[MCN-L] Job Posting: Assistant Registrar, Documentation - Vancouver Art Gallery
Please note the following job opening for Assistant Registrar at the Vancouver Art Gallery. Please send all inquiries and resumes to the Human Resources Manager. VANCOUVER ART GALLERY ASSOCIATION 1 FULLTIME POSITION AVAILABLE ASSISTANT REGISTRAR, DOCUMENTATION SUMMARY Reporting to the Registrar of Collections, the Assistant Registrar of Documentation is responsible for the Gallery's electronic and manual collection documentation records and the implementation and operation of the Gallery's collections management system, STAR. The incumbent works with staff in registration, curatorial, conservation, preparation and other professional/technical areas to provide for an effective collections management system and accurate and accessible documentation of the permanent collection and works on loan to/from the Gallery. Responsibilities include overseeing development, implementation and ongoing operation of the STAR system; development of policies, procedures, data standards and data entry guidelines; data entry and data upgrading according to professional guidelines and standards; supporting users of the STAR system with training and advice; preparation of collections statistics and reports including responding to internal and external queries; assisting with the preparation and documentation of acquisition; assisting with exhibitions where required; and undertaking other related duties as required. The Assistant Registrar - Documentation works within the overall goals of the Gallery's Registration Department and provides a strong liaison to relevant network services and other database systems. S/he applies a good understanding of the Gallery's larger needs with an eye for detail and ensures the collections management system and electronic records are up to date, accessible and secure. QUALIFICATIONS The successful incumbent will have an undergraduate or graduate degree in Museum Studies, Library/Information Sciences or other relevant fields with 2-4 years experience in information management or registration tasks ideally in a museum/art gallery setting. Excellent communication and computer skills are required. Previous experience working with database systems and understanding of the behind-the-scenes operation are important attributes. Strong attention to detail, demonstrated ability to follow through on projects in an organized and efficient manner, ability to work well with co-workers and independently will be sought. SALARY: Pay Grade 19$21.34 to $24.89 per hour HOURS: Monday to Friday; nine day fortnight Please send your resume, in confidence, by Thursday, July 31, 2008, to the Human Resources Manager, Vancouver Art Gallery, 750 Hornby Street, Vancouver, B.C. V6Z 2H7, Fax: (604) 682-1086 or email: hr at vanartgallery.bc.ca We thank all applicants for their interest; however, only those short-listed will be contacted.
[MCN-L] MCN conference--hotel reservation deadline
Rooms are available now. I just booked mine. -Original Message- From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of Steve Jacobson Sent: Friday, October 06, 2006 11:33 AM To: Museum Computer Network Listserv Subject: Re: [MCN-L] MCN conference--hotel reservation deadline I just spoke with Dawn and she has spoken with the hotel. There is some sort of issue with the way the room block had been reserved. It should be straightened out shortly and rooms will soon be available. You should try again later. Steve Jacobson -Original Message- From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of Sheila_Carey at pch.gc.ca Sent: Friday, October 06, 2006 2:32 PM To: Museum Computer Network Listserv Subject: Re: [MCN-L] MCN conference--hotel reservation deadline Hi -- I was also told that there were no rooms available at all on the Wednesday (November 8), so it was an issue of availability, not the conference block for that night. Sheila Carey Misunas, Marla mmisunas at sfmoma.org Sent by: mcn-l-bounces at mcn.edu 10/06/2006 02:28 PM Please respond to Museum Computer Network Listserv mcn-l at mcn.edu To Museum Computer Network Listserv mcn-l at mcn.edu cc Subject Re: [MCN-L] MCN conference--hotel reservation deadline For Alan and anyone else who runs into the same problem, please call our Conference Administrator, Dawn Vandermey, at 403-541-0911. She should be able to help. Marla Misunas Collections Information Manager Collections Information and Access San Francisco Museum of Modern Art 415-357-4186 (voice) Check out SFMOMA Collections Online www.sfmoma.org __ President, Museum Computer Network http://www.mcn.edu -Original Message- From: mcn-l-bounces at mcn.edu [mailto:mcn-l-boun...@mcn.edu] On Behalf Of Newman, Alan Sent: Friday, October 06, 2006 11:26 AM To: Museum Computer Network Listserv Subject: Re: [MCN-L] MCN conference--hotel reservation deadline Importance: High They say they are entirely sold out for Wednesday and do not have conference rates for Fri or Sat. Alan Newman On 10/6/06 12:59 PM, Misunas, Marla mmisunas at sfmoma.org wrote: I'm writing you a quick note about making your hotel reservations TODAY for our 34th annual conference in Pasadena next month, Access to Assets: Return on Investment, November 8-11, 2006. Call the hotel before 5:00 pm pst this Saturday, October 7, for your last chance to make a reservation at the guaranteed conference rate of $165 per night for a single or double room. Reservations may be available after Saturday, but the conference rate cannot be guaranteed. I urge you to register through and stay at the conference hotel-having everyone there is very important to our bottom line. Be sure to mention you are part of the Museum Computer Network group. The hotel number is: (626) 792-2727. If you have any problems making reservations, please call our Conference Administrator, Dawn Vandermey, at 403-541-0911. ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://toronto.mediatrope.com/mailman/listinfo/mcn-l The information contained in this electronic mail message (including any attachments) is confidential information that may be covered by the Electronic Communications Privacy Act, 18 USC Sections 2510-2521, intended only for the use of the individual or entity named above, and may be privileged. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution, or copying of this communication, or the taking of any action based on it, is strictly prohibited. If you have received this communication in error, please immediately notify me and delete the original message. Thank you ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://toronto.mediatrope.com/mailman/listinfo/mcn-l ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit: http://toronto.mediatrope.com/mailman/listinfo/mcn-l ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l at mcn.edu To unsubscribe or change mcn-l delivery options visit:
Re: A Cataloguing Question
Hi Will, This is one of my favourite topics! To process such collection, I would first verify with the curator whether the collection of prints is considered one work or multiple works. Here at the Vancouver Art Gallery, we consider them one work if they are related to each other in a way that prints in the collection cannot be exhibited separately. In this case, I create a parent record for the group and child records for each of the prints. If a print can be separated out from the series and exhibited on its own, then the prints are considered separate works, and I create separate records for the works without a hierarchical (parent/child) relationship. As for the title issue, we put the individual titles in the title field and record the series title in the Series Title field. However, I have set up our search field so that users can retrieve all prints if they search by what's in the Series Title field. You can also set up the output field for title so that it concatenates data from a few fields and puts in the format and order that users need to see. Generally speaking, I just remind users that the output can be different from input. so, I would rather input the data in the proper fields, and then can customize the output as needed. Hope this helps. best, Bita Bita Vorell Assistant Registrar, Documentation Vancouver Art Gallery t. 604 662 4700 f. 604 682 1086 www.vanartgallery.bc.ca Subject: RE: A Cataloguing Question From: Jonathan Thristan jonathan.thris...@tate.org.uk Date: Tue, 1 Feb 2005 10:52:43 - X-Message-Number: 1 Hello Will Here at Tate, the group and each group member would have an object record, with a parent/child relationship between the two. Complete/incomplete information is also recorded. A sample title from the web, for a page from a Turner sketchbook: from Tweed and Lakes Sketchbook [Finberg XXXV], Kirkstall Abbey: [group title] North Aisle of Nave, Looking across the Crossing to the East End, with Debris from Collapsed Tower in Foreground [page title] This 'display title' is formed by concatenating a 'group information' field (but with information regarding the group's 'completeness', plus the object number range of the group, stripped out) on the child object record with the child object record's 'title'. The 'group information' on the child object record is itself derived from the title of the parent group object record, plus the object number range of the group, and is calculated by the CMS (TMS at Tate). Regards Jon Jon Thristan Collections Information Manager Tate Millbank London SW1P 4RG t: +44 (0) 20 7887 8983 e: jonathan.thris...@tate.org.uk w: www.tate.org.uk -Original Message- From: Real, Will [mailto:re...@carnegiemuseums.org]=20 Sent: 31 January 2005 20:32 To: mcn-l@mcn.edu Subject: A Cataloguing Question Hi everyone, We are having a disagreement here among staff with differing approaches to cataloguing a large collection of Japanese prints in our collections management system. Many of the prints are part of a series, and in many cases we own the entire series of prints. One school of thought is that the series title ought to be part of the print title, and that no hierarchical records (e.g. a group record for the series as a whole, with child records for each print that is part of the series) are needed since a user could recall the records by either the print title or the series title in the main title field. Others gravitate towards segregating the print title and the series title (and number), and creating group-level records for the series, with child records for the prints. Those of us who favor this understand that when the data is displayed (on the web or on a label or other publication), data from the Series and Number in Series fields have to be concatenated with data from the Title field so it looks like the title of the object is print so and so, No. 3 from the series such and such. It was suggested that we take an informal survey to find out how other institutions approach this or similar situations, to see if there is in fact some consensus. We are especially interested in hearing from insitutions that catalogue Japanese prints in particular, since it is this group of objects that seems to have stirred up the most controversy. CCO seems to favor separate fields for Title and Series (or designating one title as collective title which is similar), and also seems to favor Whole/Part relationships for this situation. It does say that when a repository does not have the entire series, it may not want to create the record for the whole series, which might be misleading. In our case, more often than not, the series are complete. A third way would be to create an Alternate Title of type Display that includes the entire string of print title, number in series, and series title, as preferred by one group, while also entering the data in the separate fields and in hierarchical relationships
