Re: [MCN-L] DDAM? (Document and Digital Asset Management)
Hi Perian, The IMA spent the last two years implementing Piction as our new DAM and is now integrating Piction for document management as well. We very strategically selected to identify and implement these systems separately after past experiences with trying to implement both at the same time not working overly well for us. You can read about our implementation of Piction as our new DAM in the attached article that I authored with our manager of photography, Tascha Horowitz. We tried to be very strategic in our selection and implementation of the system and have modeled this process for document management as well. We did a year-long search for a new document management system and in the end selected Piction as it presented the most user-friendly interface for staff, as well as meeting numerous other requirements we identified as necessary (many other systems we reviewed did not meet all of these). Happy to share that information too if it would help you. We are only just starting the implementation of the document management module now, but again, are trying to think very strategically about how we organize it and what does into it, including thinking about things like moves to an archive location, department retention schedules, file naming standardizations, etc. Our end-goal is to have us moved off of our two previous DAMs (MediaBin & Nuxeo) as well as past document management/project management systems (Nuxeo, Athena, and others) by the end of our fiscal year (June 2016) and be using Piction to streamline our overall staff sharing, processes, and efficiency. We are still going to continue using Basecamp, Dropbox, Hightail and other tools for some aspects of project management, task assignments and large file sharing. So far what we've seen after about a year(ish) live to all staff on Piction DAM has been quite wonderful and really, really making all of our lives much simpler. Happy to chat with you offline more about our experiences. Anne Anne M. Young Manager of Rights and Reproductions Indianapolis Museum of Art 4000 Michigan Road Indianapolis, IN 46208-3326 T 317-923-1331 x171 F 317-920-0399 ayo...@imamuseum.org http://www.imamuseum.org -Original Message- From: Nate Solas [mailto:homebre...@gmail.com] Sent: Wednesday, September 30, 2015 9:43 AM To: Museum Computer Network Listserv Subject: Re: [MCN-L] DDAM? (Document and Digital Asset Management) Not an exact fit, but you might want to check out Nuxeo DAM: http://www.nuxeo.com/solutions/digital-asset-management/ Nuxeo under the hood is an extremely powerful Document Management System, and the DAM component fits naturally over that framework. I haven't used this setup so can't personally vouch for it, but I know back in the day the IMA was using Nuxeo for document management. Might be worth pinging Kyle or someone else at the IMA? Good luck and please post your findings! Nate On Mon, Sep 28, 2015 at 9:53 PM, Perian wrote: > Hi everyone: > > I'm performing some digital asset and digital needs assessments in > preparation for DAMS selection and implementation. As I'm interviewing > the staff, it's becoming clear that there are at least two different > types of products that are needed: a DAMS and a document management system > (DMS). > The staff has adopted the use of Google Docs, Dropbox, and other > collaborative tools to streamline their workflows, but the downside of > this is that materials and information are scattered absolutely > everywhere. We could also argue for the need for a third system, a > knowledge management system, but those needs can mostly be addressed through > the intranet. > > We were sort of hoping that maybe we could implement a DAMS with a DM > overlay, but I don't think such a beast exists. Does it? Or are there > other solutions some of you have already hit upon that allows for the > DAMS to retain all of the digital files while allowing for version > control and collaboration (in an easy-to-use and elegant interface)? > > And if some of you have implemented both DM and DAM, I'd love to know > the interplay between these systems. > > Thanks, > > ~Perian > ___ > You are currently subscribed to mcn-l, the listserv of the Museum > Computer Network (http://www.mcn.edu) > > To post to this list, send messages to: mcn-l@mcn.edu > > To unsubscribe or change mcn-l delivery options visit: > http://mcn.edu/mailman/listinfo/mcn-l > > The MCN-L archives can be found at: > http://www.mail-archive.com/mcn-l@mcn.edu/ > This email message is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipien
Re: [MCN-L] DDAM? (Document and Digital Asset Management)
We recently chose ResourceSpace as our DAMS. It's an open source project, so the licensing is free. A company called Montala provides support for it, which we chose (reasonable pricing which is displayed online). Products we looked at: http://www.resourcespace.org/ http://www.notredam.org/ http://www.extensis.com/digital-asset-management/portfolio/ http://netx.net/ https://www.canto.com/cumulus/ Most, if not all, of these products support documents, images, videos, etc. ResourceSpace and NotreDam were both open source so the licensing is free. ResourceSpace had the benefit that Montala had a TMS (our collections system) integration. When you're looking at solutions, try and choose one with either an existing integration with your collections platform or an API (application programming interface). The API will allow programmers to develop an interface with your collectinos system much easier and should cost you less. We polled users of our current system to come with requirements. We took these requirements and compared them to the products. We then chose the products that met the "hard" requirements and pared them down to a single choice by collections integration, ease of use, additional features, and price. -Doug R. ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l@mcn.edu To unsubscribe or change mcn-l delivery options visit: http://mcn.edu/mailman/listinfo/mcn-l The MCN-L archives can be found at: http://www.mail-archive.com/mcn-l@mcn.edu/
Re: [MCN-L] DDAM? (Document and Digital Asset Management)
I intend to crash a few events, time permitting. :) On Wed, Sep 30, 2015 at 11:53 AM, Perian Sully wrote: > thanks Nate! I'll check it out. > > Are you going to MCN this year? > > On Wed, Sep 30, 2015 at 6:42 AM, Nate Solas wrote: > > > Not an exact fit, but you might want to check out Nuxeo DAM: > > http://www.nuxeo.com/solutions/digital-asset-management/ > > > > Nuxeo under the hood is an extremely powerful Document Management System, > > and the DAM component fits naturally over that framework. I haven't used > > this setup so can't personally vouch for it, but I know back in the day > the > > IMA was using Nuxeo for document management. Might be worth pinging Kyle > or > > someone else at the IMA? > > > > Good luck and please post your findings! > > Nate > > > > > > On Mon, Sep 28, 2015 at 9:53 PM, Perian wrote: > > > > > Hi everyone: > > > > > > I'm performing some digital asset and digital needs assessments in > > > preparation for DAMS selection and implementation. As I'm interviewing > > the > > > staff, it's becoming clear that there are at least two different types > of > > > products that are needed: a DAMS and a document management system > (DMS). > > > The staff has adopted the use of Google Docs, Dropbox, and other > > > collaborative tools to streamline their workflows, but the downside of > > this > > > is that materials and information are scattered absolutely everywhere. > We > > > could also argue for the need for a third system, a knowledge > management > > > system, but those needs can mostly be addressed through the intranet. > > > > > > We were sort of hoping that maybe we could implement a DAMS with a DM > > > overlay, but I don't think such a beast exists. Does it? Or are there > > other > > > solutions some of you have already hit upon that allows for the DAMS to > > > retain all of the digital files while allowing for version control and > > > collaboration (in an easy-to-use and elegant interface)? > > > > > > And if some of you have implemented both DM and DAM, I'd love to know > the > > > interplay between these systems. > > > > > > Thanks, > > > > > > ~Perian > > > ___ > > > You are currently subscribed to mcn-l, the listserv of the Museum > > Computer > > > Network (http://www.mcn.edu) > > > > > > To post to this list, send messages to: mcn-l@mcn.edu > > > > > > To unsubscribe or change mcn-l delivery options visit: > > > http://mcn.edu/mailman/listinfo/mcn-l > > > > > > The MCN-L archives can be found at: > > > http://www.mail-archive.com/mcn-l@mcn.edu/ > > > > > > > ___ > > You are currently subscribed to mcn-l, the listserv of the Museum > Computer > > Network (http://www.mcn.edu) > > > > To post to this list, send messages to: mcn-l@mcn.edu > > > > To unsubscribe or change mcn-l delivery options visit: > > http://mcn.edu/mailman/listinfo/mcn-l > > > > The MCN-L archives can be found at: > > http://www.mail-archive.com/mcn-l@mcn.edu/ > > > > > > ___ > You are currently subscribed to mcn-l, the listserv of the Museum Computer > Network (http://www.mcn.edu) > > To post to this list, send messages to: mcn-l@mcn.edu > > To unsubscribe or change mcn-l delivery options visit: > http://mcn.edu/mailman/listinfo/mcn-l > > The MCN-L archives can be found at: > http://www.mail-archive.com/mcn-l@mcn.edu/ > > ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l@mcn.edu To unsubscribe or change mcn-l delivery options visit: http://mcn.edu/mailman/listinfo/mcn-l The MCN-L archives can be found at: http://www.mail-archive.com/mcn-l@mcn.edu/
Re: [MCN-L] DDAM? (Document and Digital Asset Management)
thanks Nate! I'll check it out. Are you going to MCN this year? On Wed, Sep 30, 2015 at 6:42 AM, Nate Solas wrote: > Not an exact fit, but you might want to check out Nuxeo DAM: > http://www.nuxeo.com/solutions/digital-asset-management/ > > Nuxeo under the hood is an extremely powerful Document Management System, > and the DAM component fits naturally over that framework. I haven't used > this setup so can't personally vouch for it, but I know back in the day the > IMA was using Nuxeo for document management. Might be worth pinging Kyle or > someone else at the IMA? > > Good luck and please post your findings! > Nate > > > On Mon, Sep 28, 2015 at 9:53 PM, Perian wrote: > > > Hi everyone: > > > > I'm performing some digital asset and digital needs assessments in > > preparation for DAMS selection and implementation. As I'm interviewing > the > > staff, it's becoming clear that there are at least two different types of > > products that are needed: a DAMS and a document management system (DMS). > > The staff has adopted the use of Google Docs, Dropbox, and other > > collaborative tools to streamline their workflows, but the downside of > this > > is that materials and information are scattered absolutely everywhere. We > > could also argue for the need for a third system, a knowledge management > > system, but those needs can mostly be addressed through the intranet. > > > > We were sort of hoping that maybe we could implement a DAMS with a DM > > overlay, but I don't think such a beast exists. Does it? Or are there > other > > solutions some of you have already hit upon that allows for the DAMS to > > retain all of the digital files while allowing for version control and > > collaboration (in an easy-to-use and elegant interface)? > > > > And if some of you have implemented both DM and DAM, I'd love to know the > > interplay between these systems. > > > > Thanks, > > > > ~Perian > > ___ > > You are currently subscribed to mcn-l, the listserv of the Museum > Computer > > Network (http://www.mcn.edu) > > > > To post to this list, send messages to: mcn-l@mcn.edu > > > > To unsubscribe or change mcn-l delivery options visit: > > http://mcn.edu/mailman/listinfo/mcn-l > > > > The MCN-L archives can be found at: > > http://www.mail-archive.com/mcn-l@mcn.edu/ > > > > ___ > You are currently subscribed to mcn-l, the listserv of the Museum Computer > Network (http://www.mcn.edu) > > To post to this list, send messages to: mcn-l@mcn.edu > > To unsubscribe or change mcn-l delivery options visit: > http://mcn.edu/mailman/listinfo/mcn-l > > The MCN-L archives can be found at: > http://www.mail-archive.com/mcn-l@mcn.edu/ > > ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l@mcn.edu To unsubscribe or change mcn-l delivery options visit: http://mcn.edu/mailman/listinfo/mcn-l The MCN-L archives can be found at: http://www.mail-archive.com/mcn-l@mcn.edu/
Re: [MCN-L] DDAM? (Document and Digital Asset Management)
Not an exact fit, but you might want to check out Nuxeo DAM: http://www.nuxeo.com/solutions/digital-asset-management/ Nuxeo under the hood is an extremely powerful Document Management System, and the DAM component fits naturally over that framework. I haven't used this setup so can't personally vouch for it, but I know back in the day the IMA was using Nuxeo for document management. Might be worth pinging Kyle or someone else at the IMA? Good luck and please post your findings! Nate On Mon, Sep 28, 2015 at 9:53 PM, Perian wrote: > Hi everyone: > > I'm performing some digital asset and digital needs assessments in > preparation for DAMS selection and implementation. As I'm interviewing the > staff, it's becoming clear that there are at least two different types of > products that are needed: a DAMS and a document management system (DMS). > The staff has adopted the use of Google Docs, Dropbox, and other > collaborative tools to streamline their workflows, but the downside of this > is that materials and information are scattered absolutely everywhere. We > could also argue for the need for a third system, a knowledge management > system, but those needs can mostly be addressed through the intranet. > > We were sort of hoping that maybe we could implement a DAMS with a DM > overlay, but I don't think such a beast exists. Does it? Or are there other > solutions some of you have already hit upon that allows for the DAMS to > retain all of the digital files while allowing for version control and > collaboration (in an easy-to-use and elegant interface)? > > And if some of you have implemented both DM and DAM, I'd love to know the > interplay between these systems. > > Thanks, > > ~Perian > ___ > You are currently subscribed to mcn-l, the listserv of the Museum Computer > Network (http://www.mcn.edu) > > To post to this list, send messages to: mcn-l@mcn.edu > > To unsubscribe or change mcn-l delivery options visit: > http://mcn.edu/mailman/listinfo/mcn-l > > The MCN-L archives can be found at: > http://www.mail-archive.com/mcn-l@mcn.edu/ > ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l@mcn.edu To unsubscribe or change mcn-l delivery options visit: http://mcn.edu/mailman/listinfo/mcn-l The MCN-L archives can be found at: http://www.mail-archive.com/mcn-l@mcn.edu/
[MCN-L] DDAM? (Document and Digital Asset Management)
Hi everyone: I'm performing some digital asset and digital needs assessments in preparation for DAMS selection and implementation. As I'm interviewing the staff, it's becoming clear that there are at least two different types of products that are needed: a DAMS and a document management system (DMS). The staff has adopted the use of Google Docs, Dropbox, and other collaborative tools to streamline their workflows, but the downside of this is that materials and information are scattered absolutely everywhere. We could also argue for the need for a third system, a knowledge management system, but those needs can mostly be addressed through the intranet. We were sort of hoping that maybe we could implement a DAMS with a DM overlay, but I don't think such a beast exists. Does it? Or are there other solutions some of you have already hit upon that allows for the DAMS to retain all of the digital files while allowing for version control and collaboration (in an easy-to-use and elegant interface)? And if some of you have implemented both DM and DAM, I'd love to know the interplay between these systems. Thanks, ~Perian ___ You are currently subscribed to mcn-l, the listserv of the Museum Computer Network (http://www.mcn.edu) To post to this list, send messages to: mcn-l@mcn.edu To unsubscribe or change mcn-l delivery options visit: http://mcn.edu/mailman/listinfo/mcn-l The MCN-L archives can be found at: http://www.mail-archive.com/mcn-l@mcn.edu/
