[openstack-dev] [ptg] ptgbot HOWTO

[Thierry Carrez]

Hi everyone,

In a few days some of us will meet in Denver for the 4th OpenStack PTG. 
The event is made of several 'tracks' (organized around a specific 
team/group or a specific theme).


Topics of discussions are loosely scheduled in those tracks, based on 
the needs of the attendance. This allows to maximize attendee 
productivity, but the downside is that it can make the event a bit 
confusing to navigate. To mitigate that issue, we are using an IRC bot 
to expose what's happening currently at the event at the following page:


http://ptg.openstack.org/ptg.html

It is therefore useful to have a volunteer in each room who makes use of 
the PTG bot to communicate what's happening. This is done by joining the 
#openstack-ptg IRC channel on Freenode and voicing commands to the bot.



How to keep attendees informed of what's being discussed in your room
-

To indicate what's currently being discussed, you will use the track 
name hashtag (found in the "Scheduled tracks" section on the above 
page), with the 'now' command:


#TRACK now 

Example:
#swift now brainstorming improvements to the ring

You can also mention other track names to make sure to get people 
attention when the topic is transverse:


#ops-meetup now discussing #cinder pain points

There can only be one 'now' entry for a given track at a time. To
indicate what will be discussed next, you can enter one or more 'next'
commands:

#TRACK next 

Example:
#api-sig next at 2pm we'll be discussing pagination woes

Note that in order to keep content current, entering a new 'now' command
for a track will erase any 'next' entry for that track.

Finally, if you want to clear all 'now' and 'next' entries for your
track, you can issue the 'clean' command:

#TRACK clean

Example:
#ironic clean


How to book reservable rooms


Like at every PTG, in Denver we will have additional reservable space 
for extra un-scheduled discussions. In addition, some of the smaller 
teams do not have any pre-scheduled space, and will solely be relying on 
this feature to book the time that makes the most sense for them. Those 
teams are Chef OpenStack (#chef), LOCI (#loci), OpenStackClient (#osc), 
Puppet OpenStack (#puppet), Release Management (#relmgt), Requirements 
(#requirements), and Designate (#designate).


The PTG bot page shows which track is allocated to which room, as well 
as available reservable space, with a slot code (room name - time slot) 
that you can use to issue a 'book' command to the PTG bot:


#TRACK book 

Example:
#relmgt book Ballroom C-TueA2

Any track can book additional space and time using this system. All
slots are 1h45-long. If your topic of discussion does not fall into an 
existing track, it is easy to add a track on the fly. Just ask PTG bot 
admins (ttx, diablo_rojo, infra...) to create a track for you (which 
they can do by getting op rights and issuing a ~add  command).



For more information on the bot commands, please see:
https://git.openstack.org/cgit/openstack/ptgbot/tree/README.rst

--
Thierry Carrez (ttx)

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[openstack-dev] [ptg] ptgbot HOWTO for track leads

[Thierry Carrez]

Hi everyone,

In two weeks some of us will congregate in Dublin for the 3rd OpenStack
PTG. The event is made of several 'tracks' (organized around a specific
team or a specific theme).

Topics of discussions are loosely scheduled in those tracks, based on
the needs of the attendance. This allows to maximize attendee
productivity, but the downside is that it can make the event a bit
confusing to navigate. To mitigate that issue, we are using an IRC bot
to expose what's happening currently at the event at the following page:

http://ptg.openstack.org/ptg.html

As a track lead, it is imperative that you make use of the PTG bot to
communicate what's happening. This is done by joining the #openstack-ptg
IRC channel on Freenode and speaking commands to the bot.

To indicate what's currently being discussed, you will use the track
name hashtag (found in the "Scheduled tracks" section on the above
page), with the 'now' command:

#TRACK now 

Example:
#swift now brainstorming improvements to the ring

You can also mention other track names to make sure to get people
attention when the topic is cross-project:

#nova now discussing #cinder interactions

There can only be one 'now' entry for a given track at a time. To
indicate what will be discussed next, you can enter one or more 'next'
commands:

#TRACK next 

Example:
#api-sig next at 2pm we'll be discussing pagination woes

Note that in order to keep content current, entering a new 'now' command
for a track will erase any 'next' entry for that track.

Finally, if you want to clear all 'now' and 'next' entries for your
track, you can issue the 'clean' command:

#TRACK clean

Example:
#ironic clean

For more information on the bot commands, please see:
https://git.openstack.org/cgit/openstack/ptgbot/tree/README.rst

Pro tip: designate someone tasked with updating the PTGbot with what's
currently being discussed, so that you can focus on keeping the
discussion on track.

You can play with the bot in the coming week, data will be reset on the
Sunday before the event starts.

-- 
Thierry Carrez (ttx)


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