Hi everyone We've been busy here in the West Mids during November and worked with Birmingham Convention Bureau ( a local authority-sponsored service who do lots of leg work and admin for free) in searching, surveying and choosing a venue. We have a great venue at Aston Uni Business School at a competitive price with lots of on- campus accommodation from hotel standard to student standard. It's currently on hold for us for 6-8 September 2013. Aston Uni is a very compact campus and is centrally-located for transport links and for access to nightlife.
Our bid document is 90% complete ( it's more thorough than the one on the wiki <http://wiki.openstreetmap.org/wiki/Birmingham_Bid_Page> ). What we need urgently to complete the bid is a list of people committed to organise the work for the conference between bid award and the conference itself. For the bid document we need your name/OSM name and a brief 2-3 sentence biography like the one already added by nickw, lastgrape/gregory, sms1, spiffy/Jonathan on the UK wiki bids page<http://wiki.openstreetmap.org/wiki/State_Of_The_Map_2013/Bids/UK>. Are those individuals willing to be listed on the Birmingham bid? Anyone else - can you add your details to the wiki or email me. Also can the mappa-mercia West Midlands mappers who bravely volunteered send me their details. First public iteration of our bid document will be published shortly into the New Year. Thinking ahead : a first pass of organisation tasks follows - you might like to indicate what you feel comfortable tackling ( or what's been left out). Sponsor package programme and promotion (maybe split into global/national/local) Sponsor Exhibits Contracts/Insurance Conference Registration Accommodation Marketing/promotion - externally and to OSM community Conference paraphernalia(badges, banners,signage, delegate pack etc) Delegate Experience (trips, entertainment) Website Call for Papers and Conference Agenda Co-ordination of presentation material - pre- and post-conference AV - most of what we need is included with the venue except for live streaming media Treasurer Press Officer Venue support (being on hand during the conference for delegate assistance) (Visa administration - do UK visas need documentary evidence of a UK sponsor?) Whilst these are a heads-up list of tasks they need grouping at a later date into an organisation for ease of co-ordination. There's probably a natural order in there somewhere but at the moment I'm concentrating on bid preparation - any help appreciated Regards Brian
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