Re: [IAEP] 2 Motions for Consideration 04/01/16

[Sebastian Silva]

At the Sugar Labs board meeting where this was discussed but not voted
upon, I promised to dig back into the mail archives.

Specifically I went looking for the motion where 200$ spending
authorization was trusted to Bernie for quick approval:
http://meeting.sugarlabs.org/sugar-meeting/meetings/2011-05-08T19:25:35

Highlights:
20:00


$9955.18 funds was available "unencumbered" as of Jan 2011.
20:01


walterbender: Revenue seems to have come from only 2 sources: indiv
donation money, money from Google.
20:01


cjb: can/should we find a fundraising person?
20:01


bernie: agrees
20:03


walterbender: we've only had a few thousands per year in unencumbered
funds every year, and we're spending a large chunk of it this year.
20:04


cjb: agrees, should expenses above $200 require approval?
20:04


many seem to agree..
20:04


bernie: more t-shirts businesses please!
20:04


walterbender: yes, we've delegated this to local labs..
20:05


bernie: authorization for t-shirts has..
20:08


walterbender suggestion: bernie approve funds instantly if under $200..
20:08

bernie  MOTION: A slob (to start with, Bernie) is authorized to
20:08


approve spending tickets filed on the bugtracker up to
20:08


$200.  For amounts larger than this, we still need a full
20:08


SLOBs motion.
20:09


seconded by walter
20:09


+1 from me
20:09


6 people authorized, mchua_afk vote pending




Here I found some interesting developments to this motion:

http://meeting.sugarlabs.org/sugar-meeting/2012-01-03
At this meeting the board discussed a "Finance Team Coordinator"

At that time Walter nominated Robert Fadel for the role, and there was
an offering by Laura Vargas of help on the topic.

A few highlights:
21:12

walterbenderlet's try to be focused in respect to everyone's time
21:12  
#topic board positions
21:13  
As requested I checked with Bert and he is willing to continue as
Ombudsman
21:13  
Also I had discussions with both Robert Fadel and Laura Vargas about
the finance team coordinator position
21:14  
note that we are not calling the position "Treasurer" :)


walterbenderA bit of background on Robert: he was the Finance Director
of both the MIT Media Lab and OLPC
21:15  
His last day at OLPC was the last day of 2011
21:15  
He is willing to manage our finances and interface with SFC as he wants
to keep a hand in the project
21:16  
Re Laura, her interests are more geared towards development and models,
not the day-to-day management.

21:20

walterbenderWe may want to establish some lev

[IAEP] 2 Motions for Consideration 04/01/16

[Caryl Bigenho]

Hi Folks…
I am presenting 2 proposals regarding the position of Treasurer (a position 
currently undefined and unfilled) for consideration at Friday's SLOBs meeting. 
One is an ammendment to the bylaws regarding the eligibility of the person 
serving in the position and the other is a separate motion dealing with the 
duties of said Treasurer and how financial matters would be handled going 
forward. 
To see and comment or "tweak" these proposals, you can go to: 
https://docs.google.com/document/d/16jIFuZ9bX-Bv675BpA1KmcEcRcX4PRCOUEX0ICRUkOc/edit?usp=sharing
  
I will also attach a copy to this email, but to add your input, please go to 
Google Docs to do it so we can all see it. You will note that something has 
been left open intentionally under "Expenses" ($X). Comments and suggestions on 
this amount before the meeting would be a way to speed things up when the board 
actually considers the motion.
The main purpose of these motions is to clarify how finances will be handled in 
the future and to simplify and clarify  the procedure for requesting and 
disbursing funds for approved projects. The proposal submitted by Samson Goddy 
for a translation project in Nigeria is an excellent example of the kind of 
well crafted proposal that we would hope to see in the future with these 
motions added to the bylaws.
I also want to clarify that, under no circumstances do I wish to be considered 
for the position of Treasurer. I think it should be someone who has the time 
and energy to do it well!  I can think of several such people, but I will leave 
that to the SLOBs.
Caryl Bigenho
P.S. I have been without internet since Sunday (just had new service installed 
late yesterday) so I didn't send this until this morning.



  

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