Hi Mike, I know there are python lovers on the SeaJUG ( http://www.seajug.org) mailing list and I can advertise it on there.
cheers, -- Nimret Sandhu http://www.nimret.com http://www.nimsoft.biz On Thursday 10 December 2009 10:45:11 pm Mike Orr wrote: > We have a room offer and expect to close the deal tomorrow. At > today's SeaPIG meeting we discussed the facility, schedule, content, > and marketing for the Day. This is a summary. > > Lexis/Nexis is paying the entire cost, thanks to Bryan Weingarten. We > declined catering. It is mostly confirmed that we can bring our own > food. If so, we'll potluck. If not, there's a QFC with > deli/bakery/coffee a block away for snacks, and a cafe or two within > two blocks. (There's also Bartell's behind the QFC if anybody needs > health-maintenace things.) > > The Day will be Saturday, January 30th at Seattle Central Community > College, from 9am till 5 or 5:30. The room is available from 8 till > 6. It's a double room with a folding wall in the middle, with a total > capacity of 175. The room numbers are BE1110/1111, which somebody > said is in the main building. (Not the Science & Math annex where the > Postgres conference was.) There will be basic folding chairs. We're > confirming whether both rooms have A/V equipment, but since it's a > college I assume so. > > The SCCC IT program (http://seattlecentral.edu/bitca/) will host the > event, specifically its manager Lisa Sandoval. She is enthusiastic > about bringing more open-source events to SCCC. > > The cost is $800, broken down as follows: > - $400 for the room, furniture, and A/V > - $200 to the college for wireless Internet and miscellaneous staff > services - $200 to the hosting department to benefit their academic > programs > > As I said, Lexis/Nexis is paying all this. Coffee/tea service would > be $1.50/person on weekdays but an unspecified extra on Saturday > because it's normally closed. I decided that given our unknown head > count (we haven't done pre-signup yet), the unknown surcharge, and our > sponsor's requirements (everything on a single invoice determined in > advance), that we'd be better off just doing our own. > > The planning schedule is: > Fri Dec 11: Bryan pay the room fee and close the deal > then: Andrew make the wiki pages (intro page, attendee > signup page, talk proposal page) > then: Announce the event, ask for talk proposals (James), > and begin marketing > Thu Jan 7: Deadline for talk proposals > Thu Jan 14: SeaPIG meeting at UW. Decide on talk proposals (if not > done earlier). > Fri Jan 15: Confirm accepted talks to speakers (if not done earlier) > (James). Sat Jan 30: Python Day (hooray!) > > The double room allows the possibility of two tracks. We decided to > see how many talk proposals we get and the distribution of topics, > before deciding whether to do two tracks. The talk proposal page will > also have space for attendees to initial talks they're interested in > so that we can estimate the audience sizes. Three scenarios are being > considered: > > - 1 track: 8 half-hour talks > - 1 1/2 tracks: 12 half-hour talks (half track scheduled in midday) > - 2 tracks: 16 half-hour talks > > There will also be three lightning talk sessions of 1/2 hour each, > which means five 5-minute talks per session. Lightning talks will be > scheduled at the event, except the first three talks will be > prescheduled to give the speakers time to prepare. James will ask for > proposals on the list and choose three of them. > > We'll ask the Django group, Plone group, and CUGOS group (GIS people) > if they want to participate and offer talks. That may determine > whether we'll have a second track, and how to distribute talks between > the tracks. I assume each group can offer 2-3 talks, and that would be > 6-9 talks right there. We can also ask other groups, if there are any > other groups that would like to offer Python-related topics. > > For marketing, we brainstormed target groups and who has a contact in > those groups. We need everyone to think about who you know, and to > ask those people if they know anybody who'd be interested in the > Python Day or if they'd be willing to advertise it to their group. > Target groups and SeaPIG members responsible for informing them: > - Django group (James) > - Plone group (Mike to Brian Gershon) > - CUGOS group (Mike to ?) > - Portland Python group (?) > - Vancouver Python group (?) > - UW (Justin) > - Seattle Central CC (Lisa our host) > - North Seattle CC (?) > - South Seattle CC (?) > - Bellevue CC (Mike maybe) > - Seattle U, Seattle Pacific, UPS, PLU, Western Washington U, > Central Washington U (?) > - Lexis/Nexis (Bryan) > - Google (John) > - Amazon (is Adam still there?) > - Steve Howell, Ingy -- you're on > - python.org (somebody needs to post an announcement) > > If you can be the "?" on any of these, please do so. > > Again, marketing is not to commence until the deal is closed and the > wiki pages are up. > > Is there anyone with graphic skills who can make a PDF flyer, letter > size and quarter-page size? > > I outlined a draft schedule. The times may not be exact but the > tentative order is: > > 8:30 setup > 9:00 intro & lightning signup > 9:30 lightning A (3 prescheduled, 2 regular) > 10:00 talk 1 > 10:30 talk 2 > 11:00 overflow (to absorb setup time between talks and in case we > get off-schedule) > 11:15 break > 11:30 talk 3 (2nd track: talk 9) > 12:00 talk 4 (2nd track: talk 10) > 12:30 lunch > 2:00 lightning B (5 talks) > 2:30 talk 5 (2nd track: talk 11) > 3:00 talk 6 (2nd track: talk 12) > 3:30 overflow > 3:45 break > 4:00 talk 7 > 4:30 talk 8 > 5:00 lightning C (5 talks) > 5:30 end > 6:00 room vacated
