Re: [Wikimedia-SF] hosting Wikimania?

2010-01-28 Thread phoebe ayers
Hi Micah: Good idea! Let's talk about this at the meetup.

All: given this surge of enthusiasm for at least *thinking* about
Wikimania, why don't we try to capture the discussion on wiki:
http://en.wikipedia.org/wiki/Wikipedia:Meetup/San_Francisco/Wikimania

If someone wants to list the venues that have been discussed in this
thread, and pros/cons/contact info, that would be awesome. Then we'll
have a place to put new ideas, too.

And don't forget, there's this page already:
http://en.wikipedia.org/wiki/Wikipedia:Meetup/WikiConference_Bay_Area

if people are excited about the idea of hosting a smaller conference
in the coming 12 months, that's the place to plan it! Just dive in: we
need venue suggestions, a timeline, a checklist of things to do, etc.
etc. etc. 

:)
Phoebe


On Wed, Jan 27, 2010 at 7:45 PM, Micah Alpern alp...@yahoo-inc.com wrote:


 This looks like a good topic to discuss during the February 6th SF
 Wikimania meetup.
 http://en.wikipedia.org/wiki/Wikipedia:Meetup/San_Francisco_11#Proposed_
 agenda

 Micah


 Phoebe wrote:
 I was asked if the SF-area Wikimedia group had any interest in
 putting in a bid for Wikimania 2011:
 http://meta.wikimedia.org/wiki/Wikimania_2011

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Re: [Wikimedia-SF] hosting Wikimania?

2010-01-28 Thread Luca de Alfaro
Great!  Can you also get some information about housing, and room costs?
I know Stanford also has a lot of on-campus housing, but I am not sure how
much of that would be available, and at what rate... can we get some idea?

Luca

On Thu, Jan 28, 2010 at 1:41 PM, James Salsman jsals...@gmail.com wrote:

 When people mentioned Stanford last night, I asked their Open Source
 Lab's event mailing list, and found a couple people willing to help,
 one of whom (Todd Davies) is willing to act as an academic sponsor.
 So I created a bid page:

 http://meta.wikimedia.org/wiki/Wikimania_2011/Bids/Stanford

 All we need is to sign up local sponsors (e.g. Google, Oracle, who
 else?) to pay for the venues and as much on campus room and board as
 possible, if we want to be sure to beat Montreal and Tokyo.  I hope we
 can talk about that at the Meetup on the 6th.

 I'm not partial to whether this is a 2011 or a 2012 bid, but the
 instructions said that a 2011 bid was still likely feasible.  I would
 prefer Stanford to UCSC because it's closer to me, but I would also
 wholeheartedly support a UC Berkeley, UCSF, USF, etc. bids.  Those are
 closer still to me, but logistically they seem more problematic in
 terms of accommodations, parking, raising sponsorship funds, etc.  I
 would prefer to avoid conference facilities without libraries.

 Cheers,
 James

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Re: [Wikimedia-SF] hosting Wikimania?

2010-01-27 Thread Jon Davis
As I've never been to a Wikimania, how much space do they take up?  I was
reading
http://meta.wikimedia.org/wiki/Wikimania_2011/Bids/Montr%C3%A9al#Venue and
it seemed like they had a fairly large amount of space.  The Bay has plenty
of large spaces, that isn't the issue, but getting them, costs and all the
other logistics would be.

Previously there has been some talk of doing a West Coast Wiki-Conference.
Much smaller than Wikimania, but bigger than our meetup (more to the tune of
RCC).  Maybe we should consider doing something like that for early 2011 and
use it a dry run for a Wikimania bid of 2012.

I'm willing to help be it 2011 or 2012 bid.  I think 2011 could be done, but
someone really would need to pick up the torch and run like hell, though I'd
think 2012 is probably better.

-Jon

On Wed, Jan 27, 2010 at 15:09, Ariel T. Glenn ar...@wikimedia.org wrote:

 How far ahead do we have to talk to convention venues to get space in
 this area? I would think they need a lng lead time.

 Ariel

 Στις 27-01-2010, ημέρα Τετ, και ώρα 14:59 -0800, ο/η phoebe ayers
 έγραψε:
  On Wed, Jan 27, 2010 at 2:50 PM, George Herbert
  george.herb...@gmail.com wrote:
   I would think that properly planning a proposal for something like
   this would take a lot more than 2 weeks - I've done conference and
   convention organization work before, and even the rough plan for a
   proposal took more than 2 weeks, including finding and getting
   preliminary agreements with venues etc.
 
  Agreed! To clarify: Feb 8 is just the deadline to put down the city
  name as a possibility. You then have until March 29 to work up the
  full bid (with team and venue information, etc). Two *months* is still
  a tight timeline for the amount of information required, though.
 
   The 2012 proposal would be more reasonable, on the basis of having a
   year to get a team and proposal ready to go.
  
   However, if someone here wants to go gung-ho for 2011 as a practice
   run or if you think you could actually pull a credible proposal
   together that fast, more power to you.  It would be a good excuse for
   some gettogethers at least...
 
  Indeed :)
 
  I have worked on planning Wikimania for several years now -- so if
  anyone has questions about this feel free to ask me directly. Note,
  I'm not personally committing :) -- but I thought I'd find out if
  there was any community interest (or pent-up desire!) to host
  wikimania.
 
  -- phoebe
 
 
   -george
  
   On Wed, Jan 27, 2010 at 10:14 AM, phoebe ayers phoebe.ay...@gmail.com
 wrote:
   Hi all,
  
   I was asked if the SF-area Wikimedia group had any interest in putting
   in a bid for Wikimania 2011:
   http://meta.wikimedia.org/wiki/Wikimania_2011
  
   The deadline to do so is February 8 -- two weeks away (just to list
   the bidding city's name; the deadline for full bid info is March 29).
  
   If that's too hard, there's an unofficial page for 2012 already as
   well: http://meta.wikimedia.org/wiki/Wikimania_2012
  
   If you don't know what Wikimania is, see
   http://meta.wikimedia.org/wiki/Wikimania or
   http://en.wikimedia.org/wiki/Wikimania.
  
   What do y'all think?
   -- phoebe
  
  
  
   - http://phoebeayers.info | phoebe.ay...@gmail.com
  
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Re: [Wikimedia-SF] hosting Wikimania?

2010-01-27 Thread phoebe ayers
2010/1/27 Jon Davis w...@konsoletek.com:
 As I've never been to a Wikimania, how much space do they take up?  I was
 reading
 http://meta.wikimedia.org/wiki/Wikimania_2011/Bids/Montr%C3%A9al#Venue and
 it seemed like they had a fairly large amount of space.  The Bay has plenty
 of large spaces, that isn't the issue, but getting them, costs and all the
 other logistics would be.

Wikimania typically attracts circa 500-600 attendees, though with a SF
location I'd push that up to possibly as high as 800-1000. The problem
with venues is that is too many people for many venues (many hotels,
etc) but too few for the big ones (eg. the convention center). Throw
in the need for nearby, *cheap* accommodation and public
transportation and it's tough to find places.

I researched this question out of curiousity last year, and the most
promising venue seemed like UC Berkeley, with their blocks of dorms
that they rent out for conferences. USF/SF State similarly have space.
Someplace like Mission Bay is gorgeous but pricey.

I'm not sure of the time needed to book these places ahead, but
remember because of the Wikimania bidding process we can reserve now,
or whenever, but won't know for sure if we're hosting the conf. until
the bids get decided, probably late spring 2011. If I were planning a
2012 wikimania (heh) I'd research now, and put in a tentative
reservation in late summer 2010, ideally with a no-cost cancellation.

 Previously there has been some talk of doing a West Coast Wiki-Conference.
 Much smaller than Wikimania, but bigger than our meetup (more to the tune of
 RCC).  Maybe we should consider doing something like that for early 2011 and
 use it a dry run for a Wikimania bid of 2012.

I'd be game for a west coast conference!

 I'm willing to help be it 2011 or 2012 bid.  I think 2011 could be done, but
 someone really would need to pick up the torch and run like hell, though I'd
 think 2012 is probably better.

 -Jon

 On Wed, Jan 27, 2010 at 15:09, Ariel T. Glenn ar...@wikimedia.org wrote:

 How far ahead do we have to talk to convention venues to get space in
 this area? I would think they need a lng lead time.

 Ariel

 Στις 27-01-2010, ημέρα Τετ, και ώρα 14:59 -0800, ο/η phoebe ayers
 έγραψε:
  On Wed, Jan 27, 2010 at 2:50 PM, George Herbert
  george.herb...@gmail.com wrote:
   I would think that properly planning a proposal for something like
   this would take a lot more than 2 weeks - I've done conference and
   convention organization work before, and even the rough plan for a
   proposal took more than 2 weeks, including finding and getting
   preliminary agreements with venues etc.
 
  Agreed! To clarify: Feb 8 is just the deadline to put down the city
  name as a possibility. You then have until March 29 to work up the
  full bid (with team and venue information, etc). Two *months* is still
  a tight timeline for the amount of information required, though.
 
   The 2012 proposal would be more reasonable, on the basis of having a
   year to get a team and proposal ready to go.
  
   However, if someone here wants to go gung-ho for 2011 as a practice
   run or if you think you could actually pull a credible proposal
   together that fast, more power to you.  It would be a good excuse for
   some gettogethers at least...
 
  Indeed :)
 
  I have worked on planning Wikimania for several years now -- so if
  anyone has questions about this feel free to ask me directly. Note,
  I'm not personally committing :) -- but I thought I'd find out if
  there was any community interest (or pent-up desire!) to host
  wikimania.
 
  -- phoebe
 
 
   -george
  
   On Wed, Jan 27, 2010 at 10:14 AM, phoebe ayers
   phoebe.ay...@gmail.com wrote:
   Hi all,
  
   I was asked if the SF-area Wikimedia group had any interest in
   putting
   in a bid for Wikimania 2011:
   http://meta.wikimedia.org/wiki/Wikimania_2011
  
   The deadline to do so is February 8 -- two weeks away (just to list
   the bidding city's name; the deadline for full bid info is March 29).
  
   If that's too hard, there's an unofficial page for 2012 already as
   well: http://meta.wikimedia.org/wiki/Wikimania_2012
  
   If you don't know what Wikimania is, see
   http://meta.wikimedia.org/wiki/Wikimania or
   http://en.wikimedia.org/wiki/Wikimania.
  
   What do y'all think?
   -- phoebe
  
  
  
   - http://phoebeayers.info | phoebe.ay...@gmail.com
  
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Re: [Wikimedia-SF] hosting Wikimania?

2010-01-27 Thread Eugene Eric Kim
2010/1/27 phoebe ayers phoebe.ay...@gmail.com:
 I researched this question out of curiousity last year, and the most
 promising venue seemed like UC Berkeley, with their blocks of dorms
 that they rent out for conferences. USF/SF State similarly have space.
 Someplace like Mission Bay is gorgeous but pricey.

Phoebe, did you look at Fort Mason? They've got a beautiful space, a
nonprofit rate, and there are places to eat and stay close by.
Transportation is not the best, though. It doesn't have that collegial
residency nearby, though, a feature that's been great at previous
Wikimanias.

=Eugene

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Re: [Wikimedia-SF] hosting Wikimania?

2010-01-27 Thread phoebe ayers
On Wed, Jan 27, 2010 at 3:42 PM, Eugene Eric Kim ee...@blueoxen.com wrote:
 2010/1/27 phoebe ayers phoebe.ay...@gmail.com:
 I researched this question out of curiousity last year, and the most
 promising venue seemed like UC Berkeley, with their blocks of dorms
 that they rent out for conferences. USF/SF State similarly have space.
 Someplace like Mission Bay is gorgeous but pricey.

 Phoebe, did you look at Fort Mason? They've got a beautiful space, a
 nonprofit rate, and there are places to eat and stay close by.
 Transportation is not the best, though. It doesn't have that collegial
 residency nearby, though, a feature that's been great at previous
 Wikimanias.

 =Eugene

I did -- it's great, though the onsite hostel only sleeps 162 and the
theater max capacity is 437 (although there is a big warehouse for
3000 that can also be rented), so we'd likely have to have the
keynotes elsewhere, and accommodation and transport would be a
problem.

Otherwise a good plan! You see the trouble with this particular
conference size :)

-- phoebe

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Re: [Wikimedia-SF] hosting Wikimania?

2010-01-27 Thread Robert Rohde
On Wed, Jan 27, 2010 at 5:04 PM, phoebe ayers phoebe.ay...@gmail.com wrote:
 Yeah, that pretty much sums it up. I'd say 1000 is a high number, 800
 attendees would be much more likely. We've typically had 4-6
 concurrent tracks at past conferences. And then -- and this is the
 toughest part -- having a community space where people can hang out
 during the conf with laptops, after-hours, etc., is great. This has
 been a big room with couches, the last few conferences.

 At Berkeley, other than the keynotes issue (and it looks like Wheeler
 or Zellerbach would work for that) it looks like the Clark Kerr campus
 would fit the bill nicely:
 http://conferenceservices.berkeley.edu/summer_conf_ckc_fp.html

 This has a wide variety of rooms, plus:
 Accommodations in suites and residence hall rooms are available for
 approximately 700 guests.

 NO idea about costs, though.

 Y'all are getting into this!

It is worth noting that the Clark Kerr campus is a separate location
about a half of a mile from the main campus.  Most people at Berkeley
never have anything to do with Clark Kerr facility and hence don't
really know what is there.

Because it is a bit of a walk between the two, it would probably be
best to have events primarily at either Clark Kerr or at the main
campus.  But doing a lot at both sites would be very awkward.

-Robert Rohde

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Re: [Wikimedia-SF] hosting Wikimania?

2010-01-27 Thread Luca de Alfaro
I have also been told that Google does not have enough space; nearby, there
is the Computer History Museum, but that holds also only up to 400 people...


Luca

On Wed, Jan 27, 2010 at 5:37 PM, Robert Rohde raro...@gmail.com wrote:

 On Wed, Jan 27, 2010 at 5:04 PM, phoebe ayers phoebe.ay...@gmail.com
 wrote:
  Yeah, that pretty much sums it up. I'd say 1000 is a high number, 800
  attendees would be much more likely. We've typically had 4-6
  concurrent tracks at past conferences. And then -- and this is the
  toughest part -- having a community space where people can hang out
  during the conf with laptops, after-hours, etc., is great. This has
  been a big room with couches, the last few conferences.
 
  At Berkeley, other than the keynotes issue (and it looks like Wheeler
  or Zellerbach would work for that) it looks like the Clark Kerr campus
  would fit the bill nicely:
  http://conferenceservices.berkeley.edu/summer_conf_ckc_fp.html
 
  This has a wide variety of rooms, plus:
  Accommodations in suites and residence hall rooms are available for
  approximately 700 guests.
 
  NO idea about costs, though.
 
  Y'all are getting into this!

 It is worth noting that the Clark Kerr campus is a separate location
 about a half of a mile from the main campus.  Most people at Berkeley
 never have anything to do with Clark Kerr facility and hence don't
 really know what is there.

 Because it is a bit of a walk between the two, it would probably be
 best to have events primarily at either Clark Kerr or at the main
 campus.  But doing a lot at both sites would be very awkward.

 -Robert Rohde

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Re: [Wikimedia-SF] hosting Wikimania?

2010-01-27 Thread Luca de Alfaro
Stanford must also have space; should someone check the conditions?

Luca
---
Sent from mobile device

On Jan 27, 2010 6:15 PM, Jon Davis w...@konsoletek.com wrote:

I was thinking the same thing.

In a case like that (
http://www.sanjose.org/meetings/facilities/floorplans/conv_layout.jpg )
Could use one of the large rooms (Hall 1) for key notes and the smaller
rooms (Ballrooms/Metting rooms) for the smaller bits.  Most of their expense
adding services (
http://www.sanjose.org/meetings/facilities/convention.php-
cops/medical/etc) are required after 1k people.  If we said 999
expected?


On Wed, Jan 27, 2010 at 18:09, Leon Bacud lbmixpro...@yahoo.com wrote:  
 What about the San J...

Jon [[User:ShakataGaNai]] http://snowulf.com/ - Blog
http://snowulf.imagekind.com/ - Pictures This h...

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Re: [Wikimedia-SF] hosting Wikimania?

2010-01-27 Thread George Herbert
Also Santa Clara Convention Center and associated Hyatt hotel.  600
seat theater/auditorium, 3 big open rooms with enough space to seat
that many people max, etc.  Might be right in our size range.

http://www.santaclara.org/conventioncenter/floorplan.cfm

The Baycon science fiction convention and a Usenix main technical
conference (among many others) have been there.


-george


On Wed, Jan 27, 2010 at 6:20 PM, Luca de Alfaro l...@dealfaro.org wrote:
 Stanford must also have space; should someone check the conditions?

 Luca
 ---
 Sent from mobile device

 On Jan 27, 2010 6:15 PM, Jon Davis w...@konsoletek.com wrote:

 I was thinking the same thing.

 In a case like that (
 http://www.sanjose.org/meetings/facilities/floorplans/conv_layout.jpg )
 Could use one of the large rooms (Hall 1) for key notes and the smaller
 rooms (Ballrooms/Metting rooms) for the smaller bits.  Most of their expense
 adding services ( http://www.sanjose.org/meetings/facilities/convention.php
 - cops/medical/etc) are required after 1k people.  If we said 999 expected?

 On Wed, Jan 27, 2010 at 18:09, Leon Bacud lbmixpro...@yahoo.com wrote:  
 What about the San J...

 Jon [[User:ShakataGaNai]] http://snowulf.com/ - Blog
 http://snowulf.imagekind.com/ - Pictures This h...

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-- 
-george william herbert
george.herb...@gmail.com

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