Hi Folks,
There have been several reqests that we try to work it out so that we can
get more participation from people who can't physically be at the IETF WG
meetings. Marshall Rose and others are proposing an experiment for
Atlanta where we try to do text conferencing. It sounds like a good thing
to try. Would anyone be willing to volunteer to be the text conferencing
scribe at our WG meeting? I'll take multiple volunteers now with the
thought that we select a primary scribe as the meeting starts. In this
way, we won't be upset if our pre-designated scribe doesn't show up.
Also, we can designate a secondary just in case the primary wants to
approach the microphone. Please send in your name to me directly if
interested. Please send discussion comments to the list.
On another note, it appears that we are scheduled for the room wired for
multicast - so don't be making any of those rude noises by the
microphones. If you can't be in Atlanta but would like to watch the
meeting over multicast, now would be a good time to make sure that you can
set this up.
Thanks,
Chris
---------- Forwarded message ----------
Date: Thu, 7 Nov 2002 15:21:56 -0800
From: Marshall Rose <[EMAIL PROTECTED]>
To: Marshall Rose <[EMAIL PROTECTED]>
Cc: [EMAIL PROTECTED], [EMAIL PROTECTED], [EMAIL PROTECTED]
Subject: Re: text conferencing at the 55th IETF meeting in Atlanta
hi. the conference rooms for the atlanta ietf have been set-up.
there is one conference room for each wg/bof meeting in atlanta. the
name of the room is the official IETF abbreviation found in the agenda
(e.g., "apparea", "dhc", "forces", etc.) there is one exception, the
room for the "fax&vpim" meeting is called "fax+vpim".
i have attached the instructions for accessing the rooms, etc.
now would probably be a good time to send a note out to each mailing
list letting folks know that text conferencing will be available at
atlanta. in that message, you can also ask for a volunteer scribe (so as
to minimize time spent at the beginning of the meeting asking for one).
enjoy!
/mtr
Remote Access for the 55th IETF meeting in Atlanta:
Text Conferencing
At each IETF meeting, two of the working group meeting rooms are equipped
for video multicast and remote participation. That is, for every IETF
meeting slot, two of the working groups can see and hear the
meeting. For the 55th IETF, in *addition* to the usual network A/V, text
conferencing will be provided for every working group that meets.
All of the conference rooms will be hosted on
conference.ietf.jabber.com
and each is named using the official IETF abbreviation found in the
agenda (e.g., "apparea", "dhc", "forces", and so on -- for all the
examples that follow, we'll use "foobar" as the abbreviation).
Each conference room also has a 'bot which records everything that gets
sent. So, the minute taker can review this information right after the
meeting.
1. Before the meeting:
1.1. If you want to participate
If you don't already have one, get yourself a Jabber client, here are some
suggestions:
platform suggestion
-------- ----------
win32 http://exodus.jabberstudio.org
'nix http://gabber.sf.net
macos http://jabberfox.sf.net
When you start the client for the first time, it will eventually ask if
you want to register on a public server. Go ahead and do
that.
If you want to find out more, instead of choosing these defaults, here
are pointers to some additional information:
list of clients: http://www.jabber.org/user/clientlist.php
howto: http://www.jabber.org/user/userguide/
server list: http://www.jabber.org/user/publicservers.php
To make sure everything is running ok, do a "Join Group Chat" with your
Jabber client:
Group/Room: testing
Server: conference.ietf.jabber.com
This conference room is up and running right now (although probably no
one will be in it when you connect).
1.2. What the Chair does
If you want to make text conferencing available, you'll need to have a
volunteer scribe in the meeting room. The scribe will be typing in a
running commentary as to what's going on in the room (who's presenting,
what question is being asked, etc.)
So, why not send an email out on the mailing list now, before the
meeting, to ask for volunteers?
2. At the meeting
2.1. What the Chair does
When a session starts, the chair asks if someone in the room is willing
to act as "scribe". If no one volunteers, read no further, we're done!
Otherwise, the scribe should do a "Join Group Chat" with their Jabber
client, e.g.,
Group/Room: foobar
Server: conference.ietf.jabber.com
2.2. What the Scribe does
The scribe types in a running commentary as to what's going on in the
room. For example, if a speaker makes a presentation, the scribe types
in the URL for the presentation (more on this in a bit).
Simlarly, during question time, a remote participant can type a question
into the room and the scribe can pass it on to the speaker.
2.3. What each Presenter does
Each presenter should put a copy of their presentation on a web server
somewhere, so remote participants can follow along.
If you don't have a server available, email your presentation to
To: [EMAIL PROTECTED]
Subject: foobar
and the Secretariat will put the presentation in a server so it can be
accessed under:
http://atlanta.ietf.org/presentations/foobar/
Don't wait until the last minute to send the email.
2.4. Where to find the conference log
http://www.jabber.com/chatbot/logs/conference.ietf.jabber.com/foobar/
2.5. Finally
This is an experiment. Let's see how well it works and discuss it after
the meeting.
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