Re: [MCN-L] DDAM? (Document and Digital Asset Management)

[Anne Young]

Hi Perian,

The IMA spent the last two years implementing Piction as our new DAM and is now 
integrating Piction for document management as well. We very strategically 
selected to identify and implement these systems separately after past 
experiences with trying to implement both at the same time not working overly 
well for us. You can read about our implementation of Piction as our new DAM in 
the attached article that I authored with our manager of photography, Tascha 
Horowitz. We tried to be very strategic in our selection and implementation of 
the system and have modeled this process for document management as well.

We did a year-long search for a new document management system and in the end 
selected Piction as it presented the most user-friendly interface for staff, as 
well as meeting numerous other requirements we identified as necessary (many 
other systems we reviewed did not meet all of these). Happy to share that 
information too if it would help you. We are only just starting the 
implementation of the document management module now, but again, are trying to 
think very strategically about how we organize it and what does into it, 
including thinking about things like moves to an archive location, department 
retention schedules, file naming standardizations, etc.

Our end-goal is to have us moved off of our two previous DAMs (MediaBin & 
Nuxeo) as well as past document management/project management systems (Nuxeo, 
Athena, and others) by the end of our fiscal year (June 2016) and be using 
Piction to streamline our overall staff sharing, processes, and efficiency. We 
are still going to continue using Basecamp, Dropbox, Hightail and other tools 
for some aspects of project management, task assignments and large file 
sharing. So far what we've seen after about a year(ish) live to all staff on 
Piction DAM has been quite wonderful and really, really making all of our lives 
much simpler.

Happy to chat with you offline more about our experiences.
Anne

Anne M. Young
Manager of Rights and Reproductions

Indianapolis Museum of Art
4000 Michigan Road
Indianapolis, IN  46208-3326
T 317-923-1331 x171  F 317-920-0399
ayo...@imamuseum.org
http://www.imamuseum.org


-Original Message-
From: Nate Solas [mailto:homebre...@gmail.com]
Sent: Wednesday, September 30, 2015 9:43 AM
To: Museum Computer Network Listserv
Subject: Re: [MCN-L] DDAM? (Document and Digital Asset Management)

Not an exact fit, but you might want to check out Nuxeo DAM:
http://www.nuxeo.com/solutions/digital-asset-management/

Nuxeo under the hood is an extremely powerful Document Management System, and 
the DAM component fits naturally over that framework. I haven't used this setup 
so can't personally vouch for it, but I know back in the day the IMA was using 
Nuxeo for document management. Might be worth pinging Kyle or someone else at 
the IMA?

Good luck and please post your findings!
Nate


On Mon, Sep 28, 2015 at 9:53 PM, Perian  wrote:

> Hi everyone:
>
> I'm performing some digital asset and digital needs assessments in
> preparation for DAMS selection and implementation. As I'm interviewing
> the staff, it's becoming clear that there are at least two different
> types of products that are needed: a DAMS and a document management system 
> (DMS).
> The staff has adopted the use of Google Docs, Dropbox, and other
> collaborative tools to streamline their workflows, but the downside of
> this is that materials and information are scattered absolutely
> everywhere. We could also argue for the need for a third system, a
> knowledge management system, but those needs can mostly be addressed through 
> the intranet.
>
> We were sort of hoping that maybe we could implement a DAMS with a DM
> overlay, but I don't think such a beast exists. Does it? Or are there
> other solutions some of you have already hit upon that allows for the
> DAMS to retain all of the digital files while allowing for version
> control and collaboration (in an easy-to-use and elegant interface)?
>
> And if some of you have implemented both DM and DAM, I'd love to know
> the interplay between these systems.
>
> Thanks,
>
> ~Perian
> ___
> You are currently subscribed to mcn-l, the listserv of the Museum
> Computer Network (http://www.mcn.edu)
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Re: [MCN-L] DDAM? (Document and Digital Asset Management)

[Russell, Douglas]

We recently chose ResourceSpace as our DAMS. It's an open source 
project, so the licensing
is free. A company called Montala provides support for it, which we 
chose (reasonable pricing

which is displayed online).

Products we looked at:
http://www.resourcespace.org/
http://www.notredam.org/
http://www.extensis.com/digital-asset-management/portfolio/
http://netx.net/
https://www.canto.com/cumulus/
Most, if not all, of these products support documents, images, videos, etc.

ResourceSpace and NotreDam were both open source so the licensing is free.

ResourceSpace had the benefit that Montala had a TMS (our collections 
system) integration.
When you're looking at solutions, try and choose one with either an 
existing integration with
your collections platform or an API (application programming interface). 
The API will allow
programmers to develop an interface with your collectinos system much 
easier and should

cost you less.

We polled users of our current system to come with requirements. We took 
these requirements
and compared them to the products. We then chose the products that met 
the "hard" requirements
and pared them down to a single choice by collections integration, ease 
of use, additional features,

and price.

-Doug R.
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Re: [MCN-L] DDAM? (Document and Digital Asset Management)

[Nate Solas]

I intend to crash a few events, time permitting. :)


On Wed, Sep 30, 2015 at 11:53 AM, Perian Sully  wrote:

> thanks Nate! I'll check it out.
>
> Are you going to MCN this year?
>
> On Wed, Sep 30, 2015 at 6:42 AM, Nate Solas  wrote:
>
> > Not an exact fit, but you might want to check out Nuxeo DAM:
> > http://www.nuxeo.com/solutions/digital-asset-management/
> >
> > Nuxeo under the hood is an extremely powerful Document Management System,
> > and the DAM component fits naturally over that framework. I haven't used
> > this setup so can't personally vouch for it, but I know back in the day
> the
> > IMA was using Nuxeo for document management. Might be worth pinging Kyle
> or
> > someone else at the IMA?
> >
> > Good luck and please post your findings!
> > Nate
> >
> >
> > On Mon, Sep 28, 2015 at 9:53 PM, Perian  wrote:
> >
> > > Hi everyone:
> > >
> > > I'm performing some digital asset and digital needs assessments in
> > > preparation for DAMS selection and implementation. As I'm interviewing
> > the
> > > staff, it's becoming clear that there are at least two different types
> of
> > > products that are needed: a DAMS and a document management system
> (DMS).
> > > The staff has adopted the use of Google Docs, Dropbox, and other
> > > collaborative tools to streamline their workflows, but the downside of
> > this
> > > is that materials and information are scattered absolutely everywhere.
> We
> > > could also argue for the need for a third system, a knowledge
> management
> > > system, but those needs can mostly be addressed through the intranet.
> > >
> > > We were sort of hoping that maybe we could implement a DAMS with a DM
> > > overlay, but I don't think such a beast exists. Does it? Or are there
> > other
> > > solutions some of you have already hit upon that allows for the DAMS to
> > > retain all of the digital files while allowing for version control and
> > > collaboration (in an easy-to-use and elegant interface)?
> > >
> > > And if some of you have implemented both DM and DAM, I'd love to know
> the
> > > interplay between these systems.
> > >
> > > Thanks,
> > >
> > > ~Perian
> > > ___
> > > You are currently subscribed to mcn-l, the listserv of the Museum
> > Computer
> > > Network (http://www.mcn.edu)
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> > >
> > > The MCN-L archives can be found at:
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> > >
> >
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> > Network (http://www.mcn.edu)
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> >
> >
>
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Re: [MCN-L] DDAM

[Perian Sully]

Thank you Niki and Deb (and everyone else who responded already to my
question).

One of the findings thus far from my informational interviews is that the
staff have adopted GoogleDocs, Dropbox, and other tools to facilitate their
work. They know these tools, they're easy and clear to use, and unless the
DM/DAMS we implement is as simple to learn and use, we'll have a difficult
time with adoption and we'll still have assets all over the place.

I've not seen the Piction DMS module in action yet, so I can't judge how it
works. But I primarily want to make sure that the ease-of-use factor is
extremely high. That means not a lot of upload-download-send email link to
asset-download-upload again actions between collaborators; that just gets
cumbersome. I like the idea of using APIs to link to SharePoint or
GoogleDocs or Dropbox (officially the museum uses Office 365, but its
capabilities are applied somewhat inconsistently) so we can encourage
collaboration and version control while maintaining some control over our
assets. I just don't know if seamless integration exists yet.

Sticky problems to think about!

~P

On Wed, Sep 30, 2015 at 6:21 AM, Niki Krause 
wrote:

> Perian & Deb,
>
> We're used Piction as our primary image & AV assets DAM for six years, and
> have a couple more public-facing Piction systems (collections online,
> ArtLens and Gallery One asset management). We've just implemented the
> Piction DMS module, integrated with our collection management system via
> API. We don't have DAM and DMS on the same physical server, but you could
> very easily...
>
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Re: [MCN-L] DDAM? (Document and Digital Asset Management)

[Perian Sully]

thanks Nate! I'll check it out.

Are you going to MCN this year?

On Wed, Sep 30, 2015 at 6:42 AM, Nate Solas  wrote:

> Not an exact fit, but you might want to check out Nuxeo DAM:
> http://www.nuxeo.com/solutions/digital-asset-management/
>
> Nuxeo under the hood is an extremely powerful Document Management System,
> and the DAM component fits naturally over that framework. I haven't used
> this setup so can't personally vouch for it, but I know back in the day the
> IMA was using Nuxeo for document management. Might be worth pinging Kyle or
> someone else at the IMA?
>
> Good luck and please post your findings!
> Nate
>
>
> On Mon, Sep 28, 2015 at 9:53 PM, Perian  wrote:
>
> > Hi everyone:
> >
> > I'm performing some digital asset and digital needs assessments in
> > preparation for DAMS selection and implementation. As I'm interviewing
> the
> > staff, it's becoming clear that there are at least two different types of
> > products that are needed: a DAMS and a document management system (DMS).
> > The staff has adopted the use of Google Docs, Dropbox, and other
> > collaborative tools to streamline their workflows, but the downside of
> this
> > is that materials and information are scattered absolutely everywhere. We
> > could also argue for the need for a third system, a knowledge management
> > system, but those needs can mostly be addressed through the intranet.
> >
> > We were sort of hoping that maybe we could implement a DAMS with a DM
> > overlay, but I don't think such a beast exists. Does it? Or are there
> other
> > solutions some of you have already hit upon that allows for the DAMS to
> > retain all of the digital files while allowing for version control and
> > collaboration (in an easy-to-use and elegant interface)?
> >
> > And if some of you have implemented both DM and DAM, I'd love to know the
> > interplay between these systems.
> >
> > Thanks,
> >
> > ~Perian
> > ___
> > You are currently subscribed to mcn-l, the listserv of the Museum
> Computer
> > Network (http://www.mcn.edu)
> >
> > To post to this list, send messages to: mcn-l@mcn.edu
> >
> > To unsubscribe or change mcn-l delivery options visit:
> > http://mcn.edu/mailman/listinfo/mcn-l
> >
> > The MCN-L archives can be found at:
> > http://www.mail-archive.com/mcn-l@mcn.edu/
> >
>
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Re: [MCN-L] DDAM? (Document and Digital Asset Management)

[Nate Solas]

Not an exact fit, but you might want to check out Nuxeo DAM:
http://www.nuxeo.com/solutions/digital-asset-management/

Nuxeo under the hood is an extremely powerful Document Management System,
and the DAM component fits naturally over that framework. I haven't used
this setup so can't personally vouch for it, but I know back in the day the
IMA was using Nuxeo for document management. Might be worth pinging Kyle or
someone else at the IMA?

Good luck and please post your findings!
Nate


On Mon, Sep 28, 2015 at 9:53 PM, Perian  wrote:

> Hi everyone:
>
> I'm performing some digital asset and digital needs assessments in
> preparation for DAMS selection and implementation. As I'm interviewing the
> staff, it's becoming clear that there are at least two different types of
> products that are needed: a DAMS and a document management system (DMS).
> The staff has adopted the use of Google Docs, Dropbox, and other
> collaborative tools to streamline their workflows, but the downside of this
> is that materials and information are scattered absolutely everywhere. We
> could also argue for the need for a third system, a knowledge management
> system, but those needs can mostly be addressed through the intranet.
>
> We were sort of hoping that maybe we could implement a DAMS with a DM
> overlay, but I don't think such a beast exists. Does it? Or are there other
> solutions some of you have already hit upon that allows for the DAMS to
> retain all of the digital files while allowing for version control and
> collaboration (in an easy-to-use and elegant interface)?
>
> And if some of you have implemented both DM and DAM, I'd love to know the
> interplay between these systems.
>
> Thanks,
>
> ~Perian
> ___
> You are currently subscribed to mcn-l, the listserv of the Museum Computer
> Network (http://www.mcn.edu)
>
> To post to this list, send messages to: mcn-l@mcn.edu
>
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>
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>
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Re: [MCN-L] DDAM

[Niki Krause]

Perian & Deb,

We're used Piction as our primary image & AV assets DAM for six years, and have 
a couple more public-facing Piction systems (collections online, ArtLens and 
Gallery One asset management). We've just implemented the Piction DMS module, 
integrated with our collection management system via API. We don't have DAM and 
DMS on the same physical server, but you could very easily...

Niki Krause
Director of Application Services
Information Management and Technology Services
The Cleveland Museum of Art
11150 East Boulevard
Cleveland, Ohio 44106-1797

T  216-707-2542
F  216-707-6661

www.ClevelandArt.org

[Museum Banner]
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Re: [MCN-L] DDAM

[Deb Fanslow]

Hi Perian,

I haven't heard of a combo DM/DAM system yet, but I've heard of a few
organizations who use a DAM connected with Sharepoint as a front end. This
way you get the DM functionality of Sharepoint (versioning and
collaboration), as well as some records management functionality too.
Picturepark and Equilibrium have Sharepoint connectors, and likely this can
be done using other DAM systems with custom API development.

Best,
Deb Fanslow

On Tue, Sep 29, 2015 at 8:00 AM,  wrote:

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>
>1. Facebook Messaging your Follows, Analytics (Kate Haley Goldman)
>2. Last Day to Register for October Online Workshops!
>   (SLIS Continuing Education)
>3. DDAM? (Document and Digital Asset Management) (Perian)
>
>
> --
>
> Message: 1
> Date: Mon, 28 Sep 2015 12:56:34 -0400
> From: Kate Haley Goldman 
> To: Museum Computer Network Listserv 
> Subject: [MCN-L] Facebook Messaging your Follows, Analytics
> Message-ID:
> <90253ecd-8f6e-46cc-9ade-e8d2d4a57...@audienceviewpoints.com>
> Content-Type: text/plain; charset="utf-8"
>
> Dear MCN social media experts?
>
> I?m working on analyzing a game for the Space Science Institute on the
> development of solar systems.  It plays on Facebook. As far as we know,
> there is no way to message individuals who like your page, correct? There?s
> no way I can contact them individually?
>
> In addition, does anyone have a way of sorting Facebook likes through
> analytics? I?d like to see if our followers like other STEM organizations
> or games. At the moment, there is no way to do that other than sort their
> likes individually.
>
> Many thanks-
>
> Kate Haley Goldman
> Audience Viewpoints Consulting
> www.audienceviewpoints.com
>
>
>
>
>
>
> --
>
> Message: 2
> Date: Mon, 28 Sep 2015 16:46:04 -0400
> From: SLIS Continuing Education 
> To: wm...@mblc.state.ma.us, mcn-l@mcn.edu, ifl...@infoserv.inist.fr
> Subject: [MCN-L] Last Day to Register for October Online Workshops!
> Message-ID:
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> cakp2knajqqyu7cltfarckho29sn8pbpwn+nctypt+bn47kx...@mail.gmail.com>
> Content-Type: text/plain; charset="utf-8"
>
> (please excuse the cross-posting)
>
> *Simmons SLIS Continuing Education ? Exceptional CE Since 1975*
>
>
>
> Fall  2015 Online (asynchronous) Workshops
> 4 week courses :
> $250 (SLIS Alumni Price: $200)
> PDPs: 15
> CEUs: 1.5
>
>
>
> 5 week courses :
>
> $300 (SLIS Alumni Price: $250)
>
> PDPs: 20
>
> CEUs: 2.0
>
>
>
> October 1st - October 31st
>
>
>
>- "What does this mean???": How to Read and Evaluate Research (5 week)
>- Creating Great Online Research Guides
>- Preserving Your Collections
>- Small Library Management
>- STE(A)M Integration & Engagement at your Library
>
>
>
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>
>
>
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> To Register: http://alanis.simmons.edu/ceweb/register.php
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> ***
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>
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> --
>
> Message: 3
> Date: Mon, 28 Sep 2015 19:53:37 -0700
> From: Perian 
> To: Museum Computer Network Listserv 
> Subject: [MCN-L] DDAM? (Document and Digital Asset Management)
> Message-ID: <5609fd31.5030...@emphatic.org>
> Content-Type: text/plain; charset=utf-8; format=flowed
>
> Hi everyone:
>
> I'm performing some digital asset and digital needs assessments in
> preparation for DAMS selection and impl

[MCN-L] DDAM? (Document and Digital Asset Management)

[Perian]

Hi everyone:

I'm performing some digital asset and digital needs assessments in 
preparation for DAMS selection and implementation. As I'm interviewing 
the staff, it's becoming clear that there are at least two different 
types of products that are needed: a DAMS and a document management 
system (DMS). The staff has adopted the use of Google Docs, Dropbox, and 
other collaborative tools to streamline their workflows, but the 
downside of this is that materials and information are scattered 
absolutely everywhere. We could also argue for the need for a third 
system, a knowledge management system, but those needs can mostly be 
addressed through the intranet.


We were sort of hoping that maybe we could implement a DAMS with a DM 
overlay, but I don't think such a beast exists. Does it? Or are there 
other solutions some of you have already hit upon that allows for the 
DAMS to retain all of the digital files while allowing for version 
control and collaboration (in an easy-to-use and elegant interface)?


And if some of you have implemented both DM and DAM, I'd love to know 
the interplay between these systems.


Thanks,

~Perian
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