Just to add to the accounting issue of stocks, you should record the value of the stock in Ebase and the cost to liquidate the stock in the expenses for your development office, which are not tracked in Ebase. The value of the donation is the gross sales value and the cost to sell the stock is a cost of your organization doing business; in a sense, it's part of your overhead.
On Thursday, February 7, 2002, at 11:49 AM, Rainie Jueschke, CFRE wrote: > This is an interesting question because recording stock gifts properly > is a little complex. First there is the value of the donation, which > is calculated on the day that the owner relinquishes control of the > stock. This may be more or less than the amount the organization > receives when it is sold. Probably more, because any costs associated > with selling the stock are borne by the organization (the value of the > donation cannot be reduced by these costs). > > Other programs I've used allowed both amounts to be recorded, the > broker fees, the stock name and number of shares. Ebase really isn't > set up to record that kind of detail, unless you add some custom > fields. If you only get a few stock gifts a year, this may not be worth > the trouble. > > You should record the value of the donation in the amount field, even > if it is different that what your organization actually receives. > Otherwise you could give inaccurate information to your donor regarding > the tax-deductible value. You could record the sale value in the memo > section or create a separate field for that purpose, so that you can > match up with accounting. I'd also create a pay method of "Stock" or > "Appreciated Asset" (in case you get mutual fund shares and don't want > to differentiate, yet also be accurate). > Depending on how you use account codes, you could create one for stock, > but this won't work if you use the codes to mirror your chart of > accounts (i.e. General Fund, XYZ Project, ABC Program). > > Rainie > > Rainie Jueschke, CFRE > Development Director > South Carolina Fair Share > P.O. Box 8888 > 1338 Main Street, Suite 902 > Columbia, SC 29206 > (803) 252-9813 Fax: (803) 799-5816 > [EMAIL PROTECTED] > > Shaugn Schwartz wrote: > >> We are starting to receive shares as donations. Any ideas on how to >> enter the payment in ebase 1.02? thanks. >> >> -- >> Shaugn Schwartz >> Regional Director, Western Canada >> >> Evergreen >> #404 - 134 Abbott St. >> Vancouver BC V6B 2K4 >> ph. 604.689.0766 * fax 604.669.6222 >> http://www.evergreen.ca >> Bringing Nature to our Cities >> ------------------ Reminder to each recipient: To change your list >> account preferences, go to >> http://email.sparklist.com/scripts/lyris.pl?enter=support and enter >> the email address you used to subscribe to the ebase support list:: >> [EMAIL PROTECTED] To unsubscribe send a blank email to >> leave- >> [EMAIL PROTECTED] >--------------------------------------------------------------------- >> ebase - Relationship Management for Nonprofits, >> http://www.ebase.org >--------------------------------------------------------------------- > > -- > > > > > ------------------ > Reminder to each recipient: To change your list account preferences, go > to > http://email.sparklist.com/scripts/lyris.pl?enter=support and enter > the email address you used to subscribe to the ebase support list:: > [EMAIL PROTECTED] > > To unsubscribe send a blank email to leave- > [EMAIL PROTECTED] > --------------------------------------------------------------------- > ebase - Relationship Management for Nonprofits, http://www.ebase.org > --------------------------------------------------------------------- > > Clay Andres Director of Development Connecticut Conservatory of the Performing Arts www.ctconservatory.com 860.868.4002 (home office) ------------------ Reminder to each recipient: To change your list account preferences, go to http://email.sparklist.com/scripts/lyris.pl?enter=support and enter the email address you used to subscribe to the ebase support list:: [email protected] To unsubscribe send a blank email to [EMAIL PROTECTED] --------------------------------------------------------------------- ebase - Relationship Management for Nonprofits, http://www.ebase.org ---------------------------------------------------------------------
