In attendance: Walter, Alex, Claudia, Perrie, Ibiam, Lionel Absent: Jui Agenda
(1) getting back to the accountant about 2020 expenses (2) closing on Ibiam's proposal (3) GSoC report MrBIOS walterbender If there is nothing else re finances or GSoC, shall we discuss Ibiam's project proposal? By all means walterbender I think it has been sent to the lists.... has everyone had a chance to read it? hello? MrBIOS I have no objections to proceeding with it as-written, and move that we do so walterbender seconded Motion passed: 6 in favor; 1 absent. Re GSoC 2022: 2022 is very different (1) no university requirement anyone 18+ can do it (2) short and long projects (175, 350 hours) (3) flexible start and end dates --- Meeting Log Today walterbender hi everyone any SLOB members here? llaske_ Hi walterbender MrBIOS I'm here. llaske_ Hi Alex Ibiam Hi Everyone. llaske_ Hi Ibiam Ibiam Hi Lionel. walterbender we have a quorum sorry that I once again forgot to send out the reminder. I will add all of you to my google calendar reminder so gmail does the work for me. perrieee Hi everyone MrBIOS we should just set up some automated reminders :) walterbender google calendar will do that anyway... I had a couple of little things (1) getting back to the accountant about 2020 expenses (2) closing on Ibiam's proposal Other agenda items? (3) GSoC report MrBIOS walterbender, callaurrea, The only thing the accountant needs that she doesn't have is clarification on which US-based GSoC recipients received payment for GSoC 2020 (not 2021), correct? walterbender I think perhaps the legal expenses as well? MrBIOS I'm 90% sure the only US-based GSoC 2020 stipend recipient was Devin. walterbender I tried to find the equivalent of the spreadsheet Lionel prepared for 2021 GSoC but I couldn't find it. But I think you are right MrBIOS walterbender: so did I, with the same end result walterbender I think we need to go to the bank statements MrBIOS she has the whole ledger in a few different formats, anthing in the bank statements should also be in the quickbooks files walterbender So I think we can just answer her question with the reference to Devin. Ibiam walterbender I tried to find the equivalent of the spreadsheet Lionel prepared for 2021 GSoC but I couldn't find it. Equivalent? MrBIOS yes, for paying out GSoC stipends tothose who requested them walterbender MrBIOS: I just wrote back to the lawyer Ibiam: this is all tax related stuff -- we needed to issue 1099 forms for the US citizens who got GSoC stipends from Sugar Labs. Ibiam MrBIOS yes, for paying out GSoC stipends tothose who requested them I'm a bit confused as he'd said equivalent as Lionel's spreadsheet contained everything and none other was sent out. MrBIOS Early this morning, SFC informed us that the following three domains are held on our behalf and will be transferred to us, but I don't have the necessary domain transfer codes yet. I would imagine I should get them soon. The domains are: turtleartday.org (expires 2022-09-24) sugarlabs.net (expires 2022-05-04) sugarlabs.org (expires 2022-06-05) ..and the sole trademark they hold on our behalf is "Sugar Labs" In reply to MrBIOS Ibiam I'm a bit confused as he'd said equivalent as Lionel's spreadsheet contained everything and none other was sent out. Walter is referring to the prior year, 2020 Ibiam In reply to Ibiam MrBIOS Walter is referring to the prior year, 2020 Oh okay. walterbender Sounds about right. I don't think we ever trademakred Sugarizer or Music Blocks or Turtle Blocks But maybe we should consider it Ibiam MrBIOS Early this morning, SFC informed us that the following three domains are held on our behalf and will be transferred to us, but I don't have the necessary domain transfer codes yet. I would imagine I should get them soon. The domains are: turtleartday.org (expires 2022-09-24) sugarlabs.net (expires 2022-05-04) sugarlabs.org (expires 2022-06-05) ..and the sole trademark they hold on our behalf is "Sugar Labs" Do we need to trademark SL Inc.? MrBIOS I don't think we do, it's a company name and we already own the trademark "Sugar Labs" so it'd be redundant walterbender On a different topic: last Friday was the GSoC mentor summit Anindya gave a nice talk -- one of about a dozen mentors who presented GSoC 2022 is going to be very different MrBIOS nice, was it recorded? walterbender I think so... but I think the recording is not available until next week llaske_ walterbender GSoC 2022 is going to be very different GSoC 2021 was already different walterbender 2022 is very different (1) no university requirement anyone 18+ can do it (2) short and long projects (175, 350 hours) (3) flexible start and end dates A few other things too, but those are the main ones llaske_ Thanks for these informations. Good to hear that we could have long projects. I think it's better. No university requirement will require probably more time for selection Ibiam I like the addition of long projects as it was very difficult for some orgs walterbender The details (along with the videos) will be published next week. Ibiam Would love to know how the flexible start and end dates work, would it be an agreement between the student and the mentors/org? Thanks for sharing. walterbender Alas, no GCI :( Ibiam Sadly. walterbender Ibiam: there are some constraints, but basically there will be a window into which you can negotiate to do the work. If there is nothing else re finances or GSoC, shall we discuss Ibiam's project proposal? MrBIOS walterbender If there is nothing else re finances or GSoC, shall we discuss Ibiam's project proposal? By all means walterbender I think it has been sent to the lists.... has everyone had a chance to read it? hello? MrBIOS I have no objections to proceeding with it as-written, and move that we do so walterbender seconded MrBIOS As an aside, the Fedora 35 based spin of Sugar on a Stick is available for download here: https://download.fedoraproject.org/pub/fedora/linux/releases/35/Spins/x86_64/iso/Fedora-SoaS-Live-x86_64-35-1.2.iso and is just shy of 950 megabytes in size. Ibiam's work will continue to resolve known issues with additional activities which have known issues, and can therefore no longer be included as part of SoaS until those activities are fixed. Ibiam MrBIOS As an aside, the Fedora 35 based spin of Sugar on a Stick is available for download here: https://download.fedoraproject.org/pub/fedora/linux/releases/35/Spins/x86_64/iso/Fedora-SoaS-Live-x86_64-35-1.2.iso and is just shy of 950 megabytes in size. Yeah, I'm supposed to fix starchart and yupana. llaske_ Just to be sure to understand is this a one shot work or do we need to plan this work each year? MrBIOS the scope of this contract is limited in scope and not ongoing. walterbender It is just one shot. If we do something again next year, there will be a new proposal llaske_ 3000$ each year is lot of money Ibiam For a year? I don't think so. And like Walter and Alex has said, if there's going to be something again there'll be a new proposal. MrBIOS llaske_: if we had spent small amounts each year for the last five years, there wouldn't be a need to fix everything that's now broken at once but that didn't happen, and here we are this is effectively deferred software maintenance llaske_ MrBIOS: make sense MrBIOS Another item I wanted to share with you all... I've been looking in to permanent solutions for "board management" software (which can record votes automatically, as well as manage document sharing, etc) and making contact with a variety of existing solutions, to see if any of them offer any discounts to non-profit 501(c)3's. Here's a list of the options I'm exploring, https://www.capterra.com/sem-compare/board-management-software/ walterbender and it is clear that some bugs need to be addressed at a pace that our volunteer model cannot sustain MrBIOS the options listed above are all "software as a service" type offerings, and I don't have any concrete information, yet, on what any of them cost, but I'll be putting together that information walterbender +1 MrBIOS so I have nothing to report on that front right now, other than to tell you I think it's something we could benefit from The real question will be "is it worth the cost"? once we have cost estimates Ibiam +1. walterbender meanwhile, we should perhaps vote on the motion before us, unless there are more questions? MrBIOS I am in support of voting for the contract, as written. walterbender +1 llaske_ +1 MrBIOS If we don't have enough votes here to make it happen, those can be collected from the remaining members on the mailing list. walterbender perrieee: ??? callaurrea Hi everyone llaske_ Hi Claudia MrBIOS One final thing I want to add is that, as a stand-alone legal entity, Sugar Labs Inc. must be more diligent in recording our decisions, votes, minutes, and signing things, when necessary. Using automation to do that seems worth the money (at least to me) because it's something that then does not need to be done by a person. walterbender Hi callaurrea callaurrea: can you take a quick look at the backlog we have a motion in play callaurrea apologies for showing up late... had a meeting I was not able to postpone Ibiam MrBIOS I am in support of voting for the contract, as written. +1. callaurrea looking walterbender callaurrea: while you are reading, I will take the opportunity to thank you for your persistence with the SFC... seems it is working. callaurrea Thanks Walter I have sent a number of emails...all nice, but I keep referring to the deadline we have I also gave Aaron updates we are close... only one trademark we received the domain info the funds will come after that MrBIOS: I will also like to access to the files where docs can be store and made available to everyobe MrBIOS callaurrea: acknowledged. We haven't ever really made proper use of it, for the record. callaurrea I want to encourage us to do that! walterbender callaurrea: perrieee any thunbs up or down for the motion on Iliam's proposal? MrBIOS callaurrea: I think a reasonable deadline at this point (for SFC) would be before the Christmas holiday. perrieee walterbender perrieee: ??? Sorry I had a call that disrupted my mobile connection… +1 MrBIOS because that will obviously confine this change to this tax year callaurrea MrBIOS callaurrea: I think a reasonable deadline at this point (for SFC) would be before the Christmas holiday. the deadline for transferring funds is 30 days after my email... but they will only know the exact funds when they close the year so some adjustments will be made... but I will keep pushing for Nov 10 *19 +1 for me on the proposal walterbender the proposal passes 6 for, 1 absent MrBIOS Thanks. I just lost Internet connectivity and had to switch to mobile walterbender any other business for today??? Ibiam callaurrea so some adjustments will be made... but I will keep pushing for Nov 10 Thanks for running this. walterbender at some point we need to get back to refining the JD for the ED position but I need to disappear into a meeting in a few minutes callaurrea We are close to having everything ready taxes... thanks everyone! Ibiam MrBIOS Thanks. I just lost Internet connectivity and had to switch to mobile Happens here sometimes with my network provider. callaurrea Thanks everyone... see you all in 2 weeks bye now llaske_ Bye Ibiam Thanks everyone, bye. walterbender bye -- Walter Bender Sugar Labs https://www.sugarlabs.org _______________________________________________ Sugar-devel mailing list Sugar-devel@lists.sugarlabs.org http://lists.sugarlabs.org/listinfo/sugar-devel