Collections Database Coordinator Position Summary Under the general supervision of the Registrar, the Collections Database Coordinator manages The Museum System (TMS) database and ensures the proper and consistent entry and maintenance of all data related to the Permanent Collection of Crystal Bridges Museum of American Art (CBMAA). The Collections Database Coordinator also works closely with the IT Department to ensure effective use of TMS institution-wide. The Collections Database Coordinator may serve as supervisor to one or more positions and/or volunteers.
Principal Responsibilities (Essential Functions) ? Manage and maintain TMS on a daily basis ? Ensure proper and consistent entry and maintenance of TMS data ? Establish guidelines for TMS data entry ? Work closely with the IT Department to ensure the overall integrity, functionality and security of TMS and the data stored within ? Provide museum-wide support for TMS ? Manage Crystal Reports related to TMS, develop new reports as needed by collections management or as requested by other museum departments ? Maintain a working knowledge of TMS and Crystal Reports and inform staff of changes or updates in both programs ? Develop and maintain a TMS User?s Manual for use museum-wide ? Develop training procedures to insure effective use of TMS by other museum departments ? Assist in the implementation of TMS on the web Secondary Responsibilities ? Assist with registrational duties as needed ? Perform general administrative duties as required ? Act as courier, as assigned, to accompany exhibitions and loans worldwide ? Complete special projects and basic research as assigned ? Complete all other duties as assigned within the scope of responsibility and skill required for the job. Minimum Qualifications Education, Training, and Traits: ? Bachelor?s degree from an accredited college or university in IT, art, art history, or museum studies ? Knowledge of SQL and ability to write SQL required ? Demonstrated expertise in database and database standards ? Enthusiasm about being a member of a team developing a major new art museum with a strong visitor-centered community dynamic ? Ability to understand and maintain the highest levels of confidentiality Work Experience: ? Minimum two years of experience in museum related employment ? Experience using complex collections database applications, The Museum System (TMS) and Crystal Reports required Licenses and Certifications: ? Ability to obtain valid passport. Skills and Abilities ? Strong written and verbal communication skills ? Excellent attendance and punctuality ? Strong organizational skills and analytical skills. ? Ability to exercise discretion and independent judgment ? Ability to work in a fast-paced environment with strong attention to accuracy and detail ? Ability to multi-task and think critically ? Ability to work independently and with initiative Physical Demands and Work Environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. ? Physical demands: In the work environment described below, position requires verbal and written conversation with others, sitting, standing, walking, bending, reaching and climbing. Position requires sitting at a desk and utilizing a computer for prolonged periods of time and good eye/hand coordination. Vision abilities required by the job include close vision. Position requires use of hands to safely handle and move collection objects according to the most current approved museum standards. ? Work Environment: The majority of work will be performed in an office environment. The noise level in the work environment is usually low to moderate. Work requires periodic transport of packed library objects to and from local off-site storage facilities. Work requires occasional independent travel to and from these local off-site library and art storage areas as well as performance of inventory-related activities in these storage areas. Periodic travel as a courier to accompany exhibitions and loans worldwide may be required. Occasional weekend, evening and night work hours also required. The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position. Compensation Crystal Bridges offers a competitive salary and a comprehensive benefits package. Application Procedure To be considered for candidacy for this position, submit cover letter and resume online at www.crystalbridges.org/careers<http://www.crystalbridges.org/careers> or to Human Resources, Crystal Bridges Museum of American Art, P.O. Box 1169 Bentonville, AR 72712-1169. If submitting by mail, please reference Collections Database Coordinator position opening. No phone calls please. The successful applicant will be required to pass a routine background and consumer credit check and drug screening. AN EQUAL OPPORTUNITY EMPLOYER
