For those that are interested in the running of SLUG, we now have
up-to-date minutes online.
http://www.slug.org.au/minutes/
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---<GRiP>---
Electronic Hobbyist, Former Arcadia BBS nut, Occasional nudist,
Linux Guru, SLUG Secretary, AUUG and Linux Australia member, Sydney
Flashmobber, Tenpin Bowler, BMX rider, Walker, Raver & rave music
lover, Big kid that refuses to grow up. I'd make a good family pet,
take me home today!
Some people actually read these things it seems.
Meeting open, 19:00 (approx), 30th March 2004
=============================================
Minutes transcribed by Grant Parnell (Secretary)
Present: Mary Gardiner, Jamie Wilkinson, Jan Schmidt (chair?), Robert
Collins (2nd half minutes), Chris Deigan, Dan Treacy, Peter Hardy, Grant
Parnell (1st half minutes)
Apologies: Craige McWhirter, Jaime Hemmet, Michael Kortvelyesy, Ben Leslie
Additionally this meeting was a little haphazard as I am very new to the
procedures typically followed and everything was very rushed. I'll do
better next time.
Summary
1. General Business
2. Review of recent events
3. Upcoming events
4. Other / New business
1. General Business
1.1 We wanted to get all the handover stuff out of the way so that Mary
could leave early. Therefore we went through all the action items. The
actions.txt will be updated and the changes & clarifications follow here.
1.2 CONTINUING: print out certificate of appreciation for Spice Boys now
that logo is done. Jamie.
1.3 ACTION: Mary Gardiner to collate results of slug survey email
requesting what they would like to volunteer for.
1.4 CONTINUING: Document secretary's role. Mary/Greant (some in CVS
already).
1.5 ABANDONED: investigate secure storage at UTS for SLUG equipment. We're
happy with the current arrangements (ie stored with Jan & Pete)
Jan has the list of past speakers & talks and will give to Dan
1.6 CONTINUING: request slides from past speakers and put up a more
comprehensive list of past talks on the website. (Dan)
There was discussion of web CSS development and technical stuff about how
people were supposed to get started, mainly between Jamie & Robert.
1.7 CONTINUING: prepare a "working material" tarball of sample HTML and
CSS for people to work with. Robert to do CGI side.
1.8 DONE: CVS was setup
1.9 MONTHLY: muster meeting - this time Peter will do it and bring camera
1.10 At the time of the meeting Jan & Jamie had the two Campbell's Cash n
carry cards for the purpose of safe keeping & purchasing goods for slug
events.
1.11 CONTINUING: Robert to watch & document steps Jan does to encode slug
audio & video & burn to DVD.
1.12 CONTINUING: transfer original DV footage to Conrad once footage is
license by speakers. CSIRO requires that talks given by Conrad & Silvia be
approved for distribution.
1.13 CONTINUING: Present receipts for slug business cards (for
reimbursement). Pete to ask for copy of invoice to facilitate this.
1.14 CONTINUING: There was significant discussion of our woes with the
Department of Fair Trading, including freezing of the account. Jamie was
reminded to get this in order. Grant signed 2 forms to become the
registered public officer and account signatory (correct?) and will need
to attend a Commonwealth bank to provide ID after DFT business sorted.
1.15 CONTINUING: Jamie said he'd find out or delegate someone to find out
what's involved in resurecting slug-pearls. Aparently Kernel-traffic's
mailing list has some tools for this which Pete & Jamie have at least
downloaded but not much else.
1.16 CONTINUING: set up cron jobs to mail the committee the meeting muster
and the action items. Robert volunteered. Grant suggested CST calendar for
reminders of upcoming committee events but it was felt by the others to be
overkill.
1.17 DONE: Treasurer's role is documented in CVS
1.18 CONTINUING: Investigation of web-hosting options & semi-live
audio/video streams was discussed and (somebody) was talking to Geoffrey
Robertson about using his box in the US. Chris was discussing with PIPE
networks.
1.19 CONTINUING: Mail the "satellite LUG" organisers with committee
suggestions (ie how to run a LUG). Pete to email thoughts to activities
list and the guy wanting to start a Gosford LUG.
1.20 CONTINUING: Chris to continue maintenance of user accounts and CVS
access. Remove access for ex-committee as appropriate.
2. Review of recent events
2.1 March ARM / Monthly meeting
2.1.1 food forgotten otherwise smooth
2.1.2 dinner variety was nice - rotate spots?
3. Upcoming Events
3.1 Next Installfest - Pete Hardy & Dan Treacy to drive (make it small &
easy)
3.2 April monthly meeting - Peter Hardy to organise replacement speaker -
invite Ken Foskey to talk on Open Office.
3.3 NEW: Grant to liase with Tim Bayfield about SLUG room bookings.
3.4 NEW: Dan to try and identify 'fresh blood' speakers
4. Other / New business
4.1 Corporate Memberships or Sponsorships
4.1.1 Should we offer them at all?
4.1.2 Richard & Jan to discuss on activities list some initial options
4.1.3 Once initial options sorted, bring up on main list
4.1.4 Pete to email training company back with answer of "1 month delay so
we can consult the membership"
4.1.5 Pending above, make an offer to Anchor systems re sponsorship &
deals. SLUG could host a machine there for free.
4.2 SLUG T-Shirts
4.2.1 Grant to find out what options there would be for SLUG at ELX re
logistics & pricing etc.
[Standard deal as in the brochure. SLUG would pay the up-front costs of
logo production and both ELX and SLUG would profit from the sales. It
would be too difficult to restrict sales to members only.]
4.3 Disk situation on maddog server
4.3.1 Pete to setup S.M.A.R.T. software to monitor disk life-span
4.3.2 Pete to setup backups
4.3.3 Robert to source spare HD to complete the RAID-1 (currently only has
one disk).
4.4 Do SLUG constitution changes (from last year) require lodgement with
Department of Fair Trading?
4.4.1 Jaq to determine legal requirements.
4.4.2 Dan? suggested that it was not a legal requirement but an option. The
consequence of lodging it and having it rejected would be catastrophic.
4.4.3 Robert? felt that rejection would be unlikely as the DFT is only
interested in it's non-profit status.
End of minutes.
Minutes by Grant Parnell - please give feedback about any omissions or
corrections.
SLUG Committee Meeting minutes
==============================
Draft while it's still fresh!
Meeting open approx 11th May 2004 @ 19:45
Present were: Robert Collins, Jan Schmidt, Chris Deigan, Dan Treacy,
Peter Hardy, Grant Parnell, Jamie Wilkinson.
Apologies: Craig McWhirter
Acceptance of last meeting minutes as correct: ?
We jumped around a bit during the meeting so the order presented is
different to the timing of the discussion on the night. Such is life when
the meetings are quite a bit informal and tend to stray off topic.
1. General Business
CONTINUING - nothing done
1.1 Corporate Memberships or Sponsorships
1.1.1 Should we offer them at all?
1.1.2 Robert & Jan to discuss on activities list some initial options
1.1.3 Once initial options sorted, bring up on main list
1.1.4 Pete to email training company back with answer of "1 month delay so
we can consult the membership"
1.1.5 Pending above, make an offer to Anchor systems re sponsorship &
deals. SLUG could host a machine there for free.
CONTINUING - partly done
1.2 SLUG T-Shirts
1.2.1 Grant to find out what options there would be for SLUG at ELX re
logistics & pricing etc.
[Standard deal as in the brochure. SLUG would pay the up-front costs of
logo production and both ELX and SLUG would profit from the sales. It
would be too difficult to restrict sales to members only. Actually.. we
could just not put it up on the website and I (Grant) will take the
orders. I'm not sure (asking [EMAIL PROTECTED]) but it looks like a logo
would cost about $6.13 in batches of 20.]
CONTINUING - nothing done
1.3 Disk situation on maddog server
1.3.1 Pete to setup backups (and perform one full backup)
1.3.2 Pete to setup S.M.A.R.T. software to monitor disk life-span
1.3.3 Robert or Dan to source spare HD(s) to complete the RAID-1
(currently only has one disk).
CONTINUING - nothing done
1.4 Do SLUG constitution changes (from last year) require lodgement with
Department of Fair Trading?
1.4.1 Jamie to determine legal requirements.
1.4.2 Dan suggested that it was not a legal requirement but an option.
The consequence of lodging it and having it rejected would be
catastrophic.
1.4.3 Robert felt that rejection would be unlikely as the DFT is only
interested in it's non-profit status.
CONTINUING
1.5 Jan to bring bank statement "Paperwork"
1.6 Documenting secretary's role - Grant
1.7 Grant to keep docs up to date and remind people to do stuff.
There was a motion by Robert to accept that we generally hadn't done
anything since the last meeting and to accept that CONTINUING [Ed: and
NEW] items from last months meeting be taken as CONTINUING. It was
seconded by either Jamie or myself. [Grant to update actions.txt]
1.8 Grant asked Dan how the Computer Bank situation was. Have they found
warehouse space and have they moved any further on the work for the dole
scheme? Dan says still short of space for 90 pallets and no progress on
the work for the dole scheme.
2. Review of recent events
2.1 We had an April Meeting. It went well.
2.2 Robert got speakers to sign paperwork but can't find it
3. Upcoming events
3.1 Monthly meeting for May 28th
3.1.1 Program as follows:-
6:30pm open - Q & A / survey paperwork
7:00pm Ken Foskey on the latest Open Office release
7:30pm Grant Parnell and/or Stuart Guthrie on OSIA
7:45pm Tea/Coffee/Coke & bickies break
8:00pm MAIN - Chris Collins on home wireless networking
8:00pm SLUGlets - informal and open
9:30pm Dinner [Ed: At Spice Boys??]
3.1.2 Need to contact Ken Foskey to ask whether this will be ok
3.2 Debsig May 19th - not discussed
3.3 Goonellabah Linux User's Group Visit 22nd & 23rd May
3.3.1 It's on, just not very organised
3.4 Linux Audio/Music Interests Group - 22nd May - not discussed
3.5 Debian SIG RC Bug Squish / Code Fest - 29th May - not discussed
4. Other/New business
4.1 There was some talk about keeping FAQ's up-to-date and this lead to
Robert proposing a motion that we split what's currently in CVS into 2
arch repositories - one for public read-only access and one for just
committee access. This would enable the general public to take copies of
the documents, alter them in their own arch repositories and send us the
diff's for review. I (Grant) seconded this (among others!). There was some
discussion of the tools options and web based Wiki/CMS systems were
discussed but it was generally felt that it would be more work and
security risk than what we currently have.
NEW
4.1.1 Jamie to run through the existing lug-ref repository and pick what
can be made public and report to the rest of the committee.
4.1.2 Robert to setup arch repository and using http as the transport and
to provide a quick summary of how to use them. [Ed: Perhaps as one of the
items in the FAQ area?]
4.2 Speaker exchange with CLUG
In order to get some more speakers it was suggested (by Robert?) that we
do some sort of exchange with Canberra. This was met with general
enthusiasm.
4.2.1 It was suggested we do this approx every 3 months [Ed: I guess
overlapping so nobody misses out]
4.2.2 It was suggested we offer some speakers and talks to CLUG first to
give them a break with organising the next LCA.
4.2.3 I suggested we get 3 speakers to car-pool and do all the talks in
that particular month.
[Ed: it's still about 3 hours drive right? people will have to ensure time
off work to get there.]
4.3 SLUG Quiz
Grant proposed we have a quiz near the beginning of the meeting to liven
things up a bit. Pete suggested Tony Green might be interested in
conducting the quiz and providing some resources.
4.4 Jan asked committee members to watch for 'whats new' Linux items that
are worth mentioning at the next meeting, and to jot them down or mail
them to the committee list.
4.5 Grant proposed we do a paper based survey of the meeting attendees to
see what works, what they want and get suggestions. Do this every month.
It's quite possible that the people that turn up want something different
to those most vocal on the mailing lists.
NEW
4.5.1 Grant to come up with survey questions & rough layout and report to
committee
4.6 SLUGlets. It was generally agreed by the committee that:-
4.6.1 They should be an alternative to the main talk
4.6.2 They should be more hands-on or practical
4.6.3 Involve a bit of personal networking and chit-chat
4.6.4 Be informal
4.6.5 A committee member should be present to herd the cats
Meeting closed approx 20:45
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