If at first you don't succeed... :-) The Committee would like to advise that we will be holding a Special General Meeting at the next montly SLUG meeting, on the 26th of July.
The purpose of the Special General Meeting will be to vote on the Committee's proposed changes to the SLUG constitution. These changes can be viewed at http://www.slug.org.au/~mary/model.html . A summary of the proposed changes is included below. Only current financial members will be eligible to vote at this meeting. Details on becoming a member can be found at http://slug.org.au/membership.html As per the current Constitution, votes by proxy will be accepted. Proxy voters must also be SLUG members. People unable to attend may either find somebody to proxy for them, or mail [EMAIL PROTECTED], and a committee member will act as proxy. Summary of the proposed changes =============================== 1. In PART I- PRELIMINARY, insert after " "the Regulation" means the Associations Incorporation Regulation 1994 the following definitions: "the association" means the Sydney Linux Users Group. "written" means either in writing or in digitally signed email 2. In rule 3, NOMINATION FOR MEMBERSHIP, delete "a member of the association" from (1) (a) and insert "the nominee" and insert "or treasurer" in (1) (b) following "the secretary" 3. In rule 4 CESSATION OF MEMBERSHIP, insert clause (d) as follows: (d) at the time of the Annual General Meeting, does not pay their annual fee as provided by rule 8 4. In rule 6, RESIGNATION OF MEMBERSHIP, delete "of at least one month (or such other period as the committee may determine) of the member's intention to resign and, on the expiration of the period of notice, the member ceases to be a member" and insert "The resignation shall be effective upon the secretary's receipt of the written notice." 5. In rule 7, REGISTER OF MEMBERS, insert "valid email" before "address of each person" 6. In rule 8, FEES AND SUBSCRIPTIONS, delete clause (1). From clause (2) delete " In addition to any amount payable by the member under clause (1), " and "$2" and insert "$25". In (2) (a) insert "or (c)" following "(b)". Delete "1 July" and insert "the Annual General Meeting". Insert (2) (b) reading: (b) if the member becomes a member in the first six months after the Annual General Meeting, an annual membership of $25 or the amount determined by the committee in paragraph (a), and this shall entitle them to membership until the following Annual General Meeting Renumber (2) (b) to (2) (c) In (c), delete "1 July" and insert "after six months since the conclusion of the last Annual General Meeting in any calendar year" and delete "- on becoming a member and before 1 July in each succeeding calendar year" and insert "an annual membership of $12.50, or half the amount specified by the committee as per 8. (1), and this shall entitle them to membership until the following Annual General Meeting" Renumber (2) to (1) 7. In rule 15, ELECTION OF MEMBERS, delete from (1) (a) "be made in writing, signed by 2 members of the association and accompanied by the written consent of the candidate (which may be endorsed on the form of the nomination)" and insert "have the oral or written support of 2 members of the association and the oral or written consent of the candidate" Delete "at least 7 days before the date fixed for the holding of the annual general meeting at which the election is to take place" from (1) (b) and insert "must be delivered to the secretary of the association prior to the election of the position at the Annual General Meeting" 8. In rule 16, SECRETARY, insert "email" in (1) before "address" 9. In rule 18, CASUAL VACANCIES, delete "6" from (g) and insert "3" Insert clause (h) reading: (h) is absent without the consent of the committee from three consecutive meetings of the committee. 10. In rule 20, MEETINGS AND QUORUM, delete "no business other than that business is to be transacted at the meeting, except business which the committee members present at the meeting unanimously agree to treat as urgent business" from (4) and insert "other business will only be transacted at the unanimous agreement of committee members present at the meeting " Delete clause (6) In clause (7), delete "adjourned". Renumber clause (7) to (6) and (8) to (7) 11. In rule 26, NOTICE, in (1) delete "pre-paid post" and insert "email" and insert "email" following "at the member's"s; 12. In rule 27, PROCEDURE, delete clauses (3) and (4) Insert clause (3) reading: (3) If within half an hour after the appointed time for the commencement of a general meeting a quorum is not present, the meeting is to be dissolved 13. In rule 33, APPOINTMENT OF PROXIES, in (1) delete "no later than 24 hours before the time of the meeting in respect of which the proxy is appointed." In (2) insert "Digitally signed email shall suffice for the appointment of a proxy. " at the end of the exisiting (2). 14. In rule 41, SERVICE OF NOTICES, delete "post" and insert "email". Insert "email" before "address shown in the register of members" Delete (2) 15. In APPENDIX 1, delete: I, ___________________________________________ a member of the (full name) association, nominate the applicant, who is personally known to me, for membership of the association _____________________________ Signature of proposer Date________________________ and insert "email" before "address" for every occurance of "address" in APPENDIX 1. -- Peter Hardy SLUG Secretary [EMAIL PROTECTED]
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