>Two questions:
>1) When we upgraded to 1.03 and began adding new records, the numerical
>sequence jumped from 1401 to 18660. Typically, this isn't an issue
>because we usually pull up records by name, city, etc.; however, a
>numerical find is sometimes useful. Any ideas on what happened here and
>how/whether we can "close the gap"?
Depends on how you did the upgrade. If you used ebase import
procedures, new record numbers were assigned. Ebase requires unique
record numbers, and can't assume your incoming numbers don't overlap
what you already have in the file. The "next number" is stored in the
definition of the field "Record Number". You don't really want to
mess with that, since the consequences of duplicate record numbers
are awful.
>2) Is it possible to create a "default" entry and, if so, how is it
>done? Here's an example of how this would be helpful: on the payment
>entry screen under duration of membership, there is a range of
>time-related options (3 mths, 6 mths, 12 mths, etc.). 12 months is the
>only entry we use and it is time-consuming to choose it from the pull
>down for each dues entry. Ditto for grace period - the only use the "3
>months" option.
That's how it's supposed to work. Both Duration and Grace Period
should auto-enter the values you have specified in the setup wizard.
If that isn't happening, either you have changed the values in the
setup file, or someone has changed the field definitions. Run through
the setup wizard (from the admin screen) to check the default values.
Check the field definitions by selecting the menu item File>Define
Fields, select the field, and click the Options button. Duration
should auto-enter a calculation, and Grace Period is a Lookup, both
getting values from the Setup file.
--
--
Dave Shaw H4 Consulting
tel: 206-954-7526 fax: 206-625-1338
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