Re: [Wikimedia-l] Board of Trustees elections, membership, quorum, and

2020-10-07 Thread Nataliia Tymkiv
Hello,

I can answer a few of the questions raised in this thread.

When the Board postponed the community selection of trustees, we also
extended the terms of the trustees in the affected seats (María Sefidari,
Dariusz Jemielniak, and James Heilman)[1]. Their terms were originally set
to expire last month, but because of that term extension they are still
serving as trustees, and as such María remains the Board Chair and Dariusz
and James continue on as Committee Chairs[2].

Raju Narisetti and Esra'a Al Shafei have been reappointed to the Board for
an additional three-year term[3][4].

The current members of the Board of Trustees are listed on the Wikimedia
Foundation website[5].

We do not currently have a shortage of trustees on the Board, and we have
had a quorum for every decision we have made this year. We have published
some outstanding Board records, many of which were just approved at our
recent meeting in September[6][7].

I have just sent an email to this list, as well as posted an update to
Meta-Wiki, with a request for feedback on matters related to the
Foundation’s Bylaws and trustee selection[8]. That announcement contains
more information about the postponed community selection of trustees.

Best regards,

antanana / Nataliia Tymkiv

Vice Chair, Wikimedia Foundation Board of Trustees

[1]
https://foundation.wikimedia.org/wiki/Resolution:Postponement_of_Community_Selection_of_Trustees_and_Extension_of_Community_Selected_Trustee_Terms_until_next_selection_process


[2]
https://foundation.wikimedia.org/wiki/Resolution:Board_Officers_and_Committee_Membership,_2019


[3]
https://foundation.wikimedia.org/wiki/Resolution:Renewing_Raju_Narisetti%27s_Appointment_to_the_Board_of_Trustees,_2020


[4]
https://foundation.wikimedia.org/wiki/Resolution:Renewing_Esra%27a_Al_Shafei%27s_Appointment_to_the_Board_of_Trustees,_2020


[5] https://wikimediafoundation.org/role/board/


[6] https://foundation.wikimedia.org/wiki/Meetings


[7] https://foundation.wikimedia.org/wiki/Resolutions

[8]
https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_noticeboard/October_2020_-_Call_for_feedback_about_Bylaws_changes_and_Board_candidate_rubric
<https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_noticeboard/July_2020_-_Call_for_feedback_about_Bylaws_changes_and_Board_candidate_rubric>


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On Thu, Oct 1, 2020 at 9:52 PM Bill Takatoshi 
wrote:

> After I asked my questions on September 4, I was sent the message
> below by some role account I've never heard of, asking about claims
> that have used the names of five other people. I don't edit under my
> real name, but I have never used the names in the linked forum
> postings.
>
> The linked posts also claim that the Foundation's nonprofit status is
> at risk. I am not a lawyer, but I am skeptical of that claim even
> though five Trustees whose three-year terms expired in August
> apparently voted on a Resolution in a Board meeting on September 24.
> According to Section 4 of the Bylaws, "A quorum shall consist of a
> majority of Trustees then in office." Section 6 says, "the Board may
> continue doing business as a Board during the vacancy of any Trustee
> position." Therefore, since four of the five remaining Trustees all
> voted in favor, the Resolution was properly carried, in my layperson's
> view. I am less certain about the propriety of allowing a Trustee
> whose three year term expired to continue to serve as Chair.
>
> The lack of any update or even ETA for an update on
>
> https://meta.wikimedia.org/wiki/Talk:Wikimedia_Foundation_elections/2020#Postpone%3F
> is baffling. Elections have never been held in person, only online,
> and so the excuse that they were postponed because of the pandemic
> crisis seems extremely suspicious. Indefinitely delaying elections for
> such a vacuous reason makes the Foundation look like the worst of the
> bad actors in today's international political climate. Doesn't the
> cancelled travel of the pandemic crisis give the Foundation more time
> to hold elections, not less? Whether non-profit status is at risk or
> not, I would hope that the Foundation, Board, and Elections Committee
> would be more interested in upholding the principles of good
> governance than failing to even announce a new schedule or even a date
> by which a new schedule will be announced.
>
> -Will
>
> On Mon, Sep 14, 2020 at 10:31 PM Gender Desk 
> wrote:
> >
> > Mr. Takatoshi,
> >
> > Wikipediocracy has suggested that you have also used the names "Rogol
> Domedonfors, Renée Bagslint, Jennifer Pryor-Summers, Felicity Braingut,
> Thomas Townse

[Wikimedia-l] Call for feedback about Wikimedia Foundation Bylaws changes and Board candidate rubric

2020-10-07 Thread Nataliia Tymkiv
 but also the ability
for as wide a range of diverse candidates and community voters as possible
to participate. We postponed the process in part because we were not sure
that it would have that necessary participation if it had happened at the
originally scheduled time. We appreciate everyone’s patience and
understanding as we do our best to move this work forward in a way that is
mindful of both the desire to move quickly and our responsibility to
achieve the best possible outcomes.

Thanks in advance to everyone who takes the time to participate
constructively in these conversations.

You can find the original version of this announcement at
https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_noticeboard/October_2020_-_Call_for_feedback_about_Bylaws_changes_and_Board_candidate_rubric
<https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_noticeboard/July_2020_-_Call_for_feedback_about_Bylaws_changes_and_Board_candidate_rubric>


Best regards,

antanana / Nataliia Tymkiv

Vice Chair, Wikimedia Foundation Board of Trustees

[1]
https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_noticeboard/October_2020_-_Proposed_Bylaws_changes


[2]
https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_noticeboard/October_2020_-_Board_candidate_rubric


[3]
https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_noticeboard/Updates_from_April_28,_2020

[4]
https://foundation.wikimedia.org/wiki/Resolution:Postponement_of_Community_Selection_of_Trustees_and_Extension_of_Community_Selected_Trustee_Terms_until_next_selection_process

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[Wikimedia-l] Board update on Branding: Briefing postponement

2020-07-08 Thread Nataliia Tymkiv
 Hello! Just a quick update: the Wikimedia Foundation Board of Trustees was
notified by staff on the night of July 7th that the briefing of July 8th
needs to be rescheduled because of the illness of one of the key staff
members. We are looking for a new date before the August board meeting, and
we shall share an updated timeline in a few days.

Best regards,
antanana / Nataliia Tymkiv
Vice Chair, Wikimedia Foundation Board of Trustees

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[Wikimedia-l] Board update on Branding: next steps

2020-06-26 Thread Nataliia Tymkiv
Dear all,

I want to share with you the next steps of the Wikimedia Foundation Board
of Trustees about the Brand Project.

Originally the Board meeting dedicated to the brand project was supposed to
happen no earlier than October. The expected outcome from the project were
the recommendations on what the rebranding should look like - from changing
fonts/logos to renaming. And if there is going to be a renaming - to what.
Of course, the Board’s role is not in approving a change in fonts, but if a
recommendation to rename was to be made - the Board’s role would have been
to make a decision on that recommendation. The timeline has now been
changed, and the renaming part of rebranding will be discussed in our
August meeting.

Moreover, the Board will meet in early July to receive a briefing about the
project and talk about the process between June 2018 - June 2020. The
consolidated materials on what the brand project team has been working on
for a while now will be presented to the Board, and these materials are
also going to be posted publicly. The more-strategic conversation is
planned for the August meeting. Time to prepare the materials is needed,
and the ongoing conversations need to be summarised, so the Board can have
an in-depth discussion about this, before making any kind of decision.

We would like to continue with the survey [1] - we have discussed the
possibility of technical changes to the survey with an additional option
like “no renaming is needed” (not the exact words, mind you), but with more
than 700 respondents it is not methodologically sound to change the survey
now. Staff have confirmed to the Board that responses to the survey will
not be calculated as support for a change. The survey was only designed to
collect feedback on the possible renaming options, not as a yes/no vote on
whether to adopt them.

Thus the timeline on rebranding for the next 6-7 weeks is as follows:

* Early July - special Board meeting with the Brand project team to review
and discuss the process so far, and for the Board members to receive the
briefing on discussions happening;

* July - consolidated materials prepared for the July meeting will be
posted publicly after the meeting;

* August 5th - the Board meeting on renaming part of the rebranding, not
about the process. The Board will make the decision about whether to stop,
pause, or continue the work on this, within the framework of a discussion
on strategic goals, tensions and tradeoffs, and potential next steps.

* August (after the meeting) - the Board statement on the next steps about
the Brand project.

I also want to acknowledge receiving the Community open letter on renaming
[2] that was posted this week. Thank you for this statement on the position
of those of you who signed. I know there are other perspectives, and that
some would agree with it who have not signed it, and that there are also
some who would not agree. We expect that the Board meetings and
communication after them will address the concerns raised in the letter.

Stay safe,
antanana / Nataliia Tymkiv
Acting Chair, Wikimedia Foundation Board of Trustees

[1] https://wikimedia.qualtrics.com/jfe/form/SV_9G2dN7P0T7gPqpD

[2] https://meta.wikimedia.org/wiki/Community_open_letter_on_renaming


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[Wikimedia-l] Board Update on Branding

2020-06-21 Thread Nataliia Tymkiv
 to another name, as the Board has not
yet had a final report on the results of the Brand Project, or the
opportunity to discuss the findings and tradeoffs, and make a decision for
what the Board will do. The Board conversation about this is planned to
happen during the August meeting.

Did the Board want to possibly have the rebranding (if approved) to take
place before Wikipedia’s 20th birthday in January 2021? Yes, in a way. The
resolution [5] talks about the work being done by then, but it is indeed
unclear whether the changing of the brand was included or just the
completion of the research by the Foundation. The timeline can still change
if the Board decides it.

Should the Board be clearer in what the Board is directing the Wikimedia
Foundation to do? Yes, I believe so. Some of this unclarity and
misalignment is the cause of all this unfortunate frustration.

What are the possible outcomes for the August Board meeting on branding?
The Board can 1) stop the project, 2) pause the work being done or 3)
continue with it.

Does the Board still want you to take the survey [6] then? Yes. The
currently open survey [6] is intended to find the best possible outcome if
the Foundation's (!) branding were centered around Wikipedia, and your
voice is needed. It is an opportunity to provide constructive feedback on
those alternatives. If you are engaging in discussions around it, please be
kind to each other.

Do all organisations in our movement have to have a uniform name? Per the
Board’s resolution from 2013
<https://foundation.wikimedia.org/wiki/Minutes/2013-11#Movement_roles> [7]
- yes, but it was a decision made at that time when the Board believed
there was a chance to increase visibility and recognition of Wikimedia as a
brand. It is 2020 now, and it may be the right time to loosen up on this
approach and allow all organisations in the movement to use different names
[8], best suited for their local context. Or keep uniform names, but allow
using any of our brands for fundraising purposes. Or something else. The
Board does have a sense that there is a need to be much more
outward-looking and optimize our key assets, including our brands, for the
challenges to come.

All across the Movement we have a lot to do to accomplish our 2030 goals
and build out our movement strategy. And that work can be done as the
Wikimedia Movement, Wikimedia communities, and the Foundation even with a
new name, depending on our needs.

Stay safe,

antanana / Nataliia Tymkiv

Acting Chair, Wikimedia Foundation Board of Trustees


[1] https://foundation.wikimedia.org/wiki/Minutes/2020-02#Board_Business

[2]
https://commons.wikimedia.org/wiki/File:A_Wikimedia_brand_strategy_proposal_for_2030.pdf


[3] https://foundation.wikimedia.org/wiki/Minutes/2018-11-9,10,11#Branding

[4]
https://meta.wikimedia.org/wiki/Communications/Wikimedia_brands/2030_movement_brand_project/Executive_statement


[5]
https://foundation.wikimedia.org/wiki/Resolution:Brand_Project_Support_(May_2020)


[6] 2030 Movement Brand Project: Naming Convention Proposals Survey:
https://wikimedia.qualtrics.com/jfe/form/SV_9G2dN7P0T7gPqpD

[7] https://foundation.wikimedia.org/wiki/Minutes/2013-11#Movement_roles
[8]
https://meta.wikimedia.org/wiki/Wikimedia_movement_affiliates/Naming_guidelines

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Re: [Wikimedia-l] Trust and safety on Wikimedia projects

2020-05-22 Thread Nataliia Tymkiv
Hello, Dennis!

Not at all. What it means is that this a not a process that goes into play
*before* a decision to act is made, but *after*. It should stand as an
option for those who want to ensure that actions taken are fair, as long as
the case does not relate to legal risks or other severe concerns.

Best regards,
antanana / Nataliia Tymkiv

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On Sat, May 23, 2020, 01:58 Dennis During  wrote:

>  "Work with community functionaries to create and refine a retroactive
> review process for cases brought by involved parties, excluding those cases
> which pose legal or other severe risks "
>
> What does "retroactive review process" mean?
>
> I hope it doesn't mean applying standards that were not promulgated at the
> time to past actions and applying severe sanctions to the alleged
> perpetrators.
>
> On Fri, May 22, 2020 at 5:59 PM María Sefidari 
> wrote:
>
> >  Hello everyone,
> >
> > Today, the Wikimedia Foundation Board of Trustees unanimously passed a
> > resolution and published a statement[1] regarding the urgent need to make
> > our movement more safe and inclusive by addressing harassment and
> > incivility on Wikimedia projects. The statement builds on prior
> statements
> > from 2016 and 2019,[2][3] affirms the forthcoming introduction of a
> > universal code of conduct, and directs the Wikimedia Foundation to
> rapidly
> > and substantively address these challenges in complement with existing
> > community processes.
> >
> > This includes developing sustainable practices and tools that eliminate
> > harassment, toxicity, and incivility, promote inclusivity, cultivate
> > respectful discourse, reduce harms to participants, protect the projects
> > from disinformation and bad actors, and promote trust in our projects.
> >
> > Over the past nearly twenty years, the movement has taken a number of
> > unique and sometimes extraordinary steps to create an environment unlike
> > anything else online: a place to share knowledge, to learn, and to
> > collaborate together. In order for the movement to continue to thrive and
> > make progress to our mission, it is essential to build a culture that is
> > welcoming and inclusive.
> >
> > Research has consistently shown that members of our communities have been
> > subject to hostility and toxic behavior in Wikimedia spaces.[4][5] The
> > Wikimedia 2030 movement strategy recommendations have also identified the
> > safety of our Wikimedia spaces as a core issue to address if we are to
> > reach the 2030 goals, with concrete recommendations which include a
> > universal code of conduct, pathways for users to privately report
> > incidents, and a baseline of community responsibilities.[6]
> >
> > While the movement has made progress in addressing harassment and toxic
> > behavior, we recognize there is still much more to do. The Board’s
> > resolution and statement today is a step toward establishing clear,
> > consistent guidelines around acceptable behavior on our projects, and
> > guiding the Wikimedia Foundation in supporting the movement’s ability to
> > ensure a healthy environment for those who participate in our projects.
> >
> > * Developing and introducing, in close consultation with volunteer
> > contributor communities, a universal code of conduct that will be a
> binding
> > minimum set of standards across all Wikimedia projects;
> >
> > * Taking actions to ban, sanction, or otherwise limit the access of
> > Wikimedia movement participants who do not comply with these policies and
> > the Terms of Use;
> >
> > * Working with community functionaries to create and refine a retroactive
> > review process for cases brought by involved parties, excluding those
> cases
> > which pose legal or other severe risks; and
> >
> > * Significantly increasing support for and collaboration with community
> > functionaries primarily enforcing such compliance in a way that
> prioritizes
> > the personal safety of these functionaries.
> >
> > Together, we have made our movement what it is today. In this same way,
> we
> > must all be responsible for building the positive community culture of
> the
> > future, and accountable for stopping harassment and toxic behavior on our
> > sites.
> >
> > We have also made this statement available on Meta-Wiki for translation
> and
> > wider distribut

[Wikimedia-l] Updates from Wikimedia Foundation Board

2020-04-28 Thread Nataliia Tymkiv
 lot of topics to talk about, please post your
thoughts/comments on the talk page of my message on Meta:
https://meta.wikimedia.org/w/index.php?title=Wikimedia_Foundation_Board_noticeboard/Updates_from_April_28,_2020
. It would be easier to have a structured discussion there, rather than
dozens of emails in this thread. Depending on interest and our shared
situation we might hold a video “town hall” to discuss more details of some
of these plans with you all.

Also we are currently working on an update to our 2016 statement on
community culture in order to reinforce our commitment to safety on our
projects. We look forward to sharing it with you in May.

Please take care of yourselves.

[1]
https://foundation.wikimedia.org/wiki/File:Board_Veritas_Governance_Recommendations_Final_Public_Copy.pdf

[2] https://foundation.wikimedia.org/wiki/Minutes/2019-7-10

[3] https://foundation.wikimedia.org/wiki/Meetings

Best regards,
antanana / Nataliia Tymkiv

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[Wikimedia-l] Wikimedia Foundation Bylaws changed plus next steps

2019-02-19 Thread Nataliia Tymkiv
Hello all!

The Wikimedia Foundation Board has unanimously approved the changes to the
Bylaws [1] during the last Board meeting on January 30, 2019. This will be
covered in the minutes, and the resolution will be published in short order.

This change allows the participation of User Groups [2] in the
Affiliate-selected Board seats (ASBS) 2019 process [3].  The discussion
about this process should start as soon as possible in order to have these
two seats selected by Wikimania. This is why we are sending this letter
now, before the resolution is published.

There are now over 100 recognized User Groups, covering over 50 countries,
several languages and topics, many of whom represent new and emergent
communities within the Wikimedia movement. The Board believes that the
added perspectives of the User Groups, combined with the voices of Chapters
and Thematic Organizations, will lead to a richer collection of guidance
for our movement. The conversation about how User Groups may participate in
this process has been on for years, it is not a new topic [4].

Once the facilitators of the Selection process are appointed by the
affiliates, they should work with María Sefidari, who has been chosen by
the Board as the Board liaison for the ASBS process.

Given the potential complexity of organizing a process that now will
include over a hundred user groups, the Wikimedia Foundation is offering
its support to set up infrastructure and help with communications if
requested by the affiliates.

A page for translation can be found at:
https://meta.wikimedia.org/wiki/Affiliate-selected_Board_seats/2019/Wikimedia_Foundation_Bylaws_changed_plus_next_steps

On behalf of the Board

antanana / Nataliia Tymkiv

Chair of the Board Governance Committee

[1]
https://meta.wikimedia.org/wiki/Wikimedia_Foundation_bylaws/December_2018_-_Affiliate-selected_trustees,_term_limits,_and_diversity


[2] https://meta.wikimedia.org/wiki/Wikimedia_user_groups


[3] https://meta.wikimedia.org/wiki/Affiliate-selected_Board_seats/2019


[4]
https://meta.wikimedia.org/wiki/Wikimedia_Foundation_bylaws/January_2014_-_Amendment_for_Trustees_selected_by_Chapters_and_Thematic_Organizations

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[Wikimedia-l] Board approval of FDC recommendation 2017-2018 - Round 2

2018-06-19 Thread Nataliia Tymkiv
Dear members of the Wikimedia community,

On behalf of the Board of Trustees of the Wikimedia Foundation, I write to
confirm that the board has approved [1] the full slate of the FDC’s Round 2
2017-2018 recommendations [2] for the Annual Plan Grants. In this round, 5
organizations will be receiving a total of roughly US $1,517,363. Grants
are made in local currency, so the USD figure is approximate.

The Board wants to thank the Funds Dissemination Committee members and
staff for the time and effort they have put into this process, as well as
all members of the community who have participated in this round of review,
analysis and deliberations. We appreciate and value the efforts put in this
process.

Thank you to all the organizations who submitted proposals in this round,
and for the work that the volunteers and staff of these organizations have
put in to further our movement’s mission.

Volunteers are at the heart of the Funds Dissemination Committee. We are
lucky to have a committee comprised of nine dedicated community members who
give a lot of their time and energy into making this funding program a
reality. We thank you all for your work this year!

[1] https://wikimediafoundation.org/wiki/Resolution:Board_approval_of_FDC_
recommendation_(2017-18,_Round_2)

[2] https://meta.wikimedia.org/wiki/Grants:APG/FDC_
recommendations/2017-2018_Round_2

Best regards,
antanana / Nataliia Tymkiv, on behalf of the Wikimedia Foundation Board of
Trustees

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[Wikimedia-l] Wikimedia Foundation Board Recruitment: Updates

2018-05-12 Thread Nataliia Tymkiv
Dear all,

As you may know, the Wikimedia Foundation Board of Trustees has two
appointed Board members whose terms will expire during Wikimania 2018 -
Kelly Battles and Alice Wiegand. We have been working to fill those seats
 and our goal is for potential candidates to join us in Cape Town during
Wikimania 2018.

== Finance expert seat ==

This is a very specific profile: we need a person with strong financial
management background and auditing skills. The BCG (Board Governance
Committee) is currently interviewing a short list of candidates prepared by
Kelly Battles and Jaime Villagomez (the CFO of Wikimedia Foundation). Once
interviews are complete, the BCG will send their recommendations  to the
full Board.

== Technology/organizational growth expert seat ==

Over the last few months, we have conducted a series of conversations on
Board  expertise needs. With the support of Katherine Maher (ED) and Josh
Weinberg (Chief of Staff), the BGC developed a candidate profile for the
soon-to-be-vacant seat and gave its recommendation to the Board during
their meeting in Berlin. We need your help to identify potential candidates
for this position who are interested in serving the Wikimedia community as
a member of the Board of Trustees.

We shall begin accepting applications and referrals for these positions
today. A more detailed timeline of the full recruitment process is
available on Meta here: https://meta.wikimedia.org/?curid=10176203 [1]. You
can find the candidate package here [2].

Applicants may apply online at:
https://boards.greenhouse.io/wikimedia/jobs/1162305?gh_src=8b8yun5r1#.WvaOKPKMTCv.
We will also accept applications and referrals by email at
board-nominati...@lists.wikimedia.org.

We look forward to hearing from you.

[1]
https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_Governance_Committee/Board_Recruitment
[2]
https://commons.wikimedia.org/wiki/File:Board_Recruiting_Candidate_Packet_May_2018.pdf

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antanana / Nataliia Tymkiv

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Re: [Wikimedia-l] Appointment of Gabriele Theren and Peter Dewald to the WMDE Board of Trustees

2017-11-30 Thread Nataliia Tymkiv
Dear Gabriele and Peter,
Welcome!

Best regards,
antanana / Nataliia Tymkiv

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On Thu, Nov 30, 2017 at 2:47 PM, Tim Moritz Hector <
tim-moritz.hec...@wikimedia.de> wrote:

> Dear all,
>
> I am delighted to announce that Wikimedia Deutschland’s Board has taken the
> opportunity to appoint two new members for the first time. Dr. Gabriele
> Theren and Peter Dewald are taking appointed seats in our board.
>
> After our general assembly decided to make way for up to 3 appointed seats,
> we created a profile of skills we would like to add to the board. We
> focussed on the future of Wikimedia Deutschland, strategically and
> financially, and got about 60 applications. Many of them showed impressive
> profiles, striving for Free Knowledge.
>
> We decided for Gabriele, who is a trained lawyer, mediator and serves as
> department head in the Ministry of Labour and Social Affairs in the German
> federal state of Saxony-Anhalt. We also elected Peter who has 35 years of
> expertise as managing director at Apple and the software group Sage, was
> member of the board of Germany’s digital association Bitkom and has a lot
> of experience in volunteer work.
>
> Both will be members of the board until the next election by the general
> assembly in about one year. Please join me in welcoming Gabriele and Peter
> to the Wikiverse.
>
> Best regards,
> Tim Moritz Hector
>
>
> --
> Tim Moritz Hector
> Chair of the Board
> Wikimedia Deutschland
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[Wikimedia-l] Wikimedia Foundation Board Recruitment: Updates

2017-11-29 Thread Nataliia Tymkiv
Dear all,

The Board Governance Committee (BGC) has been working on finalizing another
potential candidate [1]. The results of the process were successful and the
Board has unanimously appointed the candidate the BGC has recommended. The
announcement is planned for December 1, 2017, so in two days the Wikimedia
Foundation Board will be finally complete (ten members).

But the Board recruitment is actually not over: we have two appointed Board
members, whose terms expire next Wikimania - Kelly Battles and Alice
Wiegand - so we are going to start working on filling those seats. The
ideal timeline is to have potential candidates join us in time for
Wikimania 2018.

The Board Governance Committee and I personally are thankful to those
people who were highly involved in the Board recruitment process: Anna
Stillwell, Michelle Paulson and Michelle Muñoz, our Legal and
Communications teams, and of course Katherine Maher. And many, many more.

[1]
https://lists.wikimedia.org/pipermail/wikimedia-l/2017-October/088797.html

Best regards,
antanana / Nataliia Tymkiv

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[Wikimedia-l] Wikimedia Foundation Board Recruitment: Updates

2017-10-05 Thread Nataliia Tymkiv
imedia Foundation staff

2daa) Criminal and financial background check conducted by outside firm

2dab) Thorough review of online and public coverage of candidates

This background check was started in August 2017, after the Board meeting.
The results were ready at the end of September. It is not unusual, this
process takes from 1 to 2 months.

3) Executive Director and BGC meet to determine recommendations and provide
recommendations to the full Board (June)

We did not have a special meeting for that, after the meeting on June 16,
2017 [3] we coordinated our efforts via emails.

4) Board vote to confirm candidate (September)

The draft resolution was posted on Board wiki on Thursday, September 28.

5) Announcement of new candidates (October)

We plan to announce a candidate next week. And we are working on scheduling
meetings for voting members of the BGC for another potential candidate.

I am aware that this letter is a bit long to read. Please ask questions if
something is confusing or not clear.

[1]
https://lists.wikimedia.org/pipermail/wikimedia-l/2017-January/085978.html

[2] https://lists.wikimedia.org/pipermail/wikimedia-l/2017-March/086971.html
[3]
https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_Governance_Committee/Minutes_16-06-2017

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antanana / Nataliia Tymkiv

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Re: [Wikimedia-l] Advisory Board of the Wikimedia Foundation

2017-06-27 Thread Nataliia Tymkiv
Hello! Please find my answers inline.

>> What is the status of the Avisory Board?

There is no active Advisory Board at the moment, but the Board has approved
inviting new members for the year. I have added a template to the page on
Wikimedia Foundation site about it not being accurate at the moment. Thank
you for noticing this.

>> Has it been reconstiuted, and if so, when, and who are its new members?

The Board has resolved to set up the Advisory Board during its meeting on
June 16, 2017. The invitation letter will be sent tonight. As Dariusz
mentioned already, the BGC discussion resulted in a proposal to the Board
[2] to set up the Advisory Board on a lightweight structure (without budget
and staff support at first), relying on the most active core of the former
Advisory Board members, and a few individuals selected by the Board of
Trustees based on the recommendation of the Governance Committee. So,
basically it will consist of people mentioned here [3], but only those who
took part in discussions about the AB role and strategy discussions and
only after they accepted the invitation to join.

>> If it has not been reconstituted, what is the status of Florence's
record?

As far as I know, Florence has indeed worked with the former AB members as
a group on their input to the Strategy process. Although the  Advisory
Board has not been active for a few years, we are still very thankful for
their perspective.

>> If and when the Advisory Board is reconstituted, will input from the
Community for potential members be welcome, and if so how will it be
gathered? Once the Board is in operation again, is it expected that it will
interact with  the Community, and if so, what will the mechanism be for
that interaction.

That’s for the AB to work on and come up with a suggestion to the
BGC/Board. The first task of the AB will be working on internal
coordination, other questions may follow.

[1] https://meta.wikimedia.org/wiki/Wikimedia_Foundation_
Board_Governance_Committee/Minutes_2016-07-08#Advisory_Board

[2] https://meta.wikimedia.org/wiki/Wikimedia_Foundation_
Board_Governance_Committee/Minutes_13-04-2017
[3] https://wikimediafoundation.org/wiki/Advisory_Board#Former_members

Best regards,
antanana / Nataliia Tymkiv

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On Sat, Jun 24, 2017 at 2:10 PM, Rogol Domedonfors <domedonf...@gmail.com>
wrote:

> This Board was fomed in 2007 to advise the  Wikimedia Foundation, and was
> required to be renewed annually.  No resolution was made to do so in 2015,
> so by the beginning of 2016 it had lapsed.  This status is reflected at
> https://meta.wikimedia.org/wiki/Advisory_Board but the corresponding page
> at https://wikimediafoundation.org/wiki/Advisory_Board is seriously out of
> date (it was written when the board was still in existence).  Just about a
> year ago, Dariusz assured me that "it is one of the BGC's priorities to
> revise and re-ignite the Advisory Board" and indeed the BGC minutes for
> April published a couple of days ago at
> https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_
> Governance_Committee/Minutes_13-04-2017
> show that the BGC took a paper (not made public) from Dariusz on the
> subject and agreed to "submit a formal proposal to the Board".  No Board
> resoultion on the subject has yet been published.
>
> Rather confusingly, shortly after the BGC meeting, Florence wrote a page
> https://meta.wikimedia.org/wiki/Strategy/Wikimedia_movement/
> 2017/Sources/WMF_Advisory_board
> recording the Advisory Board's opinions on matters arising in the current
> movement strategy process.  So it would seem that within a fortnight of the
> BGC meeting, an entity called the Advisory Board was already in existence
> again.
>
> What is the status of the Avisory Board?  Has it been reconstiuted, and if
> so, when, and who are its new members?  If it has not been reconstituted,
> what is the status of Florence's record?  If and when the Advisory Board is
> reconstituted, will input from the Community for potential members be
> welcome, and if so how will it be gathered?  Once the Board is in operation
> again, is it expected that it will interact with  the Community, and if so,
> what will the mechanism be for that interaction.
>
> "Rogol"
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[Wikimedia-l] James Heilman joins the Board Governance Committee as a volunteer and advisory member

2017-06-15 Thread Nataliia Tymkiv
Dear all,



I wanted to inform you that starting today James Heilman joins the Board
Governance Committee (BGC) as a volunteer and advisory member [1]. That
means that he will be working with the BGC as a non-voting member, together
with Ira B. Matetsky, Gayle Karen Young, Tim Moritz Hector, Ido Ivry and
Kat Walsh [2].



The BGC believes that in case James is approved by the Board as a Board
member [3] it would also be a good onboarding opportunity for him.



=== James Heilman ===
James Heilman is “an active contributor to WikiProject Medicine, is a
volunteer Wikipedia administrator, was the president of Wikimedia Canada
between 2010 and 2013, and founded and was formerly the president of Wiki
Project Med Foundation. He is also the founder of WikiProject Medicine's
Medicine Translation Task Force. In June 2015, he was elected to the
Wikimedia Foundation Board of Trustees, a position which he held until he
was removed on December 28, 2015” [4]. He is among top three candidates for
the community selected seats selected by the community to be recommended to
the Board for approval, according to the results from the 2017 Wikimedia
Foundation Board of Trustees selection process [5].



If you have any questions or concerns, please feel free to ask me.



[1] https://meta.wikimedia.org/wiki/Wikimedia_Foundation_
Board_Governance_Committee_Charter#Volunteer_and_Advisory_Members
[2] https://meta.wikimedia.org/wiki/Wikimedia_Foundation_
Board_Governance_Committee#Composition_2016-2017

[3] https://wikimediafoundation.org/wiki/Bylaws#ARTICLE_III_-_MEMBERSHIP

[4] https://en.wikipedia.org/wiki/James_Heilman

[5] https://blog.wikimedia.org/2017/05/20/board-of-trustees-elections-2017/

Best regards,
antanana / Nataliia Tymkiv

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Re: [Wikimedia-l] Updates regarding the Wikimedia Foundation Elections Committee

2017-04-08 Thread Nataliia Tymkiv
Hello Rogol, hello all,

Frankly speaking, I have not personally seen your question on the talk page
of the Committee. And my announcement followed the example of the first
announcement from 2016 [1], mentioning the usernames, not names of real
people. So I actually did not know this is even an issue. As Ajraddatz (a
current and former member of the committee) said in response to your talk
page message this is also the norm for most of our community committees [2].

The real names are disclosed to Wikimedia Foundation, as these people must
sign confidentiality agreement for nonpublic information [3]. I do not
think that the disclosure of real names publicly should be a requirement,
though it should be an option. Please consider that: some volunteers may
come from countries where it is a really bad idea to reveal the connection
between your real name and your username.

As for a short description of the members: Wikimedia projects give a rare
possibility to actually see what people do objectively, anybody can see for
themselves what flags these volunteers have and what contributions they
bring.


[1] https://lists.wikimedia.org/pipermail/wikimedia-l/2016-July/084787.html
[2] https://meta.wikimedia.org/wiki/Talk:Wikimedia_Foundation_elections_
committee#Names_of_committee_members
[3] https://meta.wikimedia.org/wiki/Confidentiality_agreement_for_nonpublic_
information

Best regards,
antanana / Nataliia Tymkiv

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On Sat, Apr 8, 2017 at 11:04 PM, Rogol Domedonfors <domedonf...@gmail.com>
wrote:

> Nataliiya,
>
> Thank you for that information.  It seems that you are happy to introduce
> the new members of this Committee to the community under pseudonyms.  I
> suggested at
> https://meta.wikimedia.org/wiki/Talk:Wikimedia_Foundation_
> elections_committee
> back in July 2016 that, considering that this Committee is functioning in
> the real world, putting forward real people for real positions on a real
> body which is responsible for spending real money, transparency would
> benefit from their doing so under their real names.  If a question of
> conflict of interest arises, for example, it would be all but impossible to
> resolve if the real identity of the individual in question were not
> available for scrutiny by the community.
>
> Please publish the real names and a short description of each of the
> members of this Committee.
>
> "Rogol"
>
>
> On Sun, Apr 2, 2017 at 6:49 PM, Nataliia Tymkiv <ntym...@wikimedia.org>
> wrote:
>
> > Greetings,
> >
> > The Wikimedia Foundation Elections Committee has been joined by two new
> > members, Masssly and Matanya. They were appointed by the Board Governance
> > Committee at the recommendation of the current Elections Committee
> members
> > following an open call for additional members earlier this year [1].
> >
> > They have each been appointed for two-year terms, in accordance with the
> > new setup for the standing Elections Committee. The now 8-member
> volunteer
> > committee is tasked by the Wikimedia Foundation Board of Trustees to
> > facilitate the elections for the Board of Trustees and Funds
> Dissemination
> > Committee [2].
> >
> > Additionally, the committee has selected KTC to serve as its chair for
> the
> > upcoming year. As we prepare for an upcoming election, we have also
> changed
> > the Board Liaison from Dariusz to myself, and asked Tim Moritz Hector
> from
> > the Board Governance Committee to serve as an additional advisor to the
> > committee.
> >
> > The upcoming process for both the Board and Funds Dissemination Committee
> > elections will begin soon and run through June. There will be more
> > information coming from the committee on the timeline and nomination
> > process in the coming days.
> >
> > Please join me in welcoming, congratulating, and thanking Massly,
> Matanya,
> > KTC and Tim!
> >
> > Best regards,
> > antanana / Nataliia Tymkiv
> >
> > [1]
> > https://lists.wikimedia.org/pipermail/wikimedia-l/2017-
> > February/086239.html
> > [2] https://meta.wikimedia.org/wiki/Wikimedia_Foundation_
> > elections_committee
> >
> >
> > *NOTICE: You may have received this message outside of your normal
> working
> > hours/days, as I usually can work more as a volunteer during weekend. You
> > should not feel obligated to answer it during your days off. Thank you in
> > advance!*
> > _

[Wikimedia-l] Updates regarding the Wikimedia Foundation Elections Committee

2017-04-02 Thread Nataliia Tymkiv
Greetings,

The Wikimedia Foundation Elections Committee has been joined by two new
members, Masssly and Matanya. They were appointed by the Board Governance
Committee at the recommendation of the current Elections Committee members
following an open call for additional members earlier this year [1].

They have each been appointed for two-year terms, in accordance with the
new setup for the standing Elections Committee. The now 8-member volunteer
committee is tasked by the Wikimedia Foundation Board of Trustees to
facilitate the elections for the Board of Trustees and Funds Dissemination
Committee [2].

Additionally, the committee has selected KTC to serve as its chair for the
upcoming year. As we prepare for an upcoming election, we have also changed
the Board Liaison from Dariusz to myself, and asked Tim Moritz Hector from
the Board Governance Committee to serve as an additional advisor to the
committee.

The upcoming process for both the Board and Funds Dissemination Committee
elections will begin soon and run through June. There will be more
information coming from the committee on the timeline and nomination
process in the coming days.

Please join me in welcoming, congratulating, and thanking Massly, Matanya,
KTC and Tim!

Best regards,
antanana / Nataliia Tymkiv

[1]
https://lists.wikimedia.org/pipermail/wikimedia-l/2017-February/086239.html
[2] https://meta.wikimedia.org/wiki/Wikimedia_Foundation_elections_committee


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[Wikimedia-l] Wikimedia Foundation Board Recruitment Kick-Off: Changes to the Timeline

2017-03-17 Thread Nataliia Tymkiv
Dear all,

I have updates about the board recruiting process. As you may recall, March
6 was the original deadline for accepting submissions [1], but we need more
time to develop more solid candidates. Our original deadlines were
extremely ambitious, thus we decided to extend the deadline by two months.
Here is an outline of the updated timeline:


   -

   Application and referral submission period (January 23 - May 6)
   -

   Application and referral review, proactive candidate recruitment, and
   interviews (January - June 5)
   -

  Initial application review and screenings (January - May)
  -

  Board Governance Committee
  
<https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_Governance_Committee>
  (BGC) discussions with candidates (January - May)
  -

  BGC meets and makes short list (May)
  -

  Second-round interviews (May - June 5)
  -

 Background check conducted by BGC and Wikimedia Foundation staff
 -

Criminal and financial background check conducted by outside
firm
-

Thorough review of online and public coverage of candidates
-

   Executive Director and BGC meet to determine recommendations and provide
   recommendations to the full Board (June)
   -

   Board vote to confirm candidate (July)
   -

   Announcement of new candidates (mid-July)


We decided to run this search ourselves, rather than going with a
recruiting firm. If we need additional help, we’ll assess in one month and
potentially discuss whether we need to look for external firms to support
our recruitment efforts.

As a reminder, applicants may apply online at:
https://wikimediafoundation.org/wiki/Work_with_us#Wikimedia_Careers. We
also accept applications and referrals by email at
board-nominati...@lists.wikimedia.org. The recruitment materials can be
found at: https://commons.wikimedia.org/?curid=55283092 [2].


I shall update the Meta page shortly [3].

Please forward this information to people who are potentially interested in
serving the Wikimedia movement on the Wikimedia Foundation Board of
Trustees.

[1] 
https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_Governance_Committee/Board_Recruitment
(as of Jan 23)
<https://meta.wikimedia.org/w/index.php?title=Wikimedia_Foundation_Board_Governance_Committee/Board_recruitment=16250784>
[2]
https://commons.wikimedia.org/wiki/File:2017_Board_Recruiting_Candidate_Packet.pdf
[3]
https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_Governance_Committee/Board_Recruitment

Best regards,
antanana / Nataliia Tymkiv

*NOTICE: You may have received this message outside of your normal working
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On Mon, Jan 23, 2017 at 8:44 PM, Nataliia Tymkiv <ntym...@wikimedia.org>
wrote:

> Dear all,
>
> We would like to announce that we are officially beginning recruitment for
> two open appointed positions on the Wikimedia Foundation Board of Trustees.
> This email will outline the process and timeline for the recruitment.
>
> The Board initially began discussions on recruitment in May-June 2016 [1].
> After a pause, the Board Governance Committee (BGC) has renewed recruitment
> for its vacant appointed seats and would love to share an update with you
> today.
>
> With support from Anna Stillwell (from the Talent & Culture department)
> and Michelle Paulson (our interim General Counsel), the BGC developed four
> candidate profiles for the vacant and soon-to-be-vacant seats and gave its
> recommendations to the Board in December 2016.
>
> During its December meeting, the Board decided that it hopes to find the
> following types of experience and expertise:
>
>
>1.
>
>Growing a global movement: apply
>
> <https://boards.greenhouse.io/wikimedia/jobs/567318?gh_src=3vh7tx1#.WIZGvrYrL-Y>
>[2]
>2.
>
>Engaging new communities: apply
>
> <https://boards.greenhouse.io/wikimedia/jobs/567342?gh_src=b1ftgs1#.WIZL_FyzlP1>
>[3]
>3.
>
>Social sector governance: apply
>
> <https://boards.greenhouse.io/wikimedia/jobs/567375?gh_src=5gwopi1#.WIZMoFyzlP1>
>[4]
>
>
> After that Anna, Michelle, and the Communications team integrated Board
> feedback and developed recruitment materials, which include background
> information about the Wikimedia movement and Foundation as well as the
> profiles describing the types of candidates we are looking for. These
> recruitment materials can be found at: https://commons.wikimedia.org/
> ?curid=55283092 [5].
>
> The Wikimedia Foundation Board of Trustees currently has two vacant
> appointed seats. We also have a vacant community-selected seat, but this
&g

Re: [Wikimedia-l] Wikimedia Foundation Board Recruitment Kick-Off

2017-01-25 Thread Nataliia Tymkiv
Hello!

Thank you for the question, Lodewijk.

The Board Elections Committee kickoff meeting

is planned for January 31st, and I hope the discussion

about how the two processes can support each other

would be on the table as soon as the Committee will

determine its own timeline for the process.

Personally I would like us working together:

the BGC and the Board and the ED have identified some

expertise we lack, and the development of these three profiles

is the result from those discussions. A possible role of the

Elections Committee was discussed before, but the vision on

how exactly was not finalized, so it indeed ended up

not being possible at this point and with this timeline.

Ideally I would see us working on the whole picture:

what we need at all, and then filling the positions we need

through whatever selection processes there are.

If we couldn't find somebody with the expertise we needed

during the appointed seats search, we can continue looking for them

during the community selection, etc.

But for this to happen the timelines should not be so close.

Even though we have three profiles developed for two seats,

the profile we were unable to find via appointed seats search

will be known too late for the Elections Committee

to take it into consideration. The fourth profile

(discussed, but not prioritized for this appointed seats search)

was Technology Innovation. It would be nice to have it on the table

via the community selection process.

To be clear, as with all Trustee roles, this competency

is not someone who will get involved in the technical details

or day-to-day operations.

I think that a discussion involving the community about what more

the Board needs would be welcome before the selection process starts,

so we can concentrate on recruiting candidates with the competences

that we need to stand for election. But I do believe that it greatly
depends on how

the Committee will organize its work and the selection process.

Best regards,
antanana / Nataliia Tymkiv

*NOTICE: You may have received this message outside of your normal working
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On Wed, Jan 25, 2017 at 1:23 AM, Lodewijk <lodew...@effeietsanders.org>
wrote:

> Hi Anna,
>
> Thanks for the quote. I read that in the email as well - but it doesn't
> answer the interaction between the two timelines though. It's mostly the
> interaction between the two processes I'm interested in at this point.
>
> The moment that the candidates join the board could be many months later
> than when the decision has been made. This actually was suggested as a best
> practice, if I recall correctly, for an effective transfer of knowledge to
> the incoming board members before they take up their duties.
>
> I hope the board took this interaction between processes into account while
> planning, but I suspect it at least didn't end up being possible. But maybe
> Nataliia sees other ways how the timelines can support each other. I hope
> they are not being developed in vacuum.
>
> Best regards,
> Lodewijk
>
> 2017-01-24 19:09 GMT+01:00 Anna Stillwell <astillw...@wikimedia.org>:
>
> > Hello Lodewijk,
> >
> > Good to hear from you.
> >
> > In Nataliia's original email she wrote:
> >
> > The Wikimedia Foundation Board of Trustees currently has two vacant
> > appointed seats. We also have a vacant community-selected seat, but this
> > seat will be filled through the community selection process. *The
> Election*
> > *Committee, who runs the election process for community-selected seats,
> > will*
> > *provide further information about the process and timeline at a later
> > date.*
> > We hope to have all three candidates join the Board no later than
> Wikimania
> > in August.
> >
> > Hope that helps.
> > Warmly,
> > /a
> >
> > On Tue, Jan 24, 2017 at 1:35 AM, Lodewijk <lodew...@effeietsanders.org>
> > wrote:
> >
> > > Hi Nataliia,
> > >
> > > Thanks for the update. It's promising to see a closed timeline for the
> > > board recruitment.
> > >
> > > I am wondering though, when do you expect to wrap up the process for
> the
> > > appointed seats? There's always been a lot of talk that the community
> and
> > > affiliates don't take the needs of the board in certain areas into
> > account
> > > - and it would probably be good if the board could communicate back
> > before
> > > the election process starts what kind of expertise they're looking for.
> > >
> > > I guess that is not going to fly this time around, as you will be in
> the
&g

[Wikimedia-l] Wikimedia Foundation Board Recruitment Kick-Off

2017-01-23 Thread Nataliia Tymkiv
Dear all,

We would like to announce that we are officially beginning recruitment for
two open appointed positions on the Wikimedia Foundation Board of Trustees.
This email will outline the process and timeline for the recruitment.

The Board initially began discussions on recruitment in May-June 2016 [1].
After a pause, the Board Governance Committee (BGC) has renewed recruitment
for its vacant appointed seats and would love to share an update with you
today.

With support from Anna Stillwell (from the Talent & Culture department) and
Michelle Paulson (our interim General Counsel), the BGC developed four
candidate profiles for the vacant and soon-to-be-vacant seats and gave its
recommendations to the Board in December 2016.

During its December meeting, the Board decided that it hopes to find the
following types of experience and expertise:


   1.

   Growing a global movement: apply
   
<https://boards.greenhouse.io/wikimedia/jobs/567318?gh_src=3vh7tx1#.WIZGvrYrL-Y>
   [2]
   2.

   Engaging new communities: apply
   
<https://boards.greenhouse.io/wikimedia/jobs/567342?gh_src=b1ftgs1#.WIZL_FyzlP1>
   [3]
   3.

   Social sector governance: apply
   
<https://boards.greenhouse.io/wikimedia/jobs/567375?gh_src=5gwopi1#.WIZMoFyzlP1>
   [4]


After that Anna, Michelle, and the Communications team integrated Board
feedback and developed recruitment materials, which include background
information about the Wikimedia movement and Foundation as well as the
profiles describing the types of candidates we are looking for. These
recruitment materials can be found at:
https://commons.wikimedia.org/?curid=55283092 [5].

The Wikimedia Foundation Board of Trustees currently has two vacant
appointed seats. We also have a vacant community-selected seat, but this
seat will be filled through the community selection process. The Election
Committee, who runs the election process for community-selected seats, will
provide further information about the process and timeline at a later date.
We hope to have all three candidates join the Board no later than Wikimania
in August.

We will begin accepting applications and referrals for these positions
today and will close the submission period on Monday, 06 March 2017 at
17:00 PST. A more detailed timeline of the full recruitment process is
available on Meta here: https://meta.wikimedia.org/?curid=10176203 [6].

Applicants may apply online at:
https://wikimediafoundation.org/wiki/Work_with_us#Wikimedia_Careers. We
also accept applications and referrals by email at
board-nominati...@lists.wikimedia.org.

Over the next six weeks, we invite you all to tell us about people who are
potentially interested in serving the Wikimedia community on the Wikimedia
Foundation Board of Trustees. And we look forward to hearing from you.

[1]
https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_Governance_Committee/2016_competence_matrix

[2]
https://boards.greenhouse.io/wikimedia/jobs/567318?gh_src=3vh7tx1#.WIZMiFyzlP1

[3]
https://boards.greenhouse.io/wikimedia/jobs/567342?gh_src=b1ftgs1#.WIZL_FyzlP1

[4]
https://boards.greenhouse.io/wikimedia/jobs/567375?gh_src=5gwopi1#.WIZMoFyzlP1

[5]
https://commons.wikimedia.org/wiki/File:2017_Board_Recruiting_Candidate_Packet.pdf

[6]
https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_Governance_Committee/Board_Recruitment

Best regards,
antanana / Nataliia Tymkiv

*NOTICE: You may have received this message outside of your normal working
hours/days, as I usually can work more as a volunteer during weekend. You
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Re: [Wikimedia-l] WMF Board: Vacant appointed seats and Turnover (Was: Personal Update)

2016-11-05 Thread Nataliia Tymkiv
Lodewijk, Anders, James, Dariusz, thanks for your input!

Re: timing. I absolutely agree. But internal discussions are not happening
at once as well, before writing this I have waited for people to chime in
with the arguments to have my own opinion shaped. I would really love to
find a good balance between transparency and efficiency and safe space for
discussions. But I haven't found it. I had a plan to publish this last
week, so there would be at least two weeks for discussing, but
unfortunately I had some work and health related issues that prevented me
from writing this sooner. Remember, there is no shared understanding on the
desired level of transparency, and how to achieve that transparency [1]

Re: onboarding. An interesting idea. I was also thinking of having some
kind of "a letter" from one outgoing Board member to the incoming Board
member, but it (probably) should be not personal, rather officer wise (the
chair of the Audit committee to the next chair of the Audit committee).

Re: extended terms. Aye, Lodewijk, I can see reasoning behind "6 months to
make entry points fit together better". Though I can also understand that
this is not the time to lose expertise.

Anders, I also agree. Three year time sounds better, as it is really
difficult to become a part of the team in a shorter period of time: we have
a few in-person meetings and it is not that we interact with each other too
much (well, at this point I would rather say even "enough" rather than too
much).

James, yes, the challenges were really big. The issue is to learn from the
crisis. And just to clarify, you said that "New perspective can be
critical" - are you referring to new people joining the Board?

Dariusz, Alice, for example, haven't served 6 years yet, if I am not
mistaken. It seems that this is her fourth/fifth year.
And I doubt her expertise is not needed anymore. Probably now more than
ever.

Yes, onboarding of 6 new members does not seem optimal, even four seem to
be a little too much.
But there is a possibility that some not brand new people would join the
Board.
And I hope we will improve the onboarding process (having people join as
members of the Advisory Board or just non-voting observers can be a good
practice to implement).

[1]
https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_Governance_Committee/Board_transparency/Status_report_October_2016

Best regards,
antanana / Nataliia Tymkiv

*NOTICE: You may have received this message outside of your normal working
hours/days, as I usually can work more as a volunteer during weekend. You
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advance!*


On Sat, Nov 5, 2016 at 3:28 PM, James Heilman <jmh...@gmail.com> wrote:

> The last group of community elected trustees were presented with an
> exceedingly difficult issue to solve months into their term. Moral among
> staff was critically low and many key employees had left, were leaving, or
> were thinking about leaving.
>
> The board at that time disagreed about what to do about the situation in
> question. We saw turn over of three board members at the end of 2015
> including Jan Bart, Stu West, and myself. The community gained greater
> clarity of the issues and played a critical roll in pushing for a new ED.
> We are now in a much better position than before even though it took longer
> to get there than I had hoped.
>
> The issues became more solvable in part as we saw two long term board
> members leave after more than six years on the board. I am supportive of 6
> year maximum term limits. New perspective can be critical.
>
> James
>
> On Sat, Nov 5, 2016 at 6:07 AM, Nataliia Tymkiv <ntym...@wikimedia.org>
> wrote:
>
> > Hi all,
> >
> > I am forking a discussion on Wikimedia Foundation Board of trustees
> vacant
> > appointed seat(s) and turnover at this point.
> >
> > == The Board members start and end terms (Turnover) ==
> > I have drafted here three charts indicating the starting and ending of
> the
> > terms of the Board members:
> >
> > https://meta.wikimedia.org/wiki/Template:Wikimedia_
> > Foundation_Board_Governance_Committee/Board_terms
> >
> > The first chart shows how it will go now, if nothing is changed.
> >
> > As you can see we have a lot of onboarding / offboarding even without
> > anything extraordinary happening, and it means that the Board has
> scarcely
> > any time to work as a team and concentrate on things beyond looking for
> new
> > people and onboarding them.
> >
> > The picture is "darkened" by the fact that the onboarding process is not
> > formalized enough and I would rather concentrate on working on improving
> > the onboarding process, so we have it in place when new members join,
> &

[Wikimedia-l] WMF Board: Vacant appointed seats and Turnover (Was: Personal Update)

2016-11-05 Thread Nataliia Tymkiv
Hi all,

I am forking a discussion on Wikimedia Foundation Board of trustees vacant
appointed seat(s) and turnover at this point.

== The Board members start and end terms (Turnover) ==
I have drafted here three charts indicating the starting and ending of the
terms of the Board members:

https://meta.wikimedia.org/wiki/Template:Wikimedia_Foundation_Board_Governance_Committee/Board_terms

The first chart shows how it will go now, if nothing is changed.

As you can see we have a lot of onboarding / offboarding even without
anything extraordinary happening, and it means that the Board has scarcely
any time to work as a team and concentrate on things beyond looking for new
people and onboarding them.

The picture is "darkened" by the fact that the onboarding process is not
formalized enough and I would rather concentrate on working on improving
the onboarding process, so we have it in place when new members join,
rather then rush to appoint new Trustees.

We had a discussion about it in the Board Governanace Committee (BGC), and
it seems that having less on- and off-boardings-points per year (f.ex., at
Wikimania) should be something to plan for. And less people joining per
year.

The second and third charts illustrate this idea: every year three new
trustees join the Board, with the community-, affiliates- and appointed
seats joining in different years (well, one appointed seat join together
with the affiliates).

Of course the transition period will be a challenge. But it should improve
the workflow.

== Continuity ==
The second and third charts also suggests that the terms are extended. WMF
had a really turbulent last two years, this Board (from my perspective)
needs some time to work together as a group, so (again, my perspective) I
would really love if the terms can be extended, so we can concentrate on
improving how we work and creating / formalizing the processes.

But in case this extension is too much to ask from the current trustees,
I'd rather leave the seats vacant.

== Onboarding and Pool of candidates ==
Just so it is clear to everyone, it is a real challenge if a new trustee
joins. It should not be so. We have started collecting things for a new
Board member to have a smoother onboarding process.

There is also an idea about having Advisory Board working: to not lose the
knowledge we had with every trustee who leaves the Board, but maybe we can
also use this group as a pool of excellent possible candidates to "optimize
the hiring process" [1]. And joining the Advisory Board can also be used to
onboard people gently. Without too much time commitment, working rather on
separate tasks, but already being included in the discussions to some level.

== Discussion ==
I hope it is clear from things I said above, but in case it is not, the
discussion is not finalized yet and I plan to have it decided one way or
another at the Board meeting in a week. It should be decided, so the BGC
can move on with hiring new Board members or concentrate on the improvement
of the hiring and onboarding processes; so the Standing Elections committee
can plan the timeline; so the Chair of the Board can plan the dates for the
Board meetings for the next year etc.

As I have mentioned before, please comment / suggest. I have listed the
problems I myself see from the inside. And my thoughts about that. You can
raise questions and concerns from your points of views. The more issues
discussed, the more informed our decision will be.

If you prefer posting on Meta, please comment / suggest on the relevant
talk pages:
- The Board members start and end terms
<https://meta.wikimedia.org/wiki/Template:Wikimedia_Foundation_Board_Governance_Committee/Board_terms>
- Appointing someone to the vacant appointed seat
<https://meta.wikimedia.org/w/index.php?title=Wikimedia_Foundation_Board_Governance_Committee/Appointing_someone_to_the_vacant_appointed_seat=edit=1>
- Onboarding for new members
<https://meta.wikimedia.org/w/index.php?title=Wikimedia_Foundation_Board_Governance_Committee/Onboarding_for_new_members=edit=1>

And (just in case) please understand that all mentioned above is my
understanding of how things stand and my conclusions on how to move forward
better, based on things I heard from the BGC members and other people I had
talks with. It does not represent the position the BGC is going to
recommend, or the Board will approve. So I would welcome negative and
positive comments equally well.

[1]
https://en.wikipedia.org/wiki/Wikipedia:Wikipedia_Signpost/2016-03-16/Op-ed

Best regards,
antanana / Nataliia Tymkiv

*NOTICE: You may have received this message outside of your normal working
hours/days, as I usually can work more as a volunteer during weekend. You
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advance!*


On Thu, Nov 3, 2016 at 1:38 AM, Pete Forsyth <petefors...@gmail.com> wrote:

> In case my blanket "I disagree" left doubt,

Re: [Wikimedia-l] Introducing Victoria Coleman, WMF Chief Technology Officer

2016-11-02 Thread Nataliia Tymkiv
+1 to Cheristophe and Katherine:
Welcome Victoria :)

Best regards,
antanana / Nataliia Tymkiv

*NOTICE: You may have received this message outside of your normal working
hours/days, as I usually can work more as a volunteer during weekend. You
should not feel obligated to answer it during your days off. Thank you in
advance!*


On Wed, Nov 2, 2016 at 8:27 PM, Christophe Henner <chen...@wikimedia.org>
wrote:

> \o/
>
> Welcome Victoria! Really really glad to have you joining us!
>
> Welcome again!
>
> And thank you to everyone that contributed to make this search successful!
> :)
>
> Le 2 nov. 2016 7:23 PM, "Katherine Maher" <kma...@wikimedia.org> a écrit :
>
> > Hi everyone,
> >
> > I’m excited today to introduce the Wikimedia Foundation's new Chief
> > Technology Officer, Victoria Coleman. Victoria’s first day is November 7,
> > and she will be based in the Foundation's office in San Francisco.
> >
> > Victoria comes to us with more than 20 years of experience in consumer
> and
> > enterprise technology. And as you’ll learn quickly when you start getting
> > to know her, she is deeply passionate about the importance of education,
> > and how the Wikimedia mission advances education and equity around the
> > world.
> >
> > When we started looking for a CTO for the Foundation, projects, and
> > communities, we knew we were looking for a unique person - someone with
> the
> > experience to lead confidently, and the confidence to embrace open
> > collaboration in leadership. We were looking for someone with a track
> > record of success leading strategy and execution for technology platforms
> > at scale, someone will be an effective mentor and leader for our
> Technology
> > department, and a strong partner to Product teams. We needed someone who
> > would thrive in our culture and be an inclusive collaborator with staff
> and
> > community. We agreed that Victoria met these requirements and then some.
> >
> > Victoria has deep experience across consumer and enterprise technology
> > fields and is a longtime advocate for innovation in education and the
> > public sector. She has seen and done many things in her career, from
> > mobility platforms to connected devices to cyber security to web services
> > at scale. She brings operational excellence in strategic long-term
> > planning, execution, delivery, and running large distributed teams.
> >
> > Most recently, Victoria served as Senior Vice President and Chief
> > Technology Officer for the Connected Home Division of Technicolor, where
> > she was responsible for innovation strategy, product management,
> technology
> > roadmaps, and technical due diligence for acquisitions and partnerships.
> > Previously, as Senior Vice President of Research and Development at
> Harman,
> > she led the core technology platforms of the Infotainment Division
> > including systems and software, media, tuner, navigation, connectivity,
> and
> > advanced driver assist systems. Before this, she served as Vice
> President,
> > Emerging Technologies at Nokia, Vice President, Software Engineering of
> > Hewlett-Packard’s webOS global business unit, and Vice President of
> > Samsung's Advanced Institute of Technology.
> >
> > Victoria also has deep familiarity with open source software development,
> > having witnessed the rise of the Unix movement first as a student and
> later
> > as an instructor. She has been actively involved in the development of
> the
> > Linux-based LiMo (renamed Tizen). She passionately believes in the power
> of
> > open source and is familiar with how a commitment to open source
> > strengthens platforms and products at an integral level.
> >
> > Victoria received her B.Sc and M.Sc in Electronic Computer Systems and
> > Computer
> > Aided Logic Design respectively from the University of Salford, UK and
> her
> > Ph.D. in Computer Science from the University of Manchester, UK. She is
> the
> > author of over 60 articles and books (!). She has worked with teams
> around
> > the world, including in Belgium, Brazil, China, France, Finland, Germany,
> > India, Israel, Korea, Russia, the United Kingdom, and the United States.
> >
> > One thing that struck many of us throughout our conversations was
> > Victoria's commitment to volunteering her knowledge and expertise outside
> > of her daily professional activities, serving on advisory councils in
> > higher education and the public sector. She is on the advisory Board of
> the
> > Santa Clara University Department of Computer Engi

[Wikimedia-l] Board Governance Committee: Board transparency/Status report

2016-10-18 Thread Nataliia Tymkiv
Dear all,

I have prepared a status report on Board transparency and published it on
Meta:

https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_Governance_Committee/Board_transparency/Status_report_October_2016

Please feel free to share your thoughts/comments/suggestions on the talk
page. I do not pretend to be able to affect/influence the whole situation.
Thus I started by publishing the summary of how the things are at this
moment from my point of view, including current thoughts for possible
changes and next steps.

I have tried to keep to the structure of the page on the BGC task on Board
transparency:


https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_Governance_Committee/Board_transparency

I intend to be as transparent as possible while talking about transparency.
And I would expect the same from you. But please be respectful to others
and assume good faith. We are not pointing at some “bad” people; we are
trying to improve how the system works, so that fewer things depend on who
is (or is not) a member of the Board of Trustees, who is the secretary of
the Board, etc.

I am really thankful that the Wikimedia movement has introduced me to lots
and lots of fantastic people. I just want us to work better together.

And here is the link again:
https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_Governance_Committee/Board_transparency/Status_report_October_2016

Best regards,
antanana / Nataliia Tymkiv

*NOTICE: You may have received this message outside of your normal working
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[Wikimedia-l] 2016 call for Board Governance Committee Volunteer and Advisory members [results]

2016-08-16 Thread Nataliia Tymkiv
Dear all,

I am honestly delighted to announce the results of the public call for
Board Governance committee volunteer and Advisory members, announced on
July 15, 2016  [1]. We received nine applications, and after discussing
them with BGC and reviewing the committee's needs and interviewing a short
list of candidates,I have chosen five volunteer advisory members for the
committee. I'd like to extend my thanks to everyone who offered to serve on
the committee.

Please find below a short introduction for our new volunteer advisory
members. They are all quite well known in the movement and I think their
insights would be helpful. They join the Committee once they sign the
documents that Stephen LaPorte, our Interim Secretary, sent to them (the
same ones as the Board members sign - the confidentiality agreement
<https://wikimediafoundation.org/wiki/Confidentiality_agreement_of_the_Board_of_Trustees>
, code of conduct
<https://wikimediafoundation.org/wiki/Code_of_conduct_of_the_Board_of_Trustees>
, conflict of interest disclosure
<https://wikimediafoundation.org/wiki/Conflict_of_interest_policy>).

=== Gayle Karen Young ===

Gayle Karen Young is a WMF's former Chief Talent and Culture office. In her
time at Wikimedia, she was accountable for building the current HR team and
had an active hand in board development and staffed the board HR committee.
She brings experience with the Wikimedia movement, with the workings of the
Foundation, and through her own consulting work in leadership and board
development with organizations in both the for-profit and non-profit space,
and in technology and human rights.

=== Kat Walsh ===

Kat Walsh is a former member of Wikimedia Foundation Board of Trustees,
12/2006-8/2013 (Chair, 2012-2013; Executive Secretary, 2009-2010). Now she
works as an attorney specializing in copyright, Internet law, and free and
open source software.


=== Tim Moritz Hector ===

Tim Moritz Hector is Chair of the Board of Wikimedia Deutschland since
2014. Tim has been an active Wikimedian for more than eight years and was
engaged in several positions on national and international level. His most
recent engagement (with Frans Grijzenhout from WMNL) is focussed on
building the capacities of board members in all Wikimedia-organizations. He
is going to finish his B.A. in politics and german philology this month and
shall work as an advisor to the ED at the "Academy for volunteerism" in
Berlin beginning in September.

=== Ido Ivry ===

Ido Ivry is a board member of Wikimedia Israel. He has extensive NGO
experience, as well as business understanding, both in large corporates,
NGOs, GLAM institution (National Library of Israel), and is currently a CTO
in his own startup, developing open data solutions for city governments.
Ido has been active on the Grants Advisory Committee and as part of the
Simple APG Committee, working with many organizations in our movement on
carrying out their missions successfully and effectively.

=== Ira B. Matetsky (User:Newyorkbrad) ===

Ira Brad Matetsky (User:Newyorkbrad) is a long-time editor, administrator,
and former arbitrator on English Wikipedia as well as a board member of
Wikimedia New York City.  Professionally, he has been a litigation attorney
in New York City since 1987.  He has broad experience with board and
community governance issues, best practices, and legal requirements from
serving with and representing a number of organizations.

[1] https://lists.wikimedia.org/pipermail/wikimedia-l/2016-July/084756.html

Best regards,
antanana / Nataliia Tymkiv
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[Wikimedia-l] Board structure (Was: New Elections Committee)

2016-07-26 Thread Nataliia Tymkiv
Dear all,

As Christophe mentioned, BGC has discussed Board composition issue and
decided that the best way is to wait for the results of the governance
review.
It was mentioned in the minutes, by the way [1]

If you have relevant arguments and think that it would make sense for other
people to be aware of these arguments, please, *discuss them on Meta*.
Mailing lists are not very useful for things like that.
There is a talk page for this [2]

[1]
https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_Governance_Committee/Minutes_07-08-2016#Board_structure
[2]
https://meta.wikimedia.org/w/index.php?title=Talk:Wikimedia_Foundation_Board_Governance_Committee/Board_structure=edit=1

Best regards,
antanana / Nataliia Tymkiv

On Tue, Jul 26, 2016 at 11:22 AM, WereSpielChequers <
werespielchequ...@gmail.com> wrote:

> Pine has a point. We all know that the founder seat will go eventually.
> Whether it goes on the death or incapacity of the founder or earlier is a
> valid question for the board and the community. I'm not convinced that an
> elections committee should be deciding which posts to elect, and even if
> such governance issues do fall into its remit they should probably focus on
> how to elect first. So I'd say this should be a board decision.
>
> As for the arguments to retain a founder seat for the next few decades, I
> suggest that those who favour such a position try to couch their arguments
> in terms of institutional knowledge, the value of an element of continuity
> and the positives for the community to still retain such a link with our
> founder. Then hope that the incidents of a few months ago fade in memory
> and are not repeated. There is a case to be made for a founder seat, but as
> with any argument in this community there are ways to argue respectfully
> and effectively, and there are arguments that undermine your cause and
> weaken your reputation.
>
>
> WereSpielChequers
>
>
> On 26 July 2016 at 06:39, <wikimedia-l-requ...@lists.wikimedia.org> wrote:
>
> > Send Wikimedia-l mailing list submissions to
> > wikimedia-l@lists.wikimedia.org
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> >2. Re: New Elections Committee (Pine W)
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> > Message: 2
> > Date: Mon, 25 Jul 2016 21:53:59 -0700
> > From: Pine W <wiki.p...@gmail.com>
> > To: Wikimedia Mailing List <wikimedia-l@lists.wikimedia.org>
> > Subject: Re: [Wikimedia-l] New Elections Committee
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[Wikimedia-l] Board governance committee meeting minutes

2016-07-18 Thread Nataliia Tymkiv
Dear all,

Board governance committee has published minutes from our first meeting on
July 08, 2016. You can find the meeting minutes on Meta:
<https://wikimediafoundation.org/wiki/Minutes/2016-04>
https://meta.wikimedia.org/wiki/Wikimedia_Foundation_Board_Governance_Committee/Minutes_07-08-2016

We shall be very grateful for your *doable* suggestions and ideas.

Feel free to ask *relevant* questions and offer your help with the tasks
[1].

Make sure to contact me at (ntymkiv at wikimedia.org
<https://lists.wikimedia.org/mailman/listinfo/wikimedia-l> <mailto:ntymkiv
at wikimedia.org <https://lists.wikimedia.org/mailman/listinfo/wikimedia-l>>)
even if you do not qualify as a volunteer advisory member yet. I am sure we
can use some help with a lot of other things (mostly online, of course).


[1] https://lists.wikimedia.org/pipermail/wikimedia-l/2016-July/084756.html

Best regards,
antanana / Nataliia Tymkiv
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