Richard, you just dump everything into the Names list, making sure that you identify each as Ind, Org, etc. You then utilize one of the other fields to specify what type of entity this is.
For example, if you have a list of media contacts, you can import it all into the names list. When you are done, you will have the set of only those imported contacts selected. Then you can use the Replace command to set one of the Contact Flags (on the Data Entry screen) to "m" to identify them all as media. Then, anytime you want that set, you just do a find on "m" in that field. Another possibility would be to use a checkbox in the Affiliation field in Data Entry 2. You can edit the list so it actually says "media", but using Replace is more dangerous here, so they may need to be set manually. The important thing is to be consistent and also label any future media entries in the same manner. So the answer is Monster List. You always have the full list, but use a Find to select only the records you want to see at one time. This is known as a "found set". It's easy if your data is well-labeled. Gary > Subject: eBase: Monster list or sortability? > From: Richard Reid <[EMAIL PROTECTED]> > Date: Wed, 2 Jan 2002 14:13:29 -0700 > X-Message-Number: 25 > > I'm sure I'm missing something...I thought I would be able to open > file and select from a list of lists (ex. "donors"; "media" etc.). > > Or do I create a monster list and rely on mine and eBase's "sortability"? > > ------------------ Reminder to each recipient: To change your list account preferences, go to http://email.sparklist.com/scripts/lyris.pl?enter=support and enter the email address you used to subscribe to the ebase support list:: [email protected] To unsubscribe send a blank email to [EMAIL PROTECTED] --------------------------------------------------------------------- ebase - Relationship Management for Nonprofits, http://www.ebase.org ---------------------------------------------------------------------
