Our supt just went to a session on the legalities of this very thing.
You need to set a district policy on how long you are going to keep
your archives and then deleted them when they get past that date.
Also, you don't need to archive EVERY email. Set a policy on how you
will differentiate between what needs to be kept and what doesn't and
only keep the ones that need to be kept. Of course there is no good
technilogical way to make this determination so most are taking the
easy way out and archiving everything. But it is not necessary to do
so.
But at least set a policy on how long you will keep the emails and get
the board - and supt - to approve the policy. We are getting ready to
have those meetings and set such a policy.
Archiving all messages for eternity is not an option.
Quoting Dana Fellows <tech-l...@fellowstech.com>:
What are some of you techs doing when your email archives start reaching
terabyte(s) in size? I guess I'll put them on large hard drives and put them
in a safe or something.
Dana Fellows
Computer Technology Instructor / Network Administrator
Whiteside Area Career Center
1608 Fifth Avenue
Sterling, IL 61081
Email, dfell...@wacc.cc
Website, www.wacc.cc
Phone: 815-626-5810 ext. 206
Available via phone between 2:30 and 3:30 PM Central Time
MCP, MCSA, MCSE, A+, Network+, CIW
AAS - Network Administration
BA - Information Systems
MS - Instructional Technology
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