Another year, another Annual General Meeting. Join us as we reflect upon the past twelve months, and look forward to the next.
This is a simple guide to how the AGM, elections and the rest of the meeting
will be conducted, including ways to get involved in the elections process.
Before you continue, I suggest that you take a look at the announcements
released about the March meeting[0], and more specifically the AGM[1]. These
should provide the structure you may need to understand the rest of this
message.
The programme of the meeting is as follows:
* The SLUG meeting opens as per normal (18:30).
* Standard introductions are held.
* The Public Officer opens the AGM (18:45).
* The President (or representative) delivers the President’s Report.
* The minutes of the 2007 AGM are confirmed.
* The Treasurer (or representative) delivers the Treasurer’s Report.
* Constitutional changes are announced and voted upon[2]:
# Motion: Changes to the process of becoming a member.
# Motion: Creation of a corporate membership.
* Further nominations are taken. These can also be done throughout the
voting process.
* The voting section of the AGM begins:
# Voting happens for the positions in the following order:
President, Vice President, Secretary, Treasurer,
Ordinary Committee Member (x3).
# The candidates are each offered 60 seconds to talk about themselves
and what they want to do with their nominated SLUG position.
o Candidates are only be allowed to speak once, unless they have
anything significant to talk about for their nominated role that
they did not cover in their first spiel.
* Once the AGM is over (approximately 19:30), an intermission is called.
* The meeting returns to the usual In-Depth/SLUGlets split (19:45).
* The meeting is called to a close (20:30), and we head off to dinner.
For the meeting, we will need:
* A SLUG member to volunteer to be a Public Officer.
* Candidates' nominations.
* SLUG members to attend and vote.
We will be needing a valued SLUG member to act as a Public Officer to moderate
the meeting. Please make your interest known on the SLUG Activities list[3]
(for the sake of transparency, it is preferable to keep communications
public).
Before you consider any candidates (including yourself), please consult our
guide to participation in the SLUG Community[4]. Note that Committee
membership is but one of many ways to contribute to SLUG. Committee
membership does entail additional responsibilities to keep SLUG running
smoothly.
Some guidelines about nomination:
* Nominate people via e-mail on the SLUG Activities mailing list[3].
* The subject header should take the form, "Nomination: $firstname $lastname
for $position". For example, "Nomination: Tux Penguin for President".
* In the mail body, mention why the nomination should be considered by the
SLUG membership.
* It would be preferable to get a potential nominee's permission before you
put them forward as a candidate.
* A single person may be nominated for multiple positions.
* There is nothing preventing you from nominating yourself.
An election is nothing without people there to vote. If you're already a paid
member, bring along your membership card. We will be taking memberships[5] on
the night, so you will have the opportunity to sign up or renew to gain
voting rights.
If you have any questions, please direct them to the SLUG Activities list[3]
(again, we like to keep communications transparent), or straight to the
Committee[6] you really feel the need to keep matters private.
[0] http://www.slug.org.au/node/94
[1] http://lists.slug.org.au/archives/announce/2008/03/msg00002.html
[2] http://lists.slug.org.au/archives/activities/2008/02/msg00000.html
[3] http://lists.slug.org.au/listinfo/activities
[4] http://www.slug.org.au/participation
[5] http://www.slug.org.au/membership.html
[6] http://www.slug.org.au/contacts.html
--
"Maybe somebody else comes up with a better way to do it, or with a really
compelling reason to. 'Feel free to try' is definitely the open source
motto." - Linus Torvalds
signature.asc
Description: This is a digitally signed message part.
-- SLUG - Sydney Linux User's Group Mailing List - http://slug.org.au/ Subscription info and FAQs: http://slug.org.au/faq/mailinglists.html
