I am on a high volume list at home. I first have a rule that puts all the messages from that list into a folder. Then, I set the view of that folder to what Rod described (which I pasted again below). Finally, I do not want to have to down arrow through all the messages individually if I know I do not care about that subject line, so I have Outlook set to display the messages in conversations and to not automatically expand. These settings are also on the View ribbon. When I open that particular folder, I can arrow down through the collapsed conversations by subject and delete the ones I don't care to read. Note that, if you delete a conversation, when Outlook refreshes the inbox and puts your focus on the next available conversation, I find that it expands this message group, so I quickly hit left arrow, which collapses the conversation again. I also find it faster to hold shift while I down arrow so that I can grab all the conversation threads I want to delete at one shot, then hit delete. To read any conversation, just right arrow to open the group of messages and arrow down as you normally would.
Play with the Conversation settings options to see what feels best to you. Rod's directions. I recommend sorting by subject and then by date as follows: 1. Place focus in the list view of the folder you wish to sort. 2. Press Alt-V, and then V again. This activates the view settings option in the View tab. 3. In the Advanced view settings dialog which opens, tab to the Sort button and press spacebar or simply press S. 4. Now, in the Sort dialog, you are presented with three combo boxes containing the fields you can sort by, and each combo box is followed by a combo box allowing you to specify whether you want that field sorted in descending or ascending order. In order to group messages by subject first, followed by date, which makes the most sense for a high-volume mailing list, you would set the first combo box to Subject, and the combo box after it to Ascending; this will sort all messages in the folder grouped by subject, and they will be sorted alphabetically from top to bottom, since this is what is meant by an ascending sort. The next combo box should be set to Received, that is, date received, and, for the combo box which follows that field, it is purely your choice as to whether you want the newest message in each subject group at the top (descending)or at the bottom (ascending). Finally, you can leave the next combo box set to None since no other sorting is necessary. 4. Now, tab to Ok, and press spacebar to close the Sort dialog, and then tab to Ok and press spacebar to close the Advanced view settings dialog. I hope this helps, Rod -----Original Message----- From: Talk [mailto:[email protected]] On Behalf Of Dave Bahr via Talk Sent: Monday, October 19, 2015 6:29 AM To: Window-Eyes Discussion List Subject: view for high volume mailing lists in outlook 2013 Hi there. Can anyone recommend a good way to arrange messages in a very high volume mailing list that receives hundreds of messages per day? Scrolling through by date is a pain, to say the least. I'll admit my knowledge of outlook's view settings isn't the best, but it is a powerful feature, I just need to figure out how to work it to my advantage with window-eyes. Oh, running we 9.2, outlook enhanced app is installed, office 2013 and using imap for this particular high volume list. Thanks, any suggestions are welcome. dave _______________________________________________ Any views or opinions presented in this email are solely those of the author and do not necessarily represent those of Ai Squared. For membership options, visit http://lists.window-eyes.com/options.cgi/talk-window-eyes.com/robin_van_lant%40key.com. For subscription options, visit http://lists.window-eyes.com/listinfo.cgi/talk-window-eyes.com List archives can be found at http://lists.window-eyes.com/private.cgi/talk-window-eyes.com This communication may contain privileged and/or confidential information. It is intended solely for the use of the addressee. If you are not the intended recipient, you are strictly prohibited from disclosing, copying, distributing or using any of this information. If you received this communication in error, please contact the sender immediately and destroy the material in its entirety, whether electronic or hard copy. This communication may contain nonpublic personal information about consumers subject to the restrictions of the Gramm-Leach-Bliley Act. You may not directly or indirectly reuse or redisclose such information for any purpose other than to provide the services for which you are receiving the information. 127 Public Square, Cleveland, OH 44114 If you prefer not to receive future e-mail offers for products or services from Key send an e-mail to mailto:[email protected] with 'No Promotional E-mails' in the SUBJECT line. _______________________________________________ Any views or opinions presented in this email are solely those of the author and do not necessarily represent those of Ai Squared. For membership options, visit http://lists.window-eyes.com/options.cgi/talk-window-eyes.com/archive%40mail-archive.com. For subscription options, visit http://lists.window-eyes.com/listinfo.cgi/talk-window-eyes.com List archives can be found at http://lists.window-eyes.com/private.cgi/talk-window-eyes.com
