Re: [OPEN-ILS-GENERAL] Book Club Kit Lending

[Boyer, Jason A]

This is what we've done in Indiana; we had some additional constraints that we 
piled on, but you could take or leave any part of this that helps.

We have a Set profile which are the only users allowed to place holds on or 
circ these kits (and they can't use "regular" materials).
There's also a Set circ modifier to enforce the above more easily.
Sets are cataloged on their own records (with a kit record type) and their own 
icon_format.
We've only recently tried to standardize procedures on these, but I believe we 
ended up with a single record for each title, and the # of items in each set in 
the call number.
To prevent confusion at checkin/out the items don't have barcodes, just the 
manifest included in the box, but copies might have a copy number (and they 
have all the other regular processing: spine labels, stamps, etc.)
Sets also have their own circ duration that can be 6, 8, or 12 weeks.

Hopefully that gives you some ideas to work with.

Jason

--
Jason Boyer
Indiana State Library
http://library.in.gov/


-Original Message-
From: Open-ils-general 
[mailto:open-ils-general-boun...@list.georgialibraries.org] On Behalf Of Blake 
Henderson
Sent: Monday, December 07, 2015 5:45 PM
To: Evergreen Discussion Group
Subject: [OPEN-ILS-GENERAL] Book Club Kit Lending

 This is an EXTERNAL email. Exercise caution. DO NOT open attachments or 
click links from unknown senders or unexpected email.  


All,

We had a consortium issue we are trying to figure out how to handle.
Several of our library systems would like to share the "Book Club in a kit" set 
of books. The idea is to keep the set of books together while they are 
circulated for Book clubs around the consortium. The best idea we have would be 
to create a dummy copy in the database that represents the whole set of (x) 
copies. The call number would describe the title and quantity. The dummy copy 
would be attached to a bib called "Book Club Kit" with some very basic 
information in the MARC. The consortium staff members would "know" (with 
training) that is the place to go for attaching these kits and where to go in 
order to place a hold.

Once a staff member places the copy level hold on the dummy barcode.
This is where we have some questions. We would like to circ each book to each 
patron for tracking purposes. Of course, the system didn't track each copy in 
the transit table. Once they arrive at the destination library, they would 
proceed to check out each copy to each patron.
Should the copies have their circulation library changed first? Maybe there is 
a better way to handle it?

Does anyone else have a similar scenario?

--
-Blake-
Conducting Magic
MOBIUS
573-234-4513
877-312-3517

Re: [OPEN-ILS-GENERAL] Book Club Kit Lending

[Blake Henderson]

All,

I really appreciate all of the feedback on this topic! Thanks everyone. 
I will bring offer these methods at Missouri Evergreen.


-Blake-
Conducting Magic
MOBIUS
573-234-4513
877-312-3517

On 12/8/2015 8:35 AM, Lindsay Stratton wrote:

Blake,

Pioneer also does pretty much the same thing as Burlington. We 
individually catalog book discussion kits, with a list of all the 
component parts in the physical description/contents notes. Many kits 
include multiple formats/versions of the title, such audio and large 
print.


The whole kit is checked out to one person, who distributes them to 
the group and is responsible for getting all the pieces back. We also 
use extended due dates (managed by a book discussion kit circ modifier 
and consortial circ rule).


The book discussion kits are owned by, and housed at, the system 
office so we are not particularly worried about stats beyond that the 
kits are being used.


The book discussion kits are holdable by patrons which is very 
convenient for them, and cuts down greatly on staff mediation, 
inconsistencies, and all around aggravation.


FWIW, here's a couple examples of our records:
http://evergreen.owwl.org/eg/opac/record/439881
http://evergreen.owwl.org/eg/opac/record/481131

They are also all searched by keyword = book discussion kit

This process has been working for us really well, libraries and 
patrons love it.


Best,
Lindsay

Lindsay Stratton
Library Automation Services Manager
Pioneer Library System
2557 State Rte 21
Canandaigua, NY 14424
585-394-8260 x104




*From: *"Blake Henderson" 
*To: *"Evergreen Discussion Group"

*Sent: *Monday, December 7, 2015 5:44:53 PM
*Subject: *[OPEN-ILS-GENERAL] Book Club Kit Lending

All,

We had a consortium issue we are trying to figure out how to handle.
Several of our library systems would like to share the "Book Club
in a
kit" set of books. The idea is to keep the set of books together
while
they are circulated for Book clubs around the consortium. The best
idea
we have would be to create a dummy copy in the database that
represents
the whole set of (x) copies. The call number would describe the title
and quantity. The dummy copy would be attached to a bib called "Book
Club Kit" with some very basic information in the MARC. The
consortium
staff members would "know" (with training) that is the place to go
for
attaching these kits and where to go in order to place a hold.

Once a staff member places the copy level hold on the dummy barcode.
This is where we have some questions. We would like to circ each
book to
each patron for tracking purposes. Of course, the system didn't track
each copy in the transit table. Once they arrive at the destination
library, they would proceed to check out each copy to each patron.
Should the copies have their circulation library changed first? Maybe
there is a better way to handle it?

Does anyone else have a similar scenario?

-- 
-Blake-

Conducting Magic
MOBIUS
573-234-4513
877-312-3517

Re: [OPEN-ILS-GENERAL] Book Club Kit Lending

[Lindsay Stratton]

Blake, 

Pioneer also does pretty much the same thing as Burlington. We individually 
catalog book discussion kits, with a list of all the component parts in the 
physical description/contents notes. Many kits include multiple 
formats/versions of the title, such audio and large print. 

The whole kit is checked out to one person, who distributes them to the group 
and is responsible for getting all the pieces back. We also use extended due 
dates (managed by a book discussion kit circ modifier and consortial circ 
rule). 

The book discussion kits are owned by, and housed at, the system office so we 
are not particularly worried about stats beyond that the kits are being used. 

The book discussion kits are holdable by patrons which is very convenient for 
them, and cuts down greatly on staff mediation, inconsistencies, and all around 
aggravation. 

FWIW, here's a couple examples of our records: 
http://evergreen.owwl.org/eg/opac/record/439881 
http://evergreen.owwl.org/eg/opac/record/481131 

They are also all searched by keyword = book discussion kit 

This process has been working for us really well, libraries and patrons love 
it. 

Best, 
Lindsay 

Lindsay Stratton 
Library Automation Services Manager 
Pioneer Library System 
2557 State Rte 21 
Canandaigua, NY 14424 
585-394-8260 x104 

> From: "Blake Henderson" 
> To: "Evergreen Discussion Group" 
> Sent: Monday, December 7, 2015 5:44:53 PM
> Subject: [OPEN-ILS-GENERAL] Book Club Kit Lending

> All,

> We had a consortium issue we are trying to figure out how to handle.
> Several of our library systems would like to share the "Book Club in a
> kit" set of books. The idea is to keep the set of books together while
> they are circulated for Book clubs around the consortium. The best idea
> we have would be to create a dummy copy in the database that represents
> the whole set of (x) copies. The call number would describe the title
> and quantity. The dummy copy would be attached to a bib called "Book
> Club Kit" with some very basic information in the MARC. The consortium
> staff members would "know" (with training) that is the place to go for
> attaching these kits and where to go in order to place a hold.

> Once a staff member places the copy level hold on the dummy barcode.
> This is where we have some questions. We would like to circ each book to
> each patron for tracking purposes. Of course, the system didn't track
> each copy in the transit table. Once they arrive at the destination
> library, they would proceed to check out each copy to each patron.
> Should the copies have their circulation library changed first? Maybe
> there is a better way to handle it?

> Does anyone else have a similar scenario?

> --
> -Blake-
> Conducting Magic
> MOBIUS
> 573-234-4513
> 877-312-3517

[OPEN-ILS-GENERAL] Credit Card Payments

[Tim Spindler]

I was wondering if anyone has hooked up card readers at the desk to use
with payments.  One of my staff had a discussion with a library in a
different consortium using a different ILS and was told that it was not PCI
compliant to use a swipe in a keyboard or for circulation staff to handle a
credit card.  I am wondering if:



1.   Anyone is using a card swipe with Evergreen (and if so what is the
model)

2.   If you are aware of any compliance issues with having staff handle
credit cards over the desk.



We have been using the credit card payment function in Evergreen for a
while using paypal to process the credit card payments.





Tim Spindler

Executive Director

tspind...@cwmars.org

508-755-3323 x20


C/W MARS, Inc.

67 Millbrook St, Suite 201

Worcester, MA 01606
http://www.cwmars.org

[OPEN-ILS-GENERAL] Updated Evergreen 2.9.1 Downloads

[Jason Stephenson]

Hi, all.

Michael Peters brought it to my attention today that the
Evergreen 2.9.1 distribution available for download on the
community server did not work for fresh installations.  If you
were doing a new Evergreen installation from the distribution, it
would error out while setting up the database.  It worked fine
for upgrades, however.

Jeff Godin pointed out the error in the database files.  This
apparently happened because I ran the make_release script more
than once during the process of making the release.

I have corrected the problem and uploaded a new distribution and
MD5 checksum file to the downloads area:
https://evergreen-ils.org/egdownloads/

If you have already downloaded the 2.9.1 distribution files and
plan to set up a brand new Evergreen server, you are highly
encouraged to download it again.  If you plan to upgrade,
downloading it again won't hurt, but is not necessary.

Sorry for any inconvenience!

Cheers,
Jason


--
Jason Stephenson
Assistant Director for Technology Services
Merrimack Valley Library Consortium
4 High ST, Suite 175
North Andover, MA 01845
Phone: 978-557-5891
Email: jstephen...@mvlc.org