Request for Proposals — Bid on ACM IUI 2023 (deadline extended)
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Intelligent User Interfaces (IUI) is the premier conference series
sponsored by ACM (SIGCHI and SIGAI) and has been held annually since 1993
as the principal international forum for reporting outstanding research
and development on intelligent user interfaces.
To involve the greater IUI community in conference organization and better
plan for the conference, we request proposals for hosting and organizing
IUI two years ahead of time. We regularly rotate the conference locations
to engage with IUI research communities around the globe. Below shows the
location and time of the three most recently scheduled IUI conferences:
IUI 2020
Cagliari, Italy
March 17-20
IUI 2021
College Station, Texas
April 13-17
IUI 2022
Helsinki, Finland
March 22-26
Why host IUI?
There are several benefits of hosting and organizing an IUI conference.
First, conference hosts/organizers have an opportunity to publicize their
work, build relationships, and interact with the international IUI
community. Second, this is a great opportunity for the organizers/hosts to
introduce their students and colleagues to the IUI community and help grow
the community as a whole. Third, hosts/organizers can use the opportunity
to build local IUI communities, connecting representatives from both
academia and industries.
Bid Requirements
All proposals must be written in English with a readable font not smaller
than 12 point and margins not less than one inch on all sides. The
proposal should address each aspect outlined below but not exceed 15000
characters (approx. 5-6 pages). Based on the merits of the proposals and
factors such as ensuring a diversity of conference locations, the board
will choose the top candidates and then a finalist will be chosen and
announced at IUI 2021.
Please note that the bid requirements have been modified from previous
years. Please read the requirements below carefully before writing up your
bid.
Hosts/Organizers
The conference hosts/organizers should have knowledge of the IUI
community, such as having attended and published regularly at IUI, and
have experience with conference organization. One of the main IUI goals is
to bring together people from diverse backgrounds.
For that reason, the bid proposal must suggest ONLY the conference general
chairs. The IUI steering committee will work with the selected bid
proposers on building the conference organizing team.
We especially encourage that the key conference organizers consist of
people from both industry and academia, representing both AI and HCI since
the work presented at IUI is at the intersection of these disciplines.
Please include short bios of the proposed conference general chair(s).
Location
Since IUI is an international forum, we expect that attendees will travel
from different parts of the world to the conference location. It is
important that the proposed location is conveniently located for all
attendees to reach by available means of transportation.
Time
IUI conferences have been held at various times during late winter through
early spring, most typically in March though earlier times will be
considered. Your bid should include a proposed time with key dates (e.g.,
paper submission and notification). The choice of time should also take
into account the weather conditions of the proposed location to avoid
potential weather-caused travel delays and potential conflicts with other
conferences and their submission deadlines.
Virtual Attendance and the Impact of COVID-19
We hope that by the time of the 2023 conference that it will be possible
to hold a physical conference similar to those held before 2020.
Organizers should still prepare for decreased attendance and to offer
virtual participation options for those who may not yet be comfortable
traveling long distances.
Conference Venue
Please describe the proposed conference venue, including the following
aspects:
* Capacity. In recent years, IUI has typically had around 250 attendees,
though IUI 2018 had a record high of over 350 participants and IUI 2019
had a similar number. No conference has been held since COVID, however
current ACM recommendations are to anticipate a 30-40% decrease in
attendance in the near term. IUI has typically taken place over four days,
the first of which consists of workshops and tutorials hosted in parallel
separate rooms (10-20 people). To encourage interaction among the
attendees, during the main conference, it is also desirable to have
additional space at the venue to put up IUI posters for the attendees to
visit during coffee breaks.
* Facilities. The venue should provide basic conference facilities, such
as high speed internet access that can support the participants in
parallel effectively and LCD projectors.
* Location. The venue should be centrally located for attendees to reach
quickly by ground transportation and have access to other amenities (e.g.,
restaurants).
* Accessibility. The venue should be accessible to attendees with
disabilities.
* Reception and poster session dinner. Traditionally, IUI opens with a
welcome reception on the night before the 1st day of the conference. The
first night of the conference features a dinner reception with the poster
and demo session. The location(s) of the receptions are not required to be
co-located with the venue, however the location criterion above should
still be used to minimize the travel for the attendees.
* Social event. Traditionally, IUI has a social event + dinner on the
second day of the main conference
* Special events. Traditionally, during the conference the “test of time”
paper award is given to the most influential IUI paper, which is
accompanied by a plenary talk session for its authors. TiiS papers
published in the last year are also integrated into the technical program,
there is a “town hall meeting” where IUI community issues are discussed,
and there is IUI steering committee lunch with current and upcoming
conference and program chairs. These events need to be considered while
planning the conference
Accommodation
Most attendees will need accommodation during the conference period. One
of the responsibilities of the conference hosts/organizers is to locate
and reserve a bulk of affordable lodging for attendees. Please describe
the proposed accommodation options, including the price range of the hotel
rooms and the distance to the main venue.
Provisionary Budget Plan
The proposal should also include a provisional budget, outlining the cost
of major items, including the rental of the conference venue, cost/per
person for the reception and banquet, and the estimated conference
registration fee. Please consider including meals for participants in the
budget, especially if there are limited food options near the conference
venue.
Important Dates
Jan 29, 2021 (Extended): Bids are due. Please submit your bid to
steering-ch...@iui.acm.org
Feb 26, 2021 (Extended): Notifications are sent to all submissions.
For further information, please contact: j...@jeffreynichols.com
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