Hi Nicolas, Sounds great. A sponsorship document is already in the works, based on work from previous SOTMs. It is more a general introduction about what is SOTM and why is iot so immensly cool. It's not necesary to wait until we have speakers, but I think we are waiting a bit untill we have a location and a date. Which I think will be defined within the next month. So that would be soon enough. Talking to potential sponsers is definitely something that would be very useful.
I think it is an -excellent- plan to combine the three things as you say: working in JOSM, talking about SOTM, mapping in the field. Joost 2015-08-25 9:44 GMT+02:00 Nicolas Pettiaux <nico...@pettiaux.be>: > Much thanks Joost for the mail, the news and the already long list of > tasks we can examine. > > In many circumstances, we all work under tight deadlines, but if we can > manage to have less it will also save stress for many of us, as well as > permit more. I have in mind for example that having a precise document with > dates, times, locations, numbers, names of confirmed speakers (aka a > pre-program) ... as soon as possible would help very much to go to sponsors > and obtain funding, especially to the public administrations and > ministerial cabinets. And these require always time to answer, not to say > that many of them work annually, meaning that, if we want to have some > public funding for 2016, we should enter a proper form before (I suppose) > something like end of November 2015. > > I am ready to go to some of these institutions in Brussels (the city, the > region) where I have contacts, but I know, as said above, that to be > considered seriously, even by the most friendly people, we should have a > proper document. This is the reason why, for example, the organisation of > the RMLL (Rencontres mondiales des logiciels libres) ask for a complete > file to select the future location ... and the team. > > The SOTM selection also ask for such a document and much information, but, > on the basis of what I know and have seen, we should continue to work on > the organization and provide some precisions in order to have a good > "dossier" to present to the funders. > > About the meeting at ESI, I would propose to do an precise mapping party, > to go further in the direction that we have browsed in April last year and > for example, organize a "josm training for cyclist" (for example) to teach > to the participants how to use josm, especially to advance the cycling map > of Brussels (or any city to involve more interested participants). And > after such an activity, propose to the ones who want to go on with the > discussion around SOTM. Doing so, I think we could both move further in a > direction that was asked for in April (by some who came to the activity and > were frustrated as we did not have the time to really work with josm) as > well as do something precise about SOTM, for the ones who want. > > And I'll do taht with a framadate proposal (a free equivalent to doodle) > that I prefer. > > I'll do that sometimes next week, > > Best regards, > > Nicolas > > Le 2015-08-24 22:06, joost schouppe a écrit : > > Hi all, > > It is a long way off, but the SOTM team is getting started already. We > already looked into several locations, we kind of picked a logo, we found a > nice designer too. We're thinking of the VUB at the moment, because of some > problems with the ULB location. And there is still a chance that we might > work with the European Parliament, but that is still up in the air. > > For the time being, there aren't that many tasks. But it would be great to > start building our volunteer network now. I think it should be quite clear > that if we meet now, it will be more about ideas and community building > than actually working on tasks. So we do run the risk of wearing people out > with meetings without a real need (I sometimes feel the Meetups have that > effect on some of us). > The one exception maybe that we could start laying the foundation for a > website already, Ben Abelshausen is setting up a Github space as we speak. > > I guess the lack of much concrete actions is why the SOTM hasn't been > talking so much. As Rob mentioned today, SOTM is used to working under > thight deadlines. This having-a-lot-of-time is a wholly different > challenge. If anyone is feeling excluded, don't. Join. We're also going to > send more frequent updates to this list from now on. > To give you an idea of the kind of things will have to get done, this is > from the "talent matrix". Some of these task could really use a hand. > > Nicholas, if you can arrange the ESI on any day, I would suggest to make a > Doodle with a wide variety of options (daytime, evening, weekend, weekday) > to see who wants to come and what is best for everyone. > > Sponsorship - developing sponsorship pack / tiers > Sponsorship - Local > Sponsorship - International > Ticket sales - coordinating > Budget - bookkeeper > Scholarship program > Scholarship committee (to review scholarship requests) > Venue (co-ordination with venue company) > Accommodation > Catering > Social events > Wi-fi access > AV for presenters > Video Streaming > Merchandise / freebies > TShirts and Lanyards > Booklet / guide for attendees > Brand / Design / Logo > Website > Communication to OSM community- twitter, blogs, etc > Communication / outreach to non-OSM community (open source/data, etc) > Communication / outreach for promotion (local media, newsprint etc) > Call for presentations - organising / coordinating > Call for presentations - initial ranking > Call for presentations - programme > Keynote speakers - sourcing and coordinating > Non-talk content (workshops, hack events) > Volunteer co-ordination > Volunteer training (including Code of Conduct) > > > Nicolas Pettiaux, phd - nico...@pettiaux.be > Open@work - Une Société libre utilise des outils libres > -- Joost @ Openstreetmap <http://www.openstreetmap.org/user/joost%20schouppe/> | Twitter <https://twitter.com/joostjakob> | LinkedIn <https://www.linkedin.com/pub/joost-schouppe/48/939/603> | Meetup <http://www.meetup.com/OpenStreetMap-Belgium/members/97979802/> | Reddit <https://www.reddit.com/u/joostjakob> | Wordpress <https://joostschouppe.wordpress.com/>
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