RE: identification of people at front desk
Ed - You might want to take a look at the December 4, 2002 clarification document. In a nutshell, you can rely on professional judgment. OCR stated that others can pick up prescriptions for the patient. Chances are that the only way the individual knows to pick up the information, etc. is if the patient informed the individual. For the majority of items, this should not be an issue - but if the person is picking a Rx for pain meds, etc, you might want to verify with the patient. Hope this helps, Dan Kelsey Practice Advisor Indiana State Medical Association 800-257-4762 (317) 261-2060 (317) 261-2076 - fax -Original Message- From: Ed Hecht [mailto:[EMAIL PROTECTED] Sent: Monday, March 24, 2003 11:12 AM To: WEDI SNIP Privacy Workgroup List Subject: identification of people at front desk We're a busy primary care office and often have people stop in to pick up various things - referrals, prescriptions, letters, medical records, etc. Often it is not the patient him/herself. What are we required to do to: a. insure that the person is who s/he is supposed to be b. if it is not the patient, that s/he has the right to pick up the material. We have already started to seal everything in an envelope, which we didn't used to do. Any guidance would be appreciated. Thank you. Ed Hecht, CEO, Piedmont Primary Care --- The WEDI SNIP listserv to which you are subscribed is not moderated. The discussions on this listserv therefore represent the views of the individual participants, and do not necessarily represent the views of the WEDI Board of Directors nor WEDI SNIP. If you wish to receive an official opinion, post your question to the WEDI SNIP Issues Database at http://snip.wedi.org/tracking/. These listservs should not be used for commercial marketing purposes or discussion of specific vendor products and services. They also are not intended to be used as a forum for personal disagreements or unprofessional communication at any time. You are currently subscribed to wedi-privacy as: [EMAIL PROTECTED] To unsubscribe from this list, go to the Subscribe/Unsubscribe form at http://subscribe.wedi.org or send a blank email to [EMAIL PROTECTED] If you need to unsubscribe but your current email address is not the same as the address subscribed to the list, please use the Subscribe/Unsubscribe form at http://subscribe.wedi.org --- The WEDI SNIP listserv to which you are subscribed is not moderated. The discussions on this listserv therefore represent the views of the individual participants, and do not necessarily represent the views of the WEDI Board of Directors nor WEDI SNIP. If you wish to receive an official opinion, post your question to the WEDI SNIP Issues Database at http://snip.wedi.org/tracking/. These listservs should not be used for commercial marketing purposes or discussion of specific vendor products and services. They also are not intended to be used as a forum for personal disagreements or unprofessional communication at any time. You are currently subscribed to wedi-privacy as: [EMAIL PROTECTED] To unsubscribe from this list, go to the Subscribe/Unsubscribe form at http://subscribe.wedi.org or send a blank email to [EMAIL PROTECTED] If you need to unsubscribe but your current email address is not the same as the address subscribed to the list, please use the Subscribe/Unsubscribe form at http://subscribe.wedi.org
Address for Filing Complaints
FYI - this was published in the yesterday's Federal Register and provides addresses for filing complaints under the privacy regulations: http://www.hhs.gov/ocr/hipaahealth.pdf Dan Kelsey Practice Advisor Indiana State Medical Association 800-257-4762 (317) 261-2060 (317) 261-2076 - fax --- The WEDI SNIP listserv to which you are subscribed is not moderated. The discussions on this listserv therefore represent the views of the individual participants, and do not necessarily represent the views of the WEDI Board of Directors nor WEDI SNIP. If you wish to receive an official opinion, post your question to the WEDI SNIP Issues Database at http://snip.wedi.org/tracking/. These listservs should not be used for commercial marketing purposes or discussion of specific vendor products and services. They also are not intended to be used as a forum for personal disagreements or unprofessional communication at any time. You are currently subscribed to wedi-privacy as: [EMAIL PROTECTED] To unsubscribe from this list, go to the Subscribe/Unsubscribe form at http://subscribe.wedi.org or send a blank email to [EMAIL PROTECTED] If you need to unsubscribe but your current email address is not the same as the address subscribed to the list, please use the Subscribe/Unsubscribe form at http://subscribe.wedi.org
RE: postcard reminders
Kelli - Look at page 16 of the OCR clarification document dated December 3, 2002. This should answer your question - this follows under reasonableness. Dan Kelsey Practice Advisor Indiana State Medical Association 800-257-4762 (317) 261-2060 (317) 261-2076 - fax -Original Message-From: Kelli Caiafa [mailto:[EMAIL PROTECTED]Sent: Monday, March 17, 2003 1:25 PMTo: WEDI SNIP Privacy Workgroup ListSubject: postcard remindersI know this has probably been asked but please reply again. Is there any concern with sending postcards (as compared to a sealed envelope reminder) in the mail to remind patients to call and schedule an appointment? The only information on the card would be the patient's name and the physician's name. Thanks. Kelli Caiafa, MHS, NHA Regional Director Middlesex County Medical Society www.mcmsnj.org Do you Yahoo!?Yahoo! Web Hosting - establish your business online --- The WEDI SNIP listserv to which you are subscribed is not moderated. The discussions on this listserv therefore represent the views of the individual participants, and do not necessarily represent the views of the WEDI Board of Directors nor WEDI SNIP. If you wish to receive an official opinion, post your question to the WEDI SNIP Issues Database at http://snip.wedi.org/tracking/. These listservs should not be used for commercial marketing purposes or discussion of specific vendor products and services. They also are not intended to be used as a forum for personal disagreements or unprofessional communication at any time. You are currently subscribed to wedi-privacy as: [EMAIL PROTECTED] To unsubscribe from this list, go to the Subscribe/Unsubscribe form at http://subscribe.wedi.org or send a blank email to [EMAIL PROTECTED] If you need to unsubscribe but your current email address is not the same as the address subscribed to the list, please use the Subscribe/Unsubscribe form at http://subscribe.wedi.org --- The WEDI SNIP listserv to which you are subscribed is not moderated. The discussions on this listserv therefore represent the views of the individual participants, and do not necessarily represent the views of the WEDI Board of Directors nor WEDI SNIP. If you wish to receive an official opinion, post your question to the WEDI SNIP Issues Database at http://snip.wedi.org/tracking/. These listservs should not be used for commercial marketing purposes or discussion of specific vendor products and services. They also are not intended to be used as a forum for personal disagreements or unprofessional communication at any time. You are currently subscribed to wedi-privacy as: [EMAIL PROTECTED] To unsubscribe from this list, go to the Subscribe/Unsubscribe form at http://subscribe.wedi.org or send a blank email to [EMAIL PROTECTED] If you need to unsubscribe but your current email address is not the same as the address subscribed to the list, please use the Subscribe/Unsubscribe form at http://subscribe.wedi.org
EMS and Privacy Notice
Last week, there was a fair amount of discussion re: EMS/Ambulance and the provision of the privacy notice. Here is a thought from a non-EMS person: In the majority of cases, patients are being transported to a hospital. Couldn't you say that the ambulance/EMS service is participating in an Organized Health Care Arrangement and that the ambulance/EMS could utilize a joint notice in conjunction with the hospital? In other words, operate under the hospital's notice. What about using this same line of reasoning when transporting nursing home patients? One final thought - the rule requires that the notice be posted in a publicly viewable area, etc. I really don't think HHS expects an ambulance to have the notice taped to the inside of the ambulance. Thoughts?? Thanks Dan Kelsey Practice Advisor Indiana State Medical Association --- The WEDI SNIP listserv to which you are subscribed is not moderated. The discussions on this listserv therefore represent the views of the individual participants, and do not necessarily represent the views of the WEDI Board of Directors nor WEDI SNIP. If you wish to receive an official opinion, post your question to the WEDI SNIP Issues Database at http://snip.wedi.org/tracking/. These listservs should not be used for commercial marketing purposes or discussion of specific vendor products and services. They also are not intended to be used as a forum for personal disagreements or unprofessional communication at any time. You are currently subscribed to wedi-privacy as: archive@mail-archive.com To unsubscribe from this list, go to the Subscribe/Unsubscribe form at http://subscribe.wedi.org or send a blank email to [EMAIL PROTECTED] If you need to unsubscribe but your current email address is not the same as the address subscribed to the list, please use the Subscribe/Unsubscribe form at http://subscribe.wedi.org
RE: NPP and recurrent patients
Actually, the December 2002 FAQ's addressed changes in the privacy notice and state the following: Question: Does the HIPAA privacy rule require a health care provider to obtain a new acknowledgment of receipt of the notice from patients if the facility changes its privacy policy? Answer: No. A covered health care provider with a direct treatment relationship with individuals is required to make a good faith effort to obtain an individual's acknowledgment of receipt of teh notice only at the time the provider firts gives the notice to the individual -- that is, at first service delivery. See 45 CFR 164.502(c)(2). Hope this helps Dan Kelsey Practice Advisor Indiana State Medical Association -Original Message- From: Kelli Knuckles [mailto:[EMAIL PROTECTED]] Sent: Monday, January 27, 2003 12:16 PM To: WEDI SNIP Privacy Workgroup List Subject: Re: NPP and recurrent patients Traci- You only have to provide your patients with the NPP once. You need to somehow track that you have provided the patient with a copy. One thing to keep in mind, however, is that if you change or update your NPP new copies need to be provided to your patients. At least that's my understanding. Kelli Knuckles Apps Analyst MCDHS Traci Winter [EMAIL PROTECTED] 01/27/03 09:37AM OK time to open another can of worms. It is not unusual for us to discharge a patient and have them return to our services multiple times. Do have to give them a copy of the NPP each time we admit them to services? Their medical records are only maintained on site for the past year and current year, after that they are sent to an off site storage facility. Should we just add a statement to the acknowledgement stating a copy of the NPP wasn't provided or was declined due to receipt at a previous time of admission. I know we had this option with our patients rights booklet we gave out at time of admission to hospital patients. Traci Winter Hospitals Home Health Care, Inc. --- The WEDI SNIP listserv to which you are subscribed is not moderated. The discussions on this listserv therefore represent the views of the individual participants, and do not necessarily represent the views of the WEDI Board of Directors nor WEDI SNIP. If you wish to receive an official opinion, post your question to the WEDI SNIP Issues Database at http://snip.wedi.org/tracking/. These listservs should not be used for commercial marketing purposes or discussion of specific vendor products and services. They also are not intended to be used as a forum for personal disagreements or unprofessional communication at any time. You are currently subscribed to wedi-privacy as: [EMAIL PROTECTED] To unsubscribe from this list, go to the Subscribe/Unsubscribe form at http://subscribe.wedi.org or send a blank email to [EMAIL PROTECTED] If you need to unsubscribe but your current email address is not the same as the address subscribed to the list, please use the Subscribe/Unsubscribe form at http://subscribe.wedi.org --- The WEDI SNIP listserv to which you are subscribed is not moderated. The discussions on this listserv therefore represent the views of the individual participants, and do not necessarily represent the views of the WEDI Board of Directors nor WEDI SNIP. If you wish to receive an official opinion, post your question to the WEDI SNIP Issues Database at http://snip.wedi.org/tracking/. These listservs should not be used for commercial marketing purposes or discussion of specific vendor products and services. They also are not intended to be used as a forum for personal disagreements or unprofessional communication at any time. You are currently subscribed to wedi-privacy as: [EMAIL PROTECTED] To unsubscribe from this list, go to the Subscribe/Unsubscribe form at http://subscribe.wedi.org or send a blank email to [EMAIL PROTECTED] If you need to unsubscribe but your current email address is not the same as the address subscribed to the list, please use the Subscribe/Unsubscribe form at http://subscribe.wedi.org --- The WEDI SNIP listserv to which you are subscribed is not moderated. The discussions on this listserv therefore represent the views of the individual participants, and do not necessarily represent the views of the WEDI Board of Directors nor WEDI SNIP. If you wish to receive an official opinion, post your question to the WEDI SNIP Issues Database at http://snip.wedi.org/tracking/. These listservs should not be used for commercial marketing purposes or discussion of specific vendor products and services. They also are not intended to be used as a forum for personal disagreements or unprofessional communication at any time. You are currently subscribed to wedi-privacy as: archive@mail-archive.com To unsubscribe from this list, go to the Subscribe/Unsubscribe form at http://subscribe.wedi.org or send a blank email to [EMAIL PROTECTED] If you need to unsubscribe but your current email address is not the same as the address
