SEISA, Here is a list of the graduate officers of the district and their general duties as listed in the SEISA Handbook.
This year I am proposing the addition of three new graduate positions, with corresponding general duties. General duties, however, are just an outline. Officers should also have specific tasks. These tasks should be detailed, should have clear deadlines, and should reflect the specific goals of the district for the year. Tasks should be assigned at the Annual meeting and published to maintain accountability. So, what should you do about all this? First - Please read through these general duties. If you are interested or would like to nominate anyone for these positions (old or proposed new), please email me as soon as possible. Two if you have anything to add to these general duties, or if you would like to suggest specific tasks, please email me as soon as possible. Thank you, Brady Mears SEISA Graduate Director SEISA GRADUATE OFFICES: GRADUATE DIRECTOR The Graduate Director is the Graduate District Director, the chief graduate officer of SEISA. He or she must be a graduate and is elected by the Regular membership of the district. This person is expected to do the following: 1. Represent the district as a voting member of the ICSA Board of Directors. 2. Attend the ICSA Mid-Year meeting held each January and ICSA Annual Meeting held each spring during the North American Championships. 3. Communicate and cooperate with other SEISA officers and member schools on matters of district and ICSA concern. 4. Cooperate with other SEISA officers in the administration and management of the district. 5. Maintain and distribute the SEISA Handbook. 6. Attend the SEISA Annual Meeting and if possible, schedule other meetings as necessary 7. Advise member schools in their use of the ICSA Individual Directory, which is college sailings online competitor registration system. 8. Be familiar with and follow policies contained in the ICSA Procedural Rules, By-laws, and Conditions for North American Championship Events. 9. When a successor is elected, turn over all records in good order and in a timely manner. 10. Obtain trophies and certificates for district champions and awarded sailors. 11. Assume the responsibilities of the Scheduling Coordinator if none is elected. GRADUATE TREASURER The Graduate Treasurer is the financial officer of the district. He or she must be a graduate and is elected by the Regular membership of the district. This individual is expected to do the following: 1. Maintain district financial records. 2. Send bills and collect dues. 3. Reimburse officers for their reasonable and customary expenses. 4. Prepare an annual budget and financial report for the SEISA Annual meeting, to be presented in person or by the Graduate Director. 5. When a successor is elected, turn over all records in good order and in a timely manner. SCHEDULING COORDINATOR The scheduling coordinator is a graduate elected by the Regular membership of the district. This individual is expected to do the following: 1. Send SEISA schedules to the seisa list, and send updates when changes occur during the season. 2. Identify scheduling problems and reconcile conflicts. 3. Be the point person for claiming berths to Intersectionals. SEISA teams contact the scheduling coordinator to accept a berth to an in-district or out-of-district Intersectional, and the coordinator relays that information to the ICSA Scheduling Coordinator. INTERNET COORDINATOR The Internet Coordinator is elected by the Regular membership of the district. This person may be a graduate or undergraduate at a Regular or Provisional Member school and is expected to do the following: 1. Maintain district website 2. Encourage member schools to build and maintain useful and informative team websites PROPOSED NEW: REGATTA COORDINATOR The Regatta Coordinator is a graduate elected by the Regular membership of the district. This individual is expected to do the following: 1. Serve as an advisor to teams who host regattas. 2. Maintain instructions, documents, and forms necessary for hosting SEISA regattas 3. Establish a network and maintain a directory of non-undergraduate individuals who are interested and available to participate in non-undergraduate regatta management roles at SEISA regattas. (race committee, jury, regatta coaches) 4. Maintain and collect data from regatta evaluation forms 5. Ensure that hosts send NORs and results to the SEISA list on time. PROPOSED NEW: MEMBERSHIP COORDINATOR The Membership Coordinator is a graduate elected by the Regular membership of the district. This individual is expected to do the following: 1. Maintain records of district membership 2. Maintain instructional material and advise teams interested in becoming members of SEISA, and for teams interested in advancing their membership level. PROPOSED NEW: DEVELOPMENT COORDINATOR The Development Coordinator is a graduate elected by the Regular membership of the district. This individual is expected to do the following: 1. Maintain the district billing policy and all procedures pertaining to it. 2. Strategize and implement plans for district-level fundraising. 3. Maintain instructional material and advise teams on team-level fundraising (This office would be different from the Graduate Treasurer, who simply does the accounting. However, if no Development Coordinator is elected, the Graduate Treasurer might assume these roles, like with the Grad. Director and Scheduling.) That's all. Looking forward to hearing from you. Brady __________________________________________________ Do You Yahoo!? Tired of spam? Yahoo! Mail has the best spam protection around http://mail.yahoo.com _________________________________________________ seisa mailing list [email protected] http://www.collegesailing.org/mailman/?listname=seisa
