Frosted Flake wrote:
I currently have only two address books in Seamonkey: "Collected
Addresses" and "Personal Address Book"
Each of those have many duplicated entries for people.
Under "Personal Address Book" I have created a number of Mailing Lists
that I want to use to organize my contacts.
That raises a few questions
1) When an entry is dragged to a mailing list under the "Personal
Address Book", where does it get taken from? Wherever it comes from,
that real email address has to remain there in order to remain in the
mailing list.
From what I've noticed, the entry needs to be in the same address book
as the mailing list ("Personal Address Book" in your case). If you drag
an entry from another address book into a mailing list under "Personal
Address Book", it seems the entry gets copied into "Personal Address
Book" and added to the list.
2) Can that email address be used in multiple mailing lists?
Yes, if all the mailing lists are in the same address book. If you need
the same address to be in mailing lists in two different address books,
the entry will be copied into each address book and need to be kept
updated separately (e.g. when the address changes).
3) In either "Collected Addresses" or "Personal Address Book", there are
many duplicated entries. What is the simplest way to remove duplicates
before filling the contacts into the mailing lists?
I'm not sure of any particularly easy way. If the duplicates have
exactly the same email address, you can sort the list by email address
and look down the list for the duplicates which will be next to each
other. Or if the email addresses are different but the names are filled
in, you can sort by name; you can select whether first or last name
comes first at View > Show Name As >.
Depending what your spreadsheet or scripting skills are like, another
option may be to export the address book to file (Tools > Export...),
process it with the aid of a spreadsheet or script, and import back into
the address book.
4) Which of the two "Collected Addresses" or "Personal Address Book")
should be the source for the mailing lists under "Personal Address Book"?
By my experience, it will be "Personal Address Book". As described
above, if you try putting an entry from "Collected Addresses" into a
mailing list under "Personal Address Book", the entry seems to be copied
to "Personal Address Book".
5) If it is the "Personal Address Book", can I safely empty all the
email address in "Collected Addresses" after moving the ones of interest
into the "Personal Address Book"?
As far as I can tell.
Questions above are in no particular order or priority.
My thought is to move all appropriate email address from "Collected
Addresses" to "Personal Address Book". Then eliminate all duplicates
from that list. Finally, populate the individual mailing lists from the
"Personal Address Book". Hopefully keeping only one copy of the actual
contact entry in the "Personal Address Book".
Does this even make any sense? :)
Sounds like a good plan to me. It may be a good idea to backup the
address book files first, in case you make any mistakes. They're in your
profile folder (see
<http://kb.mozillazine.org/Profile_folder_-_SeaMonkey> for how to find
that) in files ending ".mab". <abook.mab> is the default "Personal
Address Book" and <history.mab> is the default "Collected Addresses".
People you email who aren't already in your address book get
automatically added to "Collected Addresses", so you may want to
occasionally go through that list and move ones you want to keep into an
address book and delete those you don't need. If you don't want them
added to "Collected Addresses", you can disable that feature at Edit >
Preferences > Nail & Newsgroups > Addressing, untick "Add email
addresses to my...". Having addresses you've previously contacted in
"Collected Addresses" can be handy, as it means autocomplete finds them
when you start typing an address you've emailed before even if you
haven't specifically added it.
--
Mark.
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