Re: [IAEP] [SLOBS] [SLOB] motion to approve travel advance
+1 Sameer On Sep 20, 2017 8:29 AM, "Laura Vargas" wrote: > +1 > > I just want to make sure Samson is not going to be under unnecessary > stress or risks just because of "saving money" in his itinerary. > > > Regards and blessings > > Laura V > > 2017-09-20 10:15 GMT-05:00 Adam Holt : > >> Attention SFConservancy, Bradley Kuhn & Martin Michlmayr, >> >> +1 (my vote) means this will be approved with 4 (or more) of 7 votes >> Sugar Labs Oversight Board -- please proceed to assist Samson's travel >> planning as described below, Thanks! >> >> On Wed, Sep 20, 2017 at 11:07 AM, Ignacio Rodríguez < >> igna...@sugarlabs.org> wrote: >> >>> Same here. >>> +1 >>> >>> Please enjoy and make us proud :) >>> >>> >>> >>> >>> >>> On Wed, Sep 20, 2017 at 12:02 PM, Sameer Verma wrote: >>> I'll second the motion. Sameer On Sep 19, 2017 7:01 PM, "Walter Bender" wrote: > Alas, we have made no headway on my email regarding our travel advance > policy [1], but we have an important decision to make as soon as possible > [2]. > > As you know, we are hoping to send three representatives from Sugar > Labs to the Google Summer of Code summit. Google has in fact allocated > $3300 towards travel for this purpose (See [3] below). The plan of record > was to send Cristina Del Puerto, who will be traveling from San Francisco, > essentially at no cost, Samson Goddy, who will be traveling from Nigeria, > and Michaël Ohayon, who will be traveling from France. > > Samson has requested that the SFC prepurchase a ticket for him, as > detailed in [2]. He has also accrued several hundred US dollars in > expenses > in obtaining his visa, which was money lent to him by community members > when the SLOB denied his request for a travel advance. He is also asking > for a cash advance of US $550 to cover local transportation needs in > Nigeria and the States [4]. It is likely that the total cost of his and > Michaël's travel will exceed the Google budget by some hundreds of > dollars. That said, I think it is a worthwhile investment in two dedicated > community members. So... > > Motion: Approve a travel advance for US $2550 (US $2000 SFC > prepurchase of an airline ticket and $550 towards local transport) for > Samson Goddy's travel to the Google Summer of Code mentor's summit. > > Your timely response to this motion much appreciated. > > regards. > > -walter > > > [1] http://lists.sugarlabs.org/archive/iaep/2017-September/020168.html > > [2] SLOBs, > > As you probably know, Google provides a donation of $2,700 which they > suggest > projects use for travel for mentors and students, ideally for the > Mentor > Summit. > > Samson has asked us to book his flight. It seems it will probably cost > around $1,800, but I'm sorting out details with Samson now based on > his email > in a private thread. > > I ask that Adam Holt, as Representative to Conservancy from SLOBs, > please > communicate immediate approval for up to $2,000 for booking Samson's > flight > (prices may change by the time you send that approve, so extra budget > room > is a good idea). > > Note that the budget constraint by Conservancy's travel policy in this > case > is US$2,748.54 for this particular travel, but the Google funding > means we > do need to get approval from you, since likely the combined travel for > GSoC > -- which includes Samson Goddy, Michaël Ohayon, and Cristina Del > Puerto -- > will likely, in combination, go above the $2,700 donation for this > purpose > from Google. Others have not sent their travel details so we don't > know > their travel costs -- if you want to set capped budgets for them as > well, > please do that immediately too. > > I recommend approval for all this travel -- provided that it follows > Conservancy's main travel policy -- given the large amount of funds > Sugar > Labs has at its disposal already, but it's of course your decision. > > Martin Michlmayr > > [3] Hi GSoC Org Admins -- > As a thank you for your participation in GCI this year we want to give > you 3 slots for mentors to send to the GSoC Mentor Summit (instead of the > normal 2). > > We will add an additional $1100 to your GSoC mentor travel stipend > payment (for a total of $3300 for the mentor travel stipends). Feel free > to > have the third person sign up for the Mentor Summit registration before > September 5th, the sooner the better so we can get more folks off of the > wait list early. > > We will of course pay for the 3rd person's room for Friday and > Saturday nights as well so be sure they sign up for their hotel room at > either the Sunnyvale Sheraton Hotel or
Re: [IAEP] [SLOBS] [SLOB] motion to approve travel advance
+1 I just want to make sure Samson is not going to be under unnecessary stress or risks just because of "saving money" in his itinerary. Regards and blessings Laura V 2017-09-20 10:15 GMT-05:00 Adam Holt : > Attention SFConservancy, Bradley Kuhn & Martin Michlmayr, > > +1 (my vote) means this will be approved with 4 (or more) of 7 votes Sugar > Labs Oversight Board -- please proceed to assist Samson's travel planning > as described below, Thanks! > > On Wed, Sep 20, 2017 at 11:07 AM, Ignacio Rodríguez > wrote: > >> Same here. >> +1 >> >> Please enjoy and make us proud :) >> >> >> >> >> >> On Wed, Sep 20, 2017 at 12:02 PM, Sameer Verma wrote: >> >>> I'll second the motion. >>> >>> Sameer >>> >>> On Sep 19, 2017 7:01 PM, "Walter Bender" >>> wrote: >>> Alas, we have made no headway on my email regarding our travel advance policy [1], but we have an important decision to make as soon as possible [2]. As you know, we are hoping to send three representatives from Sugar Labs to the Google Summer of Code summit. Google has in fact allocated $3300 towards travel for this purpose (See [3] below). The plan of record was to send Cristina Del Puerto, who will be traveling from San Francisco, essentially at no cost, Samson Goddy, who will be traveling from Nigeria, and Michaël Ohayon, who will be traveling from France. Samson has requested that the SFC prepurchase a ticket for him, as detailed in [2]. He has also accrued several hundred US dollars in expenses in obtaining his visa, which was money lent to him by community members when the SLOB denied his request for a travel advance. He is also asking for a cash advance of US $550 to cover local transportation needs in Nigeria and the States [4]. It is likely that the total cost of his and Michaël's travel will exceed the Google budget by some hundreds of dollars. That said, I think it is a worthwhile investment in two dedicated community members. So... Motion: Approve a travel advance for US $2550 (US $2000 SFC prepurchase of an airline ticket and $550 towards local transport) for Samson Goddy's travel to the Google Summer of Code mentor's summit. Your timely response to this motion much appreciated. regards. -walter [1] http://lists.sugarlabs.org/archive/iaep/2017-September/020168.html [2] SLOBs, As you probably know, Google provides a donation of $2,700 which they suggest projects use for travel for mentors and students, ideally for the Mentor Summit. Samson has asked us to book his flight. It seems it will probably cost around $1,800, but I'm sorting out details with Samson now based on his email in a private thread. I ask that Adam Holt, as Representative to Conservancy from SLOBs, please communicate immediate approval for up to $2,000 for booking Samson's flight (prices may change by the time you send that approve, so extra budget room is a good idea). Note that the budget constraint by Conservancy's travel policy in this case is US$2,748.54 for this particular travel, but the Google funding means we do need to get approval from you, since likely the combined travel for GSoC -- which includes Samson Goddy, Michaël Ohayon, and Cristina Del Puerto -- will likely, in combination, go above the $2,700 donation for this purpose from Google. Others have not sent their travel details so we don't know their travel costs -- if you want to set capped budgets for them as well, please do that immediately too. I recommend approval for all this travel -- provided that it follows Conservancy's main travel policy -- given the large amount of funds Sugar Labs has at its disposal already, but it's of course your decision. Martin Michlmayr [3] Hi GSoC Org Admins -- As a thank you for your participation in GCI this year we want to give you 3 slots for mentors to send to the GSoC Mentor Summit (instead of the normal 2). We will add an additional $1100 to your GSoC mentor travel stipend payment (for a total of $3300 for the mentor travel stipends). Feel free to have the third person sign up for the Mentor Summit registration before September 5th, the sooner the better so we can get more folks off of the wait list early. We will of course pay for the 3rd person's room for Friday and Saturday nights as well so be sure they sign up for their hotel room at either the Sunnyvale Sheraton Hotel or Aloft Santa Clara Hotel before September 5th. It would be great if you sent a mentor that was a mentor for both programs as your third person. The person does need to be at least 18 years old. If you have any questi
Re: [IAEP] [SLOBS] [SLOB] motion to approve travel advance
Attention SFConservancy, Bradley Kuhn & Martin Michlmayr, +1 (my vote) means this will be approved with 4 (or more) of 7 votes Sugar Labs Oversight Board -- please proceed to assist Samson's travel planning as described below, Thanks! On Wed, Sep 20, 2017 at 11:07 AM, Ignacio Rodríguez wrote: > Same here. > +1 > > Please enjoy and make us proud :) > > > > > > On Wed, Sep 20, 2017 at 12:02 PM, Sameer Verma wrote: > >> I'll second the motion. >> >> Sameer >> >> On Sep 19, 2017 7:01 PM, "Walter Bender" wrote: >> >>> Alas, we have made no headway on my email regarding our travel advance >>> policy [1], but we have an important decision to make as soon as possible >>> [2]. >>> >>> As you know, we are hoping to send three representatives from Sugar Labs >>> to the Google Summer of Code summit. Google has in fact allocated $3300 >>> towards travel for this purpose (See [3] below). The plan of record was to >>> send Cristina Del Puerto, who will be traveling from San Francisco, >>> essentially at no cost, Samson Goddy, who will be traveling from Nigeria, >>> and Michaël Ohayon, who will be traveling from France. >>> >>> Samson has requested that the SFC prepurchase a ticket for him, as >>> detailed in [2]. He has also accrued several hundred US dollars in expenses >>> in obtaining his visa, which was money lent to him by community members >>> when the SLOB denied his request for a travel advance. He is also asking >>> for a cash advance of US $550 to cover local transportation needs in >>> Nigeria and the States [4]. It is likely that the total cost of his and >>> Michaël's travel will exceed the Google budget by some hundreds of >>> dollars. That said, I think it is a worthwhile investment in two dedicated >>> community members. So... >>> >>> Motion: Approve a travel advance for US $2550 (US $2000 SFC prepurchase >>> of an airline ticket and $550 towards local transport) for Samson Goddy's >>> travel to the Google Summer of Code mentor's summit. >>> >>> Your timely response to this motion much appreciated. >>> >>> regards. >>> >>> -walter >>> >>> >>> [1] http://lists.sugarlabs.org/archive/iaep/2017-September/020168.html >>> >>> [2] SLOBs, >>> >>> As you probably know, Google provides a donation of $2,700 which they >>> suggest >>> projects use for travel for mentors and students, ideally for the Mentor >>> Summit. >>> >>> Samson has asked us to book his flight. It seems it will probably cost >>> around $1,800, but I'm sorting out details with Samson now based on his >>> email >>> in a private thread. >>> >>> I ask that Adam Holt, as Representative to Conservancy from SLOBs, please >>> communicate immediate approval for up to $2,000 for booking Samson's >>> flight >>> (prices may change by the time you send that approve, so extra budget >>> room >>> is a good idea). >>> >>> Note that the budget constraint by Conservancy's travel policy in this >>> case >>> is US$2,748.54 for this particular travel, but the Google funding means >>> we >>> do need to get approval from you, since likely the combined travel for >>> GSoC >>> -- which includes Samson Goddy, Michaël Ohayon, and Cristina Del Puerto >>> -- >>> will likely, in combination, go above the $2,700 donation for this >>> purpose >>> from Google. Others have not sent their travel details so we don't know >>> their travel costs -- if you want to set capped budgets for them as well, >>> please do that immediately too. >>> >>> I recommend approval for all this travel -- provided that it follows >>> Conservancy's main travel policy -- given the large amount of funds Sugar >>> Labs has at its disposal already, but it's of course your decision. >>> >>> Martin Michlmayr >>> >>> [3] Hi GSoC Org Admins -- >>> As a thank you for your participation in GCI this year we want to give >>> you 3 slots for mentors to send to the GSoC Mentor Summit (instead of the >>> normal 2). >>> >>> We will add an additional $1100 to your GSoC mentor travel stipend >>> payment (for a total of $3300 for the mentor travel stipends). Feel free to >>> have the third person sign up for the Mentor Summit registration before >>> September 5th, the sooner the better so we can get more folks off of the >>> wait list early. >>> >>> We will of course pay for the 3rd person's room for Friday and Saturday >>> nights as well so be sure they sign up for their hotel room at either the >>> Sunnyvale Sheraton Hotel or Aloft Santa Clara Hotel before September 5th. >>> >>> It would be great if you sent a mentor that was a mentor for both >>> programs as your third person. The person does need to be at least 18 years >>> old. >>> >>> If you have any questions please let us know. >>> >>> Best, >>> >>> Stephanie and Mary >>> >>> [4] Sure and $550 for travel advance I will be in Lagos for almost 7 >>> hours and London for 6 hrs, transportation and taxes in Both airport in >>> Nigeria and America. I wanted to fly from Port Harcourt direct to SFO but >>> it will cost additional $1500 to the flight money wh
