Hi, during todays monthly board meeting, we were talking about book keeping. One of the topics that i came up with (after the meeting), is to make the book keeping more 'transparent' and to show to associated projects that we are processing their financial requests in a correct way.
One way to do that could be to do an anual audit of SPI's financial records by someone who is not involved in SPI's financial process. My idea of that process is as follows, but i think we should discuss that: During the AGM a contributing member not being part of board is assigned to do the audit. During the now following year she/he will be able to request copies of the book records, which the treasurer will provide in a timely manner. During the now following AGM this contributing member reports back that she/he thinks that the books are okay (or not). What i describe here is a usual process for nonprofit association in Germany. The audit report is a basis for decisions the General Assembly. The treasurer and the entire board of the association are to be relieved. This report protects the treasurer (and the board) against claims for compensation (unless the treasurer fooled the auditor). I am open for suggestions, Martin -- Martin Zobel-Helas <[email protected]> Software in the Public Interest, Inc. | Member of the Board of Directors GPG Fingerprint: 6B18 5642 8E41 EC89 3D5D BDBB 53B1 AC6D B11B 627B
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