From: "Susan Patterson" <spat...@slam.org> To: "mcn-l" <mc...@world.std.com> Subject: News from the Fall, 1998 MCN Board Meeting Date: Fri, 13 Nov 1998 13:28:02 -0600 X-Msmail-Priority: Normal X-Priority: 3 X-Mailer: Microsoft Internet Mail 4.70.1155 Mime-Version: 1.0 Content-Type: text/plain; charset=ISO-8859-1 Content-Transfer-Encoding: 7bit Content-Transfer-Encoding: 7bit
Here is a summary of the Fall, 1998 Board Meeting -- something of a momentous one, I think. I have left the summary in the order in which the items were addressed in the meeting. However I draw your attention to two items in particular which will have a lasting impact on MCN for the foreseeable future: 1) selection of a new Association Management Company -- Adler Droz, Inc.; and 2) the proposed plan for MCN publications. Please read these sections thoroughly and feel free to direct any questions to me -- spat...@slam.org -- or any board member. Thanks for your patience during this transition period. Susan Patterson Secretary to the Board Museum Computer Network Museum Computer Network Fall Board Meeting September 26, 1998 Loews Santa Monica Beach Hotel Santa Monica, CA Members present: Richard Rinehart, President; Susanne Warren, President-Elect; David Bridge, Steve Dietz, Robin Dowden, Julie Haifley, Guy Hermann, Leslie Johnston, Amalyah Keshet, Susan Patterson, Greg Spurgeon. President Rinehart welcomed all members and announced the results of the recent election. Susanne Warren was named President-Elect; re-elected to serve second terms (second and final term through Fall, 2001) were Guy Hermann and Susan Patterson. Elected as a first term member was Sam Quigley (first term through Fall, 2001). Robin Dowden will continue as Treasurer; Susan Patterson as Secretary; and Leslie Johnston as Membership Chair. Treasurer's Report The unaudited financial statements for the Museum Computer Network for the fiscal year ending June 30, 1998 paint the following picture: 1. main checking account balance as of 6/30/98: $148,552 2. unrestricted general fund (accumulation of all prior years revenue over expenses): $100,439 While we didn't make money in FY98, we also didn't loose any: ASIS reports an excess of $1,914 over expenses. We made $32,908 from the St. Louis conference. Financial reports on the LA conference were not available at the time of the board meeting. As of Sept 23, 1998, ASIS reported having received $94,285 in meeting revenue; expenses to that date were $16,659. Leslie estimated a $30,000 profit from MCN'98. Review of Committees: >Executive Committee: R. Rinehart, chair, S. Warren, R. Dowden, S. Patterson, L. Johnston. >AMC Transition Committee: G. Hermann, chair, S. Patterson, L. Johnston, S. Warren, R. Rinehart, R. Dowden. This committee will function through Spring, 1999 meeting. >Membership Committee: L. Johnston, chair, S. Quigley. >Professional Development: S. Warren, chair, R. Rinehart, S. Dietz >SIGs: R. Rinehart reported that the following Special Interest Groups met during the conference: MIS, Art & Archaeology, California, Internet, Intellectual Property, Visual Information, Standards. In accordance with the SIG Charter, each SIG will report to the membership a minimum of one time each year outlining their activities. >Planning Committee: G. Hermann moved that the duties of the Planning Committee be assumed by the Executive Committee and that a separate planning committee be dissolved. Seconded by A. Keshet, unanimously approved. >The following committees were suspended, pending coordination with the AMC: Development, Marketing, Publications. >Nominating Committee: (1999) R. Dowden, chair, D. Bridge, L. Johnston, G. Spurgeon. Conference Reports >1998: L. Johnston, chair. Approximately 400 attendees with an estimated income of $30,000. The Board extended special thanks and recognition to Leslie Johnston for her outstanding efforts in administering the conference. >1999: J. Haifley, Program Chair. The 1999 conference will be held at the Wyndham Franklin Plaza Hotel in Philadelphia, PA, October 27-30. 2000: Greg Spurgeon will investigate both Victoria and Vancouver on an upcoming trip to the area. Publications Proposal As an interim measure, Spectra will be published three times in 1999, with each issue shepherded by a guest content editor. R. Rinehart will coordinate the first issue on Standards; S. Warren will coordinate the second issue on professional development; and S. Dietz will coordinate the third issue focusing on "cool apps." Steve Dietz presented a publications proposal addressing both electronic and print options. In general, publications would fall into four categories: newsletter and listserv; web site and archives; articles; proceedings. A general discussion of the proposal followed with duties and deadlines assigned. G. Hermann will be website coordinator until AMC takes over general managership. G. Hermann moved that this first portion of the board meeting be adjourned. L. Johnston, seconded. All agreed and meeting was adjourned at 6:30 pm. Museum Computer Network Fall Board Meeting, continued September 27, 9:15 am Loews Santa Monica Beach Hotel Santa Monica, CA Members present: Richard Rinehart, President; David Bridge, Steve Dietz, Julie Haifley, Guy Hermann, Leslie Johnston, Amalyah Keshet, Sam Quigley, Susan Patterson, Greg Spurgeon. International Chapters G. Spurgeon led a discussion concerning the possibility of establishing international chapters of MCN. By the Spring Board Meeting, Greg will draft a proposal which could be presented to potential chapter organizers. Association Management Company (AMC) G. Hermann described the process which was employed to determine which AMC to select. A Request for Qualifications was sent to some 80 association management companies, resulting in approximately 30 responses. Thirteen companies were sent MCN's Request for Proposal. Three respondees were selected to be interviewed on September 22. A straw poll taken at the end of the interviews was unanimous: Adler Droz, Inc. (ADI) G. Hermann and S. Patterson visited the offices of ADI, references were called and Fred Droz came to the final day of our conference. A. Keshet moved that MCN pursue finalizing a contract for services with ADI; J. Haifley, seconded. Unanimous vote. G. Hermann will work to finalize details of the contract, aiming for a signed agreement by October 15, with ADI assuming the management role January 1. Details of the transition period were discussed and duties assigned. After the contract with AD is finalized, MCN will send a letter to all members announcing the new mangement service, and giving the specific changes to MCN's mailing address and phone numbers. Liaisons >CIMI G. Hermann will continue as liaison. R. Rinehart said that the MCN-named delegate to CIMI projects works well. It was suggested that this delegate report back to the membership. Delegates are selected by announcing a call for participants via mcn-l; recommendation to CIMI and ask for their input. >AAM R. Rinehart will attend affiliate meeting. Ideas were discussed about how to maximize MCN presence at AAM meeting. >NINCH Rachel Allen has accepted the duty of delegate to NINCH. She will report to the board and membership. DFC The Intellectual Property SIG discussed the question of MCN participation in this project but recommends that MCN does not participate at present. G. Spurgeon moved that the meeting be adjourned; A. Keshet seconded; all agreed. Meeting adjourned at 1:40 pm. Respectfully submitted, Susan Patterson Secretary to the Board of Directors Museum Computer Network
