sites done. WISC status?

 *   #304 
accuracy of ALS diagnosis data collection
News from UIOWA? 
Other sites?
Note: results from 
KUMC have 
been available since Sep 2015

  3.  Milestone:cdm-refresh6
#530 
DRN OC forum Sep 
19

 *   pointers to meeting materials?

 *   New/revised/refined obligations/timeline?

  4.  
Milestone:bariatric-study-data,
 
Milestone:antibiotic-study-data
 - due 21 Sep

 *   #241 KUMC 
is done with 

ADAPTABLE Feedback Request

[Swander, Lena C]

Hi all,


The coordinating center is requesting we meet regularly with CAPriCORN CDRN to 
discuss ADAPTABLE trial challenges and successes. Additionally, we have an 
upcoming GPC Internal ADAPTABLE Call for this Thursday (5/26) 3-3:30PM and will 
give a brief IRB update, and hold a round table of ADAPTABLE work at your site 
(invite to follow shortly, sent through the gpc-adaptable listerv).


I am requesting GPC dev team needs and questions regarding any of the 
computable phenotype work, or other logistics you think need kinks worked out. 
Please sent me your comments, questions, or concerns ASAP.


If you are not on the gpc-adaptable listserv and would like to be, please email 
with your contact information lena-swan...@uiowa.edu.


Thank you,

Lena Swander


Project Coordinator | Institute for Clinical and Translational Science
University of Iowa
Office Phone: 319-384-9936

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Re: Next GPC/CAPriCORN check-in

[Swander, Lena C]

That would be great. Thank you. Will send the email now.


From: Brittany Zschoche <bzscho...@kumc.edu>
Sent: Monday, May 23, 2016 10:49:17 AM
To: Swander, Lena C
Cc: gpc-dev@listserv.kumc.edu
Subject: RE: Next GPC/CAPriCORN check-in

Send to this: gpc-dev@listserv.kumc.edu<mailto:gpc-dev@listserv.kumc.edu>

And likely the sooner the better on that one, as Dan usually sends out the 
agenda midday on Monday.

Do you want me to let Dan know you’re sending an inquiry and would like to 
circle back tomorrow, time permitting?

From: Swander, Lena C [mailto:lena-swan...@uiowa.edu]
Sent: Monday, May 23, 2016 10:48 AM
To: Brittany Zschoche <bzscho...@kumc.edu>
Subject: Re: Next GPC/CAPriCORN check-in


Thanks, Brittany. I'll try to hit two birds with one stone in the dev team 
email by addressing our GPC ADAPTABLE internal call needs (meeting invite to 
follow in an hour) and the tentative GPC-CAPriCORN call. Yes, I can attend the 
11AM call tomorrow.



I send the e-mail to 
dev-boun...@listserv.kumc.edu<mailto:dev-boun...@listserv.kumc.edu>, correct?



Thanks so much for all your help.

From: Brittany Zschoche <bzscho...@kumc.edu<mailto:bzscho...@kumc.edu>>
Sent: Monday, May 23, 2016 10:39:34 AM
To: Swander, Lena C
Subject: RE: Next GPC/CAPriCORN check-in

Yes, I agree.  Well, we can def discuss it Wednesday morning as follow up to 
any email you sent today/tomorrow.

Dan has yet to send the Dev agenda.  You can email the dev team today and then 
maybe address it tomorrow? Are you able to attend the dev call tomorrow morning 
at 11?

(FYI, I also work with Charon on the Next-D project.)

From: Swander, Lena C [mailto:lena-swan...@uiowa.edu]
Sent: Monday, May 23, 2016 10:37 AM
To: Brittany Zschoche <bzscho...@kumc.edu<mailto:bzscho...@kumc.edu>>
Subject: Re: Next GPC/CAPriCORN check-in


Hi Brittany,



No, unfortunately it's a different call.  DCRI has requested that we sit in on 
a discussion session with CAPriCORN to discuss challenges, successes, etc.



The last call wasn't extremely helpful. They're looking for us to direct more 
of the conversation so I'm trying to garner GPC-wide ideas...so many calls, so 
little time...



-Lena




From: Brittany Zschoche <bzscho...@kumc.edu<mailto:bzscho...@kumc.edu>>
Sent: Monday, May 23, 2016 8:12:18 AM
To: Swander, Lena C
Subject: RE: Next GPC/CAPriCORN check-in

Hi Lena,

I would say the PM and dev listervs would be best?

Is this regarding the same call you referenced in your email last night to the 
adaptable listserv?

Would you please also include me on the invite? I’ll make it if I can.

Thanks!

Brittany

From: Swander, Lena C [mailto:lena-swan...@uiowa.edu]
Sent: Friday, May 20, 2016 3:17 PM
To: Brittany Zschoche <bzscho...@kumc.edu<mailto:bzscho...@kumc.edu>>
Subject: Fw: Next GPC/CAPriCORN check-in


Hi Brittany,



I'm attempting to set up a call between GPC and CAPriCORN. We have only had one 
call (to establish what these collaborative calls would look like), and I'm 
thinking it would be a good idea to have PMs and dev members give their input 
on what they'd like to hear. Do you think this would best be delivered through 
the adaptable listserv, or PM and dev team listservs?



They're trying to keep the calls small, FYI.



Best,
Lena



From: Holly Robertson, Ph.D. 
<holly.robert...@duke.edu<mailto:holly.robert...@duke.edu>>
Sent: Friday, May 20, 2016 3:02 PM
To: Swander, Lena C
Subject: RE: Next GPC/CAPriCORN check-in


Hi Lena,



I spoke to the CAPriCORN team today and they would like to set up another call 
for next week or early the following week.



Could you send me the availability of your team so I can match up for everyone? 
 Also- if you have specific topics you want to review during the call let me 
know.  We won’t have a formal agenda since these are meant to be calls for you 
so  it is whatever you want to discuss.



Best,

Holly



Holly Robertson, PhD

Project Leader, Global MegaTrials

Duke Clinical Research Institute

Email: holly.robert...@duke.edu<mailto:holly.robert...@duke.edu>

Office: 919.668.7352

Cell: 919.259.4034

Fax: 919.660.1326



From: Swander, Lena C [mailto:lena-swan...@uiowa.edu]
Sent: Monday, May 16, 2016 9:54 AM
To: Holly Robertson, Ph.D.
Subject: Re: Next GPC/CAPriCORN check-in



Thank you, Holly. Do you have any dates you're currently looking at based on 
responses from CAPriCORN?



-Lena





Project Coordinator | Institute for Clinical and Translational Science

University of Iowa

Office Phone: 319-384-9936





From: Holly Robertson, Ph.D. 
<holly.robert...@duke.edu<mailto:holly.robert...@duke.edu>>
Sent: Wednesday, May 11, 2016 1:21:12 PM
To: Swander, Lena C
Subject: RE: Next GPC/CAPriCORN check-in



Hi Lena,



These would be geared toward

Re: How long do other sites leave the Height/Health REDCap survey active?

[Swander, Lena C]

At Iowa, our survey is also still active.  Our first and only mailing went out 
to 5016 individuals on 10/6/15. To date, our last respondent completed the 
survey on 12/29. Our de-dentified data was uploaded to the GPC REDCap on 1/4/15.


If UTHSCSA would like us to de-activate the survey at this point, please let us 
know.


Thanks!

-Lena

Project Coordinator | Institute for Clinical and Translational Science
MPH Candidate 2016 | Department of Epidemiology
College of Public Health, University of Iowa
Office Phone: 319-384-9936




From: gpc-dev-boun...@listserv.kumc.edu  on 
behalf of Verhagen, Laurel A 
Sent: Wednesday, January 6, 2016 9:20 AM
To: Brittany Zschoche; 'Thomas Mish'; gpc-dev@listserv.kumc.edu
Cc: SARAH L ESMOND; Kolk Daniel A
Subject: RE: How long do other sites leave the Height/Health REDCap survey 
active?


At Marshfield, we've left our survey active. Just checked and we've received 
one response (12/4) since exporting de-identified survey data for UTHSCSA. Our 
final email invite was sent on 10/20, and the previous last response was 
received on 11/19.



Thanks,
Laurel



From: gpc-dev-boun...@listserv.kumc.edu 
[mailto:gpc-dev-boun...@listserv.kumc.edu] On Behalf Of Brittany Zschoche
Sent: Wednesday, January 06, 2016 9:08 AM
To: 'Thomas Mish'; gpc-dev@listserv.kumc.edu
Cc: SARAH L ESMOND; Kolk Daniel A
Subject: RE: How long do other sites leave the Height/Health REDCap survey 
active?



Tom,



I asked Sarah Schlachter and she made note to mention it on the next obesity 
call, Wednesday, 1/13.



Until then, would welcome updates/input from other sites.



Thanks,



Brittany



From: 
gpc-dev-boun...@listserv.kumc.edu 
[mailto:gpc-dev-boun...@listserv.kumc.edu] On Behalf Of Thomas Mish
Sent: Wednesday, January 06, 2016 9:01 AM
To: gpc-dev@listserv.kumc.edu
Cc: SARAH L ESMOND >; Kolk Daniel A 
>
Subject: How long do other sites leave the Height/Health REDCap survey active?



All,



I don't recall this conversation and or language talking about this issue, but 
I was curious how long each of our sites have left the H/W REDCap survey active 
after sending out the invitation. We didn't send our out until recently 
(mid-December) and are still getting a handful (2-10) every day yet. Plotting 
response rates seems to leave me in doubt that this will ever tail off 
completely but I'm assuming that eventually we'll reach a point of diminishing 
returns. Do other sites still have their REDCap surveys active? If not, at what 
point did you deactivate the survey?



-TM
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