Re: [Wikimedia-l] Quarterly goals for WMF Legal

2014-10-10 Thread Pine W
Hi Kirill, my understanding is that Affcom functions under the Legal
department, much like the Individual Engagement Grants Committee functions
under the Grantmaking department. Is that so, and if not, which department
is responsible for Affcom?

Hi Stephen, in the specific case of Cascadia Wikimedians, it is difficult
for me to understand what about our inquiry should take longer than 10
days, let alone 14 or 21. Speaking more generally, as I said, this is not
the first occasion when I feel that simple questions have taken a
remarkably long time to get responses from Legal. If there is a reason for
an issue to take longer than 14 days for a comprehensive response, at the
least Legal could provide a substantive explanation for the length of time
involved.

Let me provide a basis for comparison. In the Individual Engagement Grants
Committee, I estimate that 95% of inquiries receive responses within 4
days, and nearly 100% receive responses within 7 days *including* matters
that need to go through Anasuya. So, it is difficult for me to understand
how in IEGCom we can get nearly 100% of inquiries resolved within 7 days,
yet in Cascadia Wikimedians we can go for weeks without hearing anything
from Affcom or Legal, much less receiving substantive responses.

I still would like to see what the quarterly goals are for the Legal team.

Thank you,

Pine


On Thu, Oct 9, 2014 at 5:06 PM, Stephen LaPorte slapo...@wikimedia.org
wrote:

 Hello Pine,

 I am happy to speak with you specifically about turn-around time, so that
 we get your question resolved quickly and find solutions that may improve
 the process for others.

 Overall, we try to be quite responsive. In cases that do take time, it is
 likely because there are unusual circumstances that require background work
 or internal and community coordination, and we may need to triage and
 prioritize appropriately given our resources and other factors. I am not
 sure that a 14-day turn around timeline makes sense for all cases. In
 legal, we handle a range of other portfolios with a high level of
 complexity, so this would result in some variance. Sometimes our responses
 may take longer than we like, but I think our turn around time is often
 much shorter than 14 days for most standard questions. Movement role
 questions often require time for coordination with various stakeholders
 internally and externally, and that may add to the response time as well.

 As I say, please feel free to email me, and we will try to expedite a
 response to your specific question.

 Best,
 Stephen

 On Thu, Oct 9, 2014 at 9:15 PM, Pine W wiki.p...@gmail.com wrote:

  Dear Geoff,
 
  In light of the above discussion about quarterly reviews on Wikimedia-l,
  can we find a set of quarterly goals for Legal somewhere?
 
  In particular I personally feel that the following would be helpful as
  goals for Legal this quarter:
 
  * Establishing timeline commitments for Affcom to respond to requests for
  approvals or for Affcom to ask new questions about a requested approval.
  Having approval requests stay open for weeks with no communication from
  Affcom creates challenges for thematic orgs which are working on our own
  timelines that may have dependencies on Affcom action. I have experienced
  this myself and have heard about similar issues happening with other
  requests. I suggest that Affcom have a commitment that all inquiries will
  recieve substantive responses within 14 days of the date of the inquiry,
 or
  otherwise Legal will take over the handling of the inquiry so that
 progress
  of thorgs can continue in a timely manner.
 
  * Similarly, establishing timeline commitments for Legal to respond to
  community and thematic org inquiries. I have experiened lengthy  delays
 on
  more than one occasion about what I feel are simple questions. I feel
 that
  a commitment that Legal will respond substantively to inquiries within 14
  days would be helpful, and would appreciated by the community and
 thematic
  orgs.
 
  Thanks very much.
 
  Regards,
 
  Pine
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 --
 Stephen LaPorte
 Legal Counsel
 Wikimedia Foundation

 *NOTICE:  As an attorney for the Wikimedia Foundation, for legal and
 ethical reasons, I cannot give legal advice to, or serve as a lawyer for,
 community members, volunteers, or staff members in their personal capacity.
 For more on what this means, please see our legal disclaimer
 https://meta.wikimedia.org/wiki/Wikimedia_Legal_Disclaimer.*
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Re: [Wikimedia-l] Quarterly goals for WMF Legal

2014-10-10 Thread James Alexander
On Fri, Oct 10, 2014 at 3:24 PM, Pine W wiki.p...@gmail.com wrote:

 Hi Kirill, my understanding is that Affcom functions under the Legal
 department, much like the Individual Engagement Grants Committee functions
 under the Grantmaking department. Is that so, and if not, which department
 is responsible for Affcom.


Those two committees are completely different. Affcom is a self operating
committee created by the board and, as far as know, reports directly to the
board while IEG is a committee created by staff (in this case the
Grantmaking group) and they, understandably, run it (I have no knowledge of
how much community members like yourself help do so of course and it
certainly wouldn't surprise me if it is also partially or mostly self
operating).

James
[While I work for LCA Affcom is in no way connected to my duties and I have
no inside knowledge about whether this is somehow correct/incorrect just
what I know from the years of watching]
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Re: [Wikimedia-l] Quarterly goals for WMF Legal

2014-10-09 Thread Stephen LaPorte
Hello Pine,

I am happy to speak with you specifically about turn-around time, so that
we get your question resolved quickly and find solutions that may improve
the process for others.

Overall, we try to be quite responsive. In cases that do take time, it is
likely because there are unusual circumstances that require background work
or internal and community coordination, and we may need to triage and
prioritize appropriately given our resources and other factors. I am not
sure that a 14-day turn around timeline makes sense for all cases. In
legal, we handle a range of other portfolios with a high level of
complexity, so this would result in some variance. Sometimes our responses
may take longer than we like, but I think our turn around time is often
much shorter than 14 days for most standard questions. Movement role
questions often require time for coordination with various stakeholders
internally and externally, and that may add to the response time as well.

As I say, please feel free to email me, and we will try to expedite a
response to your specific question.

Best,
Stephen

On Thu, Oct 9, 2014 at 9:15 PM, Pine W wiki.p...@gmail.com wrote:

 Dear Geoff,

 In light of the above discussion about quarterly reviews on Wikimedia-l,
 can we find a set of quarterly goals for Legal somewhere?

 In particular I personally feel that the following would be helpful as
 goals for Legal this quarter:

 * Establishing timeline commitments for Affcom to respond to requests for
 approvals or for Affcom to ask new questions about a requested approval.
 Having approval requests stay open for weeks with no communication from
 Affcom creates challenges for thematic orgs which are working on our own
 timelines that may have dependencies on Affcom action. I have experienced
 this myself and have heard about similar issues happening with other
 requests. I suggest that Affcom have a commitment that all inquiries will
 recieve substantive responses within 14 days of the date of the inquiry, or
 otherwise Legal will take over the handling of the inquiry so that progress
 of thorgs can continue in a timely manner.

 * Similarly, establishing timeline commitments for Legal to respond to
 community and thematic org inquiries. I have experiened lengthy  delays on
 more than one occasion about what I feel are simple questions. I feel that
 a commitment that Legal will respond substantively to inquiries within 14
 days would be helpful, and would appreciated by the community and thematic
 orgs.

 Thanks very much.

 Regards,

 Pine
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 https://meta.wikimedia.org/wiki/Mailing_lists/Guidelines
 Wikimedia-l@lists.wikimedia.org
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-- 
Stephen LaPorte
Legal Counsel
Wikimedia Foundation

*NOTICE:  As an attorney for the Wikimedia Foundation, for legal and
ethical reasons, I cannot give legal advice to, or serve as a lawyer for,
community members, volunteers, or staff members in their personal capacity.
For more on what this means, please see our legal disclaimer
https://meta.wikimedia.org/wiki/Wikimedia_Legal_Disclaimer.*
___
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