Votes:
--
| Board Member | 1. | 2. | 3. |
| |:--:|:--:|:--:|
| Bryce Harrington | a. | a. | a. |
| Josh Andler | a. | a. | a. |
| Tavmjong Bah | d. | a. | a. |
| Ted Gould| a. | a. | a. |
| Martin Owens | a. | a. | a. |
| Marc Jeanmougin | a. | a. | a. |
| Chris Rogers | a. | a. | a. |
Resolution:
---
Individuals listed below are authorized for Kiel travel reimbursement
for $2000 each. This covers transportation, lodging, and food costs
following the reimbursement rules specified by the Software
Conservancy.
The board will sponsor a dinner out for Hackfest attendees and their
guests for up to € 450 total.
Maren will ensure there are snacks and beverages, and procure other
incidentals as needed for attendees. She will be reimbursed for up to a
total of 300 €.
Proposal:
-
1. Travel Sponsorship to Kiel Germany.
- [ ] a. Reimburse specific attendees listed below for up to a flat
amount of $2000 per person.
- [ ] b. Reimburse using the ranked system used for the previous
hackfest in Boston.
- [ ] c. Reimburse with open ended limits to extent permitted by
Software Conservancy policy.
- [ ] d. Other: ___
- [ ] e. No, do not fund.
2. Board-sponsored Dinner. The Inkscape Board will fund a dinner out
for Hackfest attendees and their guests. An estimated 15 people
averaging 30 € each gives a budget of € 450.
- [ ] a. Yes, for estimated cost of up to € 450.
- [ ] b. Recommend a change: ___
- [ ] c. No, do not fund.
3. Refreshments. Maren will ensure there are snacks and beverages, and
procure other incidentals as needed for attendees. An estimate of
12 attendees * 5 days * 5 € suggests a budget of 300 €.
- [ ] a. Authorize reimbursement of up to 300 € to Maren Hachmann for
snacks, beverages, and other incidentals relating to the
event hosting.
- [ ] b. Authorize a different amount: ___
- [ ] c. Do not authorize reimbursement for refreshments
Potential Attendees:
- Tavmjong Bah
- Maren Hachmann
- Martin Owens
- Thomas Holder
- Christopher Rogers
- Marc Jeanmougin
- Jabier Arraiza
- Mihaela Jurković
- Max Gaukler
- Krzysztof Kosiński
- Patrick "Ede_123" Storz
- Jürgen Weigert
Email addresses for the above individuals are available from
Maren Hachmann .
Background:
---
As discussed in recent board meetings, we'd like to make this event more
convenient for a wider diversity of people, particularly including newer
members of our community and those who contribute to the project in
areas other than coding. For past events we've used a ranked system
that establishes caps based on length of involvement and quantification
of contributions, which could potentially inhibit these two groups.
Instead, it is proposed that we use a simpler flat cap of $2000.
The Conservancy has asked to know the names and email addresses of
approved attendees. Many people do not yet know for certain if they can
attend or if so for how long, but the list shows people who have
expressed that they *might* be able to attend. This vote will authorize
travel reimbursement for the if they do choose to come. Some of these
people are local, or will have travel paid for by other entities, or
will only need to travel within Europe, so we expect that most attendees
will require less than the $2000 cap. The venue can comfortably hold 12
people, so we are trying to ensure we have about that number of
attendees. We may want to recruit alternates if people on the above
list won't be able to come. Thus the list of people should be
considered preliminary.
Further details about the hackfest are available from
http://wiki.inkscape.org/wiki/index.php/Hackfest2018_Kiel
Cc:
Bcc:
Subject:
Reply-To:
On Thu, Jun 14, 2018 at 02:19:57PM +, Bradley M. Kuhn via RT wrote:
> Bryce,
>
> Thanks for sending this along:
> Bryce Harrington via RT wrote at 07:47 (PDT) on Monday:
> > Inkscape will hold a hackfest in Keil in fall of 2018.
>
> Could you please make sure to reply to this thread (i.e., to ticket #723)
> when you have decided on funding for the event:
>
> > Funding details will be determined in a subsequent referendum.
>
>
> Please include in that email names and email addresses of all people
> approved for travel, and exactly how much is approved for each, and if there
> are any additional restrictions on their travel beyond the usual Conservancy
> travel policy.
>
> Please do this as soon as you can. That way, I can send out the travel
> policy early to all the folks traveling so they have plenty of time to look
> at it.
>
> Thanks!
>
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